API Score Guidelines Document
API Score Guidelines Document
Brief Explanation: Based on the teacher’s self-assessment, API scores are proposed for (a) teaching related
activities; (b) domain knowledge; (c) participation in examination and evaluation; (d) contribution to innovative
teaching, new courses etc. The minimum API score required by teachers from this category is 75. The self-
assessment score should be based on objectively verifiable criteria wherever possible and will be finalized by the
screening/selection committee.
Universities will be required to detail the activities and in case institutional specificities require, adjust the
weightages, without changing the minimum total API scores required under this category.
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CATEGORY II: CO-CURRICULAR, EXTENSION AND PROFESSIONAL DEVELOPMENT RELATED
ACTIVITIES.
Brief Explanation: Based on the teacher’s self-assessment, category II API scores are proposed for co-curricular
and extension activities; and Professional development related contributions. The minimum API required by
teachers for eligibility for promotion is 15. A list of items and proposed scores is given below. It will be noticed that
all teachers can earn scores from a number of items, whereas some activities will be carried out only be one or a
few teachers. The list of activities is broad enough for the minimum API score required (15) in this category to
accrue to all teachers. As before, the self-assessment score should be based on objectively verifiable criteria and
will be finalized by the screening/selection committee.
The model table below gives groups of activities and API scores. Universities may detail the activities or, in case
institutional specificities require, adjust the weightages, without changing the minimum total API scores required
under this category.
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CATEGORY-III: RESEARCH AND ACADEMIC CONTRIBUTIONS
Brief Explanation: Based on the teacher’s self-assessment, API scores are proposed for research and academic
contributions. The minimum API score required by teachers from this category is different for different levels of
promotion and between university and colleges. The self-assessment score will be based on verifiable criteria and
will be finalized by the screening/selection committee.
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carried out / ongoing minimum of Rs.10.00 lakh minimum of Rs. 2.0 lakhs Rs.10.0 lakhs and
Rs.2.0 lakhs,
respectively
20 /each major
Completed project Report
Completed projects : Completed project report project and 10 /
III (C) (iii) (Acceptance from funding
Quality Evaluation (Accepted by funding agency) each minor
agency)
project
30 / each national
Major Policy document of
level output or
III (C) Projects Patent/Technology transfer/ Govt. Bodies at Central and
patent /50 /each
(iv) Outcome / Outputs Product/Process State level
for International
level,
III (D) RESEARCH GUIDANCE
III (D)
M.Phil. Degree awarded only Degree awarded only 3 /each candidate
(i)
10 /each
III (D) (ii) Ph.D Degree awarded Degree awarded
candidate
Thesis submitted Thesis submitted 7 /each candidate
III(E) TRAINING COURSES AND CONFERENCE /SEMINAR/WORKSHOP PAPERS
Refresher courses, (a) Not less than two weeks (a) Not less than two weeks
20/each
Methodology duration duration
workshops, Training,
Teaching-Learning-
Evaluation Technology
III(E)
Programmes, Soft
(i)
Skills development (b) One week duration (b) One week duration 10/each
Programmes, Faculty
Development
Programmes (Max: 30
points)
Papers in Conferences/ Participation and Presentation Participation and Presentation
III(E)
Seminars/ of research papers (oral/poster) of research papers
(ii)
workshops etc.** in (oral/poster) in
a) International conference a) International conference 10 each
b) National b) National 7.5 / each
c) Regional/State level c) Regional/State level 5 /each
d) Local –University/College d) Local –University/College 3 / each
level level
III(E) Invited lectures or (a) International (a) International 10 /each
(iv) presentations for
conferences/ /
symposia
(b) National level (b) National level 5
*Wherever relevant to any specific discipline, the API score for paper in refereed journal would be augmented as
follows: (i) indexed journals – by 5 points; (ii) papers with impact factor between 1 and 2 by 10 points; (iii) papers
with impact factor between 2 and 5 by 15 points; (iv) papers with impact factor between 5 and 10 by 25 points.
** If a paper presented in Conference/Seminar is published in the form of Proceedings, the points would accrue
for the publication (III (a)) and not under presentation (III (e)(ii)).
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Notes.
1. It is incumbent on the Coordination Committee proposed in these Regulations and the University to prepare
and publicize within six months subject-wise lists of journals, periodicals and publishers under categories IIIA
and B. Till such time, screening/selection committees will assess and verify the categorization and scores of
publications.
2. The API for joint publications will have to be calculated in the following manner: Of the total score for the
relevant category of publication by the concerned teacher, the first/Principal author and the corresponding
author/supervisor/mentor of the teacher would share equally 60% of the total points and the remaining 40%
would be shared equally by all other authors.
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APPENDIX – III TABLE – II (A)
MINIMUM APIS AS PROVIDED IN APPENDIX – III TABLE I TO BE APPLIED FOR THE PROMOTION OF TEACHERS UNDER CAREER
ADVANCEMENT SCHEME (CAS) IN UNIVERSITY DEPARTMENTS, AND WEIGHTAGES FOR EXPERT ASSESSMENT
Assistant Assistant Assistant Professor Associate Professor Professor (Stage 5)
Professor/ Professor/ (Stage 3) to (Stage 4) to to Professor (Stage
equivalent cadres: equivalent cadres: Associate Professor/ equivalent 6)
(Stage 1 to Stage (Stage 2 to Stage 3) Professor/ cadres (Stage 5)
2) equivalent cadres
(Stage 4)
I Teaching-learning,
Evaluation Related 75/Year 75/year 75/year 75/year 75/year
Activities (category I)
II Co-curricular, Extension
and Profession related 15/Year 15/Year 15/Year 15/Year 15/Year
activities (Category II)
III Minimum total average
annual Score under 100/Year 100/Year 100/Year 100/Year 100/Year
Categories I and II*
IV Research and Academic 10/Year 20/Year 30/Year 40/Year 50/Year
Contribution (Category III) (40/assessment (100/assessment (90/assessment (120/assessment (500/assessment
– period) Period) period) period) period)
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APPENDIX – III TABLE – II (B)
MINIMUM POINT NORMS OF THE APIS AS PROVIDED IN TABLE I AND WEIGHTAGES FOR EXPERT ASSESSMENT TO BE APPLIED FOR THE
PROMOTION OF TEACHERS, IN COLLEGES (UG AND PG) UNDER CAREER ADVANCEMENT SCHEME (CAS)
Assistant Assistant Assistant Professor Associate Professor to
Professor/ Professor/ (Stage 3) to Associate Professor Promotion in
equivalent cadres equivalent cadres: Professor/ equivalent Colleges (Stage 5) as per
Stage 1 to Stage 2: Stage 2 to Stage 3 cadre (Stage 4) assigned posts
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Explanatory note for Tables II (a) and II (b)
1. All universities / colleges will set up verifiable systems for the API related information required in these
tables within THREE months of notification of these regulations. They will have to be documented and
collated annually by the Internal Quality Assessment cells (IQACs) of the universities / colleges for follow
up by the universities / college authorities. In order to facilitate this process, all teachers shall submit the
duly filled-in Performance Based Appraisal System (PBAS) proforma to the IQAC annually.
2. However, in order to remedy the difficulties of collecting retrospective information and to facilitate the
implementation of these regulations from 31-12-2008 in the CAS Promotion, the API based PBAS will be
progressively and prospectively rolled out.
3. Accordingly, the PBAS based on the API scores of categories I and II as mentioned in these tables is to
be implemented for one year, initially based on the existing systems in universities / colleges for one year
only with the minimum average scores as depicted in Table II (a) and II (b) in rows I to III. This annualized
API scores can then be compounded progressively as and when the teacher becomes eligible for CAS
promotion to the next cadre. Thus, if a teacher is considered for CAS promotion in 2010, one year API
scores for 2009-10 alone will be required for assessment. In case of a teacher being considered for CAS
promotion in 2011, two years average of API scores for these categories will be required for assessment
and so on leading progressively for the complete assessment period.
4. As shown in Table II, the aggregate minimum API score required (given in row III) can be earned from
any of the two broad categories, subject to the minimum prescribed in each category. This will provide for
due weightage to teachers who contribute additionally through any of the components given in Categories
I and II also for the differing nature of contributions possible in different institutional settings
5. For Category III (research and academic contributions), maintenance of past record is done on a normal
basis by teachers and hence no difficulty is envisaged in applying the API scores for this category for the
entire assessment period. In this category, an aggregate minimum score is required for promotion over
each stage. Alternatively, a teacher should acquire the required minimum aggregate score over two
previous stages, taken together. In the case of promotion to Professor, the publication requirement shall
be met over the two previous stages.
6. Candidates should offer themselves for assessment for promotion, if they fulfill the minimum API scores
indicated in Tables I and II, by submitting an application and the required proforma. They can do so three
months before the due date if they consider themselves eligible. Candidates who do not consider
themselves eligible, can also apply at a later date.
7. If however, on final assessment, candidates do not either fulfill the minimum criteria under Rows III and IV
of Tables II(A) and II (B) or obtain less than 50% in the expert assessment, they will be reassessed only
after a minimum period of one year.
8. (a) If a candidate applies for promotion on completion of the minimum eligibility period and is successful,
the date of promotion will be deemed to be the minimum period of eligibility.
(b) If however, the candidate finds that she / he fulfills the eligibility conditions at a late date and applies
on that date and is successful, her / his promotion will be deemed to be from that date of application
(c) If the candidate does not succeed in the first assessment, but succeeds in an eventual assessment,
her / his promotion will be deemed to be from the later date.
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APPENDIX – III TABLE – II(c)
Minimum Scores for APIs for direct recruitment of teachers in university departments/Colleges,
Librarian/Physical Education cadres in Universities/Colleges, and weightages in Selection Committees to
be considered along with other specified eligibility qualifications stipulated in the Regulation.
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APPENDIX-III - TABLE: III
MINIMUM ACADEMIC PERFORMANCE AND SERVICE REQUIREMENTS FOR PROMOTION OF TEACHERS
IN UNIVERSITIES AND COLLEGES
S. No. Promotion of Service requirement Minimum Academic Performance Requirements and
Teachers through Screening/Selection Criteria
CAS
1 Assistant Assistant Professor in (i) Minimum API scores using PBAS scoring proforma
Professor/ Stage 1 and completed developed by the concerned university as per the norms
equivalent cadres four years of service provided in Table II(A)/II(B) of Appendix III.
from Stage 1 to with Ph.D. or five years (ii) One Orientation and one Refresher/Research Methodology
Stage 2 of service who are with Course of 2/3 weeks duration.
M.Phil/PG Degree in (iii) Screening cum Verification process for recommending
Professional Courses promotion.
such as LLM, M.Tech,
M.V.Sc., M.D., or six
years of service who
are without
Ph.D/M.Phil/PG Degree
in Professional Courses
2. Assistant Assistant Professor with (i) Minimum API scores using the PBAS scoring proforma
Professor/ completed service of developed by the concerned university as per the norms
equivalent cadres five years in Stage 2. provided in Table II(A)/II(B) of Appendix III
from Stage 2 to (ii) One course / programme from among the categories of
Stage 3 refresher courses, methodology workshops, Training,
Teaching-Learning-Evaluation Technology Programmes,
Soft Skills development Programmes and Faculty
Development Programmes of 2/3 week duration.
(iii) Screening cum Verification process for recommending
promotion.
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3. Assistant Assistant Professors I. Minimum API scores using the PBAS scoring proforma
Professor (Stage with three years of developed by the concerned university as per the
3) to Associate completed service in norms provided in Table IIA/II(B) of Appendix III.
Professor (Stage Stage 3. II. At least three publications in the entire period as
4) Assistant Professor (twelve years). However, in the
case of College teachers, an exemption of one
publication will be given to M. Phil. holders and an
exemption of two publications will be given to Ph. D.
holders..
III. One course / programme from among the categories of
methodology workshops, Training, Teaching-Learning-
Evaluation Technology Programmes, Soft Skills
development Programmes and Faculty Development
Programmes of minimum one week duration.
IV. A selection committee process as stipulated in this
regulation and in Tables II(A) and II(B) of Appendix III.
4. Associate Associate Professor (i) Minimum yearly /cumulative API scores using the PBAS
Professor (Stage with three years of scoring proforma developed by the concerned university as
4) Professor/ completed service in per the norms provided in Table II(A)/II(B) of Appendix III.
equivalent cadres Stage 4. Teachers may combine two assessment periods (in Stages
(Stage 5) 2 and 3) to achieve minimum API scores, if required.
(ii) A minimum of five publications since the period that the
teacher is placed in Stage 3.
(iii) A selection committee process as stipulated in this
regulation and in Tables II(A) and II(B) of Appendix III.
5. Professor (Stage Professor with ten years (i)Minimum yearly /cumulative API scores for the
5) to Professor of completed service assessment period as per the norms provided in Table II(A)
(Stage 6) . (universities only) of Appendix III
(ii) Additional credentials are to be evidenced by: (a) post-
doctoral research outputs of high standard; (b) awards /
honours / recognitions / patents and IPR on products and
processes developed / technology transfer achieved; and
(c) Additional research degrees like D.Sc., D.Litt., LL.B.,
etc.,
(iii) A review process by an Expert Committee as stipulated in
this regulation and in Tables II(A) and II(b) of Appendix III.
* For teachers seeking promotion under CAS to Associate Professor, for those who on the date of this
notification are Assistant Professors in Stage 2, the requirement of publications may be adjusted pro rata. For all
others who enter Stage 2, subsequent to this notification, the requirement of three publications, as defined in
these regulations, will be applicable.
Note: For universities/colleges for which Sixth PRC Awards (vide Appendix 2) are applicable, Stages 1, 2,
3, 4, 5 and 6 correspond to scales with AGP of Rs. 6000, 7000, 8000, 9000, 10000 and 12000 respectively
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APPENDIX – III: TABLE – IV
(20 Points)
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CATEGORY II: CO-CURRICULAR, EXTENSION AND PROFESSIONAL DEVELOPMENT
RELATED ACTIVITIES.
15/ Publication
Refereed Journals*
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Chapters in knowledge based volumes in 5 / Chapter
Indian/National level publishers with ISBN /ISSN
numbers and with numbers of national and
international directories **
*For Joint Research papers, the First/Principal author will share 60%, while the rest joint authors
will share the 40% of API scores
** Scores (50/25/10/03 whatever the case may be) to be shared equally by all authors
III (C) (ii) Consultancy Projects Amount mobilized with 10 per every Rs.5.0 lakhs
carried out / ongoing minimum of Rs.1.0 lakh 2 per every Rs.1.0 lakhs
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Workshops
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