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Reduce The Size of Outlook Data Files

The document discusses ways to reduce the size of Outlook data files (.pst and .ost) by managing your mailbox using the Mailbox Cleanup tool to archive older items, empty folders, and view folder sizes. It also describes reducing file sizes by compacting or deleting unused items in .pst and .ost files.

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11 views

Reduce The Size of Outlook Data Files

The document discusses ways to reduce the size of Outlook data files (.pst and .ost) by managing your mailbox using the Mailbox Cleanup tool to archive older items, empty folders, and view folder sizes. It also describes reducing file sizes by compacting or deleting unused items in .pst and .ost files.

Uploaded by

office
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Reduce the size of

Outlook Data Files


(.pst and .ost)
Applies To: Outlook 2010

Your Microsoft Outlook mailbox grows as you create


and receive items. When you delete items, the size of
the Outlook Data File (.pst and .ost) file might not
decrease in proportion to the data that you deleted.
There are several ways to manage your mailbox and
reduce the size of the data file.

What do you want to do?


Manage your mailbox

Reduce the size of an Outlook Data File (.pst)

Reduce the size of an offline Outlook Data File


(.ost)
Manage your mailbox
The Mailbox Cleanup tool is used to view the size of
your mailbox and individual folders. You can also
archive older items to an archive Outlook Data File
(.pst) and empty your Deleted Items folder.

1. Click the File tab.
2. Click Cleanup Tools.
3. Click Mailbox Cleanup.
4. Do any of the following:
o To view the total size of your mailbox and any

individual folders it contains, click View Mailbox Size.


o To locate older items, select Find items older than n

days, enter a number between 1 and 999, and then


click Find.
o To locate large items, select Find items larger than n

kilobytes, enter a number between 1 and 9999, and


then click Find.
o To move older items in your mailbox to an archive

Outlook Data File (.pst), click AutoArchive.

Outlook Data Files (.pst) are saved on your computer


in the Documents\Outlook Files folder. If you are
using Windows XP, .pst files are saved in the My
Documents\Outlook Files folder.
o To view the size of your Deleted Items folder,
click View Deleted Items Size.
o To empty your Deleted Items folder, click Empty.
o To view the size of your Conflicts folder, click View
Conflicts Size.
o To delete the contents of your Conflicts folder,
click Delete.

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