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MT940 Steps + Format View

This document provides instructions for uploading an MT940 format electronic bank statement into an SAP S/4HANA system. It explains how to (1) open the bank statement app and select the appropriate house bank account, (2) choose the latest statement option, (3) make note of the closing balance, (4) open and populate an MT940 text file with the new statement details, including number, dates, balances and transactions, and (5) import the file by selecting it and processing the statement upload. Following these steps allows an administrator to efficiently bring the latest bank statement information into SAP from an MT940 electronic file.

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Parvati sb
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628 views17 pages

MT940 Steps + Format View

This document provides instructions for uploading an MT940 format electronic bank statement into an SAP S/4HANA system. It explains how to (1) open the bank statement app and select the appropriate house bank account, (2) choose the latest statement option, (3) make note of the closing balance, (4) open and populate an MT940 text file with the new statement details, including number, dates, balances and transactions, and (5) import the file by selecting it and processing the statement upload. Following these steps allows an administrator to efficiently bring the latest bank statement information into SAP from an MT940 electronic file.

Uploaded by

Parvati sb
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
You are on page 1/ 17

Uploading MT940 Format Electronic Bank

Statements

1
UPLOADING MT940 FORMAT ELECTRONIC BANK STATEMENTS

Would you like to know more about how an administrator - accounts


payable and receivable (FI-CA) uploads an MT940 format electronic bank
statement to the SAP S/4HANA system?

If so, follow this interactive tutorial.

2
UPLOADING MT940 FORMAT ELECTRONIC BANK STATEMENTS

(1) To open the app, select the Manage Bank Statements tile.

(2) In the House Bank Acct ID field, enter DEAC2 and then select the House Bank field.

The House Bank and Company Code fields are filled automatically based
on the house bank account ID.

3
UPLOADING MT940 FORMAT ELECTRONIC BANK STATEMENTS

(3) To select the latest statement option, choose the arrow.

(4) Select Latest Only.

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UPLOADING MT940 FORMAT ELECTRONIC BANK STATEMENTS

(5) Choose Go.

The latest bank statement number displays.

The next bank statement number is one greater than the previous bank
statement number. In this tutorial, the latest bank statement number is
12350, so the next number is 12351.

If no latest bank statement is found, the next number will be 00001.

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UPLOADING MT940 FORMAT ELECTRONIC BANK STATEMENTS

Make a note of the closing balance.

The closing balance of the latest bank statement will be the opening
balance of the next bank statement.

If there is no latest bank statement found, the opening balance of the next
bank statement will be zero.

6
UPLOADING MT940 FORMAT ELECTRONIC BANK STATEMENTS

In a text editor, you open an MT940 text file. An MT940 file is an


electronic bank statement that details all entries booked to an account.

In this tutorial, you use the current time as the bank statement reference
in the format YYYYMMDDHHMMSS.

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UPLOADING MT940 FORMAT ELECTRONIC BANK STATEMENTS

Here, you see the SWIFT code of bank and the account number.

DRESDEFF827 is the SWIFT code of bank DEBK2 and 2580061 is the


account number of DEAC2.

In this tutorial, you do not need to change this information.

8
UPLOADING MT940 FORMAT ELECTRONIC BANK STATEMENTS

On this line, you see the statement number and page number. The
statement number is the latest statement number incremented by one.
This has been done for you.

This line shows the opening balance information.

The current date in the format YYMMDD is shown.

The opening balance is the closing balance for the statement that you saw
earlier in this tutorial.

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UPLOADING MT940 FORMAT ELECTRONIC BANK STATEMENTS

This line contains information about the incoming payment.

It contains the current date in the format YYMMDD and the amount of the
incoming payment from the customer.

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UPLOADING MT940 FORMAT ELECTRONIC BANK STATEMENTS

The clearing document number created during the payment run is entered
on this line after indicator ?20.

If the clearing document number starts with a 0, please keep the zero.

The closing balance information displayed on this line.

11
UPLOADING MT940 FORMAT ELECTRONIC BANK STATEMENTS

In the MT940 bank statement file, always use a ',' (comma) as a decimal
point. Do not use a '.' (fullstop).

The date format is always YYMMDD.

(6) You need to upload the MT940 statement.

To open the app, select the Manage Incoming Payment Files tile.

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UPLOADING MT940 FORMAT ELECTRONIC BANK STATEMENTS

(7) Choose Import.

(8) Choose Bank Statement.

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UPLOADING MT940 FORMAT ELECTRONIC BANK STATEMENTS

(9) Choose Add.

(10) Select the text file.

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UPLOADING MT940 FORMAT ELECTRONIC BANK STATEMENTS

(11) Choose Open.

(12) Choose Process.

15
UPLOADING MT940 FORMAT ELECTRONIC BANK STATEMENTS

(13) Choose OK.

The statement has been imported successfully.

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UPLOADING MT940 FORMAT ELECTRONIC BANK STATEMENTS

(14) To return to the launchpad, choose Home.

You have successfully imported an MT940 electronic bank statement.

This concludes the interactive tutorial.

17

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