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Travel: 1 List Two Examples of The Types of Goods You Might Purchase For The Following Areas

This document provides examples of information that might be accessed to confirm purchasing requirements for various goods and services, including travel items, event supplies, food and beverages, fuel, and linen. It also lists standard procedures for ordering goods, such as maintaining minimum stock levels and placing orders when stock reaches minimum levels. Sources of information that can be checked include customer requirements, menus, budgets, recipes, and costings. Purchase specifications and supply agreements are also discussed as ways of providing suppliers with details of purchasing needs.

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Shekinah Keziah
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345 views5 pages

Travel: 1 List Two Examples of The Types of Goods You Might Purchase For The Following Areas

This document provides examples of information that might be accessed to confirm purchasing requirements for various goods and services, including travel items, event supplies, food and beverages, fuel, and linen. It also lists standard procedures for ordering goods, such as maintaining minimum stock levels and placing orders when stock reaches minimum levels. Sources of information that can be checked include customer requirements, menus, budgets, recipes, and costings. Purchase specifications and supply agreements are also discussed as ways of providing suppliers with details of purchasing needs.

Uploaded by

Shekinah Keziah
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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1 List two examples of the types of goods you might purchase for the following areas.

Travel
• Travel bags 
• Luggage labels
Housekeeping
 • Cleaning agents
 • Chemicals
Event supplies
 • Name tags
 • Pens
Food and beverage
 • Canned products
 • Soft drink
Fuel
 • Aircraft
 • Coaches
Linen
 • Sheets
 • Pillow slips
Cleaning chemicals and agents
 • Kitchens, accommodation rooms, public areas, food and beverage outlets
 • Pools, driveways, external buildings, event furniture and fixtures
General stores
 • Administration: letters, envelopes, stationery, ink
 • Office equipment
Merchandise
 • Gift store supplies: badged and logo items, souvenirs, memorabilia
 • Marketing supplies: brochures, pamphlets, rate schedules, promotional or sales packs
You want to confirm purchasing requirements for a two-night bus tour that includes catered
meals and accommodation. What sources of information might you access to confirm
purchasing requirements for the tour? List at least six examples.

1. Customer travel products


2. Food 
3. Beverages
4. Fuel
5. Linen
6. Event Supplies

List three sources of information you might access to confirm purchasing requirements for an
event.

1. Buffet designs 
2. Catering orders 
3. Customer specifications (dance floor, lectern, red carpet, flowers, music)

Your organisation is hosting an outdoor function for 100 guests. What sources of information
would you access to confirm purchase requirements and anticipated catering costs?

1. Food and beverages


2. Accommodation
3. Events
4. Customer Requirements

You are arranging catering supplies for a small tour group. Passengers on the tour will
travel to an outdoor location where they will enjoy a selection of hot and cold buffet
dishes. What sources of information would you access to confirm purchasing
requirements?

1. Food and Beverages


2. travel and tourism
3. events

You’re responsible for ordering linen for a formal function. Your workplace doesn’t normally
cater for this type of event and you are ordering coloured table overlays and chair covers for the
first time. What do you need to assess within your workplace before proceeding with the
purchase?
Check the linen and towels for stains, marks, wear and tear.
List two standard stock ordering procedures organisations implement to prevent over or under
supply and therefore reduce wastage.

1.  Identify your minimum stock levels of particular items. This number represents
the minimum amount of stock that should be on hand at any given time.
2. Place an order for stock as soon as it reaches its minimum level.

8 What is the average stock price?


 = $800
What is the rate of stock turn?
 = 1.50

What’s the purpose of calculating a yield percentage?


The following are the purpose of calculating a yield percentage

 The yield percentage helps you calculate the minimum amount of the ingredient
you need to order for your recipe.
 It helps you determine the actual cost of each ingredient and each dish as
compared to the purchase cost. 
 It helps you calculate portion yields (the maximum number of servings the
amount you purchase will give you).

List four sources of information you can access to determine how much you’re allowed
to spend when purchasing new goods.

1. Budgets
2. Menus 
3. Recipes 
4. Tour costings

You need to forecast quantities of pre-prepared meals to be served to patients in a medical


facility. Using the popularity index, calculate how many serves you need to order for each of the
menu items. There are 200 patients in the facility.

Pumpkin soup – popularity index 62%:

 =124
 
Chicken cacciatore – popularity index 49%:
 =98
 
Apple crumble – popularity index 72%:
 =144

List four types of information you’re likely to include in a product specification.

1. Weight
2. Quantity
3. Portion
4. Size

When purchasing goods, you need to provide suppliers with exact details of what you want to
buy.

What is a purchase specification?


 A purchase specification is a list given to each supplier of all the stock you purchase
along with specific descriptions of each item. This ensures both you and your suppliers
are clear about what you need.
List six examples of information typically contained in a purchase specification-

1. Name and variety of product (Granny Smith, brie, pork) 


2. Specific cut (leg, fillet, cutlet, darne, brisket, skinless breast) 
3. Quality of product (grain-fed, grade A, free-range, organic) 
4. Age, sex, breed (yearling, Angus, steer) 
5. Area sourced from (Hunter Valley, Gippsland, Margaret River) 
6. Size tolerance (must not exceed …, no smaller than …)

14 What is a purchase and supply agreement?


A purchase and supply agreement is a negotiated contractual arrangement between your
organization and suppliers, manufacturers, or delivery companies. This agreement maintains
the consistency and certainty of stock ordering and delivery.
15 Despite all your efforts, you’re unable to source goods required within your allocated budget.
What do you do?
I will consult the problem with my supervisor or to any high-ranking officer in my organization.
16 List three visual checks you conduct when assessing the quality of purchased goods.
1. Quantity
2. Freshness
3. Use-by dates

17 Before ordering goods you need to check the quality and suitability of stock on hand. What
checks would you conduct in each of the situations listed?

Checking food and beverage stock prior to a dinner function-


 Taste test
 Visual assessment
Checking linen supplies for an outdoor wedding-
 Visual assessment
Checking suitability of available transport for a tour group-
 Customer satisfaction
Checking promotional materials for distribution to customers-
 Visual assessment

18 List three key products sold in your workplace or training environment and the expected
quality level that applies to each one
19 List three sources of product and supplier information you can access when researching
potential suppliers.
20 Organisations have strict purchasing policies to ensure consistent supply of quality goods
from reputable suppliers that meet budget constraints and delivery timeframes. What is your
organisation’s procedure relating to the following?
21 How can you find out who is responsible for purchasing goods and resolving supply issues?
22 You’ve found a new supplier who can provide you with quality goods at half the price of your
current supplier. What do you need to confirm prior to changing suppliers?
23 What information is typically included in a purchase order?
24 List four different ways you might order goods from a supplier.
25 You’ve completed an order form in duplicate. Who receives each copy?
26 How can you determine a supplier’s capacity to meet price, quality and delivery
expectations?
27 You want to find out whether a fresh food supplier has the capacity to meet organisational
quality standards. Explain what checks you would conduct.

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