Vetting & TMSA: A Perspective From International Tanker Management, Dubai
Vetting & TMSA: A Perspective From International Tanker Management, Dubai
A Perspective from
International Tanker Management,
Dubai
Vetting & TMSA
Q A
El u n
e S e s Location / where to find
m ta st w (Evidence of compliance)
en g io e
t e n KPI Best practice r Comment
1b 1 1 A formal The company Y
document-control operates a
system ensures document-control
that the current system to ensure - Filing system and procedures
management- that ONLY the in Copr Manual for Office and in
system current the Yellow Book for the ships
documentation is management- - Procdures in C2.4, B3.2, B3.3
available for use at system - ISMS
all work locations documentation is
available on
vessels and in
company offices.
4a 2 1 There is a back-up Y D7 forms lists all
system ashore to certificates with
monitor all vessel issue and expiry
- D7 form is updated every
certificates in dates including
month and sent to office
addition to the various Solas
- Class status report also states
monitoring system requirements,
the sae
on board the received monthly
vessel. from vessels. Class
status reports.
Vetting & TMSA
Chapter 3. Crew management
Que
Location / where to find (Evidence
Elem Stag stio Ans
of compliance)
ent e n KPI Best practice wer Comment
3a 1 4 Management has a The company checks Y
defined system of that certification
selection, recruitment complies with the
and promotion issuing authority and
- Office SMM 3.43
procedures. STCW. The company
- Crew Selection Criteria SMM B5.7
authenticates
- Verfication of authenticity of the
certificates and
certificates is done with the issuing
maintains records of
authority, as required
these checks. Issue
- Promotion checklist has been
dates for certificates
formalised and introduced.
and endorsements
must correlate to
previous experience
and vesse
3a 1 3 A formal drug and The company complies Y Documented
SSMM Ch 6.3 describes all
alcohol policy is with OCIMF guidelines. procedures in SMS
requirements
implemented and a
D&A Policy in Corp Manual
system is in place to
Medscreen is contracted to carry out
monitor it on a regular
tests at least once annually for all
basis.
ships
Pre-joining D&A test is a requirement
Vetting & TMSA
Chapter4. Navigation
Que
Location / where to find (Evidence
Elem Stag stio Ans
of compliance)
ent e n KPI Best practice wer Comment
5a 1 3 The safety- These procedures Y Bridge Procedures
management system include, but are not Manual procedures
includes navigational limited to, chart and guidelines.
procedures. correcting, passage
planning, under-keel
clearance, navigation
with pilot aboard,
heavy weather,
restricted visibility and
calling the master.
Contingency plans
addressing BPM 4.3.3.2.7/8
navigational and Bridge Procedures Guide
machinery failures are - VCM
available.
Vetting & TMSA
Chapter 5. Safety management
Que
Location / where to find (Evidence
Elem Stag stio Ans
of compliance)
ent e n KPI Best practice wer Comment
9b 1 1 The ship’s safety Records are available Y
officer conducts safety for review by office
inspections at management. BD 13 & BE 14 Accident Prevention
scheduled intervals Log.
and the results are
recorded.
9b 1 2 Significant safety The company has Y
deficiencies that written procedures that
cannot be rectified by require a full
ships’ staff are assessment of the
DE 45
immediately reported situation to be
SSMM 5.1.2, 9.3
to shore-based undertaken by both
management. shore and ship’s
management before
the operation can
continue.
9b 3 3 The company sends Y
officers and crew on
safety-training courses
See training Matrix
in excess of statutory
requirements.
4a 1 2 Each vessel in the fleet The system, which Y Maintenance plan as - PMS onboard all ships (either in
has a formal may be computer- per the Planned software or excel forms electronically
maintenance plan and based, covers all on- Maintenance System ( kept)
a maintenance and board equipment on PMS) and discussed - SSMM Ch 10 fully relates to
defect reporting the bridge, the deck further through weekly maintenance
system. and in the engine room PMS meetings. - MFM 6.2
and all electronic - DE17 repair sepcification forms
equipment. - SSMM 7.17afe opn & maintenance of
machinery
4a 2 2 Superintendents follow Superintendents Y - Supt inspection report is made on
up on all required ensure that work the SFI code
maintenance. described in the - Ships with Star IPS info reaches
maintenance plan has here daily
been carried out during - ships by email / DE10 forms
visits on board and by - Weekly PMS meeting reports from
checking records. ships
- SMM B3.22 - 3.17 - 3.28 etc
- reports received from vessel
(identified in YB)
Vetting & TMSA
Chapter 8. Cargo and ballast systems
Que
Location / where to find (Evidence
Elem Stag stio Ans
of compliance)
ent e n KPI Best practice wer Comment
6a 1 1 There is a documented Reports by visiting Y
system in place to superintendents, or
ensure that the records ashore,
company monitors confirm adherence to
cargo and ballast seasonal load-line Suptd inspection report (M05) and the
plans. zones, port restrictions D42 verification by suptd. Audit
and shipboard limits, checklist.
including maximum
cargo capacities and
loading rates.
6a 2 2 Cargo and ballast The company offers Y Ballast tanks every six
spaces are regularly supportive guidance, months. Cargo tanks
inspected and their through industry/class 12 months
integrity maintained. publications providing
Records are tank comparative
specific and based on photographs and a SSMM 7.11
a company-supplied geographic layout of
format and include each tank to ensure
photographic evidence. uniformity of reporting.
Vetting & TMSA
Chapter 9. Mooring
Que
Location / where to find (Evidence
Elem Stag stio Ans
of compliance)
ent e n KPI Best practice wer Comment
6b 2 2 The ship operator has Awareness of mooring Y
a documented deployment and
procedure covering monitoring includes
deployment and suitable supervision,
monitoring of moorings competency of
throughout port personnel, sufficient
operations. members in mooring
SSMM 7.1
teams and familiarity
OMT 2.3.1
with any specific shore
requirements relating
to shore moorings,
passing traffic or tidal
concerns.
4a 1 2 Each vessel in the fleet The system, which Y Maintenance plan as - PMS onboard all ships (either in
has a formal may be computer- per the Planned software or excel forms electronically
maintenance plan and based, covers all on- Maintenance System ( kept)
a maintenance and board equipment on PMS) and discussed - SSMM Ch 10 fully relates to
defect reporting the bridge, the deck further through weekly maintenance
system. and in the engine room PMS meetings. - MFM 6.2
and all electronic - DE17 repair sepcification forms
equipment. - SSMM 7.17afe opn & maintenance of
machinery
4a 3 1 The maintenance and Y
defect reporting
system also monitors - It is maually checked on ships which
the ship’s spares do not have approved PMS system
inventory and software
highlights any
shortages.
4a 3 2 The on-board Y
maintenance and
defect reporting
- The work list is manual and separate
system tracks all
from the PMS
outstanding repair
items, including dry-
dock work lists.
Vetting & TMSA
Chapter 12. General appearance and condition
Que
Location / where to find (Evidence
Elem Stag stio Ans
of compliance)
ent e n KPI Best practice wer Comment
4a 3 3 There is a fleet-wide System-generated Y Record available.
system to track reports are kept in a
outstanding common database - Stored
maintenance and ashore to allow shore inJ:\COMMON\PERFDATA\PMS
defect items. management to Monitoring
monitor the - Updated by the suptd every month
performance of all
vessels in the fleet.
4b 1 1 There are clear Y
reporting requirements
when critical systems, - SSMM ch 10.1.7 requires BREAK
alarms or equipment DOWNS TO BE REPORTED TO
become defective, or OFFICE
require planned or - Undesired events
unplanned
maintenance.
Vetting & TMSA
QUESTIONS?
Vetting & TMSA
THANK YOU
FOR YOUR ATTENTION