ICT285 Databases

2020
Supplementary Assignment
DATE DUE: 12th February, 2021 1130pm

Some important points worth noting:

- LATE SUBMISSIONS WILL NOT BE ACCEPTED AND WILL RESULT IN A FAILING GRADE
BEING RECORDED
- Students should submit their assignment using LMS (unless alternative arrangements
have been made) BEFORE 11:30pm (Perth time) on the due date.
- THE FILE YOU SUBMIT MUST BE NAMED USING THE FORM: StudentNumber.doc or
other appropriate file extension. You must include a completed assignment cover page.
You must keep a copy of your assignment and be prepared to provide it on request.
- If you have questions about the assignment, please send them to
[email protected]
- This assignment consists of 100 marks. Marks are allocated as described in the
assignment.
- The University treats plagiarism, collusion, theft of other students’ work and other forms
of dishonesty in assessment seriously. This is an INDIVIDUAL assignment. Any instances
of dishonesty in this assessment will be immediately forwarded for investigation.
This assignment requires you to design and implement a database for the Felicity Stillwell
Hospital.

The Felicity Stillwell Hospital (FSH) is a small hospital located in the southern suburbs of Perth,
specialising in the health care of elderly patients. As the first phase of a complete information
systems redevelopment, you have been contracted to design and implement the database that
will support its data and processing requirements.

Detailed information on the data recorded, maintained and accessed by hospital staff to support
the management and operations of the hospital is described below (see FSH Detailed
Requirements, FSH Processing Requirements and FSH Sample Forms and Reports below),
including some of the paper forms and reports currently in use, and the main transaction
requirements are summarised there. This description of data and processing should be the basis
for your design.

An important note about SCOPE:

- Please read the “What you need to do” section below CAREFULLY. This is the list of
things on which you are being marked!
- Part of understanding a system at sufficient enough detail to model well, involves
asking appropriate questions. If you are not sure about some detail of the case study,
you should ask by email ([email protected] ).
What you need to do:

1. Create and submit the ERD that you are using as the basis of your implementation. (15
marks)
2. Create a data dictionary that lists at least each of the tables, their columns, domains
and any other constraints that apply. (10 marks)
3. Implement the database in Oracle SQLPlus on arion.murdoch.edu.au (20 marks)
a. All tables should be created as per your ERD; the marker will check your ERD
against your tables.
b. All entity and referential integrity constraints should be created and
appropriately named.
c. All columns should be of an appropriate domain/size and be set as required or
not as appropriate.
d. All tables should be populated with sample data that will allow the marker to
test that your database fulfils the application requirements as specified and
support the transactions and views listed below.
e. SELECT, UPDATE and DELETE permissions should be GRANTED on all database
objects (particularly tables and views) to the user MARKERTL. This is most
important. If you do not grant this permission, the marker will not be able to
mark all or part of your assignment.
4. Provide all the SQL statements that are required for the following transactions to be
executed (15 marks):
a. Create a record for a new staff member with the following details: Moira
Samuels, 49 School Road, Bedford, W.A., 6052. She is female, her date of birth is
 30 May 1990, and her telephone number is 0150-456-3357. Her current position
is Charge Nurse in Ward 11. Her current salary is $68760 and she is working 37.5
hours per week on a Permanent basis. She is paid monthly. She has a BSc in
Nursing from Curtain University which was awarded to her on 12 th July 2010.
She also has a Post Graduate Diploma in Geriatrics from Enid Blyton University
which as awarded on 22nd July 2012. Prior to starting at FSH, she worked at
Eastern Hospital as a Charge Nurse between 23 rd January 2011 and 1st May
2011. From 1st June 2011 until 23rd Feb 2012, she worked at Eastern Hospital as
a Charge Nurse.
b. Register a new patient (Anne Phelps) as per the details in Figure 1 below.
c. Allocate the staff to Ward 11 as per Figure 2 below. You do not need to include
the statements required to create the records of the staff named in the Figure.
5. Provide VIEWS for the following (Views should be named as ViewA, ViewB etc) (20
marks):
a. VIEW A: Staff currently allocated to each ward, grouped by ward.
b. VIEW B: List of all patients referred to the hospital in the current month.
c. VIEW C: List of all patients referred to Ward 11 in the last 12 months, including
the date they were Placed and the date they left, and the bed they occupied.
d. VIEW D: List of local doctors (including address, contact details and provider
number) who have referred patients in the last 6 months, and the number of
patients they have referred.
6. Provide an explanation (and any code you have used) as to how you would implement
(or, if you were not able to successfully implement, how you would have implemented)
the following constraints (20 marks):
a. A Patient can only be allocated to a ward if there are beds available.
b. Only Staff in the role of Personnel Officer are permitted to make updates to staff
records. When a staff record is updated, the username of the user responsible
must be recorded.

Please note the following about the marking of this assignment:

1. The marker will view your documentation and then match your documentation to your
implementation. This means for example, that tables, columns and constraints should
be named in your database as they are in your documentation. Relationships defined in
your ERD should be defined in your database.
2. The marker will view the sample data in your tables.
3. The marker will check that the data as per the transactions in 6 above have been
included.
4. The marker will execute each of the views created for 7 above.
5. AGAIN, please ensure that you GRANT the appropriate privileges on all relevant
database objects to the user MARKERTL. If you do not do this, the marker will not be
able to mark part of your assignment (and you may be awarded 0 for this section).
FSH Detailed Requirements
Wards
FSH has 17 wards with a total of 240 beds available for short and long-stay patients, and an
outpatient clinic. Each ward is uniquely identified by a number (for example Ward 11) and also
has a ward name (for example, Orthopaedic), location (E-Block), total number of beds, and
telephone extension number (for example, Extn 7711).

Staff
FSH has a Medical Director, who has overall responsibility for the management of the hospital.
The Medical Director maintains control over the use of the hospital resources (including staff,
beds and supplies) in the provision of cost-effective treatment for all patients.

FSH has a Personnel Officer who is responsible for ensuring that the appropriate number and
type of staff are allocated to each ward and the outpatient clinic.

The information stored on each member of staff includes a staff number, name (first and last),
full address, telephone number, date of birth, gender, tax file number (TFN), position held,
current salary, and salary scale. It also includes each staff member’s qualifications (which
includes date of qualification, type, name of institution), and work experience details (which
includes the name of the organisation, position and start and finish dates).

The type of employment contract for each member of staff is also recorded including the
number of hours worked per week, whether the member of staff is on a permanent or
temporary contract, and the type of salary payment (weekly/monthly).

An example of an FSH form used to record the details of a member of staff called Moira Samuel
working in Ward 11 is shown in Figure 1 below.

Each ward and the outpatient clinic has a member of staff with the position of Charge Nurse.
The Charge Nurse is responsible for overseeing the day-to-day operation of the ward/clinic. The
Charge Nurse is allocated a budget to run the ward and must ensure that all resources (staff,
beds, and supplies) are used effectively in the care of patients. The Medical Director works
closely with the Charge Nurse to ensure the efficient running of the hospital.

A Charge Nurse is responsible for setting up a weekly staff roster, and must ensure that the
ward/clinic has the correct number and type of staff on duty at any time during the day or night.
In a given week, each member of staff is assigned to work an early, late or night shift.

As well as the Charge Nurse, each ward is allocated senior and junior nurses, doctors and
auxiliaries. Specialist staff (for example, consultants, podiatrists) are allocated to several wards
or the clinic.

An example of an FSH report listing the details of the staff allocated to ward 11 is shown in
Figure 2 below.
Patients
When a patient is first referred to the hospital he or she is allocated a unique patient number. At
this time, additional details of the patient are also recorded including the name (first and last
name), address, telephone number, date of birth, gender, marital status, date registered with
the hospital, and the details of the patient’s next-of-kin.

Patient’s Next-of-Kin
The details of the patient’s next-of-kin are recorded, which includes the next-of-kin’s full name,
relationship to the patient, address, and telephone number.

Local Doctors
Patients are normally referred to the hospital for treatment by their local doctor. The details of
local doctors are held including their full name, provider number, address, and telephone
number. The provider number is unique. An example of an FSH patient registration form used to
record details of a patient called Anne Phelps is shown in Figure 3 below.

Patient Appointments
When a patient is referred by his/her doctor to attend FSH, the patient is given an appointment
for an examination by a hospital consultant.

Each appointment is given a unique appointment number. The details of each patient’s
appointment are recorded, and include the name and staff number of the consultant
undertaking the examination, the date and time of the appointment and the examination room
(for example, Room E252).

As a result of the examination, the patient is either recommended to attend the outpatient clinic
or is placed on a waiting list until a bed can be found in a ward.

Outpatients
The details of outpatients are stored and include the patient number, name (first and last
name), address, telephone number, date of birth, gender, and the date and time of the
appointment at the Outpatient Clinic.

In-patients
The Charge Nurse and other senior medical staff are responsible for the allocation of beds to
patients on the waiting list. The details of patients currently placed in a ward and those on the
waiting list for a place on a ward are recorded. This includes the patient number, name (first and
last name), address, telephone number, date of birth, gender, marital status, the details of the
patient’s next-of-kin, the date placed on the waiting list, the ward required, expected duration
of stay (in days), date placed in the ward, date expected to leave the ward, and the actual date
the patient left the ward, when known.
When a patient enters the ward he or she is allocated a bed with a unique bed number. An
example of an FSH report listing the details of patients allocated to Ward 11 is shown in Figure 4
below.

Surgical and Non-Surgical Supplies

FSH maintains a central stock of surgical (for example, syringes, sterile dressings) and non-
surgical (for example, plastic bags, aprons) supplies. The details of surgical and non-surgical
supplies include the item number and name, item description, quantity in stock, reorder level,
and cost per unit. The item number uniquely identifies each type of surgical or non-surgical
supply. The supplies used by each ward are monitored.

Ward Requisitions
When required, the Charge Nurse may obtain surgical, non-surgical, and pharmaceutical
supplies from the central stock of supplies held by the hospital. This is achieved by ordering
supplies for the ward using a requisition form. The information detailed on a requisition form
includes a unique registration number, the name of the member of staff placing the requisition
and the number and name of the ward. Also included is the item or drug number, name,
description, dosage and method of administration (for drugs only), cost per unit, quantity
required, and date ordered. When the requisitioned supplies are delivered to the ward, the
form must be signed and dated by the Charge Nurse who initiated the order. An example of an
FSH requisition form used to order supplies of morphine for ward 11 is shown in Figure 5 below.

Suppliers
The details of the suppliers of the surgical, non-surgical, and the pharmaceutical items are
stored. This information includes the supplier’s name and number, address, telephone, and fax
number. The supplier number is unique for each supplier.
FSH Processing Requirements
The following high-level transactions are undertaken to ensure that the appropriate information
is available to enable the staff to manage and oversee the day-to-day running of FSH. Each
transaction is associated with a specific function within the hospital. These functions are the
responsibility of members of staff with particular job titles (positions). The main user or group of
users of each transaction is given in brackets at the end of the description of each transaction.
Your design should be able to support all of these transactions.

a) Create and maintain records recording the details of members of staff (Personnel Officer)
b) Search for staff who have particular qualifications or previous work experience (Personnel
Officer)
c) Produce a report listing the details of staff allocated to each ward (Personnel Officer)
d) Create and maintain records recording the details of patients referred to the hospital (all
staff)
e) Create and maintain records recording the details of patients referred to a particular ward
(Charge Nurse)
f) Produce a report listing the details of patients currently located in a particular ward (Charge
Nurse and Medical Director)
g) Produce a report listing the details of patients currently on the waiting list for a particular
ward (Charge Nurse and Medical Director)
h) Create and maintain records detailing requisitions for supplies for particular wards (Charge
Nurse)
i) Produce a report listing the details of supplies provided to specific wards (Charge Nurse and
Medical Director)
FSH Sample Forms and Reports

Felicity Stillwell Hospital

Staff Form
Staff Number: S4576

Personal Details

Family Name: Samuels

Given Names: Moira

Street Address: 49 School Road

Suburb: Bedford State: WA PostCode: 6052

Gender: F Date of Birth: 30/05/1990    

    Telephone No: 0150-456-3357

Position: Charge Nurse Allocated to Ward: 11

Current Salary: 68,760 Hours per Week: 37.5

Salary Scale: 1C Permanent/Temporary: P

Paid Weekly/Monthly: M      

Qualifications

Type: BSc. (Nursing) Date Awarded: 12/07/2010

Institution: Curtain University

Work Experience

Position: Staff Nurse Organisation: Eastern Hospital

Start Date: 23/01/2015 Finish Date: 1/05/2015

Please note: Additional Qualifications/work experience should be entered

overleaf

Figure 1: Member of Staff Form

 Felicity Stillwell Hospital
Ward Staff Allocation
Week Beginning: 9/01/2020

Ward Number: 11 Ward Name: Orthopaedic

Location: Block E Telephone Extension: 7711  

Charge Nurse: Moira Samuel Staff Number: S4576

Staff Allocation Listing

Staff No: Name Position Shift

S0980 Carol Cummings Staff Nurse Late

S1257 Morgan Russell Nurse Late

S1458 Robin Plevin Staff Nurse Early

S2356 Amy O'Donnell Consultant Night

S3649 Laurence Burns Nurse Early

Figure 2: Report listing ward staff

 Felicity Stillwell Hospital
Patient Registration Form
Patient Number: P10234

Personal Details

Family Name: Phelps

Given Names: Anne

Street Address: 67 Wellmeaning Way

Suburb: Wellington State: WA PostCode: 6856

Gender: F Date of Birth: 10/12/1955    

Marital Status: M Telephone No: 0131-332-4158

Next-of-Kin Details

Full Name: James Phelps

Street Address: 67 Wellmeaning Way

Suburb: Wellington State: WA PostCode: 6856

Relationship: Spouse Telephone No: 0131-332-4158

Local Doctor Details

Full Name: Dr Helen Pearson

Street Address: 47 Kennedy Street

Suburb: Murrayville State: WA PostCode: 6855

Provider No: 1455784L Telephone No: 0131-332-6282

Figure 3: Patient Registration Form

 Felicity Stillwell Hospital
Ward Patients Report
Week Beginning: 9/01/2020

Ward Number: 11 Ward Name: Orthopaedic  

Location: Block E Telephone Extension: 7711

Charge Nurse: Moira Samuel Staff Number: S4576

On Expected
Patient Date Date Actual Bed
Name Waiting Stay
Number Placed Leave Leave Number
List (Days)

P10451 Robert Drumtree 12-Jan-20 5 12-Jan-20 17-Jan-20   84

P10480 Steven Parks 12-Jan-20 4 14-Jan-20 18-Jan-20   79

P10563 David Black 13-Jan-20 14 13-Jan-20 27-Jan-20   80

P10604 Ian Thompson 14-Jan-20 10 15-Jan-20 25-Jan-20   87

P10787 Peter Smith 17-Jan-20 5 17-Jan-20 22-Jan-20   84

Figure 4: Report listing ward patients

 Felicity Stillwell Hospital
Central Store Requisition Form
4128
Requisition Number: 3

Ward Number: 11 Ward Name: Orthopaedic  

Date: 15/02/2020 Telephone Extension: 7711

S457
Requisitioned by: Moira Samuel Staff Number: 6

 
Item/Dru Dosage Metho Cost
Descriptio
g Name (Drugs d of Per Quantity  
n
Number Only) Admin Unit
 

10mg/m
10233 Morphine Pain Killer Oral 27.75 50  
l

     

  Received by:      

     

Date
       
Received:

               

Figure 5: Ward requisition form