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Project Management Essentials

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Introduction
Characteristics of a project

• Unique and non-repetitive.

non-repetitive

• Single aim and multiple objectives.

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objectives

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• Finite team lifespan (inception to completion).

• Multidisciplinary
p y team membershipp
Characteristics of a project

• Complex.

• High risk.

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• Operate internally or externally.

• Principles standardized across companies and sectors,

• Practice standardized by sector, national and

international standards.
Characteristics of project management
• Management of the entire project lifecycle.

• C
Compromise
i managementt (i(interaction
t ti with
ith ffunctional
ti l
managers).

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• Manages change and operates under conditions of change.

• Management of multiple interrelated objectives.

• Multidisciplinary management.

• Often involves internal and external personnel

Characteristics of project management
• Generic discipline.
discipline

• Governed by international standards.

standards

• Usually involves multiple interlinked objectives.

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objectives

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• Manages change and operates under conditions of
change.

• Often involves internal and external personnel.

• Multi-disciplinary and cross-functional management

Project vs Operational work

Projects and operations differ primarily in that operations are

ongoing and repetitive, while projects are temporary and
unique

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Projects are a means of organizing activities that cannot be
addressed within the organization’s normal operational
limits.
Project vs Operational work
Operational
Strategic Planning Project Performance
Performance
Vision, Mission

Objectives and Goals

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Operations Company activities Projects

-Administration of
Business lines - Improvement
- Sales - New Products
- Etc. - Etc.
Areas of Expertise needed by a Project Team

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PMP vs PRINCE2 - General

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Source: - Project Management Certificates compare PMP vs PRINCE2, Mateusz Jasny

- PMBOK and PRINCE2 Face to Face, Sergio Coronado

- PMBOK Standard, PMI

PMP vs PRINCE2 – Knowledge areas & Processes

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Source: - Project Management Certificates compare PMP vs PRINCE2, Mateusz Jasny

- PMBOK and PRINCE2 Face to Face, Sergio Coronado

- PMBOK Standard, PMI

PMP vs PRINCE2 - Specifics

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Source: - Project Management Certificates compare PMP vs PRINCE2, Mateusz Jasny

- PMBOK and PRINCE2 Face to Face, Sergio Coronado

- PMBOK Standard, PMI

What is a project

“[A] temporary endeavor undertaken to create a

unique product, service, or result”

Program X

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Project A Project B Project C

Ongoing Business Operation

Program Y

Project D Project E

Source: PMBOK® Guide, p. 5

What is project management
Project management is—
• “The application of knowledge, skills, tools and
techniques to project activities to meet project
requirements”*
• Accomplished through the application and integration

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of the project management processes of initiating,

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planning, execution, monitoring and controlling, and
closing
• Achieving desired outcomes in a context of conflicting
expectations and changes, using other people’s
resources, and having limited authority
• Sound project management helps ensure success.

Source: PMBOK® Guide, p. 8

The triple constraint

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Tim
st
Co

e
Scope
The triple constraint

Q (min)
C
(max)
T (max)

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Time
Cost
Quality OK but too
expensive and
takes too long to
Cost and time OK make
but unacceptable
quality

Cost and quality OK but

Target Qualityy takes too long to make
The triple constraint

Q (min)
C
(max)
T (max)

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Time
Cost
Week 3

Week 1 Qualityy Week 2

Identifying stakeholders

“i“individuals
di id l andd organizations
i ti that
th t are actively
ti l iinvolved
l d iin th
the project,
j t
or whose interests may be [positively or negatively] affected as a

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result of project execution or project completion.
completion ”

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Source: PMBOK® Guide, p. 25
The relationship between stakeholders and the project

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Typical stakeholders in Schlumberger

IPM Region
Manager

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Client
Geomarket
G k t

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Asset
Manager
Manager

Project

Client Segment
Drilling Operations
Manager Managers

Community
Stakeholders Workshop

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Functional Organization

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Projectized Organization

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Organizational Structures influences on Projects

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Program Management

A program is a group of related projects managed in a

coordinated way to obtain benefits and control not available
from managing them individually

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Some tools available to the Project Manager

• PMBOK® Guide
− Project
j life cycles
y
− The 9 knowledge areas
− The 5 process groups

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− The triple constraint
• Internally,
− The IPM Project Management Standard
− IPM Project Management Toolbox
− Avance software – Project Manager’s Desktop