FLASH VIVEN MACHINING TECHNOLOGIES PVT. LTD.

PROCESS NAME

Request for quotation

(RFQ Handling)

Document No
FVMT/MKTG/QP/08

Amendment Record
Sr.No Issue Date Details of Change Page No. Rev.No

1 02.01.2018 Initial Release --- 0

2 08.07.2020 Process Revised For Company Logo change 1 To 3 1

Prepared By : Reviewed By : Approved By :

Engg Engineer QMS Head Engg Head

 QUALITY MANAGEMENT SYSTEM Issue Date 08.07.2020
Document No :
FVMT/MKTG/QP/08 Revision No. 01
Procedure Name
Revision Date 06.07.2020
RFQ Handling
1. PURPOSE :- To define system for RFQ handling

2. SCOPE :-
This process is applicable for handling RFQ for all kind of products at Flash Viven Machining Group of Companies

3. DOCUMENT REFERENCE :-
Sr.No. REFERENCE DOCUMENT NAME

4. ABBEREVATIONS :-
RFQ- Request for quotation MD- Managing Director Engg - Engineering
APQP - Advance Product Quality Planning
LOI- Letter of intent MKTG- Marketing

5. RECORDS :-

RECORD NAME FORMAT NO MAINTAINED BY DISPOSITION METHOD

RFQ Register & Quotation Master summary FVMT/MKTG/F/01 MKT & Engg. Head Obsolete Folder

Business risk analysis FVMT/MKTG/F/32 MKT & Engg. Head Obsolete Folder

CFT / RASIC Chart FVMT/QMS/F/139 MKT & Engg. Head Tear Off/Obsolete

Preliminary PFD FVMT/Engg/F/299 Engg.Head Tear Off/Obsolete

Manufacturability study FVMT/Engg./F/34 Engg.Head Tear-off

Quotation FVMT/MKTG/F/36 Marketing Head Tear-off

6. KPI :-

MEASURABLE TARGET LEVEL REVIEW FREQUENCY RESPONSIBILITY

Number of quatations received vs submitted

As Per KPI List As and when required MKT Head

RFQ Response time

As Per KPI List As and when required MKT Head

7. INTER-RELATED PROCESS :-

PROCESS NAME

Control of Document

Control of Record

APQP

PAGE : 1 of 3
 QUALITY MANAGEMENT SYSTEM Issue Date 08.07.2020
Document No :
FVMT/MKTG/QP/08 Revision No. 01
Process
Revision Date 06.07.2020

RFQ Handling
Reference/
Input/ Trigger Responsibility Activity Document/Record Generated
Instructions

10
Customer Input
1010 RFQ/ Drawings from
Drawing 10 customer,
Technical Data Receive RFQ. RFQ Register & Quotation Master summary,
10-40
Volume Project Ensure customer specific requirement received Master summary CSR Matrix
Marketing HOD
Life from customer
Market
Intelligence 20
RFQ from
customer
Learning sheet
Conduct business risk
assesment study for new 20
customer at initial stage & No Stop the Business risk analysis
conduct preliminary further
feasibility for components process
for existing customer.

30 40
Yes
Inform Customer
Drawing Handover to Engg. for regret.
Send initial response to customer stating
acceptance of RFQ within Seven working days
after receipting RFQ along with NDA copy.
50-100 50 50
Engg. HOD
After management desicion,Submit quotation to customer with
in week. Manufacturability study Sheet
Conduct Feasibility study & Preliminary PFD.
Study the customer input requirements like Special
characteristics,drawing specifications,statutory & regulatory
requirements.

60 70
No Stop The
Is Feasibility Project &
study ok? Send Note to
Marketing

Yes
80
Prepare the Costing sheet. 80
Either submit in FVMT Format or Customer specific format. Quotation

90

Get costing Not OK

approval from
management.
Check for queries & do
OK necessary changes
100

Share to Marketing. Or Negotiate with

Costing to be send to customer. customer/revisit to
queries
110

110- Quote No
120 Quote
No feedback accepted by revision
from customer customer required
upto 4 month,
discuss with
customer & close
130 YES
RFQ

Receive LOI / business confirmation from

customer.

Output

PAGE : 2 of 3
 QUALITY MANAGEMENT SYSTEM PROCESS
Doc No. FVMT/MKTG/QP/08
(Turtle Diagram)
IATF 16949:2016 Rev. No : 01
RFQ Handling
8.1.1 Rev. Date : 06.07.2020

With What? With Who ?

( Material / Equipment ) ( Competency / Skilled / Training )

New RFQ, Experience directory or

Techno-commercial knowledge
Learning sheet

Process

Inputs Outputs
Customer Drawing
Technical Data
Volume Project Life
Market Intelligence
RFQ Handling Process Quotation
RFQ from customer
Learning sheet

How ? What Results?

( Support processes & methods ) ( Performance indicators )
* Number of quatations received vs
Technical inputs, Internal price submitted
calculation with inputs from existing * RFQ Response time
parts (RFQ Acknowledgement)

Inter Related Processes:

Refer Process Interaction Matrix

PAGE : 3 of 3