Kolhapur Institute of Technology’s

COLLEGE OF ENGINEERING (AUTONOMOUS),

KOLHAPUR
R. S. No. 199B/1-3 Gokul Shirgaon, Kolhapur - 416 234

Internship Policy:
Guidelines and Procedures
With Effect From Academic Year 2020-2021
 Index
Sr. No. Content Page No.

1. Introduction 1

2. Objectives 1

3. Mode of Execution 2

4. Internship Duration 7

5. Roles and Responsibilities 7

6. Internship Execution Procedure & Guidelines 8

7. Guidelines for students 9

8. Health, Safety and Welfare of Students 11

9. Academic Credentials 11

10. Monitoring & Evaluation 11

Annexures

I. Student internship program application format 17

II. Parent/Guardian consent form 18
III. Format for request letter from institute to internship 19
provider
IV. Student reliving letter format 21
V. Joining letter format 22
VI. Student diary recording format 23
VII. Supervisor evaluation format 24
VIII. Student feedback on internship 25
1 Introduction
Industry Internship is an integral part of the academic curricula. Its satisfactory
completion is a mandatory requirement for the degree to be awarded by the College.
Further, considering the curriculum structure approved by the college, multiple
internships modes are possible, and are assigned academic credits within the curricula.
The general structure of the internship requires the students to undertake an immersive
assignment within the assigned organizations for a limited period. The internship offers
the students an opportunity to gain hands-on industrial or organizational exposure; to
integrate the knowledge and skills acquired through the coursework; interact with
professionals and other interns; and to improve their presentation, writing, and
communication skills. Internship often acts as a gateway for final placement for many
students.
The internship will benefit students by getting real time industry experience and
exposure, exploring the career opportunities, add values, skills, and experience to their
CV and learn company culture.
2 Objectives
Internships are educational and career development opportunities, providing practical
experience in a field or discipline. They are structured, short-term, supervised
placements often focused around particular tasks or projects with defined timescales.
An internship may be compensated, non-compensated or some time may be paid. The
internship has to be meaningful and mutually beneficial to the intern and the
organization.

Following are the intended objectives:

• To expose the students to industrial environment ( viz. various materials,

processes, products and their applications along with relevant aspects of quality
control which cannot be simulated in the classroom) for application of existing
engineering knowledge in industrial situations
• To provide possible opportunities to learn and sharpen the real time technical
and managerial skills required for professional career
• Understand the social, environmental, economic and administrative
considerations that influence the working environment [PO 6, 7]

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 • To expose students to the engineer’s responsibilities and ethics [PO 8]
• To get acquainted with the working styles of industries at different hierarchy
and learn to work in a team [PO 9]
• To gain experience in all types of professional communications ( viz. pre-
internship applications, during internships people skills and documentation
skills and post internship reports/projects writing skills ) [PO 10]
• To demonstrate the impact of the internship on their lifelong learning and
professional development [PO 12]
• To provide the linkages of future job/research opportunities to students in the
organization [PO 12]

3 Mode of Execution
Internship may be done through following verticals through offline /online mode
I. Full time Industry Internship cum project
II. Full time research internship at research organization/ Indian University/
Foreign University
III. Short duration (4-8 weeks) internship in industry with in house project
IV. Internship accounted through incubation centre (Project Prototype through
entrepreneur development and start-up)
Students may be allowed to change mode of execution in certain unavoidable
circumstances. Department head shall take decision for change of mode on application
by student with a valid reason with due permission of the director. List of such a
students shall be submitted to the academic council for the information.
In certain specific cases wherein student is not able to register for internship through
any of the above four modes, he/she shall apply to the director through Dean Alumni
and Corporate Relations (ACR) giving specific reason to arrange for alternate mode.
I. Full time Industry Internship cum project

Under this category, Execution methodology expect that students should work with
respective industrial domains of Engineering. Students will be working on a problem
identified and assigned by industry. This Problem will be treated as Problem statement
of Academic Project for 7th and 8th semester. Departmental faculty will work as a guide/
supervisor in coordination with industry mentor to arrive at a feasible solution to
problem assigned by industry within 7th and 8th semester of Engineering curriculum.

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For this activity, time spent by student for collaborating with industry either in
discussions (preapproved with prior appointments) OR Joining activity at location of
industry OR periodical visits related to data collection will be treated as Industrial
Internship activity. In this category no special provision is made to define specific
period of 8th semester dedicated for Internship. However, project guide and industry
mentor to prepare a mutual schedule of student interaction with industry throughout the
project duration. This schedule to be strictly followed as a part of assessment
mechanism. Table 1.1 represent the flow of activity to be followed under this category.

Table 1.1 Steps and timeline to be followed as a guideline for category I

Step. Description of Activity Responsibility Timeline
No.
1 Identification of industrial Problem Faculty Vacation between 6th
for Project /Students and 7th semester
1.1 If faculty identify problem then faculty
necessary communication with Vacation
Industry mentor and identify group between 6th and 7th
of students/ single student semester
1.2 If student identify problem then Student Vacation between 6th
necessary communication with and 7th semester
domain expert faculty and then step
1.1 follows
2. Joint letter of understanding Faculty and At 1st week of 7th
between Institute and Industry Industry semester
Mentor
3 Final Objective, methodology and Students, At 3rd week of 7th
schedule of interaction Faculty and semester
presentation in front of project departmental
monitoring committee at Internship
department. Coordinator
4 Students to start adhering to Students Throughout the 7th
schedule of interaction with and 8th semester as
necessary weekly reporting during per predefined
Project hours of academic schedule
schedule*
5 Changes in schedule and work Students, Special
methodology to be agreed and Faculty and circumstances
signed off mutually between Industry during execution
faculty and industry mentor. mentor
6 Interim Progress report and Students, Within last week of
presentation to project Monitoring Faculty, 7th semester
committee Departmental
Internship
Coordinator

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 7 Project will continue during Students, During vacations
vacation at Industry location for Faculty and between 7th and 8th
Minimum 1 week and necessary Industry semester
Project offs are allowed with prior mentor
permission on paper
8 Project and Industrial internship 8th semester
will resume as per guidelines 4 and
5
9 Final report and presentation to Students, Within Last week of
Project Monitoring committee Faculty, 8th semester
Departmental
Internship
Coordinator
Students and faculties to maintain all documentary records as per monitoring,
assessment protocol of Internship policy documents
Category II: Full time research internship at research organization/ Indian
University/ Foreign University
Under This Category, research project undertaken by research organisation Or
Internship Opportunities available at Organisations recommended by AICTE in
Internship Policy at India or abroad will be executed by students. Students need to
adhere to guidelines set by respective organisation for conduct of research activity
during span of project.
Faculty mentor from respective department will be monitoring student’s progress
periodically.
Table 1.2 Steps and timeline to be followed as a guideline for category II
Step. Description of Activity Responsibility Timeline
No.
1 Advertisements issued by Faculty /Students Prevailing period of
research organisations for advertisement in 6th
research activity or Internship and 7th semester
for UG students
2. Scrutiny of Students and Faculty and Before last date of
support to students for Dean research/ application available
application procedure Internship in advertisement
coordinator

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 3 Faculty mentor to coordinate Students, Faculty Before last date of
with parents of identified and departmental application available
students and prepare necessary Project/ Internship in advertisement
documents Coordinator
4 Faculty mentor to Interact with Faculty After selection of
representative of research students for Research/
organisation Internship program
5 Students to report weekly to Students, Faculty Throughout tenure of
faculty mentor about progress Program
of Research activity/
Internship activity
6 Interim Progress report and Students, Faculty, Within last week of 7th
presentation to project Departmental semester
Monitoring committee Internship
Coordinator
7 Final report and presentation Students, Faculty, Within Last week of
to Project Monitoring Departmental 8th semester
committee Internship
Coordinator
If Research/ Internship tenure is more than 6 months/ spanned between last academic
year of B. tech and students are required to stay at location allotted by Research
organisation then student should appear for Institute examination with prior permissions
taken from Research/ Internship Organisation during 7th and 8th semester as per
documentation signed by Students to adhere to protocol of academics defined for
prevailing circumstances.

Category III: Short duration (4-8 weeks) internship in industry with in house
project
Under This category, Academic Project and Internship will be treated as separate entity.
Students will perform academic project issued by departmental faculties. Tenure of this
project will be for 7th and 8th semester. Internship activity will be commenced from ESE
of 7th semester for minimum period of 4 to 8 weeks. This internship should be preferably
aligned with Project activities and domain area.

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Table 1.3 Steps and timeline to be followed as a guideline for category III
Step. Description of Activity Responsibility Timeline
No.
1 Project coordinator to collect Project Coordinator Before end of 6th
Broad area of academic Project semester
from departmental faculty
2. Academic Project areas presented Departmental Before end of 6th
by faculty to be aligned with Faculty semester
Industrial Problems
3 List of Faculty and Domain of Project Coordinator During Vacation
project to be made available for Period between
students 6th and 7th
semester
4 Students to approach Faculties Students and Faculty During Vacation
and finalise their project groups Period of 6th and
and area of Project by discussion 7th semester
with faculty
5 Project guide will start Project Guide Before end of 7th
identifying Industrial semester
organisations for Internship of
respective students aligned with
project domain area
6 Internship coordinator to assist Internship Before end of 7th
project guide for finalising Coordinator semester
organisation for Internship of
respective students and keep
records of the same
7 Necessary documentation will be Internship Before end of 7th
maintained by Internship Coordinator semester
Coordinator through project
Guides as per Internship Policy of
Institute.

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 8 Students will start internship after Students after end of 7th
end of 7th semester examination semester
for minimum period of 8 weeks examination
9 Project Guide to monitor Project Guide During tenure of
student’s performance by Internship with
Interacting with Internship on-site Minimum two
mentor Or by surprise visit at communications
Internship location
10 Report and Presentation Students, Project After end of
guide and Internship internship
Coordinator
Assessment of internship will be done as per Institute Internship Policy.
Category IV: Internship accounted through incubation centre (Project Prototype
through entrepreneur development and start-up)
Mode of execution under this category is governed by rules and regulations of ED cell.

4 Internship Duration
The internship is mandatory as a part of the curriculum. Students will not graduate
unless they complete the internship as prescribed. The structure and durations of the
Internship may vary, it is normal for a minimum duration to be at least four weeks
during the final semester of B. Tech. program. Typically, internships will start in second
semester of final year around January every year and the durations range between four
to twenty weeks. In case the duration of an internship needs to be extended, it would be
necessary for the student to obtain a prior written approval from the college.

5 Roles and Responsibilities

The organizational structure of Training and placement cell for internship is as follows:

Dean (Alumni Departmental

Student
and Corporate Internship Faculty Mentor
Coordinator
Relations) Coordinator

Training and Placement Officer of the college will be supported by a Departmental

internship coordinator for Training and Placement Activities and Faculty Supervisors/
Mentors designated/assigned by the Head of the concerned Department. Each

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 department will have a student’s committee comprising of 1-3 students from each class
for supporting Training and Placement activities headed by Student Coordinator.
Departmental coordinator and Faculty Supervisors/Mentors will be nominated at the
start of the Academic year for each batch. However, student coordinator being the
representative of students will be selected by the students with the help of Training and
Placement Officer. Faculty Mentor/Supervisors have to play active role during the
internship and minimum 4 students are to be supervised by each faculty mentor.
6 Internship Execution Procedure
The T&P cell will arrange internship for students in industries/organization after
seventh semester or as per AICTE/ DTE/ affiliating University guidelines.
The following general procedure shall be adopted for execution of internship:
• Step 1: Request Letter/ Email from the office of Training & Placement cell of
the institute shall be sent to the industry to allot different slots of 4-20 weeks
during 8th semester as internship periods for the students. Students request
letter/profile/ interest areas will be submitted to industries for their willingness
for providing the training. (Sample attached)
• Step 2: Industry will confirm the training slots and the number of seats allocated
for internships via Confirmation Letter/ Email. The industry will be requested
to allot mentor/supervisor for communication between supervisor and students.
In case the students arrange the training themselves the confirmation letter will
be submitted by the students to the office of the Training & Placement through
concerned department. Based on the number of slots agreed by the Industry,
Dean ACR will allocate the students to the concerned industry. In addition, the
internship slots may be conveyed through Telephonic or Written
Communication (by Fax, Email, etc.) by the Dean (Alumni and Corporate
Relations) or other members of the T&P cell / Faculty members who are
particularly looking after the Internship of the students.
• Step 3: Students on joining Training at the concerned Industry / Organization,
will submit the Joining Report/Letters / Email to the Dean ACR and Head of
Department.
• Step 4: Students will undergo internship at the concerned Industry /
Organization. The mentor/supervisor shall evaluate the performance of students
once/twice by visiting the Industry/Organization or through video conferencing

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 and Evaluation Report of the students will be submitted to the Head of
Department through Internship Coordinator. Head of the Department shall
forward these report to ACR with the consent of Industry
persons/Trainers.(Sample Attached)
• Step 5: Students will submit internship report in the format provided by the
institute after completion of internship along with certificate obtained from the
industry.
• Step 6: List of students who have completed their internship successfully will
be issued by ACR to the office of concern department.
7 Guidelines for students
1. All the students need to go for internship for minimum of 4 weeks.
2. Students can take mini projects, assignments, case studies by discussing it with
concerned authority from industry and can work on it during internship.
3. All students should compulsorily follow the rules and regulations as laid by
industry.
4. Every student should take prior permissions from concerned industrial authority
if they want to use any drawings, photographs or any other document from
industry.
5. Student should follow all ethical practices and SOP of industry.
6. Students have to take necessary health and safety precautions as laid by the
industry.
7. Student should contact his /her academic guide from college on weekly basis to
communicate the progress.
8. Each student has to prepare internship report in consultation with the academic
guide.

General Internships Recommendations

 An internship is a great opportunity to learn in industrial environment without
being an employee of the company. Students are advised to set their goals prior
to starting their internship and focus on completing them during the internship.
 If a student joins a very large organization to do an internship, he must use the
opportunity to learn about the activities performed in the various departments
by doing short stints in each of them. This experience will help provide him the

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 big-picture in better understanding the career prospects in relation to his
ambitions.
 Attitude and mind-set play a great role in the learning process. Do tackle all
tasks given with enthusiasm and positive attitude.
 Interns must avoid negativity and never ignore a chance offered to them to learn
more about a concept, technology, industry or company.
 Interns must be inquisitive and try to gain maximum knowledge and exposure.
 Interns shall identify a good mentor within the company and take initiative to
execute new projects where one can make a difference to the company.
 Interns should enjoy during the internship and leave with tangible
accomplishments.
 The intern will maintain a regular internship schedule determined by the Intern
and his/her Project Head.
 Interns shall view an internship as a bridge between college and the workplace.
Do use for their full advantage while undergoing internship: - The intern must
demonstrate honesty, punctuality and a willingness to learn during the
internship program.
 The intern will obey the policies, rules and regulations of the Company and
comply with the Company’s business practices and procedures.
Student’s Diary/ Daily Log
The main purpose of writing daily diary is to cultivate the habit of documenting and to
encourage the students to search for details. It develops the students’ thought process
and reasoning abilities. The students should record in the daily training diary the day to
day account of the observations, impressions, information gathered and suggestions
given, if any. It should contain the sketches & drawings related to the observations made
by the students. The daily training diary should be signed after every day by the
supervisor/ in charge of the section where the student has been working. The diary
should also be shown to the Faculty Mentor visiting the industry from time to time and
got ratified on the day of his visit. Student’s Diary and Internship Report should be
submitted by the students along with attendance record and an evaluation sheet duly
signed and stamped by the industry to the Institute immediately after the completion of
the training. It will be evaluated on the basis of the following criteria:
 Regularity in maintenance of the diary.

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  Adequacy & quality of information recorded.
 Drawings, sketches and data recorded.
 Thought process and recording techniques used.
 Organization of the information.
Internship Report
After completion of Internship, the student should prepare a comprehensive report to
indicate what he has observed and learnt in the training period. The student may contact
Industrial Supervisor/ Faculty Mentor/TPO for assigning special topics and problems
and should prepare the final report on the assigned topics. Daily diary will also help to
a great extent in writing the industrial report since much of the information has already
been incorporated by the student into the daily diary. The training report should be
signed by the Internship Supervisor, Dean ACR and Faculty Mentor. The Internship
report will be evaluated on the basis of following criteria:
i. Originality.
ii. Adequacy and purposeful write-up.
iii. Organization, format, drawings, sketches, style, language etc.
iv. Variety and relevance of learning experience.
v. Practical applications, relationships with basic theory and concepts taught in the
course.
8 Health, Safety and Welfare of Students
T & P cell will ensure insurance of all the students when any intern is undergoing
training in a specific notified area such as mining industry in relation to the health and
safety of the trainees as if they are persons employed in the same.
Also considering guidelines of the industry, T & P cell will instruct students to get
insurance.
9 Academic Credentials
Total 6 credits for the Final Year Project and internship in 8th semester.
10 Monitoring & Evaluation
Monitoring Phase
Monitoring at the Industry Side –
1. Internship schedule (for stipulated time of 4 weeks to 20 weeks) may be
prepared and a copy of the same may be sent to departmental project
guide/faculty mentor/supervisor.

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 2. Each student is required to keep Internship diary/ notebook, update daily and
get it checked by industrial mentor/supervisor.
3. Each student is required to prepare a monthly report, presentation and get it
verified by industrial mentor/supervisor.
4. The formal entry (the start procedures) and exit (the internship closure
procedures) are required to be followed by the industry.
5. The early termination of the internship (earlier than the stipulated time period)
or the extension of the stipulated tenure is required to be discussed from time
to time with departmental project guide/faculty mentor/supervisor. (This in
turn will be notified and discussed with departmental internship coordinator
and head.)

Monitoring at the Institute Side –

1. Each student is required to send a monthly report, presentation and get it
verified by departmental project guide/faculty mentor/supervisor.
2. Each student is required to present monthly activities online/offline to
departmental project guide/faculty mentor/supervisor.
3. Each student is required to present the whole activities of internship
online/offline to departmental project guide/faculty mentor/supervisor at the
end of the internship.
4. Faculty Mentor/ Internship coordinator/ HoD of the department or Dean
(Alumni and Corporate Relations) will make a surprise visit to the internship
site to check the student’s presence physically ( if the student is found absent
without prior intimation to the industry mentor, entire training will be cancelled/
student is liable for the punishment)
5. Students are eligible to avail 1-day leave in every 4 weeks training with
permission of the respective industry during the internship period apart from
holidays and weekly offs. Students should inform industry mentor and Faculty
Mentor, Internship coordinator, HoD, TPO, at least one day prior to availing
leave by email.

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Evaluation of Internship and Project
6 credits = 150 marks
1. Full time Industry Internship cum project
ISE –I: 75 marks- Evaluation by Faculty/Mentor- 50 marks
-Evaluation by Industry mentor– 25 marks
ISE –II: 75 marks- Evaluation by Faculty/Mentor- 50 marks
-Evaluation by Industry mentor– 25 marks
2. Full time research internship at research organization/ Indian University/
Foreign University
ISE –I: 75 marks- Evaluation by Faculty/Mentor- 50 marks
-Evaluation by University Mentor– 25 marks
ISE –II: 75 marks- Evaluation by Faculty/Mentor- 50 marks
-Evaluation by University Mentor– 25 marks
3. Short duration (4-8 weeks) internship in industry with in house project
ISE –I: 75 marks- Evaluation by Faculty/Mentor- 50 marks
-Evaluation by Industry Mentor– 25 marks
ISE –II: 75 marks- Evaluation by Faculty/Mentor- 75 marks
4. Project Prototype through entrepreneur development and start-up
ISE –I: 75 marks- Evaluation by faculty/Mentor- 50 marks
Evaluation by COO – incubation centre – 25 marks
ISE –II: 25 marks- Evaluation by faculty/Mentor- 50 marks
Evaluation by COO – incubation centre – 25 marks
Format for ISE Evaluation (Rubrics) by Faculty Mentor for Category I,II,III,IV
Attribute Poor (1) Mediocre Above Good Excellent
(2) average (4) (5)
(3)

Learning aptitude, work interest

Technical knowledge and expertise,

problem analysis skills
Initiative

Organizational skills

Communication skills

Cooperation with co-workers and

supervisors / Team work

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 Dependent, self-reliant and responsible

Creativity/originality/innovativeness

Criticism acceptance

Time utilization

Format for ISE Evaluation (Rubrics) by Industry Mentor for Category-I and III
Sr. Attribute Marks (total 25)
1 Attendance and general behaviour …../5
2 Relation with workers and supervisors …../5
3 Initiative and efforts in learning …../5
4 Knowledge and skill improvement …../5
5 Time utilization and professional attitude …../5
Total …../25

Format for ISE Evaluation (Rubrics) by Research Organization Mentor for

Category II
Sr. Attribute Marks (total 25)
1 Attendance and general behaviour …../5
2 Initiative and efforts in learning …../5
3 Knowledge and skill improvement …../5
4 Time utilization and flexibility …../5
5 Research aptitude and orientation …../5
Total …../25

Format for ISE Evaluation (Rubrics) by COO of incubation centre for Category
IV
Sr. Attribute Marks (total 25)
1 Attendance and general behaviour …../5
2 Start-up aptitude and initiative …../5
3 Business aptitude based on market research …../5
4 Efforts taken for proof of concept …../5
5 Time utilization and professional attitude …../5
Total …../25

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Note:
1. Evaluation of all the courses in the 8th semester will be done through blended
mode.
2. ISE, MSE and ESE may be conducted online / offline mode.

15
Annexures

16
 Annexure I

Student internship program application format

Complete and submit to the ACR/ Internship Program Coordinator. Type or write clearly

1. Student Name:
2. Current Address
3. Residence Address

4. Email id
5. Mobile Nos.
6. Overall GPA
7. Mode of Internship
8. Internship Preferences
Location Core Area Company / Institute
Preference-1
Preference-2
Preference-3

I confirm that I agree with the terms, conditions, and requirements of the Internship Program

Student Signature: _______________________________________Date__________

I confirm that the student has attended the internship orientation and has met all paperwork
and process requirements to participate in the internship program, and has received approval
from his/her guide/supervisor.

Sign of Departmental Internship Coordinator Date

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 Annexure II

Parent/Guardian Consent Form—Internship

Please complete all blanks and sign in three places.
Student’s Name:

Part I: Permission to Participate

I have read the information concerning the internship program and give my son/daughter,
___________________________, permission to participate in the program. I realize that each
student must provide his/her own transportation to and from the internship workplace site. I
also understand that my son/daughter must meet the application requirements to be accepted
into the program.

Date Signature of Parent/Guardian

Part II: Emergency Authorization

In the event that I cannot be reached in an emergency, I give permission to the staff of the
college or the internship workplace supervisor to secure proper treatment for my son/daughter.
Contact No.:
Alternative contact in case of emergency:

Date: Signature of Parent/Guardian

Part III: Liability

I hereby agree to waive and release any and all rights that I, my ward, or our representatives
may have to make claim against College or their respective officers, employees, or
representatives arising from injury or damages, including lawyer’s fees, that may result from
my ward’s participation in the internship program.
I further agree to indemnify and hold harmless the college or their respective officers,
employees, or representatives from any claims, including lawyer’s fees, which I or my ward
might make or which might be made on my or our behalf by others, or which might be made
against me or my ward by others, arising from my ward’s participation in the internship
program.

Date: Signature of Parent/Guardian

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 Annexure III

Format for request letter from institute to internship provider

To,
The General Manager (HR)
.......................................
.......................................

Subject: Request for_____ weeks industrial training of B. Tech. in _________ Engineering,

Dear Sir,

An Institute established in May 1983, Kolhapur Institute of Technology’s (KIT) College of

Engineering, Kolhapur, Maharashtra reflects the vision of leading industrialists and
educationalists. Institute is accredited with ‘A’ grade by NAAC in March 2015. NBA
Accredited, the Institute has been recognized about it’s over all academic excellence and
infrastructure. It is affiliated to Shivaji University, Kolhapur and is approved by AICTE, New
Delhi. Currently, the Institute is offering and running seven UG programs as well as five PG
programs.

You may be aware that AICTE has made internship mandatory for all technical education
students.
In view of the above, I request your good self to allow our following (no. of students) students
for practical raining in your esteemed organization. Kindly accord your permission and give at
least one-week time for students to join training after confirmation.

Sr. No. Name Roll No. Year Discipline

If vacancies exist, kindly do plan for Campus/Off Campus Interview for _______ batch passing
out students in above branches.
A line of confirmation will be highly appreciated.
With warm regards,
Yours sincerely,

Training & Placement Officer

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 Format for request letter from institute to internship provider

To
The General Manager (HR)
.......................................
.......................................

Subject: Request for_____ weeks industrial training of B. Tech. in ________________

Engineering,

Dear Sir,
Our Students have undergone internship training in your esteemed Organization in the previous
years. I acknowledge the help and the support extended to our students during training in
previous years.
In view of the above, I request your good self to allow our following (no. of students) students
for practical raining in your esteemed organization. Kindly accord your permission and give at
least one-week time for students to join training after confirmation.

Sr. No. Name Roll No. Year Discipline

If vacancies exist, kindly do plan for Campus/Off Campus Interview for _______ batch passing
out students in above branches.

A line of confirmation will be highly appreciated.

With warm regards,

Yours sincerely,

Training & Placement Officer

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 Annexure- IV

Student Relieving Letter Format

To,
.......................................
.......................................

Subject: Relieving letter of student.

Dear Sir,
Kindly refer your letter/e-mail dated................ on the above cited subject. As permitted by your
good self the following students will undergo Industrial Internship in your esteemed
organization under your sole guidance & directions:

Sr. No. Name of Student Branch

This training being an essential part of the curriculum, the following guidelines have been
prescribed in the curriculum for the training. You are therefore, requested to please issue
following guidelines to the concerned manager/Industrial Supervisor.
1. Internship schedule may be prepared and a copy of the same may be sent to us.
2. Each student is required to prepare Internship diary and report.
3. Kindly check the Internship diary of the student daily.
4. Issue instruction regarding working hours during training and maintenance of the
attendance record.
Further, you are requested to evaluate the student’s performance on the basis of grading i.e.
Excellent, Very Good, Satisfactory and Non Satisfactory on the below mentioned factors. The
performance report may please be forwarded to the undersigned on completion of training in
sealed envelope.
Sr. No. Name of Student Evaluation Ranking
1 Attendance and general behaviour
2 Relation with workers and supervisors
3 Initiative and efforts in learning
4 Knowledge and skills improvement
5 Contribution to the organization

Your efforts in this regard will positively enhance knowledge and practical skills of the
students, your cooperation will be highly appreciated and we shall feel obliged.
The students will abide by the rules and regulation of the organization and will maintain a
proper discipline with keen interest during their Internship. The students will report to you on
dated.................... along with a copy of this letter.

Yours sincerely,

Dean (Alumni and Corporate Relations)

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 Annexure- V

Student Joining Letter Format

To,

The Dean (Alumni and Corporate Relations),

KIT’s College of Engineering (Autonomous),
Kolhapur.

Subject: Internship joining report.

With reference to acceptance of internship by (Name of the industry/organisation) through letter/email
dated_____________, I hereby pleased to communicate you that I have joined as Internee on
___________. Initially I have been posted in __________ department. During this Internship, my
contact number will be ______________ and e mail id will be _______________. Moreover, I will be
forwarding fortnightly report stating my periodical learning and experiences.

Thanking you,

Regards

(Name of the student with sign)

For Immediate Supervisor

The above mentioned student of your institute has joined our organization as per information provided
above.

Authorized Signature

Name:

Contact No.

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 Annexure- VI

Student Daily Diary (Log) Recording Format

Day-1 Date:
Time of arrival Time of departure Remarks
Depart./Division Name of finished
job
Name of HOD/
Supervisor
With e-mail id
Main points of the day

Signature of Industry Supervisor

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 Annexure- VII
Format for Supervisor Evaluation of Intern
Student Name: _______________________________ Date: __________________
Work Supervisor: ______________________________Title: __________________
Company/Organization: ________________________________________________
Internship Address: ____________________________________________________
Dates of Internship: From _____________________________ To ________________
Please evaluate intern by indicating the frequency with which you observed the
following behaviours:
Parameters Needs Satisfactory Good Excellent
improvement
Behaviour
Performs in a dependable
manner
Cooperates with co-workers
and supervisors
Shows interest in work
Learns quickly
Shows initiative
Produces high quality work
Accepts responsibility
Accepts criticism
Demonstrates organizational
skills
Uses technical knowledge and
expertise
Shows good judgment
Demonstrates
creativity/originality
Analyzes problems effectively
Is self-reliant
Communicates well
Writes effectively
Has a professional attitude
Gives a professional
appearance
Is punctual
Uses time effectively
Overall performance of student intern (Tick one):
Needs improvement/ Satisfactory/ Good/ Excellent
Additional comments, if any:
Signature of Industry supervisor _____________________HR Manager ________________

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 Annexure- VIII
Student Feedback of Internship (To be Filled by Students after
Internship Completion)
Student Name: __________________________________________ Date:_______________
Industrial Supervisor:___________________________ Title:_________________________
Supervisor Email: ___________________________________ Internship is: Paid / Unpaid
Company/Organization:_______________________________________________________
Internship
Address:____________________________________________________________________
Faculty Coordinator: ___________________________Department:____________________
Dates of Internship: From _______________To____________________________________
***Please fill out the above in full detail***
Give a brief description of your internship work (title and tasks for which you were
responsible):
Was your internship experience related to your major area of study?
_________Yes, to a large degree ________Yes, to a slight degree ______No, not related at all
Indicate the degree to which you agree or disagree with the following statements.

This experience has: Strongly Agree No Disagree Strongly

agree opinion disagree
Given me the opportunity
to explore a career field
Allowed me to apply
classroom theory to
practice
Helped me develop my
decision-making and
problem-solving skills
Expanded my knowledge
about the work world prior
to permanent employment
Helped me develop my
written and oral
communication skills
Provided a chance to use
leadership skills (influence
others, develop ideas with
others, stimulate decision-
making and action)
Expanded my sensitivity
to the ethical implications
of the work involved
Made it possible for me to
be more confident in new
situations
Given me a chance to
improve my interpersonal
skills

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 This experience has: Strongly Agree No Disagree Strongly
agree opinion disagree
Helped me learn to handle
responsibility and use my
time wisely
Helped me discover new
aspects of myself that I
didn’t know existed before
Helped me develop new
interests and abilities
Helped me clarify my
career goals
Provided me with contacts
which may lead to future
employment
Allowed me to acquire
information and/ or use
equipment not available at
my Institute

In the Institute internship program, faculty members are expected to be mentors for students.
Do you feel that your faculty coordinator served such a function? Why or why not?

How well were you able to accomplish the initial goals, tasks and new skills that were set down
in your learning contract? In what ways were you able to take a new direction or expand beyond
your contract? Why were some goals not accomplished adequately?

In what areas did you most develop and improve?

What has been the most significant accomplishment or satisfying moment of your internship?

What did you dislike about the internship?

Considering your overall experience, how would you rate this internship? (Tick one).
(Satisfactory/ Good/ Excellent)
Give suggestions as to how your internship experience could have been improved. (Could you
have handled added responsibility? Would you have liked more discussions with your
professor concerning your internship? Was closer supervision needed? Was more of an
orientation required?)

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