Vetting & TMSA

A Perspective from
International Tanker Management,
Dubai
 Vetting & TMSA

What is a Oil Major Vetting Inspection?

• The requirement of oil charterers for a vessel

to be in full compliance with operational and
statutory standards has led to vetting surveys.
• A successful ‘inspection' is essential prior to
acceptance.
• THE OWNERS’ OBLIGATION TO OBTAIN AND
MAINTAIN OIL MAJOR APPROVALS AS PER
GOVERNING CHARTER PARTY
 Vetting & TMSA
Topics covered by a typical vetting Inspection
• Chapter 1. General information
• Chapter 2. Certification and documentation
• Chapter 3. Crew management
• Chapter4. Navigation
• Chapter 5. Safety management
• Chapter 6. Pollution prevention
• Chapter 7. Structural condition
• Chapter 8. Cargo and ballast systems
• Chapter 9. Mooring
• Chapter 10. Communications
• Chapter 11. Engine and steering compartments
• Chapter 12. General appearance and condition
 Vetting & TMSA
What is TMSA?

• Tanker Manager’s Self Assessment

• A tool to help ship operators to measure and improve
their management systems (against specific KPI’s).
• A “best practice guidance” –A NEW INDUSTRY
STANDARD
• A method to report to OIL MAJOR the company’s
performance
• A method for the OIL MAJOR to evaluate and rank
the ship operators ( A VETTING TOOL!!!!)
 Vetting & TMSA
What is TMSA?

• 12 KEY ELEMENTS each one with a MAIN OBJECTIVE

• Specific KEY PERFORMANCE INDICATORS (KPI) &
BEST – PRACTICE GUIDE
• PERFORMANCE EVALUATION BASED ON 4 STAGES
• TMSA REQUIREMENTS EXCEED USUAL ISM / ISO /
INDUSTRY STANDARDS
• THE CONCEPT OF RISK ASSESSMENT BECOMES AN
INTEGRAL PART OF THE MANAGEMENT SYSTEM
• CHANGE OF PHILOSOPHY TOWARDS A PROACTIVE,
CONTINUOUSLY IMPROVING SYSTEM
 Vetting & TMSA
The 12 Elements of TMSA
• Management, Leadership • Management of Change
and Accountability
• Recruitment and • Incident Investigation and
Management of Shore- Analysis
based Personnel • Safety Management
• Recruitment and
Management of Ships’ • Environmental
Personnel Management
• Reliability and • Emergency Preparedness
Maintenance Standards and Contingency Planning
• Navigational Safety
• Cargo, Ballast and • Measurement, Analysis
Mooring Operations and Improvement
 Vetting & TMSA
Chapter 2. Certification and documentation

Q A
El u n
e S e s Location / where to find
m ta st w (Evidence of compliance)
en g io e
t e n KPI Best practice r Comment
1b 1 1 A formal The company Y  
document-control operates a
system ensures document-control
that the current system to ensure - Filing system and procedures
management- that ONLY the in Copr Manual for Office and in
system current the Yellow Book for the ships
documentation is management- - Procdures in C2.4, B3.2, B3.3
available for use at system - ISMS
all work locations documentation is
available on
vessels and in
company offices.
4a 2 1 There is a back-up   Y D7 forms lists all
system ashore to certificates with
monitor all vessel issue and expiry
- D7 form is updated every
certificates in dates including
month and sent to office
addition to the various Solas
- Class status report also states
monitoring system requirements,
the sae
on board the received monthly
vessel. from vessels. Class
status reports.
 Vetting & TMSA
Chapter 3. Crew management
Que
Location / where to find (Evidence
Elem Stag stio Ans
of compliance)
ent e n KPI Best practice wer Comment
3a 1 4 Management has a The company checks Y
defined system of that certification
selection, recruitment complies with the
and promotion issuing authority and
- Office SMM 3.43
procedures. STCW. The company
- Crew Selection Criteria SMM B5.7
authenticates
- Verfication of authenticity of the
certificates and
certificates is done with the issuing
maintains records of
authority, as required
these checks. Issue
- Promotion checklist has been
dates for certificates
formalised and introduced.
and endorsements
must correlate to
previous experience
and vesse
3a 1 3 A formal drug and The company complies Y Documented
SSMM Ch 6.3 describes all
alcohol policy is with OCIMF guidelines. procedures in SMS
requirements
implemented and a
D&A Policy in Corp Manual
system is in place to
Medscreen is contracted to carry out
monitor it on a regular
tests at least once annually for all
basis.
ships
Pre-joining D&A test is a requirement
 Vetting & TMSA
Chapter4. Navigation
Que
Location / where to find (Evidence
Elem Stag stio Ans
of compliance)
ent e n KPI Best practice wer Comment
5a 1 3 The safety- These procedures Y Bridge Procedures
management system include, but are not Manual procedures
includes navigational limited to, chart and guidelines.
procedures. correcting, passage
planning, under-keel
clearance, navigation
with pilot aboard,
heavy weather,
restricted visibility and
calling the master.

5a 3 4 The ship operator has These procedures may Y

procedures to support include the use of
effective bridge-team checklists covering, for
management. example, master–pilot
information exchange,
D34, D34A, D35, D36
taking over the watch
BPM 3.5, 3.1.2
and navigation during
restricted visibility.

Contingency plans
addressing BPM 4.3.3.2.7/8
navigational and Bridge Procedures Guide
machinery failures are - VCM
available.
 Vetting & TMSA
Chapter 5. Safety management
Que
Location / where to find (Evidence
Elem Stag stio Ans
of compliance)
ent e n KPI Best practice wer Comment
9b 1 1 The ship’s safety Records are available Y
officer conducts safety for review by office
inspections at management. BD 13 & BE 14 Accident Prevention
scheduled intervals Log.
and the results are
recorded.
9b 1 2 Significant safety The company has Y
deficiencies that written procedures that
cannot be rectified by require a full
ships’ staff are assessment of the
DE 45
immediately reported situation to be
SSMM 5.1.2, 9.3
to shore-based undertaken by both
management. shore and ship’s
management before
the operation can
continue.
9b 3 3 The company sends Y
officers and crew on
safety-training courses
See training Matrix
in excess of statutory
requirements.

9a 3 4 Appropriate company Company Y During Superintendent

representatives make representatives visits and also during
extended visits to all (possessing sufficient bi-annual extended
vessels within the fleet marine technical safety audits including
to monitor the safety knowledge and training.
standards and ensure background to properly
that safety training is evaluate and advise
Safety Superintendent
being maintained. ships’ personnel)
OCD
should try to make a
short voyage on the
vessel at least
annually, and should
observe and advise the
company of any
 Vetting & TMSA
Chapter 6. Pollution prevention
Que
Location / where to find (Evidence
Elem Stag stio Ans
of compliance)
ent e n KPI Best practice wer Comment
10a 1 4 An environmental Company policy Y
policy has been includes a zero-spill
developed, signed by statement. This is
In statistics
senior management conspicuously posted
The zero target is for spills greater
and distributed widely on board ships and in
than 1000 ltrs
within the company. company offices
ashore.

10a 4 3 Environmental Performance is N ITM is in dialogue with

performance is monitored at least Intertanko in
benchmarked across once per quarter within Benchmarking Inductry
ITM Statistics cover only oil spills
the fleet and against the company and standards
the oil/marine industry annually across the
as a whole. industry.
10b 2 1 The company has Y
management systems
to ensure
environmentally critical Also SSMM 7.25 and minimum spares
equipment is reliable to carry on board
and that adequate
levels of spares are
carried.
 Vetting & TMSA
Chapter 7. Structural condition
4a 1 1 Shore management The status of Y PMS system reports
regularly monitors the maintenance supported by monthly
- Ships with Star IPS info reaches
maintenance system. standards is frequently maintenance reporting
here daily
reported to shore for from vessels.
- ships by email / DE10 forms
review. Shore
- Weekly PMS meeting reports from
management monitors
ships
vessel status and
- reports received from vessel
provides any
(identified in YB)
assistance required.

4a 1 2 Each vessel in the fleet The system, which Y Maintenance plan as - PMS onboard all ships (either in
has a formal may be computer- per the Planned software or excel forms electronically
maintenance plan and based, covers all on- Maintenance System ( kept)
a maintenance and board equipment on PMS) and discussed - SSMM Ch 10 fully relates to
defect reporting the bridge, the deck further through weekly maintenance
system. and in the engine room PMS meetings. - MFM 6.2
and all electronic - DE17 repair sepcification forms
equipment. - SSMM 7.17afe opn & maintenance of
machinery
4a 2 2 Superintendents follow Superintendents Y - Supt inspection report is made on
up on all required ensure that work the SFI code
maintenance. described in the - Ships with Star IPS info reaches
maintenance plan has here daily
been carried out during - ships by email / DE10 forms
visits on board and by - Weekly PMS meeting reports from
checking records. ships
- SMM B3.22 - 3.17 - 3.28 etc
- reports received from vessel
(identified in YB)
 Vetting & TMSA
Chapter 8. Cargo and ballast systems
Que
Location / where to find (Evidence
Elem Stag stio Ans
of compliance)
ent e n KPI Best practice wer Comment
6a 1 1 There is a documented Reports by visiting Y
system in place to superintendents, or
ensure that the records ashore,
company monitors confirm adherence to
cargo and ballast seasonal load-line Suptd inspection report (M05) and the
plans. zones, port restrictions D42 verification by suptd. Audit
and shipboard limits, checklist.
including maximum
cargo capacities and
loading rates.

6a 1 3 There is a documented Pre-arrival planning Y Load and discharge

procedure for planning incorporates stability plans including ballast
cargo and ballast and stress checking at is signed by Master
operations and the all stages of the and all duty officers.
master approves each proposed operation,
operation. including any limitation
on the number and OMT Section 2 Full relates to this
location of slack tanks.
Additional information
includes all details
relating to
load/discharge rates,
ball

6a 2 2 Cargo and ballast The company offers Y Ballast tanks every six
spaces are regularly supportive guidance, months. Cargo tanks
inspected and their through industry/class 12 months
integrity maintained. publications providing
Records are tank comparative
specific and based on photographs and a SSMM 7.11
a company-supplied geographic layout of
format and include each tank to ensure
photographic evidence. uniformity of reporting.
 Vetting & TMSA
Chapter 9. Mooring
Que
Location / where to find (Evidence
Elem Stag stio Ans
of compliance)
ent e n KPI Best practice wer Comment
6b 2 2 The ship operator has Awareness of mooring Y
a documented deployment and
procedure covering monitoring includes
deployment and suitable supervision,
monitoring of moorings competency of
throughout port personnel, sufficient
operations. members in mooring
SSMM 7.1
teams and familiarity
OMT 2.3.1
with any specific shore
requirements relating
to shore moorings,
passing traffic or tidal
concerns.

6b 3 1 There is a record of Equipment layout Y Covered under PMS

routine risk minimises the risk of meetings and also in
assessment to ensure injury. Self-stowing safety meetings.
that all anticipated drums, which are
mooring arrangements operated from remote
Covered under the RA for critical
and equipment ensure positions away from
equipment in SSMM 10.1.5.3 & 9.3.5
the safety of shipboard
the area likely to be
personnel. affected by rope/wire
failure, may help to
reduce the risk of
injury.
6b 3 2 There are documented These procedures Y
procedures regarding include reference to all
SSMM 7.28
anchoring operations. industry practices and
guidelines.
 Vetting & TMSA
Chapter 10. Communications
Que
Location / where to find (Evidence
Elem Stag stio Ans
of compliance)
ent e n KPI Best practice wer Comment
9b 1 2 Significant safety The company has Y
deficiencies that written procedures that
cannot be rectified by require a full
ships’ staff are assessment of the
DE 45
immediately reported situation to be
SSMM 5.1.2, 9.3
to shore-based undertaken by both
management. shore and ship’s
management before
the operation can
continue.
11a 1 2 Emergency The system should Y
procedures include ensure there is 24-
effective calling hour cover that takes
systems and account of holidays VCM 4.1
communication links and work-related travel 24 hr numbers available
for alerting the arrangements.
emergency-response
team.
11a 2 2 Individuals are trained Designated, authorised Y
in their designated senior personnel
emergency-response receive media training
Media training, OOPS, etc.
roles. to provide accuracy
and control.
 Vetting & TMSA
Chapter 11. Engine and steering compartments
Que
Location / where to find (Evidence
Elem Stag stio Ans
of compliance)
ent e n KPI Best practice wer Comment
4a 1 1 Shore management The status of Y PMS system reports
regularly monitors the maintenance supported by monthly
- Ships with Star IPS info reaches
maintenance system. standards is frequently maintenance reporting
here daily
reported to shore for from vessels.
- ships by email / DE10 forms
review. Shore
- Weekly PMS meeting reports from
management monitors
ships
vessel status and
- reports received from vessel
provides any
(identified in YB)
assistance required.

4a 1 2 Each vessel in the fleet The system, which Y Maintenance plan as - PMS onboard all ships (either in
has a formal may be computer- per the Planned software or excel forms electronically
maintenance plan and based, covers all on- Maintenance System ( kept)
a maintenance and board equipment on PMS) and discussed - SSMM Ch 10 fully relates to
defect reporting the bridge, the deck further through weekly maintenance
system. and in the engine room PMS meetings. - MFM 6.2
and all electronic - DE17 repair sepcification forms
equipment. - SSMM 7.17afe opn & maintenance of
machinery
4a 3 1 The maintenance and Y
defect reporting
system also monitors - It is maually checked on ships which
the ship’s spares do not have approved PMS system
inventory and software
highlights any
shortages.
4a 3 2 The on-board Y
maintenance and
defect reporting
- The work list is manual and separate
system tracks all
from the PMS
outstanding repair
items, including dry-
dock work lists.
 Vetting & TMSA
Chapter 12. General appearance and condition
Que
Location / where to find (Evidence
Elem Stag stio Ans
of compliance)
ent e n KPI Best practice wer Comment
4a 3 3 There is a fleet-wide System-generated Y Record available.
system to track reports are kept in a
outstanding common database - Stored
maintenance and ashore to allow shore inJ:\COMMON\PERFDATA\PMS
defect items. management to Monitoring
monitor the - Updated by the suptd every month
performance of all
vessels in the fleet.
4b 1 1 There are clear Y
reporting requirements
when critical systems, - SSMM ch 10.1.7 requires BREAK
alarms or equipment DOWNS TO BE REPORTED TO
become defective, or OFFICE
require planned or - Undesired events
unplanned
maintenance.
 Vetting & TMSA

QUESTIONS?
 Vetting & TMSA

THANK YOU
FOR YOUR ATTENTION