Construction and Design & Build Services

Nepal Army FORM DES-1 (a)

Form DES-1 (a): Format for Understanding about the project

DESCRIPTION OF APPROACH, METHODOLOGY, AND WORK PLAN

APPROACH AND METHODOLOGY

According to the bid document, this section includes the JV’s approach to
implementing the services, and the methodology and work plan for carrying out
the tasks leading to the expected outputs.

THE PROJECT AND OBJECTIVE OF THE ASSIGNMENT

Nepal is a predominantly mountainous country situated between India and China

as a landlocked country with limited navigable watercourses, Nepal has to rely
mostly on road transport for moving passenger and freight traffic. Road network
development is challenging and expensive due to terrain conditions characterized by fragile mountains,
often very steep and crossed by numerous rivers of different sizes, hydrological and hydraulic
characteristics. This has resulted in slow and inequitable distribution of road lengths across the country.
Therefore, road density is low and a number of remote regions in the country disconnected to the national
road network.

Government of Nepal (GoN) has allocated funds from its own resources towards the cost of construction
of 72.529 kilometers of Kathmandu Terai/Madhesh Fast Track (Expressway) (KTFT). The Nepali Army is
the implementing agency on behalf of the GON. The Nepali Army has engaged JV of M/S Yooshin
Engineering Corporation, Korea - Korea Expressway Corporation, Korea - Pyunghwa Engineering
Consultants Ltd. Korea In Association with Garima International Design Associates Nepal Pvt. Ltd.
(GIDAN), Nepal and SITARA Consult Pvt. Ltd, Nepal) as a Design and Supervision Consultant (DSC).

The project road runs along the Bagmati river and Lal Bakaiya river corridor which originates at Sano
Kokhana and travels through Naikhandi, Damsintar, Malta, Lanedanda, Ranisera, Rajdamar, Chhatiwan
and reaches to Nijgadh where it connects with the Mahendra Highway. The total length of the expressway
is 72+529.46 km whereas the existing road length is 246 km via Nijgadh-HetaudaNarayangadh-Mungling-
Kathmandu. This project after completion expects to shorten the travelling distance from Kathmandu to
Nijgadh by 173.50 km and save travelling time by more than seven hours.

The GON has declared the KTFT as a national pride project. The expressway is categorized as per the
standard of the Asian Highway and is aiming at a high-class connection between Kathmandu and Terai
with high traffic volume. The expressway alignment starts from Khokana and ends at Nijgadh. The
expressway consists of 4 Lane including 3-4m wide median with 50m to 100m right of way (RoW).
Particularly, RoW of Ch. 0+000-9+000 is 50m and RoW of Ch. 9+000-72+529.46 is 100m. This contract
starts at Ch. 49+800 and ends at Ch. 57+400.

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Nepal Army FORM DES-1 (a)

Figure: Bridge Number: BR.CP3-01, 240m span, PSC girder bridge, Ch: 49+880 TO 50+120

Figure: Bridge Number: BR.CP3-02, 80m span, PSC girder bridge, Ch: 50+205 TO 50+285

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Nepal Army FORM DES-1 (a)

Figure: Bridge Number: BR.CP3-03, 120m span, PSC girder bridge, Ch: 50+440 TO 50+560

Figure: Bridge Number: BR.CP3-04, 105m span, PSC girder bridge, Ch: 50+684 to 50+789

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Nepal Army FORM DES-1 (a)

Figure: Bridge Number: BR.CP3-05, 60m span, PSC girder bridge, Ch: 50+879 to 50+939

Figure: Bridge Number: BR.CP3-06, 15m span, Rigid frame bridge, Ch: 51+425 to 51+440

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Nepal Army FORM DES-1 (a)

Figure: Bridge Number: BR.CP3-07, 20m span, Rigid frame bridge, Ch: 51+980 to 52+000

Figure: Bridge Number: BR.CP3-08, 20m span, Rigid frame bridge, Ch: 52+464 to 52+484

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Nepal Army FORM DES-1 (a)

Figure: Bridge Number: BR.CP3-09, 20m span, Rigid frame bridge, Ch: 52+658 to 52+678

Figure: Bridge Number: BR.CP3-10, 20m span, Rigid frame bridge, Ch: 53+250 to 53+270

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Nepal Army FORM DES-1 (a)

Figure: Bridge Number: BR.CP3-11, Bakaiya River, 240m span, PSC Girder bridge, Ch: 54+799 to
55+039

Figure: Bridge Number: BR.CP3-12, 60m span, PSC girder bridge, Ch: 55+476 to 55+536

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Nepal Army FORM DES-1 (a)

Figure: Bridge Number: BR.CP3-13, 50m span, PSC Girder bridge, Ch: 56+666 to 56+716

Figure: Bridge Number: BR.CP3-14, Harda Khola, 175m span, PSC girder bridge, Ch: 57+111 to
57+286

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Nepal Army FORM DES-1 (a)

Figure: Location of the Package-3

Details of the expected work contracts for the respective sections are tabulated in table below:

Activity and Contract Type Design Construction DLP Entity Accepting

Duration Duration Period Assets &
Responsible for
O&M

Design and Construction of Double Lane 6 months 24 months 60 Nepal Army

Bridges including all the components Months

The Project Objective

The project as per the ICB document, the assignment comprises of Construction of Double Lane Dual
Carriageway Expressway Primary Class (Asian Highway Design Standard 1993) Level of Services (LOS)-
A including all the components, Design and Construction of Double Lane Bridges.

Details of major components of the proposed Contract are as follows:

a) Twin Bridges: 14 Nos. (Contractor’s Design)

b) River Training Works
c) Expressway and Service Road Works
d) Slope Protection/Stabilization Works
e) Cross Drainage and Vehicle Underpass and Pedestrian Underpass
f) All associated works such as retaining structures, road furniture, road safety etc.

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In pursuing this objective, we will ensure that the bridge works are designed and implemented:

1. To the required Standard, i.e.

 Surveys and investigations (especially pavement) are performed as required by contract
 Works are constructed in compliance with design,
 Any amendments are incorporated appropriately,
 Coordination and interfaces are done with other stakeholders and consultants,
 Environmental, social, safety and resettlement issues are addressed appropriately:

2. Within the Time, i.e.

 Regularly assess progress and

estimated time of completion,

 Analyse and determine on

claims for extension of time.
3. Within the Cost, i.e.

 Assess cost of works

including any amendments,

 Secure optimal and

economical use of available
resources, incl. laboratory
facilities.

 Regularly update estimated contract prices.

Besides the JV will provide contract and construction management. In this role, the Company will manage
pre-construction services including design management and development of allied works, provide support
to the Nepal Army Procurement Agent during the necessary amendments, and provide part-time inputs
during the procurement of construction contracts, starting for the detailed design of twin bridges.
During construction, the JV will provide oversight of construction, supervision, and reporting on completion
of the works. The team will also review payment applications, and report on financial and schedule
compliance through monthly reporting and a real time reporting system. They will oversee training and
participate in the commissioning and handover of completed bridge portions (including a five-year Defects
Notification/Liability Period), and program close-out at the end of the Compact. Health and safety, and
environmental and social compliance will be monitored throughout the construction period.
The ultimate objective is to support Nepal Army and facilitate the handover of robust and safe road and
bridges infrastructure to the GON and promote efficient transport services to support growth and economic
development, while completing the work under each of the given segments/sections within the stipulated
time period. In this regard, we also confirm that we will co-ordinate with other initiatives, esp. capacity
building and knowledge development in road and bridges safety design and pavement rehabilitation
strategies/ techniques, and will maintain a proactive stance to ensure that the project is integrated in Nepal
Army’s broader picture for Expressway development in Nepal and that the project objectives are met.

PROJECT CHALLENGES & OPPORTUNITIES

Coordination and participation by all stakeholders: The coordination with other Govt. entities, Nepal
Army and individual Consultants will be critical. All efforts will be made by the Team to secure a day-to-

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day coordination and consultation mechanisms with those Departments, agencies and Nepal Army and
related consultants. This will help selecting the appropriate strategy and pavement construction and
bridge design techniques, lowering the overall road maintenance and rehabilitation costs while improving
their capacities and at same time saving cost for road users.

Maintaining the Project Schedule is Paramount to Success. No work can continue past the given
deadline, including defect liability obligations and handover. To plan the JV`s work and account for potential
schedule risks, the company developed a detailed Work Plan Schedule using ICB Timeline, Contract Period
and requirements in Scope of Services.

The Team would need to highlight common practical issues and solutions regarding new construction
processes, unfamiliar crews with new technologies, contaminated soils, recycling initiatives, lack of
maintenance associated issues, lack of public support towards road safety, environmental issues, etc.
Other challenges and opportunities include. The Team will be assisted by backstopping services from
Design and Supervision Consultant.

Planning for a Decision on the Design Strategy and Techniques: In terms of road construction and bridge
design techniques, the GON has limited available options relative to other transport agencies. Keeping in
mind the life of the road and bridge, the periodic maintenance and rehabilitation options are designed to
maintain a seal on the road service with some limited structural improvement, however do not fully address
structural or functional (smoothness) aspects. As a result of not improving the functional and structural
components, roads continue to deteriorate at the expense of road users through higher vehicle operating
costs. Under the Nepal Army, various potential complementary strategies are to be adopted for the
respective road sections, which can be implemented in part or in whole depending on the detailed
engineering need assessment to be provided by the company, hence the important of the various surveys,
investigations (e.g. identification of causes of deterioration of the segments), structural design,
environmental social and safety considerations, etc. During the Base Services our design team will work
closely with the GON, Nepal Army appointed Road Management Expert and individually Experts to look at
increasing opportunities for the development of new technologies in Nepal to help lower overall road
maintenance and rehabilitation costs while improving road agency and road user savings.

Construction Quality: Construction techniques and quality have also been identified as a concern, specifically
the quality of the asphalt placed and the as-built roughness levels for new construction. Poor placement
and/or mix design for asphalt concrete roads leads to accelerated and premature deterioration.

Road Safety: Road safety is a major problem in Nepal and the challenges posed by road safety vary by
region in Nepal. The World Bank notes that the majority of fatalities on the SRN involve mostly trucks and
busses with reckless driving (i.e. driver negligence) as the cause, with drunk driving, mechanical failure,
road conditions, driver fatigue, road conditions, and weather conditions rounding out the causes.

The Company’s Team will work with the Nepal Army as necessary to ensure that objectives of the contract
are met.
The overall schedule indicates that there will be construction of the road pavements and allied works
and design & build bridges. All the contracts will be prioritized based on the expected length of time
required for construction, with consideration of rain seasons (permits may not be issued by GON
during the monsoon period) and religious festivals in Oct. (which may trigger a short completion time of
9 months for the above-mentioned works). Besides the design and technical specifications/Employer
Requirements for the B&O assignment will make use of the lesson learned from the past experiences,
and the implementation of the construction of bridges will maintain the desired construction end dates.

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Significant work will need to be done once the decision is made to proceed. This includes completing
the surveys, engineering designs and obtaining approvals, constructing the designed works by the
required construction end date. The Company’s Team will track this issue from the start to ensure
that the decision is made at the earliest possible date. Note that the overall schedule shows that the
construction of the bridges finishes with the construction time period of 1000 days which is assigned
by the Nepal Army. The Company will work with the Nepal Army to make sure that the necessary
support and design management is available when it is needed, and ensure lessons learnt from the
past experiences are fully integrated in the design, implementation of B&O works.

APPROACH TO THE ASSIGNMENT

The Company’s proposed overall approach is based on the following Approach Key Principles of
delivering:

- Effective communication and co-operation

- A qualified and well organized project team
- Focus on sustainable designs
- Technical, economic, environmental and social sustainable implementation
- Adopting a project management approach that provides flexibility.
- Suitable risk allocation and management through the Management Plan

Our approach to design and construction has been designed to address the identified key principles
essential for achievement of the objective and the expected outputs. This approach will be applied to all
tasks of the Services with the key principles and the related methodologies as basic tools for the
Engineering Design, & Construction.
While undertaking the assignment and aiming at the fulfilment of the specific project objective the
Company also appreciates that implementation of the project will have a bearing on both the
macro/national and local level and the fulfilment of the wider development objectives such as connectivity,
market access, road safety and the general economic development and nation building.

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METHODOLOGY FOR EXECUTION OF TASKS

The table below illustrates the compatibility between the approach key principles of delivering the
Services and the related methodologies for implementing the proposed activities.

APPROACH AND METHODOLOGY FOR IMPLEMENTING THE TASKS

Approach Key
Methodologies for Implementation of Tasks
Principles

Effective
communication Establish communication, documentation and reporting system with clear lines of
and communication.
Continuous liaison with Nepal Army and other stakeholders
cooperation

A qualified and Proposed staff has extensive and relevant experience in highway construction
well organised Proposed staff has experience in bridge work acceptance
project team Establish operational project organization assisted by the Company’s Project Control System.

Feasible solutions, confirmed through technical assessment (e.g. detailed engineering need
Focus on assessment) and economic assessment (e.g. for proposed works)
sustainable Philosophy of pavement design, methods for pavement investigation and for structural capacity
designs & estimation based on highest design standards, e.g. ASTHOO.
appropriate Knowledge sharing on pavement behavior and rehabilitation strategies shared with DOR
expertise to Counterparts and other Contractors and Consultants hired by Nepal Army (Road Management
mitigate Consultant, Individual. Experts with experience in new pavement development strategies).
technical issues
Reclaimed asphalt pavement in the sub-base, base and asphalt base courses introduced and
integrated as a design option.

Thorough review of project documentation.

Use of the highest standards of the engineering profession.
Technical,
Social & environmental planning and mitigation
economic,
environmental Introduction of Star ranking methodology to develop economically-viable countermeasures for
and social safer road along KTFT Expressway and other Segments of East West Highway
sustainable Improved road safety awareness during construction that reduce road safety incidents at sites.
implementation Careful planning of mitigation measures for involuntary resettlement, acquisition or
reconstruction of assets and for livelihood restoration of Ethnic Minorities or Indigenous Peoples,
as needed.

Administration, management and QC/QA system based on the Project Control System, real-time
reporting system and sound contract administration procedures incl. close-out procedures
Implement and use Management Information System (MIS) providing up-to-date information on
Adopting a contract administration and management.
Project
Systematic construction supervision based on Quality Assurance Manual (QAM).
Management
Approach that Consistent approach to implement performance based specifications for asphalt mix design for
provides works acceptance.
Flexibility Performance based IRI clauses to incentivize the construction contractor to provide a higher
quality, lower maintenance roads; Consideration of Health & Safety clauses.
Introduction of itinerary diagram (strip diagram) approach for construction quality monitoring that
will be fed into the GON road pavement system

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APPROACH AND METHODOLOGY FOR IMPLEMENTING THE TASKS

Suitable risk
allocation and
Development of Management Plan during design/planning phase
management
through the Suitable allocation of risks between Employer and Contractors in contract conditions
Management Suitable implementation of Management Plan during construction
Plan

The Company’s approach for implementing the Services, the methodologies are described further below.
The methodologies form the basis for carrying out the proposed tasks described in Section below.

Effective Communication & Cooperation

The Company will emphasize on communication,

documentation and a participatory approach for
project implementation. A communication,
documentation and reporting system with clear lines
of communication will be established. At Company
HQ a Project Director and a backup team of
specialists will be appointed and will work actively in
the support of this assignment this throughout the
project.
Continuous liaison with Nepal Army and other
relevant stakeholders (e.g. DOR) is an indispensable
part of all the Consultants projects, and will also be
an essential part of services under the present
project. Nepal Army will continuously be kept
informed as specified in the Bid Document including information on all significant developments as well as
actual and potential problems and foreseen risks. Problems and associated remedial actions will be
discussed and analyzed in an open dialogue. The Company team has extensive experience in utilizing
communication as a tool in project management in order to involve stakeholders in a constructive manner
and establish a close contact between the Consultant’s team and the direct counterparts and other
stakeholders.
As from inception, the Company team will provide input to the Nepal Army Procurement Agent regarding
items needed for design and construction. We will coordinate with the Procurement Agent early in the
project in order to build an open line of communication to facilitate design and construction support.

A Qualified and Well Organised Project Team

The successful execution of the contract depends to a large extent on the selected staff and the team
composition in combination with a well-functioning project organization. We have put together a team of
highly qualified international and national staff. A number of the Key staff have been working regularly
with the company on various projects and are familiar with the Project Control System. The company will
set up its organization in line with company’s Project Control System which constitutes the overall
framework for the company’s own management of quality, environment, safety and business integrity.
The system will ensure the company’s professional performance and the required quality of the
Consultancy as well as construction Services.

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At the start of Construction of Pavement and Design of Bridges, we will mobilize in our Central Office in
Kathmandu our Team leader and Experts (design and safeguard specialists) to initiate the review/update
of surveys, investigations and designs and the development. Following procurement and assignment of a
Contractor for the B&O and construction commencement, we will mobilize our resident engineers, and
construction supervision staff to the project field offices.

Focus on Sustainable Design & Appropriate Expertise to Mitigate Technical Issues

The Company Team brings expertise in road design with particular focus on sustainable new pavement
strategies and technologies. This expertise is programmed in throughout the design and construction
management services, starting for the assignment.

Engineering analysis of each road section of the project will follow

industry best practices with consideration given to new technologies
and low-cost and environmentally appealing alternatives for
pavement construction. Our analysis will establish the technical
soundness of each road section with regard to civil engineering
work, considering also specific rehabilitation needs for drainage,
bridge and other structures (e.g. in case of widening of the EWH
section, if adopted based on economic analysis). We will review all
aspects of preliminary studies, technical designs (on the basis of
recent projected AADT estimate and mechanistic structural analysis
carried out by Nepal Army) and on the basis of proposed standards
(e.g. ASHTOO), and confirm appropriateness for criteria, loadings
and safety factors, and environmental and social factors, including
social inclusiveness and gender appropriateness of design and use.

Technical, Economical, Environmental and Social Sustainable Implementation

The Project is a major investment which will not only improve vital traffic links between Kathmandu and
Terai along the H01 East-West Highway but also stimulate socio-economic development within the areas.
To get the maximum benefits of this investment the respective road sections must be technically,
environmentally and socially sustainable. We will therefore address all phases of the services in respect
to sustainability.

Technical and economic viability relates to the appropriateness of the design. This issue will be
addressed at design stage as stated above (‘sustainable design’). We will critically look at all the design
documents and verify the data collection, design assumptions and the actual contractual employer’s
requirements with a view of checking its appropriateness, correctness and value for money.

The issue of Social Sustainability will be addressed both internally and externally. Internally the
Contractor’s workforce will be supported through addressing the occupational health and safety and
gender sensitive issues to ensure that the workers’ rights health and safety are upheld and that gender-
based violence prevented.

Externally, the Company will strive to secure implementation of the project through maximum involvement
and utilisation of national/local resources such as labour and materials, especially recycled material. This
approach will also include the protection of the roadside communities from adverse effects during and

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after construction by addressing Road Safety and Environmental effects such as water run-off and soil
erosion.

Both the short term (during construction) and long term (after construction, e.g. during DLP and post DLP)
environmental sustainability will be addressed by the Company. In addition to avoiding adverse
environmental effects to the local population, we will also assess the effects on the wider natural
environment. T

Health and safety are critical to project success. We will provide a Health and Safety Specialist and a
Road Design Engineer and Safety Engineering Specialist (at design stage) and Resident
Engineer/Environmental Specialist assisted by (Civil Works Inspectors) for each construction contract
during implementation. We will utilize a reporting system to monitor health and safety metrics throughout
the construction periods. Gender and social integration will be required of the contractors. Our staff will
review the contract requirements and monitor the contractor’s compliance, and corrective actions needed.

Adopting a Project Management Approach that provides Flexibility

In order to address the necessary program elements during Services period, our Base Services Work
Plan will include sections for communications, document management, risk management, quality
assurance, and health and safety needed during the Construction and Design Period. Administration and
management of the Consultancy Services will adhere to the Company’s Project Control System. The PCS
will include scheduling with Oracle Primavera P6, information management through Oracle Unifier, and
will also integrate document management in Oracle or in SharePoint. Integrated program controls
between the PMC office and the field offices will be maintained for the purposes of monitoring schedule,
financial, and disbursement tracking. Access to documents, information, and dashboard reports will be
provided through a secure web-based interface to Nepal Army and others as designated by Nepal Army.

In order to ensure adequate management and supervision of the works contracts, we will set up the
necessary guidelines and systems to assist in managing the activities and the long range of information
produced during the implementation, in particular during the construction supervision phase. A
comprehensive Quality Assurance Manual (QAM) with procedures for the design and construction
activities and other project administration procedures will be set up for consistency in execution of PMC
tasks. Emphasis will be provided on QA/QC with data collection and testing for the design phase and
construction phase. The Quality Assurance Manual and the Management Information System is further
described below.

The Project Control System has been implemented in Company for a number of years and is applied to
all assignments undertaken worldwide. Since the System is related to the Consultant’s organization;
details on the system are included in Section below, Quality Assurance, Organization and Staffing. For
more details on the PCS please refer to Section below.

Suitable Risk Allocation and Management through the Management Plan

The Company will implement Risk Management covering all phases of the assignment, including the
designs. The risk assessments will include both engineering and financial risk analyses and be based on
the risk management assessment and related Management Plan. It is important to realize that risk
assessment is a continuous activity. Risk assessment will be embedded in all activities performed during
implementation of the Services. We will throughout the project have full attention on issues related to risks
of failure in the implementation of the project. The major aspects of the risk and threats are represented in
the Risk/Threat Circle below (figure).

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Figure: The Risk/Threat Circle illustrating the major aspects of risks

and threats, and associated management measures

We will prepare a special risk assessment (following guidance) identifying major risks and defining their
consequences. Preventive actions to avoid or to minimize the risks will be proposed and
updated/assessed on a continuing basis throughout the assignment, based on the Management Plan.

PROJECT MANAGEMENT

Management of the Stages and Periods of the Overall Compact

The contract will be completed over multiple time periods that allow 1) Nepal Army and stakeholder
analysis of engineering designs, cost and schedule data generated during previous phases and
particularly integrate lessons learnt from the past experiences into the design & construction works; and
2) strategic decision-making about the benefit and risks of these future works to occur prior to making or
confirming the next investment. The approach does result in some complexity and needs to be managed
well to maintain schedule and quality control. At the same time, the multiple simultaneous
subprojects/segments managed under a portfolio approach have the potential to result in the identification
and realization of additional benefits to Nepal Army if the program is managed with the goal of finding
efficiencies. Knowing that schedule, cost control, and risk management will be key to success, the
Company team has developed a program approach that will provide the following benefits to Nepal Army:

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 Proactive management of not only the design and construction phases, but also
preparation for the stakeholder reviews and approvals that will be needed to keep the
project on schedule. Our local partner Hanuman Construction have worked with the
stakeholder agencies in the past and have the experience that will be required.
 Our reports and dashboards will provide the Nepal Army team the information needed for
decision making through the use of meaningful leading targets and milestones at relevant
frequencies depending on expected production rates under each construction contract.
Targets include comparison of planned, projected and actual costs and percentage
complete; and early identification of potential claim issues.
 Our program management system enables us to identify and leverage efficiencies learned
from one task to all other similar tasks, thus resulting in continuous improvement through
the stages and options.
 We will focus on completion of tasks and analysis that are on the critical path to sound
decision-making regarding the risks and opportunities associated with each option
(starting with the Construction of Road Pavement), to result in the most cost-effective use
of the Nepal Army and GON investment
Stages & Phasing of the Works
The Company Team has thoroughly reviewed the Major Work Tasks described in the bid document and
developed the following plan for the Company`s activities. Although the document specifically aligns
Tasks with various periods, our understanding of Consulting best practices indicates that limited and
specific aspects of the tasks should be overlapped or started earlier than noted in the bid document, in
order for Nepal Army to derive full value. In particular construction contract award and mobilization of the
Contractor for the pilot road segment will start after the award of contract 2022, calling for acceleration of
the design and safeguard documents, their approval.
Given the complexity of this project, and the concurrent ongoing work depending on final decision and
scheduling of the overall period, it is critical to have a well-developed program management approach in
place from the outset of the project. We have identified the following program management related work
that is important in the Services that will be completed by the company team during the various Period:
 Mobilize our Team Leader with support from our local Experts and initiate as from start of
our services the surveys, designs and working with Nepal Army
 Maintain the project schedule and monitor scope and possible adjustments to design
documents of various segments based on lessons learnt from implementing the similar
Projects
 Advice Nepal Army on potential benefits, risks and constraints in simultaneous (or
sequential) design and implementation of the Optional segments
Work Plan
Within four weeks of contract award, the company team will prepare a Work Plan for various Services that
details how successful design and implementation of the construction of Expressway and design & build
of bridges will be achieved, including the desired output and process for achieving the output (see
diagrams below), requirements of Nepal Army and Nepal laws versus environmental and social risks,
systems to be used, and responsible personnel. The Base Services Work Plan will contain the necessary
sections for communications, document management, risk management, quality assurance, and health
and safety needed during Base.

Table: Company’s project plans support key objectives for maintaining effective project management

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Program Plans Key Program Management Objectives Supported

Communication Plan  Establish requirements for internal communications between Nepal
Army, Road Management Consultant (RMC-TA), Individual Experts and
stakeholders such as DOR

 Provide progress updates and report on indicators/targets established

between the Consultant and Nepal Army via live dashboard
Document Management  Instruction on secure web enabled document management systems
Plan including folder hierarchy, file-naming convention, version control, and
chain of custody
Risk Management Plan  Identify, prioritize and track risks and opportunities through the
development and monthly review of a risk register for each
contract/stages and the overall project

 Update and track risks and mitigations to ensure that actions are being
taken to reduce the consequences and/or likelihood of identified risks
Change Management  Document project changes and facilitate assessment of cost, schedule,
Plan scope, and risk impact at both the contracts and project level

 Enable change review and analysis to categorize changes for

management response

 Fully interface with dashboard to allow real time reporting

Project close out plan  Close out contract and consulting operations, Document project
outcomes

 Transfer operation and maintenance (O&M) of real-time electronic

reporting system
Quality Control Plan  Establish strict procedures for checks and reviews of all work products
by staff and sub-consultants in accordance with ISO 9001 certified
quality management system

 Ensure that Contractors have a quality program in place that is

compliant with programmatic standards
Program Controls Plan  Maintain and update the project schedule; Monitor and report on overall
project cost

 Monitor and report on costs of contractors and consultants

 Processing of payment applications / statements by the contractors and

consultants

 Periodic reconciliation of project costs with Nepal Army

 Provide financial reports on expended and accrued costs as part of the

monthly, quarterly, and completion/final reports
Health and Safety Plan,  Comprehensive Health, Safety and Environmental (HSE) program
and Environmental and management manual that is customized for the project and incorporates
Social Management Plan requirements of the Environmental Guidelines, International Finance
Corporation (IFC) Performance Standards, Gender Policy, and Counter-
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Program Plans Key Program Management Objectives Supported

Trafficking in Persons (TIP) Policy

 Provide environmental safeguards during both the construction phase

and operational phase, and provide guidance

 Provide a standard against which the Contractors’ Environmental and

Social Management Plans (C-ESMPs) will be compared

 Provide comprehensive safety procedures, including Nepalese and

DOR requirements
Project Controls

The Company team has carefully reviewed the requirements in the bid document and also used our
experience in project management to develop our proposed Project Controls System (PCS). The system
we are proposing will provide the following key functionality to support the Nepal Army’s ability to monitor
project delivery progress and identify and navigate through potential problems in advance.

Integrated system to provide project management tracking, reporting, and analysis for management of
both cost and schedule across multiple simultaneous activities, projects, and tasks.

Scheduling tool that allows the creation and regular updating of cost-loaded and resource-loaded
schedules will enable us to develop cashflow and disbursement projections for planning purposes.

Web-based business intelligence tool for executive-level reports and dashboards with drill-down capability
that allow root cause analysis

User interface that is customizable for differing levels of individual access, and also allows access through
mobile devices.

Flexible system for document control and document management which allows creation of document and
decision hierarchy, version control, user permissions and restrictions, and searchable functionality

Selection of software with well-proven capabilities and strong vendor support – important for a long-term
program.

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Figure: The Company Team’s PCS will streamline project reporting and promote visibility

The PCS that will be customized to the needs of the project and will provide high-level dashboards
with drill-down capability, bringing both the “big picture” as well as detailed information.

The Company team will generate program cash flow projections on a regular basis, during the
Construction Period and the Design Periods. Budgeted, encumbered, committed, incurred and forecast
costs will be tracked and reported for each contract and rolled up to the project/program level.

The cost and schedule performance will be managed on Oracle’s Primavera P6 in the PCS. Primavera P6
will act as the repository for programmatic and project-specific schedule and cost data.

Reports and Real Time Reporting

The periodic reports detailed in the bid document will be developed using the information in the Company
PCS for schedule and budget compliance, and supported by the files in the Document Management
System. We anticipate that the required reports will be compiled from multiple folders and sources, and
will be edited, reviewed, and finalized in a specific workflow. Final reports will be stored in the Document
Management System and made accessible through the web-based user interface for review and
downloading by Nepal Army and other stakeholders.
Above figure presents a conceptual flow diagram showing how the PCS will support both periodic and
real-time reporting through a dedicated project dashboard. Note: based on our experience on similar
project, we believe that our proposed system will contribute to effectively integrate the various project
management activities and is within the capability of the Nepal Army staff capability.

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Stage 1: Engineering Design

 Task 2 - Geological and Geotechnical Studies
Task 3 - Pavement Design
Task 4 - Geometric & Drainage Design;
Task 5- Safety Design; Task 6 - Bridge Design; Task 7 -
Construction and Design & Build Services Traffic Management Plan
Nepal Army FORM DES-1 (a)

Stage 4: DNP & Post DNP

Monitoring Project
Figure: Overview of Project Stages &Stage
Management, Tasks2: Construction works
Monitoring &
Task 11 - Post Construction Reporting in
Supervision incl. Support to Nepal Task 8 - Construction of
Monitoring and Inspections during Army Expressway and bridges
Task 0: INITIAL ACTIVITIES
the DLP
Hand-over of Property and
Documentation

Stage 3: Supervision
It is the Company’s view that the preparations and basis of works
laid during the inception of the assignment is
incl. Risk Management Plan
vital for a successful outcome of the activities and the overall achievement of the project objectives. The
Task 9 - Constructiion Supervision incl.
fact finding, consultations (with Nepal Army, Stakeholders e.g. DOR) and other consultants & contractors
Inspection of Site Facilities, Plant & Equipment
hired by Nepal Army), documentation, detailed planning and programming done during this initial phase
Surveys, Drawings and Setting-out
shall therefore be thorough, exhaustive Inspection
and completed
of Works &timely
Services in order to provide a solid base for all
undertakings during the following period.
Quality Control of Materials & Workmanship
Monitoring of Contractor’s Progress
Task 0.1: Mobilization & Commencement of Services
Monitoring of Env & Social Activities
Inspection at Substantial Completion
The first steps to be taken by the Company will be to assemble the dedicated staff, make the appropriate
Task 10 - Contract Management
arrangements for their transfer to the Project and establish the connections between Nepal Army’s
organization and the team mobilized by the Company for the assignment.
Upon notification from Nepal Army, the Company will mobilize its team in an expeditious manner to
ensure the initiation of the Services at the earliest. The activities will involve mobilization of key
professionals, support staff, and establishment of facilities and commencement of work tasks. We will
mobilize our Resident Project Manager /Team Leader (TL) – Design and all other Specialists to
commence the Project Services. They will hold start-up meetings with Nepal Army to obtain an update on
the project's overall status. They will communicate with Nepal Army to initiate mobilization of other
professionals and support staff in agreement with Nepal Army and simultaneously initiate the engineering
design activities, construction works, etc. The Project Director will assist the Team Leader in the detailed
scheduling for mobilization the resources, and ensure close liaison and interaction with the Nepal Army
officials to agree on the Experts and Staff for the Design and Construction periods.
Task 0.2: Work Schedule, Quality Assurance Manual and Inception Report

The Company has

with this proposal
provided a proposed
Work Schedule which
outlines the proposed
activities during the
period of the
assignment. The
proposed Work
Schedule has been
made on the basis of
the documentation
available to the
Company at the time
of preparing this
proposal incl. the pre-
proposal conference,
site visit, pre-proposal
conference, Q&A
documents). The
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Schedule will be updated during the inception period based on the initial findings and discussions with
Nepal Army, other stakeholders, site visits, data collection & analysis, etc.
The preparation of a Company’s Quality Assurance Manual is a mandatory requirement of Company to
be established at the onset of any new assignment. The appointed Project Director is in accordance with
Company’s internal rules tasked with the responsibility of preparing this manual at the initiation of any
assignment. Based on Company’s certified PCS, the Company will set up the Quality Plan and Quality
Assurance Plan for both design stage and construction stage.
The inception phase will be concluded with the submission of the draft Inception Report. In the Inception
Report, we will present a detailed work plan of all project activities, engineering design (incl.
recommended approach for the detailed design & design assumptions), value analysis, traffic
management, resettlement, gender and social inclusion, TIP risks assessment and gender-related
activities, specifying resources and staff assigned. The IR will also describe the methodology including
detail of all procedures associated to all project activities, including tools, methods and standards. An
inclusive stakeholder engagement plan/communications strategy will be part of the IR along with a clear
definition of the scope of the works..

 D-1: Mobilization Report (at Week 2)

 D-2: Inception Report (Week 4)
• Stage 1A: Engineering Design, Risks Mgmt. Plan Development

TASK 1: SITE RECONNAISSANCE & TOPOGRAPHIC STUDIES

The preparation of the design of the works for the twin bridges will necessitate initial and detailed surveys
and investigations for establishing site conditions, topography and hydrology, availability of borrow and fill
material (if required), subsoil conditions, traffic data (e.g. AADT), data of all intersections, etc.
Interpretation of the survey/investigation data will be used for development of the pavement design and
geometric/drainage design, keeping in mind the suggested countermeasures of the environmental
assessment (e.g. upgrading road surface safety treatments, additional road safety hardware / traffic
calming measures, retro-reflecting road markings, improving shoulders and footpath prevision, road clear
hazards, central hatching, better curve delineation, etc.). This would have an impact on the requirements
for site reconnaissance and topographic studies which should consider the impact of such
countermeasures at major curves, intersections, culverts (targeted for extensions) and drainage systems
(targeted for improvement).

Sub-Task 1.1: Assessment of Safety Issues and Recommendations

The RMP is designed to complement other road safety work developed and implemented by MOPIT,
DOR and others, notably the implementation of the measures identified by the Nepal Road Safety Action
Plan (2013-2020) and the findings of the iRAP assessment The RMP does aim to introduce other road
safety improvements such as the use of open graded friction courses, skid resistance measures, rumble
strips, crash barriers and other road design features into the pavement rehabilitation work coupled with
additional road safety awareness campaigns for road users (that will be undertaken by the RMC through
safer roads investment plans applicable to the road section). Hence assessment of safety issues would
need a coordinated approach by our Experts will all concerned parties, incl. staff involved with the
surveys.
Initial consultation with DOR and NRSC: Road safety strategy development is mainly the responsibility of
NRSC (National Road Safety Council), and elements of the strategy are already drafted in the Nepal
Road Safety Action Plan. Based on desk review and discussion with NRSC and other donors, our
Experts (particularly our Road Design Engineer and Safety Engineering Specialist) will carry out an initial
assessment of all road safety issues that may be applicable to the road sections and bridge sections. This

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may include information from the preliminary assessment, lessons learnt from previous road safety
surveys on the HO1 East-West Highway, awareness campaigns conducted in past, experiment on safety
hardware material (e.g. barriers) conducted under Nepal Road Safety Project, specific safety design
issues from the DOR Road Safety Audit Manual, etc.
Initial consultation with RMC i.e. road safety awareness campaign: The investment in road safety
operations under the RMP should serve as a leverage to influence and drive policy and regulatory
reforms. Our Experts will coordinate closely with the Road Safety Specialist of RMC who will identify the
primary causes of accidents on the SRN and propose various road safety awareness campaign and
strategies needed to help with more responsible and safer use of roads and highways by both vehicle
operators and non-motorized users. Besides, information from RMC`s special survey of road users'
attitudes to identify areas of intervention (SRN level) may also be of our interest for road sections.

Economic assessment of proposed measures: Road safety countermeasures that have been confirmed
by our own assessment (to improve the star rating to at least a 3-star of higher road) and agreed with the
Road Safety Specialist of RMC and Nepal Army will be subject to an economic assessment of the value
of each proposed measure. Our Experts will review the economic analysis to prioritise further the
countermeasure options. The analysis will be useful when updating these countermeasures based on the
final design.

Sub-Task 1.2: Construction Material Study

Under this task our Experts

(Pavement Eng., Structural Eng., Jr.
Materials Eng., Jr. Geologist,
Environmental Specialist) will
investigate the availability of
construction materials, location (and
potential environmental and social
impacts) of borrow pits and quarries
for the asphalt, cement sources,
stockpiling yards, muck disposal
areas, labor camps and dumping
areas if necessary. New materials
from borrow pits and quarries will

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particularly be required for additional works although this is believed to be limited and must justified
economically and implementable (e.g. resettlement)
Investigation on available material: The nature, engineering characteristics and location/availability of
construction materials are essential aspects of the bridge design and constructions works of expressway.
The adoption of an appropriate design approach based on new pavement technologies carries with it a
recognition that established criteria for road materials need to be looked at closely in terms of actual
engineering purpose within the specific road environment of the road sections. Detailed specifications to
ensure these requirements are generally defined in terms of properties such as grading, compacted
strength and plasticity, which would need to be specified by our Experts. Our Experts will:
 Carry out a sufficient number and depth of investigations in the form of pits, sampling,
testing, registrations to meet the minimum requirements for proper design or
road/pavement construction

 Carry out geotechnical investigations at each and every piers/abutments

 Define from above the properties of construction materials that may be required for
specific use in the works, such as: fill materials, material for pavement layers, for
surfacing medium, for concrete aggregate, for filter mediums, for new subbase/subgrade
or for other purpose e.g. reconfiguration/upgrading of some intersections / approach
road, other specific segments of the bridges and expressway. Properties of material
construction would also need to be defined for other elements such as culverts (large
numbers of those would need extension), bridge repair works, additional footpath, etc.

 Match the available material to its road task , the expressway and bridge sections local
environment and the requirements for either additional works, recycled material using
new technologies

Specific emphasis will be given in the design and planning of the earthworks operations such as to make
optimum use of suitable materials from cuts and to minimizes the need for borrow material. Our Experts
will not allow the spoiling of usable material and use of borrow material unless it is demonstrated that the
cut material is unsuitable or insufficient for the road/pavement/bridge construction works.

Investigation and borrow pits and

quarries for the asphalt concrete:
Our Experts will undertake a number
of tasks related to material search
and investigations on borrow pits
and quarries such as: (i) carry out
effective materials location studies in
the plains where there may be a
deficiency of identified natural
materials suitable for the above
mentioned road tasks (especially for
road construction with would require
considerable new subbase and
subgrade material in addition to
material for pavement layers and
bituminous surfacing); (ii)
Identification of the best sources of
material supply; (iii) Proposal of
appropriate (if possible low cost)
extraction and processing procedures, as necessary, to significantly improve the in-service performance
of pavements; (iv) Identification and implementation of improved economic haulage strategies (to reduce
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the project carbon-foot print); and (v) Limiting the social and environmental impact created by the
operations of borrow pits.

Based on technical considerations (e.g. material properties, desirable grading & other characteristics of
bridge design & build and pavement construction, e.g. desired grading modulus, grading coefficient,
plasticity modulus/index, desired CBR characteristics), economic considerations (e.g. cost of land take
and extraction royalties, pit preparation and development costs, material extraction cost, etc.) and
potential impacts on communities (social) and environment (costs of mitigation measures e.g.
reinstatement of fills and quarries, safety fencing, water course protection, etc.), a final decision on borrow
pits and quarries for the asphalt concrete will be made by our Experts, in concertation with the Divisional
Office (DOR) and local authorities.

Sub-Task 1.3: Pre-Assessment of Impact on any Ethnic Minorities or Indigenous Peoples

The road constructions works may cause anticipated impacts i.e. labor influx gender based violence –
Sexual Exploitation and Abuse (SEA), impacts on health and sanitation, spreading of communicable
disease, pressure in public utilities, disturbances in cultural practices, etc. The impacts of the works for
the entire road project area would need to assessed by our Experts (lead by the GSI Specialist). Based
on the findings, the impact may be assessed as minor or substantial risk. Our GSI Specialist will
recommend mitigation measures to reduce such risks if found substantial, e.g. through the preparation of
an Indigenous Peoples Development Plan.

Impact assessment on ethnic minorities / indigenous people (IP): Our GSI Specialist will identify specific
impacts on any ethnic minorities or indigenous
peoples and prepare appropriate plans for
restoration of lost livelihoods sources and assets to
mitigate such impacts in accordance with
Performance Standard 7. To do so, the land and
assets identified previously and their mapping will
be used as a basis to evaluate potential impacts of
the road construction works on ethnic minorities or
IP. Once locations are pre-identified, an ethnicity
assessment will be undertaken by our GSI
Specialist. This will include:

A brief description on socio-economic
baseline and ethnography. It is
expected that the project area of the
road section wider corridor of impact comprises an ethnically heterogeneous community
with major and minor ethnic groups present at the moment in the plain/rural areas. An
assessment of religious groups will also be made within the same areas.
 Community consultations but now extended to all sites e.g. identified borrow pits,
quarries, crushing sites and disposal sites. A participatory approach to enable ethnic
minorities / IPs to
A preliminary impact assessment on ethnic minorities will be prepared based on the ethnicity assessment.
Sub-Task 1.6: Topographical Survey & Additional Surveys

Review of existing topographic surveys/studies: The correctness of the topographical survey data is of
paramount importance for ensuring the correct and unhindered design and implementation of the road
and bridge works and mitigation measures to alleviate potential impact on environmental, ethnic
minorities or IP. Our Experts (Pavement Engineer, Road Design Engineer) and Support Team
(Topographic/Quantity Surveyor, GIS Specialist, CAD Operator) will at an early stage ensure that the
extend, scope and accuracy of existing surveys and studies are satisfactory to the requirements for the
design and implementation of the works along the road sections. They will ensure that the basic control

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points are correctly coordinated, and road reference points/benchmarks and pillars are properly
positioned on site.
Particular attention will be given to the checking and verification of survey data and survey benchmarks
information, including rigorous field validation will be undertaken. Benchmarks will be identified and
located with the DRO (District Road Office) Engineers, including field checks to confirm integrity of survey
data so as to enable the Contractor subsequently to set-out and execute the work at pre-construction
stage.
The accuracy of the existing topographical surveys on which the detailed design will be based upon will
be checked by undertaking control topographical surveys along the entire length depending on the
ascertained accuracy of the survey. To facilitate the verification of the existing design it is assumed that it
will be made available in digital format.

Additional topographic surveys / studies: Where missing data sheets for the identified benchmarks will be
established, comprising a brief description of the location, digital photography and triangulation data.
Supplementary benchmarks will be established where needed (e.g. where following works/measures are
foreseen: construction of interconnections, culverts, new drainage works, bridge works etc.). The
benchmarks will be surveyed using GPS stations providing accurate data for the 2 co-ordinates (X, Y).
However, the altitudes (Z-coordinate) would need to be determined using precision levelling. Therefore,
our Experts, supported by the Topographic/Quantity Surveyor will conduct a direct control levelling of
base points with automatic level instruments. Ground surveys using Total Stations will thereafter be made
along each section of the road corridor. In addition to the survey works for bridge area, the survey will be
carried out for the 900m zone of East West Highway at Nijgadh end for the extension of the existing two-
lane HW to four-lane HW.
We will among other verify and ensure that: (i) Control points and intersection points are tied with the
National Survey Grid and Benchmarks, (ii) Paired control points are established with the specified spacing
with properly established monuments and markings; and (iii) The required accuracy for establishment of
both horizontal and elevation is achieved. Our team will ensure that all elements of the additional surveys
are recorded, documented and quality assured, and that the data is in an appropriate format for the
terrain model and for use in the pavement design geometric/drainage design.

TASK 2: GEOLOGICAL & GEOTECHNICAL STUDIES

For construction of pavement and bridges, consideration must be given to the base and subgrade
materials. For that purpose, our Experts will proceed with the review of existing geological/geotechnical
studies followed by the updating of the assessment of pavement structure (based on IRI measurements
and additional investigations on road characteristics and properties).

Sub-Task 2.1: Review of existing Pavement, Materials and Geotechnical Surveys & Studies

Under this sub-task, our Experts (Road Design Eng., Pavement Eng.,
Structural Eng.), assisted by the Jr. Geologist, Jr. Materials Eng., will carry
out the following:

 Study the geotechnical data from the original as-build

documentation and soil / geological report carried out earlier.
Our Experts will in particular check the geotechnical
parameters considered in the original road and pavement
design and identify areas of concern, e.g., sub-soils strata.

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 Review the mechanistic structural analysis hereby ESALF factors were measured; Review
the load measurements made by Nepal Army for other axle loads.

 Study the original structural design report for road segments

from the original road designer/consultant and DOR, with
particular attention to laboratory test results, slope stability
analysis, material study (e.g. selection of construction materials
for the original base/subgrade and the original pavement..

 Collect from DOR other surface data that may be relevant for the
construction of new pavement along the road sections, such as geotechnical map, soil
and rock mass parameters, etc.

 Describe from above reviews the characteristics of the current soil, base and sub-grade
along each segment of the road sections.

 Carry out complementary surface data analysis along each segment of the road through
observation and recording of visible geotechnical related features.

The need for any further investigations will be discussed with Nepal Army before further action is taken.
Investigations on materials (incl. laboratory tests on materials, material study) will also be considered in
the re-assessment of pavement structure.

Recommendations for pavement treatment based on analysed causes: A validation process using the
results of surface distresses analysis, NDT tests and core laboratory testing (core tests and asphalt
penetration tests on asphalt concrete or other pavement) will be undertaken by our Experts. Laboratory
and field measurements shall be consistent with the materials tested (e.g. asphalt materials may indicate
or not differences in resilient modulus of asphalt mixtures tested). The material-specific characteristics,
such as stiffness, fatigue behaviour (durability) and deformation behaviour are of key importance for an
analytical evaluation of asphalt surfaces along the road sections based on material testing.
As a result of the above volumetric properties of current asphalt layers will be determined, which are the
most important factors affecting the performance of asphalt pavement. Volumetric properties serve as the
most widely used mix design parameter and specified pavement acceptance criteria. Volumetric
properties are also imperative in the selection of treatment to be recommended by our Experts for each
segment of the road.

Recommendations for treating the prevalent causes of each segment will be made by our Experts.
Depending on the severity of prevailing causes of deterioration various treatment options and their costs
will be discussed with Nepal Army and DOR. The method will depend on the results of above mentioned
field sampling and lab tests, analysis of soil subgrade data, etc.

Sub-Task 2.2: Additional Investigations on Road Characteristics and Properties

Additional investigations, sampling, testing & recording: Our Experts may conduct if required additional
site subsurface investigations e.g. additional penetration tests, especially where reinforcement works of
bridge elements are required. The parameters of the investigations will be specified and may include: 1.
The depth to in-situ rock, 2. The geotechnical characteristics of the overlying materials, 3. The presence
of any weak layers that may influence the location of failure surfaces, 4. The groundwater profile and soil
moisture condition, and 5. The depth and configuration of slip or shear surfaces. A sufficient number and
depth of investigations in the form of drillings, sampling, testing, registrations are required to meet the
minimum requirements for the proper design of extended road sections, bridge works.
From above our Experts will develop an appropriate assessment of soil and rock characteristics along the
surveyed sections. This is crucial to solve the identified geotechnical road side problems, if any. The
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characterization of the relevant soil or rock mass, as opposed to their constituent materials, is of
importance in problems concerned with slope instability and related structures.

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TASK 3: PAVEMENT DESIGN

Sub-Task 3.1: Preliminary Review (Technical and iRAP Safety Issues)

Review and update of previous technical assessment: The following data will first be reviewed by our
Experts (Pavement Eng., Asphalt Mix Design Eng., Hydrologist, Structural Eng., and Road Design Eng.)
before proceeding with the pavement design: preliminary design available with Nepal Army along with
topographic and geotechnical files/records; Additional information on the present road status, namely
pavement distresses, previous IRI measures and; Lab tests results conducted; Latest projected AADR
(2021) data; Data from specific surveys conducted at intersections and on bridges and other data.
Sub-Task 3.2: Integration of Structural Findings

Review of traffic loading data, material mechanics and preliminary structure analysis: the following tasks
will be undertaken by our Experts as an outcome of geological & geotechnical survey data.:

 Review and verification of the most recent AADR data available with DOR and Nepal Army :
The traffic count will be utilised to weigh different development scenario and for the
design of new pavement to suit the estimated traffic and its further development during
the design period. The traffic count and load estimation (particularly trucks) are essential
data for the structural analysis and design of the respective sections.

Pavement structural capacity and design: To determine the

pavement structural capacity and its relative ability to
sustain the projected traffic and therefore justify its
reinforcement needs for each segment of the road section,
our Experts (in particular the Structural Eng.) will use a
structural capacity software (ideally same software as
already used by DOR). The design method is likely to be
based on the AASHTO Design Guide (1993). The
structural number (SN) values that are used to determine
the required structural layers - in terms of the thickness
and material properties of the surface, base, and subbase
layers-, will be specified.

Earthwork design: Earth works design will be done with

special emphasis on the development of design
parameters from test pits and laboratory testing carried out.
Specifically, A appropriate statistical method will be used to
determine the design value of the subgrade strength, which
is particularly important when using new pavement. Our
Experts will therefore need to: (i) make an in-depth
interpretation and conclusions based on geo-survey and
testing; (ii) assess subgrade conditions; (iii) check on
available fill and sub-base materials (as identified under
the material surveys); and (iv) make an appreciation of the
quality of available stone for asphalt and base material (as
identified by the same survey).

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Task 4: GEOMETRIC AND DRAINAGE DESIGN

Under this task our Experts will ensure that the geometric and drainage design of the road and bridge
segments to be constructed is technically sound and cost-effective. They will ensure the validity and
fulfilment of the requirements regarding feasibility, and consider all environmental and social impact in the
design effort. Furthermore, they will ensure the proper interfaces with the adjacent sections
(interconnections and approach roads). Particular emphasis will also be laid on the sustainability, the
ease of use of roads (e.g. safety) and ease of maintenance (optimization) of the chosen designs.
As part of the design effort, our Experts will review and interpret the results of technical assessment and
further inspect as needed the road segments to ensure that drawings and designs conform to the actual
state of site conditions and that the technical solutions including road safety measures are designed
properly. The design will be carried out in accordance with national and international design standards,
and comprise a complete geometric/drainage design under due consideration to the existing conditions
on the ground. Preliminary designs available with Nepal Army will also be considered.
Any recommendations for improved designs leading to optimization of the road geometry or drainage
facilities will be supported by technical and financial details, including cost implications based on updated
and itemised bills of quantities. Our Experts will identify any additional data or documentation which in our
opinion is required for satisfactory design and implementation of the works e.g. additional hydrological
data. They will compile all design elements, BOQ, work requirements, specifications, etc. in a design
report. Specific design tasks to be undertaken as part of the design effort are described below.

Sub-Task 4.1: Geometric Design

Geometric alignment and longitudinal and

transversal profiles: In the review of the
geometric design our design team (led by
the Road Design Engineer and Safety
Engineering Specialist) will pay attention to
the fact that accordingly any major
deviations from the existing alignment shall
only be made where necessary to reduce
steep gradients, for road safety, or other
valid reason. The basis for the design shall
be the AASHTO policy guidelines and
DOR`s geometric design manual (if not
Road Nepal-2070 can be used as a basis).
The geometric design will take offset from
the digital terrain model generated by the
checked topographical survey and additional
studies.
Therefore, our Experts will give due attention in segments of road with difficult topographical conditions,
particularly at the approaches to structures, e.g. bridges and culvert. Our Experts will also give due
attention to check the minimum gradient and heights applied for the flat sections to reduce the risk of
overtopping and avoid siltation on side ditches.
Sub-Task 4.2: Drainage Design or Re-Design
The bid document states that there are some drainage issues namely the need for more and deeper
ditches, culverts and outlets, sidewalks in urban areas and restoration of all bridges along the
expressway. Our Hydrologist will be estimating and assessing the relationship between rainfall, surface-

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runoff and soils of the catchments along the respective segments with focus on surface water, including
outlets to ditches, culverts and small stremas. In more details:

Review existing hydrological and hydraulic survey data: The original hydrology study conducted at
construction stage will be reviewed and commented on by our Hydrologist. Related surveys will also be
checked, since those were the basis for the original drainage design and a significant part to the bridge
designs. Additional surveys may be undertaken (condition
assessment of current structure, estimate of water flow &
velocity, etc.). Our Hydrologist will ensure that the
surveys:

 make an independent confirmation of the

hydrological conditions as basis for the re-
design,
 make the appropriate considerations for
return periods, catchments, flood plains,
peak design flood discharge, etc.,
 confirm the basis for re-design in
accordance DOR-acceptable highway standards.
Re-design of channels, culverts and side drains: Our Hydrologist will ascertain the adequacy,
appropriateness and sufficiency of existing drainage facilities for each segment of the expressway (cross-
drainage culverts, longitudinal drainage ditches and channels), as an outcome of the above survey,
particularly for hilly segments. This includes the re-design of some elements like outlets, ditches and
culverts that would need extension in many locations along the expressway, ensuring the use of
appropriate design codes as well as slope/erosion protection measures (especially in sensitive segments
e.g. in hilly segments). Our Hydrologist will review the original drainage design and correct all identified
problems, such as the wildness and deepness of the ditches culverts and outlets, with the view of
ensuring that the design presents the effective and economical provisions for passing of water from the
up-stream side and delivering the water to suitable outlets on the downstream side of the expressway
segments. Particular attention will also be given to segments with reported stormwater drainage or
flooding problems (e.g. as it may be reported by DOR Engineers). The design with basis in the
hydrological study will be carried out in accordance with DOR drainage manual (if any), standard
hydraulic codes and use of suitable design methods. We do recognize the drainage design as a most vital
issue for the functioning and sustainability of the expressway segments and will accordingly pay due
attention to the importance of ensuring the standard of the drainage re-design as needed.
Structural design of new side drains, box-
culverts and channels: Our Hydrologist
and Structural Eng. will prepare the
structural analysis and reinforcement
drawings of drainage structures for new
box culverts, channels, side drains or
outfalls that may be added to the system
following the hydrogeological survey. The
design will include the structural
dimensions and steel reinforcement of
drainage boxes and headwalls. The
design with basis in the geotechnical and
hydrological study (where appropriate) will
be incorporated with the geometric design
of the roadworks, and be carried out in
accordance with the DOR’s Drainage

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Manual and Bridge Design Manual and other relevant standard codes, BS5400 in particular, and use of
suitable design methods.
Our Experts will also ensure that the design review incorporates a review of possible alternative solutions,
i.e. such as alternative foundation arrangements, alternative sub- and superstructure arrangements, and
specific consideration to the maintenance requirements.

Sub-Task 4.3: Compilation of Design Documents

Our Team Leader will compile the design drawings and specifications of the road section for the
pavement, geometric and drainage design. The design of the road/pavement works (incl.
interconnections) as well as auxiliary works will be presented in the final design report, covering work
items such as: road signage; kilometer posts and road delineators; crash barriers; road markings; road
and area lighting; utilities and fencing at rest areas; service ducts for utilities, etc. The design of these
auxiliary elements will be based on relevant standards, appropriate guidelines and best practice (e.g.
experience from other projects for crash barriers).

Task 5: SAFETY DESIGN

Under this activity our Experts will provide an updated safety assessment for the final design, based on our
assessment of road user behaviour and recommended mitigation measures to eliminate accident
blackspots. Special attention will be given to the economic viability of solutions for incorporation in the
design.

Sub-Task 5.1: Integration of Safety Assessment & Findings in the Design

Data collection and

further assessment:
To identify the primary
causes of such
accidents and define a
strategy, our Road
Design Engineer and
Safety Engineering
Specialist (RDE &
SES) will jointly with
the Road Safety
Specialist of the Road
Management
Contractor (RMC)
review all available
accident data,
statistics and
database. They will
review how data are
current usually
collected, stored and
reported by DOR in
the accident record
system and will analyse how the road accident data system and related Nepal road crash database are
linked to the HMIS or any pavement management system in use at DOR level.
Our experts (RDE & SES) will, in conjunction with the Road Safety Specialist from RMC develop further

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assess the road safety issues along the segments of the expressway. The objective is to assess road
traffic, road user behavior and mitigate accident blackspots and consider those in the geometric design.
The Experts will recommend jointly special remedial measures to eliminate all critical blackspots. The
assessment may also make use of the results of the survey of road users' attitudes carry out by the RMC to
identify areas of intervention for Nepal Army road investment.
Assessment of proposed final designs: Our (RDE & SES) will review, evaluate and modify as needed road
safety measures, based on the final design carried out under and considering our own assessment. These
measures will relate to all road user categories (motorized vehicles and non motorized) and will be
economically justified to reach a 3-star or higher road as per iRAP star rating methodology. The essence is
that the safe road environment must provide ‘no surprises’, ‘controlled release of relevant information’, and
‘repeated pertinent information’. These principles will be applied to: (i) Geometric design; bridges;
junctions/interconnections and round abouts; cross-sections; (ii) Positioning and in- and exits from parking
areas; Positioning and design of road side laybys; (iii) Vulnerable road user provisions; (iv) Roadside
communities, and pedestrian crossing in urban/build-up areas; Road side hazards; (v) Road surface
characteristics (as per pavement design adopted previously), and (vi) Road marking and delineation,
lighting; Road signs, road furniture and appurtenances, Particularly for the junctions and other intersections
the application of safe practice shall be ensured, i.e. Safe design shall consider visibility, sight distance,
segregated and safe routings for pedestrians and NMVs, warning signs and road markings, etc.

Task 6: BRIDGE DESIGN

The bid document states that there is a need for construction of three twin bridges. The objective is to
design and build new bridges, that are structurally sound and safe for the public for the period of
performance outlined under the pavement design. Also to make recommendation to DOR to carry out
structural measures on bridges if required. Our Structural Engineer will lead the assessment of the
existing bridge(s) and structures, with the support of a Bridge Engineer.

Sub-Task 6.1: Preliminary Design Study for Bridges & Adjacent Roads

Condition survey: Our Experts (Hydrologist, Structural Eng., Bridge Eng., Geologist) will assess the
condition and needs of all new bridges along the expressway segments, including waterway and bridge
inspection, analysis of survey data and design parameters, structural calculation (if required), maintenance
and reinforcement requirements etc.
For each bridge structure a condition survey report will be prepared outlining the major findings and
recommendations for remedial work for: (i) the
ancillary works e.g. approach road/ablutments,
embankment & drainage; footpath, parapets and
signs; and joints (a large number of degraded
joints could be observed during the site visit); (ii)
the main structure (e.g. status of reinforced
concrete deck, steel composite deck, steel truss
deck, masonry arch and jack arch decks and
bearings), (iii) the sub-structure (e.g. abutments,
wing walls, retaining walls and piers), and (iv) the
training works (river training, gabion walls and
culverts). Conditions, extend of defects and
urgency for repair of defects will be indicated in
the report along with annex sheets of each defect
observed, e.g. leaking joints or defective drainage.
Condition ranking will be made in conjunction with
DOR (Bridge Owner) and will be the basis for prioritization of the works to be considered by Nepal Army for
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the expressway.
Preliminary design study and estimates: Bridge design methods and techniques will be discussed with the
DOR Planning & Design Branch before preliminary designs and cost estimates are developed for bridges
and their adjacent roads. For any prioritized bridge it will specifically be ensured that:

 existing channel flow is maintained, foundations are protected against scour,

 pier and abutments arrangement allows minimal flow disruption, freeboard allows
passage of debris,

 river training works are considered as needed, both up-stream and downstream so that
no long-term siltation occurs upstream for potential ‘damming’ of the road nor erosion of
the downstream.
For each prioritised bridge, a preliminary design report with base cost estimates (incl. district rates
applicable in Nepal) will be prepared by our Experts incl. pre-structural analysis (for new components, e.g.
new retaining wall), outline drawings and BOQ/price schedule.

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Sub-Task 6.2: Structural Design

Vulnerability study and structural analysis: Under this activity our Structural Eng., assisted by the Bridge
Eng. and Geologist, will perform the structural design required for all impacted bridges (on priority basis for
bridges were preliminary
designs were made). A
simplified evaluation
method for seismic
performance of each bridge
will be considered, current
condition data (as per
inspection report), design
drawings for impacted
superstructure, sub-
structure or auxiliary works,
and soil data (from original
soil report or
complementary geotech
investigations as required).
A structural analysis for
construction of new
structures will be carried
out based on design codes
of Nepal-Bridge Standards
2067 where AASHTO codes and the updated Nepal National Building Code (NBC: 105-2020)- are to be
applied for loading issues and IRC code (Indian Road Congress) for the design. The designs will be
recommended to DOR (for their own considerations and action). Minor works that require urgent attention
such as joint repair and treatment may in incorporated in the construction measures of the GON financed
project.
Safety: Bridges are potentially hazardous places and safety - of the road users and local residents - must
be given the highest priority. There is the potential danger of tripping and falling from the bridge, or of
dropping equipment from the bridge onto people below. These dangers can be avoided provided suitable
precautions are taken. Our design will address safety requirements for vehicles and pedestrians.
Technical specifications: Design specifications, structural analysis report, and testing procedures for civil
structures (improvement works of superstructure, sub-structure or auxiliary structure) will be specified in the
Employer requirement section.

Sub-Task 6.3: Compilation of Design Report

Our Team Leader, assisted by the Technical Experts (the Pavement Eng., Asphalt Mix Design Eng.,
Hydrologist, Structural Eng and Road Design Engineer/Safety Eng. Specialist) will compile from the above
sub-tasks a Preliminary Design Report. The report will provide the results and design recommendations,
including all survey and geotechnical data, all geometric, drainage and pavement designs, safety measures
and economic assessment, bridge and other structure assessments and improvements, environmental,
health, safety, gender issue and social assessment findings/impact on design considerations, areas of
resettlement impact (located on a map) with timeline and costs for implementation and compensation,
bridge inspection reports and findings.

Deliverable:

 D-3: Preliminary Design Report (Week 14)

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Activity 7: RISK ASSESSMENT

Sub-Task 7.1: Development of Environmental and Social Management Plan (ESMP)

The
implementation of
road works along
the expressway is
expected to have
an impact on the
environmental
and social
conditions at the
project sites and
for road users.
Our primary role
in addressing this
is to assist the
GON and Nepal
Army in the
oversight and
coordination of
the measures required to mitigate and/or minimize the impacts on the environment and affected
communities. This encompasses a range of responsibilities over the Design Period and throughout the
Construction Period. We will develop the initial review of the EISA.
Baseline studies and risk assessment: The drafting of the environmental study will start with a delineation of
the expressway impact area (along the full corridor of impact) and a scoping of the required baseline
studies. These studies will be drafted using remote sensing and GIS techniques (using also ArcView maps
developed at design stage) to identify areas for further investigation. All potential impact recorded under the
impact assessment will be mapped and quantified to the extent possible. The baseline studies will be
designed to provide an understanding of the project area before the bridge construction works. Based on
this information, the project-specific risks and impact of the project will be identified, in terms of their
severity and frequency, providing an overall risk score of low-medium-high. The risks and impacts will cover
both the construction phase and operational phase (DLP, post-DLP) of the expressway. These will be
considered separately in order to distinguish the temporary and the long-term impacts, and will be further
considered under the risk assessment.
Impact Assessment on potential
physical, biological and social
environment: Our Experts
(Environmental Specialist, GSI
Specialist) will analyze the potential
impacts of works on the physical,
biological and social environment such
as on landscape, soil, water resources
(both flows and biodiversity), flora and
fauna and any other environmental and
social factors relevant to the project site.
Potential adverse impacts due to the
proposed road improvement works along
the expressway will be analyzed by our Experts. These are expected to relate to:

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 Physical or biological impact on environment during construction : Temporary and permanent

change in land use; Disfiguration of landscape by road embankments, fills and quarries. The
identified impacts may be temporary associated with construction phase during construction
that can be mitigated (e.g. air/water/noise pollution problems, pressure on local natural
resources, minor land slide/slope failure problems). Other impacts may be permanent impacts
(e.g. impact on marginal agricultural land, loss of trees/forest areas, disfiguration of
landscape, disruption to wildlife etc.). Some of the impacts may be of direct, site specific, high
in magnitude, and long-term in nature. Positive impacts will also be quantified in the
environmental study.

 Social and Gender Integration Plan (SGIP): Social and Gender risk assessment and
development of SGIP will be required for the design phase, and a synopsis of the plan will be
annexed to the environmental study.

 Climate change adaptation and greenhouse gas emissions : climate change impacts on the
road improvement works will be addressed through a climate change screening of the
proposed infrastructure in order to outline adaptation measures.
Specific mitigation measures during construction: Of particular importance, the environmental study for the
foreseen sites of expressway (for entire corridor of impact) shall include mitigation measures related to the
following:
 Traffic safety and public access around
construction zones. It shall include
conditions that contractors will undertake
consultations with affected communities
prior to the commencement of work in
their villages / towns and the contractor
will ensure these consultations include
traffic safety and public access.

 Guidelines and mitigation measures for

waste management: The environment
study will include specific guidelines and
mitigation measures for waste
management, including safe disposal of
hazardous waste by licensed contractors.
Specific requirements shall ensure that
hazardous materials are transported, used, stored and disposed of according to the
requirements of their material safety data sheets. This includes the safe storage and use of
bitumen/mixtures. Use of fuelwood to heat bitumen and release of bitumen into environment
(runoff of bitumen into surface waters) will be prohibited in the technical specifications.

 Operation and closure of quarries and borrow pits : The works particularly embankment fill,
sub-base, base, pavement, drainage, cross-drainage and other structures (rehabilitation of
bridges and ablutments) will require extraction of loose materials, stone, chipping, sand and
aggregates. These construction materials will be brought from the established quarry sites
and other approved sites for extraction of loose materials. Extraction activity could disrupt
natural land contours and vegetation resulting in erosion, disturbance in natural drainage
patterns, siltation from surface waters, ponding and water logging. A borrow pit & quarries
management plan will also be included in the ESMP.

 Specific environmental considerations for pavement construction (using new technologies)

will be highlighted. In fact, all pavement rehabilitation activities are susceptible to the
limitations of weather and environmental conditions.

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Quantification and monetization of pollutant

emission impacts on the production of GHGs:
In consideration of Nepal’s national priorities,
environmental study will consider both the
effect of projects on the production of GHGs
and the effect of climate change on the
project. Whilst CO2 emissions during
expressway road improvement works is short
term and location specific, vehicle upkeep
and running could be a major air polluting
cause. In an effort to promote reduction of
Green House Gas, mitigation measures will
be recommended by our Env. Specialist and
summarized in the environment study, such
as: newly proposed plantings of road side avenue trees; consideration in the specifications, the use of
stone crushing equipment / hot-mix plant with in-built mechanism for the absorption of gases, use of
construction vehicles to comply with GON Pollution Regulation, etc. Our Expert will work with the RMC to
develop a simple method to quantify and monetize pollutant emission. Besides, climate resilience will be
integrated into the development of road maintenance procedures, plans and projects.
Compilation of ESMP: As a final stage we will compile the environment study and related ESMP for
approval by the GON. The ESMP will be enclosed as annexes to implement along with specific contract
clauses (e.g. pavement technologies that reduce pollutant emissions) will be highlighted as well. The
environment study report will include the traffic management plan, final design report, confidential cost
estimate, and work schedul.

Sub-Task 7.2: Risk Management Plan

Other environmental and social issues which are not required by environmental study but required by
Nepal Army including TIP risks will be evaluated by our Experts and appropriate management plans
(including TIP risk management plan) prepared. This policy screens and categorizes projects depending
on the severity of their potential environmental and social impacts. The scoping is a guiding principle for
determining the nature and level of environmental and social impact assessment, information disclosure
and stakeholder engagement required. To confirm the pilot project`s area of influence and to verify
whether the proposed road improvement works along the expressway can be categorized as a High -
Substantial - Moderate or Low Risk, the environmental and social risks and impacts will be further
addressed in a manner commensurate with their risk profile. Specific measures will be specified in the risk
matrix that will be annexed to the risk management plan.
Of particular importance are the measures developed by our Gender and Social Inclusion (GSI) Specialist
to minimize the impact on IP communities, e.g. measures to mitigate labor influx gender based violence –
sexual exploitation and abuse (SEA), impacts on health and sanitation, spreading of communicable
disease, disturbances in cultural practices, etc. The pre-assessment of impact on any ethnic minorities or
indigenous people will be finalised based on further consultations with IP communities in the project area
and the final identified IP communities. Further focus group discussions (FGDs) may take place with
these communities to assess the project impacts and benefits to these groups and an IPDP prepared (if
required). Main elements of the IPDP will be included in the Risk Management Plan.
Our Environmental and GSI Specialists will lead the development of the risks assessment and
development of Risks Management Plan.

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Deliverable:

 D-4: Draft Risk Management Plan (Week 16)

Activity 8: TRAFFIC MANAGEMENT PLAN & PROJECT FINALIZATION

,

Considering that safety is paramount and a primary concern at all stages of the project, our Experts will
develop traffic management procedures and OHS requirements for the construction phase - to be used by
our company during the construction process, differentiated by type of intervention, if needed. This will
include, but not be limited to, relevant signage, warnings, alternative deviation method (as part of a traffic
management plan), public awareness campaigns, etc. A Traffic Management Plan will be prepared
including implementation schedule, traffic deviation rules and community safety during works
implementation.

Sub-Task 8.1: Traffic Management Plan (TMP)

Our Experts (Road Design Engineer and Safety Engineering Specialist, Health & Safety Expert) will
develop the TMP for the expressway road improvement works in conformance with GON requirements.
Special attention will be brought to the following:
Procedures for openings including final tests and checks: Most interventions/works can be opened almost
immediately to low-speed local traffic as long as the base is sufficiently stable to withstand marring or
permanent deformation from traffic loads. As soon as a surface course has been applied, and after
checking of the adequacy of the stiffness, the roadway can be opened to all traffic. The works completion
(for each type of intervention of expressway works) will be considered in the TMP and hence in the
Employer`s requirements.

Sub-Task 8.2: Awareness Campaign

The objective of this task is to improve road

safety awareness during construction that
reduce road safety incidents in and around the
work sites along the expressway. As part of the
TMP, our Experts will develop a locally
appropriate road safety outreach information
and awareness campaign to help reaching this
objective, with more responsible and safer use
of roads by both vehicle operators as well as
non-motorized users.
To promote safe and responsible use by both
vehicles and pedestrians of the roadway during
construction, our Experts may make use of the
road safety awareness material developed by the RMC who intends to assist globally (for the entire SRN)
with road safety strategy and awareness campaign. Material may include booklets, pamphlets,
presentation materials, and video clips. An implementation schedule and budget for the road safety
campaign will be proposed under the TMP.

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Sub-Task 8.3: Cost Estimate & Work Schedule

Confidential unit cost analysis & cost estimate: Based on the final designs and quantity estimates
established under the BOQ, our Experts, assisted by the Support Team (Cost Estimator), will prepare for
the attention of Nepal Army PA a confidential Unit Cost Analysis and a Cost Estimate based on recent
market rates (e.g. using latest district rates for 2077/78) in Nepal otherwise rates applicable for India with
justifiable cost adjustments for local conditions, including physical and financial contingencies. We will
also use our experience with costing of works using new technologies to develop the BOQ/price
schedules. Rate analysis will also cover the costs for mobilisation of special machineries and equipment
available on the India market.
Work schedule: Our Team
Leader will establish for the
attention of Nepal Army a
detailed works schedule
based on the scope and
design of the expressway
road construction works.
Critical activities and critical
path of activities will be
notified in the schedule, e.g.
interaction with existing
works, final testing schedule
of completed segments,
schedule for safety openings
after completion, etc.; and
the main constraints to be
taken into consideration (e.g.
monsoon periods during mid-
June to mid-Sept., festival
periods such as Dashin in
October, etc.).

Sub-Task 8.4: Engineering Design Report

Following completion of design review and finalization, we will prepare a design report summarizing the
work undertaken, and stating and explaining the revisions made to the original final design documents.

Deliverable:

 D-5: Final Engineering Design, Final Risk Mgmt. Plan (Week 24)

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Task 9: CONSTRUCTION FOR BRIDGES

Pre-construction Phase:

As D&B Contractor to the Nepal Army, we shall be working as the

Engineer under the works contract and shall be responsible for all
legal, technical, contractual and other task required to be performed
by the Engineer under the expressway contract. We will perform all
tasks listed below (starting from the pre-construction tasks during the
initial 1-2 months) to ensure the successful supervision and control
of all the construction activities, in accordance with the terms of the
works contract.
While representing Nepal Army, we will upon signing of the works contact carry out the following initial
administrative duties: (i) Arrange kick of meeting; (ii) Review insurance, performance security/guarantee
and advance payment guarantee/security; (iii) Assist Nepal Army in the hand over process of the road
sites; and (iv) Prepare a construction supervision manual (as part of our Quality Assurance System).
Besides, the Inception Report will be prepared and the Contractor`s plans (incl. all necessary working
drawings and general submittals) along with the checking on contractor`s site facilities will be carried out
during the pre-construction phase.
The objective of the pre-construction activities is to ensure that all elements which form part of the
contract are prepared prior to the commencement of construction so that works may be implemented
satisfactorily and as per the approved Contractor`s design and other documents.
Construction Supervision Manual: The manual will establish a clear basis for the supervision and
construction team in managing and supervising the works. It will describe the supervision organization,
tasks and procedures both technically and financially. It will include all necessary QA/QC forms and
procedures. Furthermore, the manual will establish the basis for the approach principle for effective
communication, which also will include the cooperation with Nepal Army & DOR. The inspection
procedures will be specified in the manual and comprise:
• Production control

• Reception control

• Visual and measurement control

• Supervise execution of the works

• Check that the Contractor is doing its own control and documentation according to his QAP.
Financial control procedures to ensure effective financial management and control of the works and correct
disbursement of funds will be included in the manual. The reporting, documentation and filing system to be
set up will be described in the manual as well. Any local requirements for construction supervision will be
incorporated in the manual.

Inception Report: The Inception Report will describe the mobilization of our team including any changes,
the final methodology for carrying out the services, including forms and procedures, progress and cost
control diagrams (including itinerary diagram format), and ensuring compliance with environmental and
social (ESMP), HSP, Traffic Management Plan and other requirements, proposed site communication
procedures and recordkeeping, detailed program of work, showing time, duration and personnel, as well as
inter-relationship between activities, and format of monthly progress reports.

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Deliverable:

 D-6: Inception Report (Week 43)

Sub-Task 9.1: Contractor’s Planning (Pre-Construction)

We will in accordance with the works contract not later than 28 days after the issuing of the Notice to
Commence submit his Program of Performance (works program or ‘program’) detailing the sequence in
which intends to design and carry out the works and services.

Review & approve the Health and Safety Plan (incl. COVID-19 Risk Management Plan): The C-ESMP will
include plans for the provision of measures on health and safety of personnel (HSP), public health and
safety, and accident prevention measures as well as measures related to COVID-19 Risk Management
Plan, together with descriptions of the organizational arrangements, budgets and personnel engaged in
this respect. Our Experts will ensure that these plans among other includes:
- General plan for health and safety measures,

- Overall safety program for all work and service activities,

- Specific safety programmes, such as blasting and handling explosives (in quarries),

- Safety during construction by installing the appropriate barriers, signs and signals,

- Safe working methods and wearing of safety boots, hats, glasses and ear protectors,

- Safety at borrow pit and quarry areas,

- Health facilities, staffing, ambulances, and attendance,

- Alleviation program for project staff on STD and HIV/AIDS

- Special measures to limit COVID-19 virus transmission at all sites as well as in labor
camps, and other specific measures in office settings as given in the COVID-19 Risk
management plan.
The Contractor shall as part of his Services employ specialized and experienced personnel to carry out
the HSP and specifically trained H&S officers supervised by an experienced H&S Manager.
Prepare Quality Assurance Plan (QAP): Using the procedures of the Construction Supervision Manual,
our Experts will assist to prepare his own QAP, including arrangements to check the quality of materials
brought to the site as well as the quality of construction works which shall be consistent with the technical
specifications/ERQ. Our CRE/RE will maintain test records in electronic and paper formats including in
the form of itinerary diagrams showing results and threshold limits of all construction data.

Sub-Task 9.2: Establishment of Site Facilities

Contractor’s facilities: The Contractor, we, shall establish our camp, offices, workshop and testing
facilities adjacent to the Site in an area and manner acceptable to Nepal Army and to the approval of the
Engineer. Our Experts will ensure that we sets up complete laboratory testing facilities for our own use,
staffed, equipped and calibrated in accordance with the requirements of the contract. The works shall not
be allowed to commence and proceed before these testing facilities are in place and before the QAP and
all documentation of methods, materials and certifications has been submitted as provided for in the
contract and accepted by the Engineer.

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Engineer’s facilities: The works contract provides for the establishment, maintenance and servicing, and
removal on completion of facilities for the Engineer and his staff in the form of offices, testing laboratory
and accommodation. In addition we will provide vehicles, drivers and laborer’s to support the Engineer
and his staff. Our Experts, in particular our Resident Engineer, will ensure we are providing all facilities
and services as required by the works Contract, also as temporary facilities and services during the initial
period until the permanent establishment is made.
1.1Construction Phase
During the construction phase the Engineer
(Consultant) will monitor and supervise the
Contractor’s construction activities and other
actions on and around the sites, i.e. the
access to sites, relocations (e.g. utilities),
setting out of works, traffic management, work
planning, availability of resources,
identification, testing, extracting and
processing of materials, environmental, social
and safety control activities, quality assurance
of works and services.
At the same time the Engineer will act as the
interface between the Contractor and the
Employer, Nepal Army, other stakeholders and individual Experts and Consultants, and carry out all
aspects of the contract management, i.e. giving instruction and approvals to the Contractor, serving and
receiving contractual notifications, certifying payments to the Contractor for works and services, evaluate
claims, etc.
Besides we will inform Nepal Army about problems or potential problems, which may arise in connection
with the expressway works contract and make recommendations to Nepal Army for possible solutions.
In parallel with these activities our Experts will also record and file all relevant documentation on the
project and implementation of its works and services, and provide full reporting to the Employer, Nepal
Army, and other stakeholders.
Before the start of the works, our team, led by the TL/CRE and the Resident Engineer (RE), will organize
the supervision team with proper allocation of responsibilities to the key personnel (e.g. Material Eng.,
Surveyor, Env. Specialist, GSI Specialist) and non-key personnel (Civil Works Inspectors, CWI) and
supervise their work to ensure effective execution, including proper conduct, attendance and performance
of their duties.
We will maintain representatives at the site in such a manner that adequate supervision of construction
works is provided at all times. Our CWI will visit the site on a daily basis to observe the progress and
quality of the work. Besides, our TL/CRE and RE will provide timely assistance and direction to us in all
matters related to the interpretation or clarification of the works Contract, ground survey controls, quality
control testing and other matters related to works contract compliance and progress of the works; and
ensure prompt responses when we call for inspections and approvals. In case of non-compliance of the
works, our TL/CRE will consider and recommend to Nepal Army remedial actions or rejection of the
works. We will as well recommend solutions to Nepal Army regarding disputes, and if necessary in
seeking independent arbitration.
Sub-Task 9.3: Inspection of Plant & Equipment

We shall provide facilities and equipment, and other arrangements which corresponds to the
requirements for the execution of the works and in particularly to the specific requirements of the contract.
Inspections of plant and equipment: Already at the start
of the works and regularly throughout the period, our
Experts (RE, CWI, Env. Specialist) will inspect in detail

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and record the plant and equipment to ensure that all meet the specifications, are in suitable condition
and are compatible with the nature and quantities of the works to be performed. Besides, we mobilizes
and supplies to the site all plant and fully functional equipment and machinery that have been committed
in its bid as per agreed work program, and ensure that all such items remain on site until their release has
been authorized. Furthermore, the site facilities and the work sites along expressway and other sections
in general will be inspected.
When new technologies are used, the construction of pavements is accomplished using a variety of
typical equipment.
Listing of Contractor`s equipment: Our Experts will ensure that we properly record all equipment,
materials and labor which have been supplied under the expressway contract, and keep and regularly
update lists of the equipment (and its condition and compliance with maintenance requirements) and
adequately trained personnel on site. This includes laboratory technician and testing personnel.
Sub-Task 9.4: Review of Pre-Construction Surveys, Drawings and Setting-out

We will prior to initiation work on any part of the works submit our detailed plans in the form of
construction drawings and setting out details. Our Experts will review and validate the construction
drawings and other related submittals. in More details:.
Review & validation of topographic surveys & setting out of the works: Any part of the works shall be set
out in accordance with the detailed design and be positioned in relations to control points and other
topographical markers established by us as basis for the detailed design prior to the initiation of the
works. Our Experts (RE, Topographic Surveyor, CWI) will as appropriate check the correctness of
dimensions and setting out by measurements and topographic surveys referenced to established control
points.
Review & validation of construction drawings: Our working drawings,
sketches, shop drawings, erection drawings, drawings of temporary
works and associated calculations will be reviewed by our Experts for
their compliance with the Specifications and acceptable design and
construction method including safety will also be checked for
compliance with the drawings. Our Experts will after review of the
working drawings and other submittals / plans either approve, reject
or recommend changes that are deemed to be required within the
scope of the work and the contract. It shall be ensured that the setting
out and dimensions are within the tolerances set by the works
contract and the appropriate standards.
Sub-Task 9.5: Inspection of Works & Services

Our Experts (CRE, RE, Material Eng., Topographic Surveyor, CWI) will continuously inspect the activities,
works and services carried out, both during the construction of the works items and the implementation of
the services, and at/after the completion of the works and services. In more details:
Inspections of works and services: These inspections will be carried out by our team both at the initiative
of the Enginee in accordance with the works contract. The purpose of these inspections can among other
be:
 Setting out of works,
 Contractor’s progress,
 Working methods,
 Safety of operations,
 Compliance with design and specifications,
 Adjustments to design of works,
 Quality of works,
 Processing and storage of materials,
 Conditions of site facilities.
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Our RE in particular, assisted by the Materials Eng. and CWI, will as a routine make inspections reports
and daily reports recording all observations made during the inspections, including stoppages and their
causes, weather conditions, problems encountered and solutions proposed, status of the Contractor’s
equipment and labour, material usage, discussions held, advice given and any other issue of relevance.
Site instructions: Our TL/CRE, assisted by the RE, will issue instructions as required, in accordance with
the authority specified in the conditions of contract, to the Contractor, such that works can proceed
expeditiously. The nature of works along expressway & other sections is such that requests for
information and further instructions on details occur frequently. It is essential that instructions given to us
are clear and unambiguous and that we knows whether it is an instruction to correct and rectify defective
workmanship and materials, an instruction giving extra information or detail of an instruction which may
involve additional works and payments.
Sub-Task 9.6: Quality Control of Materials, Works and Workmanship

It is a basic principle of the works contract that we are responsible for the quality of the works, and that
the Contractor shall carry out his own quality assurance and document the quality of the final product.
We will implement the works to the standard of quality required of the end product, e.g. improved road
works and pavements in particular. In order to fulfil this task, we will carry out our own quality assurance
checks on the:
 quality of cut, borrow, and quarry material and water,
 quality of manufactured materials as cement, bitumen, additives, etc.,
 quality of products such as concrete and asphalt mixes,
 quality checks on subgrade, foundation strata, etc.,
 quality of workmanship, i.e. dimensions, levels, surface regularity, compaction, etc.
The most important aspect of the quality assurance is to ensure the optimal utilization of appropriate
construction material and work methods to provide a serviceable and long lasting road and pavement for
the respective expressway segments/ We will therefore pay due attention to the construction materials.
Quality of cut, borrow, and quarry
material: The detailed design has
already as part of the general
materials and geotechnical
survey provided information and
testing of both cut-, borrow-, and
quarry material. In connection
with the implementation of the
works on the site we shall provide
more detailed testing on the cut-
to-fill material and proposed
borrow pits / quarry site(s), and
will as the workfront is mowing
along the expressway road
segments provide further testing
on additional materials sources.
The reports on cut-, borrow-, and
quarry material will include test
results including evaluation of
test results for suitability of the
proposed material, estimation of
quantity, and for pits and quarries
the water table levels, drainage

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conditions, haul roads, and any factors likely to affect its exploitation such as contamination by unsuitable
materials, flooding, etc.
We will throughout the utilization of any source of material perform testing and submit the results together
with the requests for approval of the specific work element. Our Experts (RE, Materials Eng., CWI) will as
part their duties of quality assurance conduct their own confirmatory inspection, sampling and testing. Our
RE and Materials Eng. will oversee all laboratory and field testing of our work, materials and products
required to ensure that the quality as specified in the contract is attained. They will review all certificates
of inspections, tests and approvals.
Quality of manufactured materials: For manufactured materials, i.e. cement, bitumen, steel, etc., the
manufactured certificates will be checked for compliance with standards and specifications before any
such material is allowed used in the works. Some materials have already been accepted in principal in
connection with the approval of the materials for the detailed design. For any consignment of
manufactured materials delivered to the site the quality shall be confirmed as appropriate by
manufacturer`s certificates, further testing on site or by independent testing.
Quality of concrete and asphalt mixes: Design mixes for the concrete and asphalt as prepared will be
verified and approved by our Experts (RE, Materials Eng.). Periodic spot sampling of concrete and
asphalt will be carried out throughout the construction period to ensure consistency and quality.
Quality of workmanship: The quality control of workmanship shall ensure that the final works complies
with the requirements of the works contract
including the Technical Specifications. The
quality tests will include:
 Earthworks, sub-base & base:
Moisture content, density & relative
compaction; Thickness of layers.
 Asphalt mixtures and works: Mix
properties and reference density;
Mixing, spreading and compaction
temperatures; Relative compaction
and voids; Thickness of layer.
 Surface dressings: Spray rates and
gradings.
 Concrete works: Slump test;
Compressive strength; and air
content.
Non-compliant materials and workmanship: If it is noted that any part of the works, services or other
activities are not in compliance with the requirements of the works contract, and that this matter is not
rectified / resolved after further clarification and discussions, then the Engineer may conclude that this is
an issue of ‘non-compliance’. Our TL/CRE will then issue a non-compliance report instructing the
Contractor to find and make remedies or adjustments as required (for each non-compliance). A ‘non-
compliance report’ is a record of an unresolved deficiency which must be rectified before the works or
services can be accepted as being in compliance with the requirements of the works contract.

Sub-Task 9.7: Monitoring of Work Progress

The works contract is signed by Nepal Army as the Employer and the Contractor, us, under the condition
that the expressway works and services shall have been executed within an implementation period of
1000 days and a Defects Liability Period of 60 months. In accordance with this we will have presented our
detailed work program, and any delays to this program will with all probability have financial
consequences for the contracting parties, i.e. result in claims for compensation from us and/or liquidated
damages from the Employer and other financial losses to the parties. Any slippage in the program will in
addition result in unwarranted costs and other inconvenience to the public.

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Continued monitoring of progress: Our TL/CRE, assisted by the RE, will continuously monitor the project
progress against the approved work program and analyse the status of each construction activity against
the activity wise breakdown of the approved program and the method statements. The approved program
shall be reviewed at each monthly progress meeting where the status shall be recorded and a forward
looking analysis made on the basis of the critical pass for the implementation of the works in the
remaining period. Our TL/CRE will be instructing to revise its program as necessary in order to meet due
completion dates.
Updating of program: If the progress of implementation of the works falls behind the approved program
the Engineer will as authorized by the works contract request to update and submit a revised program
showing how the works will be implemented within the contractual time for completion, i.e. including any
granted extension of time for completion. The critical path analysis and supporting documentation,
resource analysis against production needs, etc. shall be submitted with the updated program.
Sub-Task 13.9: Inspection at Substantial Completion

The works will have been inspected at various stages in the period by the Engineer, and Nepal Army
representatives. However, prior to the acceptance of the works as ‘completed’ a thorough and formal
inspection shall take place to establish that the works are constructed to the requirements of the contract.
Inspection of completed works: The Engineer will inspect the work together with
representatives of the Consultant and Nepal Army representatives in order to
confirm or not the substantial completion of the works. Such Inspection of the
works shall only be made when a written request to that effect has been
received from us. During the inspection a list will be drawn up of any
uncompleted activities or defects, and the procedures for completion or
remedying of such works or defects. Our TL/CRE will propose to Nepal Army a
date for a joint inspection, prior to the issuance of the TOC.
Final IRI measurement for works acceptance: To verify compliance of the
performance related to the IRI performance based specification and for the final
acceptance of the works, our TL/CRE and RE, will in conjunction with the independent Technical Auditor
hired by Nepal Army, oversight the supervision of the measurements and analyse the results. A report on
the calibration standard, associated calibration data, and roughness measurements will be compiled and
be the basis for decision by the TL/CRE, in close conjunction with Nepal Army and its Technical Auditor,
to attribute bonuses or sanction to us with liquidated damages depending in IRI values.
Issuing of Taking Over Certificate (TOC): When the works have been confirmed to be substantially
completed, the Engineer will within 28 days after receipt of the request from us either reject to issue a
TOC or issue the TOC together with the list of any outstanding works which shall be completed as soon
as possible upon the taking over (e.g. during initial stage of the DLP). We are then obliged without further
delay to complete the listed outstanding works. Our TL/CRE will at the same time request on a pro-active
basis to prepare, complete and submit any outstanding documentation for the Engineer’s review at an
early stage. This includes the record and as-build documents as well as the GIS database.

Task 10: CONTRACT MANAGEMENT

The Company will act as the appointed Engineer who on behalf of the Employer, Nepal Army, is
responsible for the overall administration of the expressway works contract. Additionally, the Consultant
will take on the duties outlined in the Supervision Contract to coordinate activities, advise and report to
Nepal Army on issues related to the execution of the contract and project issue in general. In the
administration of the contract our TL/CRE will lay emphasis on the adherence to contractual conditions,
i.e. to providing notices and approvals as required, to authorize and apply procedures as stipulated, and

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in general to act and ensure that the contract is executed as intended by the signing parties. With this
specific aim we will undertake the major activities outlined in the following tasks.

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Sub-Task 10.1: Data, Record Management & Reporting

We fully recognize the importance of establishment, updating,

maintaining and preserving a comprehensive information
system as a basis for the Consultant’s supervision activities,
and as the source of information and documentation to be
provided to Nepal Army and other parties. The format and
details of the data collection and record management will be
discussed with Nepal Army’s project management at the
initiation of the services. Emphasis shall be laid on
compliance with any Nepal Army’s standard procedures and
records management. The full system of project related
records will be maintained at our site office and will be
available to Nepal Army at any time during the project period.
At the completion of the Consultant’s services the records will
be compiled as agreed with Nepal Army and handed over to
Nepal Army for archiving.

Sub-Task 10.2: Insurances and Guarantees

The contract requires the Contractor to establish a number of financial guarantees and insurances.
Evidence of these guarantees and insurances shall be documented by us by provision of the required
documents to the Employer, Nepal Army. This will be verified by our TL/CRE.
Verification on validity of insurances: The insurances to be provided by the Contractor includes
insurances of Works, Plant and Materials, insurance of Equipment, insurance of Third Party Property,
insurance of Personal Injury or Death to Third Party or Employees, Contractor’s All-risk insurance, and
Professional Indemnity insurance for Contractor’s design in addition to COVID-19 specific insurance
policy for employed staff. All these insurances shall be taken out by the Contractor with insurance
institutions and maintained during the contract period as required by the contract. Our TL/CRE will inspect
and verify on a regular basis that all insurances as submitted to the Employer are in force and that
premiums are paid as required by the contract.
Verification on validity of guarantees: The guarantees to be provided by us includes Performance
Guarantee (PG), Advance Payment Guarantee (APG), and Retention Money Guarantee. All these
guarantees shall be taken out with financial institutions and maintained during the contract period as
required by the contract. Our TL/CRE will inspect and verify on a regular basis that all guarantees as
submitted to the Employer are in force as required by the contract. The APG and the PG may be reduced
as provided for by the contract and we will at each stage check that the required cover is maintained.

Sub-Task 10.3: Payments to Contractor

The authority to certify for payments to the Contractor is under the terms of the contract laid upon the
Consultant, i.e. for the advance payment, for the payments for progress on works and services, and for
the final payment upon the completion of all deliveries.
Certification of advance payment: The Contractor may apply for an advance payment once the contract is
signed. The Consultant will check that the advance requested is within the limits stated by the contract.
The Engineer will then issue the advance payment certificate (APC) stating the amount due and that
payment shall be made to us once the acceptable Performance Guarantee (PG) and the Advance
Payment Guarantee (APG) have been received by the Employer.
Survey measurements and certification of interim payment: We shall submit monthly statements to the
Engineer stating our estimated value of works and services and the claimed amount due for payment to
us. The interim statements submitted by us will be thoroughly checked by the Engineer and his staff, and
after the cross check we will be informed of any observations. The review by the Engineer will essentially
be based on survey measurements. For this purpose, we will:
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 Perform all survey measurements of completed/partial works where required for the
determination of quantities (based topographic surveys and related measurements).
 Compute quantities of approved and accepted work and materials and check, certify.
 Make recommendations to Nepal Army on the Contractor's interim and final payment
certificates (all payment certificates shall be checked and countersigned by the TL/CRE).
If agreement can be reached between us and the Consultant on the amendments, then the Engineer will
issue an interim payment certificate (IPC) for payment by the Employer to us.
Final statement and final payment certificate: We shall at the end of the DLP submit a detailed account of
the total amount the Contractor considers payable to us under the contract. Upon the receipt of our draft
final account the Engineer will make a detailed check of the account, consult with us and issue to us a list
of the amendments the Engineer finds necessary. If we do not agree to the requested amendments to the
account and agreement cannot be reached between the parties, then the Engineer will make the
corrections and additions which the Engineer considers appropriate and issue a payment certificate
stating the amount the Engineer finds to be appropriate.

Sub-Task 10.4: Budget and Cost Control

The total cost of implementation of the project may change through the period for various reasons: agreed
changes to the quantities or scope of works and services, circumstances unforeseeable by us, price
fluctuation and liquidated damages, settlement of claims from us, responsibilities attributable to the
Employer, and other unforeseen events or circumstances.

Our TL/CRE will throughout the period of the contract:

 Monitor the development of the cost of the project and at regular intervals update the
estimate of the total cost of the project. Provide regular reporting on the estimated cost of
implementation.
 Communicate with Nepal Army’s project management on any larger or significant
changes in the costs or other circumstances affecting the cost of the project.
 Prepare and submit to Nepal Army for approval a disbursement schedule based on the
Contractor’s proposal in accordance with the requirements of the Contract.

For disbursement tracking we will use Primavera Unifier or similar software to track, review, verify, and
approve both Contractor`s invoices and contractor pay apps. The TL/CRE will be responsible for the steps
of verification of costs and reconciliation between the Nepal Army accounting system and the PCS (Project
Control System). The Financial Management task will be performed through the lifetime of our services
beginning in the Construction Period and concluding during Closeout of any of the Periods. The Company
approach is to provide timely, integrated financial reports to the Nepal Army to enable decision making
regarding cash flow and quarterly disbursement needs.

Our Team Leader will also provide monitoring and reporting to the Overall Project costs: Accurate and timely
reporting on actual costs, forecasting of accrued costs, and comparison to percentage of work completed
and schedule are integral to effective project management. Our ability to use the PCS to develop cashflow
projections and run scenarios for our clients will give Nepal Army the tools you need to report on progress
and make course corrections (if needed) with confidence.

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Sub-Task 10.5: Review of Claims for Extension of Time and/or Additional Payment

Review and reporting on Contractor’s claims: At any time during the project period circumstances might
occur which will cause the Contractor to raise claims for extension of time or the payment of additional
costs. Such circumstances might be caused by the parties to the Project, by third parties or by outside
circumstances or events beyond anybody’s control (e.g. suspension of works due to forced lockdown
periods linked to pandemic events such as COVID-19 – which may trigger prolongation cost claims by us
Our TL/CRE will in relation to any delays that has occurred for any acceptable reason relate the delay to
the Contractor’s work program and analyse the effect on the basis of the overall effect on the critical pass.
Any claim in relation to additional costs will be evaluated in strict compliance with the allocation of the
financial risks and the limited provisions of the contract for compensation for such costs.
The early settlement of claims is in the interest of all parties as both the Contractor and the Employer will
then be aware of the timing and the budget for the implementation of the works. Our TL/CRE will strive to
review and analyse all the Contractor’s claims in the most expeditious manner.
Assistance for dispute resolution: Our TL/CRE will do his outmost to seek a settlement of any disputes
between Nepal Army and the Contractor on any technical, time and cost issue, and in particular seek a
common understanding for the closure of any claims raised by the parties. The contract has provisions for
submission by either the Employer or the Contractor of unresolved disputes for consideration and
recommendation by our TL/CRE. Although the contract does not call directly for the participation of the
Consultant in the proceedings with a dispute resolution, our CRE/TL, assisted by home-office Experts at
Company HQ will as agreed at the request of Nepal Army be available to support the Employer during the
proceedings with additional information and documentation.

Defects Liability Period of 5 years

After the Engineer (represented by the TL/CRE) has issued the TOC upon substantial completion of the
works, we shall during the DLP ensure that the works throughout and at the end of the DLP, apart from
accepted wear and tear, are maintained as defined by the works contract and that the works in general
are not subject to any defects that can be attributed to the responsibility of our. Our TL/CRE will provide
defects liability monitoring services for a period of 60-month post works takeover (e.g. after release of
TOC).

Task 11: POST CONSTRUCTION SUPERVISION FOR EXPRESSWAY

Sub-Task 11.1: Monitoring and Inspections during the DLP

Our TL/CRE will during the DLP monitor the compliance with the requirement for maintenance and
necessary rectifications.
Interim monitoring and inspection during DLP: It is proposed that one field visit per quarter is carried out
by our TL/CRE to assess the condition of the completed road works along the expressway and any
needed correspondence and follow up with us to address any issues as per the FIDIC requirements. The
visits will include joint inspections by the Employer, the Consultant and us for:

 inspection of performance and state of road works, incl. IRI measurements at each
expressway segment,
 evaluation of status of other works, i.e. structures, etc. on the performance of each works
item,
 reviewing and retesting to follow up on previous observations/inspections to confirm
execution of rectification/compliance and inspect/record further needs for rectifications.
Inspection at end of the DLP: Not later than 10 days before the end of the DLP our TL/CRE will engage
with the Consultant and representatives of Nepal Army in a joint inspection of all the works with the
purpose of confirming that the works are as required by the contract and that all required remedial works
have been adequately completed. Not until all the Contractor’s contractual obligations regarding the

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works an any further services or documentation are complete will the Engineer issue the Performance
Certificate (PC).

Task 11.2: Hand-over of Property and Documentation

At the completion of project site activities both the Contractor and the Consultant shall clear, compile and
hand over works and facilities and other items as required by the contract with Nepal Army.
Hand-over of project property: At the appropriate time, i.e. either just after the start of the DLP or at the
completion of the DLP or Post-DLP, the Consultant will carry out a joint inspection with us of all
equipment and other facilities required to be handed over to the Employer. This will also include that all
relevant materials, tools, plant, equipment, facilities, etc. which has to be handed over to the Employer is
properly dismantled, packed, stored and maintained as appropriately until handing over, and that any land
put at the disposal for his site facilities are cleared and re-established as required.
Submission of project records and documentation: Upon the completion of the DLP and the completion of
the Consultant’s services all project records including correspondence; drawings (including as-built); a
final geotechnical as-built file (including all excel worksheets and shape files) in itinerary diagram; setting-
out details, measurement and payment records; testing and quality control records; and any other
relevant project records and documentation, will be handed over to Nepal Army for archiving.

Deliverables:

 D-7: Quarterly Progress Reports (4 reports, per quarter during DLP)

 D-8: Final Report (after end of DLP period)

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