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Appendix 67 - Instructions - RAAF

This document provides instructions for accountable officers to complete the Report of Accountability for Accountable Forms (RAAF) on a monthly basis. The RAAF is used to report the physical count of all accountable forms in an officer's custody, including checks, stamps, receipts, and other documents with or without face value. Officers must provide information on the beginning balance, receipts, issues, and ending balance of each accountable form for the month, along with serial numbers. The completed report requires the officer's certification and signature and must be submitted to the Commission on Audit auditor with a copy retained by the officer.

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Richelle Pascor
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2K views

Appendix 67 - Instructions - RAAF

This document provides instructions for accountable officers to complete the Report of Accountability for Accountable Forms (RAAF) on a monthly basis. The RAAF is used to report the physical count of all accountable forms in an officer's custody, including checks, stamps, receipts, and other documents with or without face value. Officers must provide information on the beginning balance, receipts, issues, and ending balance of each accountable form for the month, along with serial numbers. The completed report requires the officer's certification and signature and must be submitted to the Commission on Audit auditor with a copy retained by the officer.

Uploaded by

Richelle Pascor
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOC, PDF, TXT or read online on Scribd
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REPORT OF ACCOUNTABILITY FOR ACCOUNTABLE FORMS

(RAAF)

INSTRUCTIONS

A. The RAAF is used by each Accountable Officer to report the result of the physical count of
all accountable forms, with or without face value such as checks, stamps, official receipts,
LDDAP-ADA, etc., in his/her custody. It shall be prepared monthly and by fund cluster.
B. This report shall be accomplished as follows:
1. For the Month of ________ – the month covered by the report
2. Entity Name – name of the agency/entity
3. Fund Cluster – fund cluster name/code in accordance with the UACS
4. Accountable Forms – name, number (General Form Number assigned by the National
Printing Office or number assigned by the agency/entity) and face value of accountable
forms under the custody of the accountable officer.
5. Beginning Balance – quantity of the accountable forms available at the beginning of the
month and the inclusive serial numbers
6. Receipt – quantity received by the accountable officer during the month and the inclusive
serial numbers
7. Issue – quantity issued by the accountable officer during the month and the inclusive
serial numbers
8. Ending Balance – quantity of the accountable forms still in the custody of the
Accountable Officer at the end of the month and the inclusive serial numbers
9. Certification – the report shall be certified by the Accountable Officer, as follows:

“I hereby certify that the foregoing is a true statement of all accountable forms
received, issued and transferred by me during the period above-stated and that
the beginning and ending balances are correct.”

Signature over Printed Name of the


Accountable Officer”

C. Accountable forms shall be grouped as follows:


A. WITH FACE VALUE
B. WITHOUT FACE VALUE
D. This report shall be prepared in two (2) copies and distributed as follows:

Original – COA Auditor


Copy 2 – Accountable Officer’s file

166

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