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Writing Guide To EOIES: Formal Letter / E-Mail

This document provides writing guidelines for different text types: 1) Formal letters and emails should follow a standard structure including salutation, introduction, body, and closing. Informal emails can use more casual language. 2) Stories should use past tense, descriptive language, and a clear sequence of events leading to an interesting ending. 3) Essays require an introduction stating the thesis, body paragraphs with examples to support arguments, and a conclusion restates the thesis. 4) Reviews and reports focus on factual information over opinion, with an introduction, body, and conclusion. Article structure includes an attention-grabbing introduction and title.

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AINA RIERA FERRIOL
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39 views

Writing Guide To EOIES: Formal Letter / E-Mail

This document provides writing guidelines for different text types: 1) Formal letters and emails should follow a standard structure including salutation, introduction, body, and closing. Informal emails can use more casual language. 2) Stories should use past tense, descriptive language, and a clear sequence of events leading to an interesting ending. 3) Essays require an introduction stating the thesis, body paragraphs with examples to support arguments, and a conclusion restates the thesis. 4) Reviews and reports focus on factual information over opinion, with an introduction, body, and conclusion. Article structure includes an attention-grabbing introduction and title.

Uploaded by

AINA RIERA FERRIOL
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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EOIES IES Porreres

Writing Guide to EOIES


General text structure to remember when writing the different types of texts:

FORMAL LETTER / E-MAIL


NEVER WRITE A TITLE - NEVER USE CONTACTIONS
• SALUTATION:
o Dear Sir or Madame / Dear Mr Smith
• 1st Paragraph
o Write and introduction of why you are writing the letter: To complain about
something, as a reply to an article you saw on the newspaper to apply for a
job…
• 2nd part
o Give details about what you’re writing about and make sure you cover ALL the
points you are asked to, e.g.:
▪ If you are applying to a job mention your abilities, availability and why
you’re good/ suitable/ the perfect candidate for that job in particular.

• 3rd part: refer to any contact details necessary to contact you


o If you’d like me to attend an interview, any contact details are below. I0m free
very afternoon after 4pm.

• 4th part: always use a closing sentence:


o I would be grateful to hear from you in the near future/ I look forward to
hearing from you. / I would be grateful for a quick reply…

• Close The letter: End the letter appropriately and sign with name and family na me.
o Use Yours sincerely if you know the name of the person you’re writing to
o Use Yours faithfully it you don’t know who you’re writing to.

INFORMAL E-MAIL/ LETTER


Use Informal language, phrasal verbs, question tags…
• Salutation:
o Hi, Hello, Hiya Pete,
• 1st Part: Refer back to the e-mail you’re replying to and introduce the reply.

• 2nd part: Reply to all the things you’ve been asked to in the original e-mail and
organize the ideas so that they can be followed logically, using a new paragraph for
each topic.

o Do NOT use too formal connectors, it wouldn’t sound natural. Go for anyway,
but, and, because (of), so..

• 3rd part: Write and appropriate ending

• Farewell your friend and sign the e-mail with your name.

o King regards/ Love/Best wishes, See you soon…

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EOIES IES Porreres

STORY
❖ Generally Needs a Title
❖ Use PAST TENSES correctly: simple, perfect and continuous.
❖ Use LOTS of ADJECTIVES to describe in depth/portray what you are explaining.
❖ Use CONNECTORS of sequence: then, suddenly, soon after, eventually…

• TIP for structure and attractiveness:


➢ Make sure you START THE STORY with a conflict,
➢ EXPLAIN THE EVENTS in a sequence and
➢ Make an INTERESTING ENDING to make a good impression on the reader/corrector of
your composition.

ESSAY
TRY TO AVOID INFORMAL LANGUAGE AND CONTRACTIONS

• 1st Paragraph: INTRODCTION


o Identify/explain the purpose/focus of your essay. You want to give a general
‘picture’ of what you want to talk about, introducing both sides of the
argument.
▪ OPINION ESSAY: When writing an opinion essay, state your opinion
already in the introduction
▪ FOR & AGAINST ESSAY: NEVER EVER state your opinion at the
beginning, just facts

• 2nd Part: BODY


o Use different paragraphs for your arguments, and always give examples to
support your ideas and give evidence of what you are explaining
▪ In OPINION ESSAYS: separate the arguments and try to link your ideas
with connectors, avoiding repetition.
• First, Besides, moreover, furthermore, however, nevertheless…
▪ In FOR AND AGAINST ESSAYS you could have a paragraph with the
arguments in favour of the main idea and another one with the
arguments against it. But always remember to use Connectors of
addition and contrast to clearly separate both points. AVOID mixing
arguments for and against in the same paragraph as it will be difficult
to understand your writing.

• 3rd part : CONCLUSION


o Restate the thesis and make a summary. In both in OPINION and FOR AND
AGAINST essays there should appear your opinion on the topic.
▪ In my view, in my opinion, As I see it…

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EOIES IES Porreres

REVIEW
DO NOT USE CONTRACTIONS IN REVIEWS

• 1st paragraph – Stated what you are going to talk about.

You’ll mention the book, film, programme you are going to discuss and introduce the
topic: (the best TV shows lately, and excellent documentary you saw, the least
recommendable TV show for children…)

• 2nd paragraph – Give some information about what the programme/ film/book is
about, the subjects it covers…

• 3rd paragraph – Explain why you enjoyed/hated/wouldn’t recommend that


programme/book/ film…
o Make sure you link your ideas: Use structures like:

Not only was it visually interesting, it also included…

Both the acting and the script were brilliant…

o Use adjectives to enrich your description:

• 4th Paragraph: Conclude with and opinion or recommendation

o Opinion: It is very dramatic / fascinating…

o Recommendations: It is definitely worth seeing / This is a must for science


fiction lovers / Those who liked … will love … / I cannot recommend this book
enough

ARTICLE
Needs a title – Think of an INTERESTING TITLE

• 1st Paragraph - INTRODUCTION:


o briefly introduce what you’re going to talk about. You might also want to
appeal/talk to your audience, to hook them in, grab their attention.
o Use drama, emotion, rhetorical questions, and description of course!
• 2nd part: The BODY
o Stick to the ideas in the introduction and make sure you answer to all
questions raised in the introduction
• 3rd part: CONCLUSION
o It should help the reader remember the article, like a summary, but try to use
a strong punch-line

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EOIES IES Porreres

REPORT
❖ Give a TITLE to the report – and objective/descriptive title.
❖ IT’S A FACTUAL TEXT – NEVER GIVE YOUR OPINION – EXPRESS FACTS / REAL
INFORMATION AND GIVE DETAILS ABOUT THE TOPIC.
❖ It must look impersonal, avoid using I or You. Instead use PASSIVES that focus on the
actions and not on the subject and expressions like:
• The aim/puspose of this report is to comment on… / This report is intended to
give…
• It is generally accepted/ believed that…

• 1st Paragraph: General introduction

o State the purpose/aim of the report and try to rephrase the words in the task.

• 2nd paragraph: Describe the different aspects/points related to the topic you want to
mention

o TIP: refer to numbers, amounts, statistics, studies…

o You can sometimes use subheadings to move to the different sections:

▪ E.g.: When describing a summer course, you might want to separate


some sections after the introduction:

• (Course/ Accommodation/ School facilities/ special


programme /conclusion )

• 3rd paragraph : Conclusion – Summary of the information stated – NEVER WRITE YOUR
OPINION. You might include a recommendation

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