Letter Writing

PLACING AN ORDER

Write a letter to Lightways Sports, Amrapalli, Thane, placing an order for sports
articles (minimum 4) to be supplied to your school, New Era Public School, Civil
Lines, Pune. Sign as Ravi/Raveena, Sports Secretary.

New Era Public School

Civil Lines
Pune-411013

24 August 2021

The Manager
Lightways Sports
Amrapalli
Thane-400203

Subject: Sports equipment for the School

Dear Sir
As the Sports Day of the school is being held next month, we want you to supply the
following sports articles as soon as possible, so that the students can practice for
the various sports tournaments.

Item Brand Quantity Item Brand Quantity

I. Footballs Nip 4 IV. Batting gloves (pairs) SVG 8

II. Cricket bats SVG 6 V. Basketballs Spalding 4

III. Cricket balls SVG 6 VI. Tennis balls Cosco 12

Please send the goods to the school on any weekday between 8 am and 2 pm. You
are also requested to send the bill after allowing the discount permissible for
schools. Payment will be made after the consignment is received and checked by the
Games department of the school.
Further, please ensure the quality of the consignment. If defects are found in the
goods, the whole consignment will be returned without any payment.

Yours truly
Ravi
Sports Secretary
NON-COMPLIANCE OF ORDER

You have placed an order for a few books with City Central Book Shop, No. 10,
Paharganj, Delhi. You have not received the books so far. Write a letter to the
bookshop complaining about the non-compliance of your order.

National Senior Secondary School

Vayu Vihar
New Delhi

25 August 2021

City Central Books

Shop No. 10
Paharganj
Delhi-110006

Subject: Non-compliance of the order No. 11/RS

Sir
This is with reference to our order No. 11/RS dated 24 July 2021 regarding the
delivery of a few books for our school library.

In this respect, I regret to state that despite repeated reminders on the phone, the
books have not yet been delivered to the library so far. The new session has started
and the books are required urgently for reference-work by the students. I am quite
upset about the non-compliance and negligent attitude shown by your shop towards
our order.

If the specified books don’t reach us within three days from the receipt of this letter,
we will conclude that you are not interested in fulfilling this order. In that case, we’ll
be compelled to place the order elsewhere. A list of books ordered is being enclosed
herewith. Kindly do the needful at the earliest.
Yours truly
Sheela Kapoor
(Librarian)
Encl.—Photocopy of the book-list.

LETTERS OF ENQUIRY/ASKING FOR INFORMATION

You are Anand Kumar Bhonsle, Purchase Manager of Apple Telesystems, 9th Street,
Mahim, Mumbai. Write to Ganapati Stationery Mart, Churchgate, Mumbai asking for
rates and terms of supply of stationery items such as pencils, papers, ribbons,
carbon papers etc.

Purchase Manager
Apple Telesystems
9th Street, Mahim
Mumbai

24 August 2021

The Sales Manager

Ganapati Stationery Mart
Churchgate
Mumbai

Subject: Enquiry related to the supply of stationery items

Sir
We are a software company and we need the following items in bulk for office use. I
request you to kindly quote your rates and terms of supply for the following items:

1. Apsara Pencils — HB, HH

2. Orient Bond paper — 25 dozen reams
3. Cyclostyling paper — 30 dozen reams
4. Computer paper — 20 dozen reams
5. Type Paper — 50 dozen reams
6. Typewriter carbon ribbons — 1 dozen packets
 7. Computer carbon ribbons — 1 dozen packets
8. Photocopier carbon ribbons — 10 packets
9. Carbon paper — 10 dozen
10. Fluid eraser — 10 dozen
11. File covers — 10 dozen
12. Plastic clips — 50 packets

As we are ordering in bulk, we would expect a discount on the bulk purchase. We

expect a reply at the earliest along with the acceptable terms and conditions.

Yours truly
A.K. Bhonsle
(Purchase Manager)

REPLY TO AN ENQUIRY

A new advertising firm needs an office in Central Market. Write a letter offering part
of your office on rent. You are the Office Manager, Planwel Company, Tarapore
Towers, M.G. Road, Bangalore.

The Manager
Planwel Company
Tarapore Towers
M.G. Road, Bengaluru

24 August 2021

The Manager
Apex Information Centre
3, Anna Nagar, Nungambakkam
Chennai

Subject: Offering part of the office on rent

Sir
This is with reference to your advertisement in The Hindu dated 18 August 2021
regarding availability of a suitable accommodation in Central Market for your office.
In this regard, we desire to inform you that we have a suitable office located in the
vicinity of Central Market. The accommodation (with roads on two sides) comprises
a big hall 250 x 40′ with two adjoining rooms 12 ‘ x 15 ‘ each and an inter-connected
pantry and washroom. This is an ideal location for all kinds of business
establishments. There are three nationalised banks on the opposite road. The terms
and conditions for rent are as under:

1. A refundable security of rupees two lakhs.

2. Rent of ₹ 40,000 pm payable in advance.
3. Electricity and water charges are extra.
4. Sanitation at your disposal.
5. The rented lease will lapse after eleven months.

In case the above-mentioned terms are acceptable, please contact the undersigned
within a week.

Yours truly
Vishnu Wasan
Office Manager

LETTER OF COMPLAINT

You are a member of a youth club. Recently your club has purchased some furniture
from Nawab Furniture Depot, Kanpur. But after a week you have noticed some
defects in the furniture. Write a letter to the Manager of Nawab Furniture asking him
to replace it. You are Akbar/Amina.

Eagle Youth Club

B-69 Court Road
Kanpur

24 August 2021

The Manager
Nawab Furniture Depot
84-Railway Road
Kanpur
Subject: Replacement of defective furniture

Sir
This is with reference to order no 93812 of a sofa set, wooden chairs and table worth
₹ 45,000. The items were purchased a week back. This is to bring to your notice that
on inspection of the furniture after receiving it at the Club office certain defects have
been noticed.

The wooden leg of the table has slivers. The cloth material used for the sofa set is
stained at two places and one of the chairs has cracked.

We request you to replace the furniture within a week as the Club’s general meeting
is scheduled for the next week. We hope that such mistakes will not occur in the
future.
Hoping for an early replacement.

Yours truly
Amina
Secretary

Cancellation of an order

Draft a suitable letter cancelling the order you have placed with your supplier
because of his unusual delay in the delivery of goods.

Electra Trading Concern

North-South Plaza
Thane, Mumbai

26 August 2021

The Sales Manager

Proton Electronics
Airport Road
Mumbai
Subject: Cancellation of Order No; 01/33/04 dated 15.08.04

Dear Sir

This is with reference to our order No. 01/33/04 dated 15 July 2021 for the supply of
thirty (30) Sony LCDs to be supplied to us on or before 25 August 2021.

We regret to inform you that you have neither delivered the order within the agreed
date nor informed us of your inability to execute the same. We had to suffer losses
for the non-delivery of the LCDS within the time.

We have, therefore, decided to cancel the order for your failure to execute it on time
as time was of prime importance in this respect.

We, therefore, request you to kindly treat our order as cancelled. Please note that we
shall refuse the goods, if delivered, because of the cancellation of the order.

Yours truly
Riaz Mohammad
Sales Manager

LETTER TO THE EDITOR

A student’s anxieties never end. After clearing the Board Examination of class XII,
there is the uncertainty of getting admission in a college and a course of one’s
choice. The cut-off percentage in good colleges rises every year. There are hardly
any openings for average students. Write a letter to the Editor of a national daily
stating the above problems. You are Reena/Rohit from New Delhi.

106, Maharani Bagh

New Delhi-110027

26 August 2021

The Editor
The Times of India
Bahadur Shah Zafar Marg
Delhi -110002
Subject Uncertainty of admissions in colleges

Sir
Through the columns of your esteemed daily, I would like to draw the attention of the
concerned authorities to the problem of uncertainty of getting admission in a college
and a course of one’s choice for the students passing class XII Board Examination.

All are aware that the cut-off percentage for various subjects according to merit is
rising every year in renowned colleges. It is becoming a serious problem for the
average students to get admitted in undergraduate courses. This will in turn lead to
frustration in the students and therefore, they may be neglected in their family. This
will also affect the students’ careers in the future.

In my opinion the government should devise some other process for these students
as an alternative to this strict system of selection in education. That will allow
students to opt for careers of their choice even if they are unable to score a high
percentage.

Yours truly
Reena

LETTER OF ENQUIRY
You are Vidya/Vidhan Sharma living at 63, B-Block, Greater Kailash, New Delhi. You
came across the following advertisement:

Write an application to the Course Director, asking him to send you the information
brochure and application form. You are particularly interested in Textile Designing.

63 B Block
Greater Kailash
New Delhi 110048

27 August 2021
The Director
International Institute of Fashion Technology
M 15 2nd Floor
M Block
GK Part-I
New Delhi 110048

Dear Sir

Subject: Course in textile designing

I came across your advertisement in the Times of India dated 24 August 2021, about
the courses offered by your institute. I am interested in knowing more about the
course in Textile Designing.

I have completed AISSE and now wish to join a professional course in Textile
Designing. Kindly let me know if I am eligible for it. Further, please let me know the
duration of the course and the fee structure.

I would also like to know the procedure for obtaining admission. I shall be grateful
for an early response. I would be thankful if you could send me the prospectus and
an application form.

Yours truly
Vidhan Sharma

LETTER TO THE PRINCIPAL

As the Head Boy of your school, write a letter to the Principal requesting him to
organise an excursion to Haridwar for an adventure holiday like water rafting, rock
climbing and mountaineering.

26 August 2021

The Principal
Bhagirathi Public School
40 Feet Road
Kartar Nagar
Delhi 1100XX
Subject: Request to organise an excursion for an adventure holiday

Dear Sir

On behalf of the students of class XII, I, Rohit Kapoor from class XII-D, request you to
kindly arrange an adventure holiday for us.

As this is our last year in school, we would like to have a four-to-five days holiday in
the Himalayas where we can go for white water rafting, rock climbing and
mountaineering. We feel our March holidays, following our final examination, are
ideal for such an excursion. The time between sessions can be utilised for this
purpose.

I hope you will consider our request favourably.

Yours obediently
Rohit Kapoor