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A Presentation On E-Procurement: Sanjay Sahay Igp PCW

This document provides an overview of Karnataka's unified, end-to-end e-procurement system. It discusses the rationale for implementing such a system, including enforcing procurement policies consistently, ensuring transparency and competitive bidding, and generating state-level procurement data. The key aspects of the system are described, such as centralized supplier registration, handling the entire procurement process digitally, and integrating payment systems. The impacts on both government departments and businesses are outlined. Finally, it notes that the Karnataka police department began transitioning tenders above Rs. 10 lakhs to the e-procurement system in June 2009.

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103 views

A Presentation On E-Procurement: Sanjay Sahay Igp PCW

This document provides an overview of Karnataka's unified, end-to-end e-procurement system. It discusses the rationale for implementing such a system, including enforcing procurement policies consistently, ensuring transparency and competitive bidding, and generating state-level procurement data. The key aspects of the system are described, such as centralized supplier registration, handling the entire procurement process digitally, and integrating payment systems. The impacts on both government departments and businesses are outlined. Finally, it notes that the Karnataka police department began transitioning tenders above Rs. 10 lakhs to the e-procurement system in June 2009.

Uploaded by

vivekk127
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PPS, PDF, TXT or read online on Scribd
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Karnataka State Police

A presentation on
e-Procurement

Sanjay Sahay
IGP PCW

1
End to end e-Procurement Portal of e-Governance Dept.

Why Unified ?

To have a single system meant to be used as a shared infrastructure by all agencies in the State
of Karnataka

Why End-to-End ?

To handle to entire procurement process from estimate/ indent preparation, tendering, contract /
catalogue management until payment to supplier / contractor
Rationale for e-Procurement !

 To have an effective and efficient mechanism to enforce procurement policy


decisions consistently across all government departments / agencies in the
State of Karnataka

 To ensure competitive bidding, transparent bid evaluation, shortened


procurement cycle time, MIS-rich workflows and prompt payments to
suppliers / contractors.

 Structures
 Establishment of Project Management Unit (PMU)
 Establishment of training centers
 Deployment of robust hardware and software
 Conducting Third Party Audit
Rationale for Unified End-to-End e-Procurement System

 To have a single point integration with external systems such as treasury and payment gateways

 To generate State-level MIS capturing the entire procurement cycle of all departments / agencies

 To enable contractors view the State as a single procurement entity and participate in all tenders
with one-time registration

 To enable government officials be accustomed to a single software, irrespective of their


department / agency.
Project Objectives

 To create infrastructure for effective implementation of procurement policy


of the State

 To enhance transparency and accountability

 To enable ease of access to contractor community

 To provide a common environment for all types of tenders

 To handle entire procurement process (end-to-end) and not just tendering


process

 To involve less paper, thereby, adopting green working


Registration

 Centralised registration of suppliers / contractors

 Suppliers need to procure Digital Signature Certificate for registration

 Suppliers can bid for all tenders published in e-Procurement portal

 Advantages for Suppliers

 Free download of tender documents (No registration required to download)


 Secured data transfer using Digital Signature Certificate
 One time centralized registration
Payment Estimate Creation

Measurement / Inspection Estimate Approval


Contract Management /
Catalogue Management Indent Management
Issue of Order Preparation of
Tender Document

Tender Finalization
Process Overview Draft Tender Schedule

Tender Evaluation

Approval of Tender Schedule


Tender Opening
E-Tendering

Publish of Tender
Submission of Bid

Supplier Registration
Initiating e-Procurement

 Appointment of Nodal Officer

 Facilitating e-Procurement Cell to prepare Mapping Document

 Training the concerned officials

 Ensuring IT infrastructure and Internet Connectivity

 Identification of key officials for comprehensive understanding of the system

 Submission of Digital Signature Certificate Application Forms

 Informing Supplier Community on registration to e-Procurement portal

 Awareness on implementation of e-Procurement in the Department

8
Perceived Impact (Business Community)

 Enhanced transparency in tendering and procurement

 Free download of bid documents

 Reduction in travel and other miscellaneous expenditure

 Convenience in electronic submission of bids

 Ease of access anytime-anywhere

 Global participation

 Effective mechanism incorporating negative bidding

9
Perceived Impact (Department)

 Tender opportunities effectively publicized

 Instant retrieval of track-record on contractor’s performance

 Rich MIS data on various aspects of procurement at the State government


level

 Faster file movements with integrated file monitoring system

 Standardization of procurement procedures

 Increased participation (locally and globally)

10
E-tender
 The police department decided to go in e-procurement in the month
of June’09

 All tenders above Rs10 lakhs to be covered

 Initially Chief Office, TTM, State Intelligence, CID, SCRB and


Bangalore City Police to be covered

 SCRB identified as the Nodal Agency

11
e-Procurement

 State Nodal Officer nominated


 Nodal Officers for different units nominated
 Digital Signature Certificates obtained for Chief Office
 Work flow design created on portal
 Catalogue creation
 Training conducted. Another training planned
 Process of DSC creation/ work flow documentation for other
units initiated

12
e-Procurement

 First tender for 66 kit articles was issued on 10/08/09

Issues
• Change management- attitude and skill sets
• Lack of trained personnel
• Unconnected personnel also sent for training-waste of
resources
• Quality documentation

13
Karnataka State Police

Thank You

14

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