Section –A (10 Marks)

1. What is word processor? Write some advantages of it over a typewriter.

2. Why header and footer are important in a word document?
3. Why hyperlinks are created in word document?
4. Name any three areas of application of excel.
5. What are the advantages of protecting an Excel worksheet?
6. How graphical representation of spreadsheet data can be helpful in business.
7. What is the advantages of Microsoft PowerPoint?
8. Explain pivot tables and its uses.
9. Difference between COUNT, COUNTA, COUNTIF and COUNTBLANK in MsExcel.
10. What are various formatting techniques present in word?
Section –B (20 Marks)
1. Type a meaningful message in word document. Give a title for the passage and format the
same as per the specification given below:
 Insert date and time , Title should be in Bold, Italics, Underlined
 Font size margin to 1.5, Line spacing should be doubled
 Set left margin to 1.5, right margin to 1.75
 Apply border to the passage
2. Prepare a table using Table Auto format in MS Word.
3. Create a Student Mark Statement in MS- Excel and calculate total, average and
percentage using Auto sum.
4. Find and Replace: Write a paragraph about yourself and do the following. Find and
Replace - Use Numbering Bullets, Footer and Headers.
5. Perform Data sorting-Ascending and Descending (both numbers and alphabets) .
6. Prepare Presentation by applying Formatting Tools.
7. Create Pivot table by using suitable example

Section –A (10 Marks)

1. What is word processor? Write some advantages of it over a typewriter.

Ans. Word Processing refers to the act of using a computer to create, edit, save and print
documents. ... One example of a Word Processor is Microsoft Word, but other word
processing applications are also widely used. Examples include: Microsoft Works Word
Processor, Open Office Writer, Word Perfect and Google Drive Document..

The advantage of a word processor over a typewriter are:

1. More efficient.
2. Documents can be modified and sent easily.
3. Spelling, as well as grammer, can be easily checked.
4. Images can be added.

2. Why header and footer are important in a word document?

Ans. Headers and footers are typically used in multiple-page documents to display descriptive
information. In addition to page numbers, a header or footer can contain information such as:
The document name, the date and/or time you created or revised the document, an author
name, a graphic, a draft or revision number.
This descriptive information can appear in many different combinations. For example, the
second page of a business letter typically contains a header with the name of the addressee,
the page number, and the date. A report can contain a footer with the report name and a
header with the page number and chapter name. A newsletter can contain a header with a title
and logo on the first page and a footer with the title and page number on the pages that
follow. Adjust your Headers and Footers via the “Header and Footer” selection on the View
dropdown menu on the Menu toolbar.

3. Why hyperlinks are created in word document?

Ans. Hyperlinks are created because adding of hyperlinks to your document that give your
readers instant access to information in another part of the same document. The hyperlink can
be text or graphics. By using hyperlinks, you can provide information to your readers without
repeating the same information on different pages.

4. Name any three areas of application of excel.

Ans.
 DATA ENTRY AND STORAGE
 COLLECTION AND VERIFICATION OF BUSINESS DATA
 ADMINISTRATIVE AND MANAGERIAL DUTIES
  ACCOUNTING AND BUDGETING
 DATA ANALYSIS
 DATA ANALYSIS
 FORECASTING

5. What are the advantages of protecting an Excel worksheet?

Ans. The benefits of security and protection are self-explanatory. The model developer can
ensure the ongoing integrity of the structure and content of a spreadsheet by limiting
inadvertent or deliberate modification – a potentially crucial function if a model is to be
disseminated widely for use and/or the model output is central to decision-making processes.
Further, they can also limit unauthorized access to potentially sensitive information and/or
the calculation formulas that derive it.
In summary, the two primary benefits of protecting workbooks and sheets are:

 Controlling data entry into worksheets; and

 Controlling model changes.
6. How graphical representation of spreadsheet data can be helpful in business.
Ans. Charts can be a quick way of comparing data and showing changes over a period of
time, rather than having to read through lots of figures. A business can then see things like
what products are selling well or whether their profits are going up or down or how big a
share of the market they have for their products, and many other things. Seeing it on a chart is
much faster to see those kinds of trends without having to look at the actual figures behind
the charts.

7. What is the advantages of Microsoft PowerPoint?

Ans. Advantages of PowerPoint:-
1. It can be used virtually anywhere.
2. It is a collaborative solution.
3. You can choose to create your own design or use existing ones.
4. Multiple uses.
5. Export in different formats.
6. It facilitates an effective way of communication with the audience.
7. You can insert multimedia formats.
8. Extremely efficient tool
9. It is accesible for all categories of users.

8. Explain pivot tables and its uses.

Ans. A pivot table is a table which is used to store the summary of a certain data set in a
condensed manner. The table consists of rows, columns, data fields, and pages. These
components can be moved around and it helps the user to expand, isolate, sum, and group the
particular data in real time. This table enables the user to view the differences in a very big
set of information. It is very helpful in organizing a large amount of data in Microsoft Excel.
What is a Pivot Table and what are the Benefits of Utilizing Them in Excel?
Association of Business Training
March 8, 2013 — 81,466 views
A pivot table is a table which is used to store the summary of a certain data set in a condensed
manner. The table consists of rows, columns, data fields, and pages. These components can
be moved around and it helps the user to expand, isolate, sum, and group the particular data
in real time. This table enables the user to view the differences in a very big set of
information. It is very helpful in organizing a large amount of data in Microsoft Excel.
Working of the Table
A pivot table takes a user-specified data field and converts the header of each column into a
data option which can be easily manipulated by the user. Columns containing data can be
removed from, added to, or moved around the table quite easily. Here, user friendly and
informative summaries can be created from long spreadsheets of raw data. The data can be
summarized in various ways including frequencies and averages. Using the pivot table in
excel has many benefits which are described below.
Easy to Use
An important advantage of pivot tables is that it is easy to use. You can easily summarize
data by dragging the columns to different sections of the table. The columns can also be re-
arranged as you wish with the click of a mouse.
Easy Data Analysis
With the help of excel pivot tables, you can handle large quantities of data in one single go.
These tables allow you to take a large amount of data and work on it in such a way that you
need to view only a few data fields. This helps in the easy analysis of large amount of data.
Easy Summary of Data
Another important benefit of pivot tables is that it helps to summarize data in a quick and
easy manner. The table helps in making a concise summary out of thousands of rows and
columns of unorganized data. With the help of these tables you can summarize large amounts
of information into a small space. The data can be summarized in a simple format which is
easily understandable. Users can arrange rows and columns of the data according to their
needs and they can label it and sort it in any way they want to.
Find Data Patterns
Excel pivot tables help you to create customized tables from large data groups. Manipulating
data in this manner will help to find recurring patterns in the data, if any. This in turn will
help in accurate data forecast.
Quick Report Creation
One of the important features of excel pivot tables is that it helps to create reports in an
efficient way. This saves you the long and strenuous hours that you need to spend for creating
reports manually. Apart from this, the table also helps you provide links to external sources
if any, in the report created.

10.Difference between COUNT, COUNTA, COUNTIF and COUNTBLANK in Ms Excel.

Ans. 1. WHAT IS THE DIFFERENCE BETWEEN SUM AND COUNT?
Very simply, SUM calculates a total for a number of cells or values, so it’s answering the
question: HOW MUCH? Or, WHAT IS THE TOTAL?

COUNT tells you HOW MANY cells meet a certain condition.

Consider the following data:

Cell A6 uses a SUM function to add up the values in cells A1 to A5.

Cell C6 uses a COUNT function to find how many cells in the range C1 to C5 contain
numbers. The COUNT function ignores blank cells or cells that contain text or symbols.

2. INTRODUCING COUNTA, COUNTBLANK AND COUNTIF

There are number of other functions available in Excel. Heres a quick summary of what they
do, followed by an example of each.
  COUNT counts how many cells in a range contain numeric data (numbers).
 COUNTA counts how many populated cells in a range (i.e. not blank).
 COUNTBLANK counts how many blank cells in a range.
 COUNTIF counts how many cells in a range meet a certain condition.

Consider the following data:

Here’s the results for each formula:

=COUNT(B2:B11)
Answer = 5.

=COUNTA(B2:B11)
Answer = 7.

Answer = 3.
There is no single function that tells you the number of text cells but you can work it out with
this formula:

There is no single function that tells you the number of text cells but you can work it out with
this formula
3. THE COUNTIF FUNCTION
To demonstrate the COUNTIF function, consider the following data:
The COUNTIF function needs 2 bits of information - the range of cells you are looking at
and what it is that you’re checking for. The criteria is always encapsulated in double
quotation marks (“) and is not case sensitive.

To find how many tradespeople drive a Toyota:

=COUNTIF(C2:C23,"Toyota")

To find how many plumbers there are:

=COUNTIF(D2:D23,"Plumber")

To find how many tradespeople charge more than $70 per hour:
=COUNTIF(E2:E23,">70")

To find how many of the tradesmen’s names start in the last half of the alphabet:
=COUNTIF(B2:B23,">M")

10. What are various formatting techniques present in word?

Ans.
 Character or Font Formatting
 Paragraph Formatting
 Document or Page Formatting
 Section Formatting

Section –B
2. Prepare a table using Table Auto format in MS Word.
Ans.