Republic of the Philippines

Department of Education
REGION IV-A CALABARZON
SCHOOLS DIVISION OF BATANGAS PROVINCE
DISTRICT OF CUENCA
EMMANUEL ELEMENTARY SCHOOL
Emmanuel, Cuenca, Batangas

Accountability and Continuous Improvement

Indicator: 1. Roles and responsibilities of accountable person/s and collective body/ies are clearly defined
and agreed upon by community stakeholders
LEVEL 1 Person In-Charge / Concern Remarks
 Narrative report on the conduct of:

 SOSA / stakeholders summit

 Advocacy materials but not limited to
Poster / Tarpaulin / flyers
 Info Board
LEVEL 2 Person In-Charge / Concern Remarks
 Proposed PPAs on matters of school
governance and operations initiated by
the schools and stakeholders
 Accomplishment Report of
Implemented PPAs
LEVEL 3 Person In-Charge / Concern Remarks
 Request letter of stakeholders to
implement PPAs on matters of school
governance and operations
 Logbook

 Records of stakeholders initiated PPAs

 SGC minutes of the meeting

Accountability and Continuous Improvement

Indicator: 2. Achievement of goals is recognized based on a collaboratively developed performance
accountability system; gaps are addressed through appropriate actions
LEVEL 1 Person In-Charge / Concern Remarks
 Report of AIP review: less than 100%
accomplished
 Copy of PPAs

LEVEL 2 Person In-Charge / Concern Remarks

 Republic of the Philippines
Department of Education
REGION IV-A CALABARZON
SCHOOLS DIVISION OF BATANGAS PROVINCE
DISTRICT OF CUENCA
EMMANUEL ELEMENTARY SCHOOL
Emmanuel, Cuenca, Batangas

 Report of AIP review: 100%

accomplished
 PPAs Monitoring Report

 Documentation of Conducted PPAs

LEVEL 3 Person In-Charge / Concern Remarks
 Report of AIP review: 100%
accomplished with identified value
added outputs
 Gaps are addressed with appropriate
action

Accountability and Continuous Improvement

Indicator: 3. The accountability system is owned by the community and is continuously enhanced to ensure
that management structures and mechanisms are responsive to the emerging learning needs ad demands
of the community
LEVEL 1 Person In-Charge / Concern Remarks
 Letter of invitation to the community
stakeholders
 Copy of school memo on the conduct of
the activity for internal stakeholders
 Narrative report on the conduct of the
activity
 PPAs posted on Bulletin Board, school
newspaper, SRC, Posters and
tarps/electronic means etc.
LEVEL 2 Person In-Charge / Concern Remarks
 Narrative report on school
implemented PPAs in varied forms
(generated assembly, open line
communication)
LEVEL 3 Person In-Charge / Concern Remarks
 Updated and accurate Transparency
Board
 Strategic direction to address the gaps
 Republic of the Philippines
Department of Education
REGION IV-A CALABARZON
SCHOOLS DIVISION OF BATANGAS PROVINCE
DISTRICT OF CUENCA
EMMANUEL ELEMENTARY SCHOOL
Emmanuel, Cuenca, Batangas

Accountability and Continuous Improvement

Indicator: 4. Accountability assessment criteria and tools, feedback mechanisms and information collection
and validation techniques and processes are inclusive and collaboratively developed and agreed upon
LEVEL 1 Person In-Charge / Concern Remarks
 Clients’ Satisfaction Survey
 Parent’s Opinionnaire
 Checklist Form
 Survey Questionnaire
 Tracer Study Tool
LEVEL 2 Person In-Charge / Concern Remarks
 Consolidation / Analysis of the
evaluation results from feedback and M
and E results with proposed solutions /
interventions
 SGC minutes of the meeting (discussing
feedbacks/results and proposed
solutions)
LEVEL 3 Person In-Charge / Concern Remarks
 Progress monitoring report on the
implemented solutions / interventions
Accountability and Continuous Improvement
Indicator: 5. Participatory assessment of performance is done regularly with the community. Assessment
results and lessons learned serve as basis for feedback , technical assistance, recognition and plan
adjustment
LEVEL 1 Person In-Charge / Concern Remarks
 Status of the School’s Performance

 Nutritional Status

 Feeding Program

 Status of Performance Indicators

 Access

 Efficiency

 Quality
LEVEL 2 Person In-Charge / Concern Remarks
 Republic of the Philippines
Department of Education
REGION IV-A CALABARZON
SCHOOLS DIVISION OF BATANGAS PROVINCE
DISTRICT OF CUENCA
EMMANUEL ELEMENTARY SCHOOL
Emmanuel, Cuenca, Batangas

 Consolidation and Analysis of the

evaluation results from feedback and M
and E results with proposed solutions/
interventions
 SIP / AIP Adjustments
 Minutes of the meeting (discussing
feedbacks/results and proposed
solutions)
LEVEL 3 Person In-Charge / Concern Remarks
 Progress monitoring report on the
implemented solutions / intervention
 Technical Assistance Initiated

 Recognition / Project PRAISE

 Plan Adjustment

Accomplished by:

_________________________________________
Name / Designation

Checked by:

CHARISMA G. MAGPANTAY
Chairman
SBM – Accountability and Continuous Improvement

Verified by:

MARIA CRISTINA H. RAMOS

SBM Focal Person

Noted:

EDITH G. SORIANO
Principal I

Management of Resources
 Republic of the Philippines
Department of Education
REGION IV-A CALABARZON
SCHOOLS DIVISION OF BATANGAS PROVINCE
DISTRICT OF CUENCA
EMMANUEL ELEMENTARY SCHOOL
Emmanuel, Cuenca, Batangas

Indicator: 1. Regular resources inventory is collaboratively undertaken by learning managers, learning

facilitators, and community stakeholders as basis for resource allocation and mobilization
LEVEL 1 Person In-Charge / Concern Remarks
 SIP / APP / AIP
 Resource Inventory
 Human (Pupils & Personnel)
 Performance Indicators
 Learning Support and Resource
Materials
 Etc.

 Technological
 Physical
 School Titling

 School Development Plan

 Financial

 Canteen Report

 MOOE Allocation

 Etc.
LEVEL 2 Person In-Charge / Concern Remarks
 Approved E-SIP / APP / AIP / School
calendar of Activities
 Highlighting the Project Work Plan and
Budget Matrix (Resource Inventory)
LEVEL 3 Person In-Charge / Concern Remarks
 Each PPA must be supported by the
following:
 Activity Proposal

 School Memo

 Attendance

 Completion Report
 Republic of the Philippines
Department of Education
REGION IV-A CALABARZON
SCHOOLS DIVISION OF BATANGAS PROVINCE
DISTRICT OF CUENCA
EMMANUEL ELEMENTARY SCHOOL
Emmanuel, Cuenca, Batangas

 SMEA Report

 Program of Works (Infra)

 Deed of Donations
 Resource Allocation and
Mobilization Plan

Management of Resources
Indicator: 2. A regular dialogue for planning and resources programming that is accessible and inclusive
continuously engage stakeholders and support implementation of community education plans
LEVEL 1 Person In-Charge / Concern Remarks
 File Copy of the Procurement Law (RA
9184)
 Conduct of Orientation and
procurement process and utilization of
funds (School Activity Report)
 List of BAC chair and members with TOR
LEVEL 2 Person In-Charge / Concern Remarks
 Approved SIP / AIP / APP
 Human Resource Development Plan
(HRDP)
 Financial Management Development
Plan (FMDP)
 Technology Resource Improvement Plan
(TRIP)
 School Physical Development Plan
(SPDP)
LEVEL 3 Person In-Charge / Concern Remarks
 Committee on resource management
with defined roles and functions that
will perform the following:
 Updated data-base resource
information system (procurement
documents)
 Schedule of procurement that will
ensure timely and efficient delivery of
goods and services
 Republic of the Philippines
Department of Education
REGION IV-A CALABARZON
SCHOOLS DIVISION OF BATANGAS PROVINCE
DISTRICT OF CUENCA
EMMANUEL ELEMENTARY SCHOOL
Emmanuel, Cuenca, Batangas

Curriculum and Instruction

Indicator: 3. In place is a community developed resource management system that drives appropriate
behaviors of the stakeholders to ensure judicious, appropriate, and effective use of resources
LEVEL 1 Person In-Charge / Concern Remarks
 Monthly disbursement/liquidation
report
 Fidelity bond document
 School MOOE
(Disbursement/Liquidation)
LEVEL 2 Person In-Charge / Concern Remarks
 Monthly Cash Program

 Approved APP

 Sub ARO

 Disbursement documents
 Schedule of disbursements versus
actual disbursements
validated/approved disbursement
LEVEL 3 Person In-Charge / Concern Remarks
 Memo and minutes of meeting on
reporting of disbursement to
stakeholders
 Schedule of disbursements versus
actual disbursements
 Validated/approved disbursement
 Documented evidence of reporting of
disbursements to stakeholders

Management of Resources
Indicator: 4. Regular monitoring, evaluation, and reporting processes of resources management are
collaboratively developed and implemented by the learning mangers, facilitators, and community
stakeholders
 Republic of the Philippines
Department of Education
REGION IV-A CALABARZON
SCHOOLS DIVISION OF BATANGAS PROVINCE
DISTRICT OF CUENCA
EMMANUEL ELEMENTARY SCHOOL
Emmanuel, Cuenca, Batangas

LEVEL 1 Person In-Charge / Concern Remarks

 Inventory resources
 File copy of asset management policy
 Report on the orientation on policy of
Asset Management
 Asset Management Plan
 Memo on acquisition and disposal of
supplies
 Legal basis for asset/ property
management
 Financial Reports
 Physical and Financial target / Plan
 Updated MOOE liquidation
 Updated and Audited Canteen Report
 Income generating projects with
Financial Statements
 Legal basis for physical and financial
requirement
LEVEL 2 Person In-Charge / Concern Remarks
 Aligned to the Rules and Regulations of
Accounting and Auditing:
 List of Assets

 File copy of Asset Management policy

 Report on School asset management

 Inventory of machine/equipment

 Inventory of buildings/facilities
 Monitoring report on compliance to
asset management plan
 Legal basis for asset/property
management
 Financial Reports

 Approved Physical and Financial Plan

 Updated MOOE liquidation

 Republic of the Philippines
Department of Education
REGION IV-A CALABARZON
SCHOOLS DIVISION OF BATANGAS PROVINCE
DISTRICT OF CUENCA
EMMANUEL ELEMENTARY SCHOOL
Emmanuel, Cuenca, Batangas

 Updated and Audited Canteen Report

 Income generating projects with
Financial Statements
 Legal basis for physical and financial
requirement
LEVEL 3 Person In-Charge / Concern Remarks
 Accomplished Annual Monitoring of all
assets of schools and audited by the
following stakeholders:
 Division

 District

 Other Stakeholders

 SMEA reports (plan adjustments)

 Financial Reports (with positive
indication of timeliness/accuracy)
 Communication to stakeholders thru:

 SOSA

 SRC

 Bulletin / Transparency Board

 Memo and minutes of meeting on
regular review and adjustment of AIP
 Report on PPAs
implementation/utilization of fund
 Parent’s approval

 Resolution
 MOOE, Canteen, IGP reports posted on
transparency board

Management of Resources
Indicator: 5. There is a system that managers the network and linkages which strengthen and sustain
partnership for improving resource management
LEVEL 1 Person In-Charge / Concern Remarks
 Republic of the Philippines
Department of Education
REGION IV-A CALABARZON
SCHOOLS DIVISION OF BATANGAS PROVINCE
DISTRICT OF CUENCA
EMMANUEL ELEMENTARY SCHOOL
Emmanuel, Cuenca, Batangas

 Partnership Database
 School Project Teams with roles and
functions
 AIP
 Planning meeting / reporting of the
development of resource mobilization
management system
 Deed of Donation

 Resource inventory
LEVEL 2 Person In-Charge / Concern Remarks
 Utilization of DPDS
 School Projects Teams with roles and
functions
 AIP

 List of generated resources

 School Project Teams with roles and
functions
 AIP

 MOA/MOU with partners

 M&E Report on the implementation of
resources management system
 List of resources programmed for
Access, Quality, and Governance
 Copy of rules and regulation on
resource management

LEVEL 3 Person In-Charge / Concern Remarks

 Memo and minutes of regular meeting

 Brigada Eskwela Report

 List of generated resources

 Republic of the Philippines
Department of Education
REGION IV-A CALABARZON
SCHOOLS DIVISION OF BATANGAS PROVINCE
DISTRICT OF CUENCA
EMMANUEL ELEMENTARY SCHOOL
Emmanuel, Cuenca, Batangas

 School Project Teams with roles and

functions
 AIP

 MOA/MOU with partners

 Program for Resource Mobilization

 Progress Monitoring report thru media
on resource mobilization

Accomplished by:

_________________________________________
Name / Designation
Checked by:

RONA M. CHAVEZ
Chairman
SBM – Management of Resources

Verified by:

MARIA CRISTINA H. RAMOS

SBM Focal Person

Noted:

EDITH G. SORIANO
Principal I