QUALITY AND SAFETY MANUAL

SECTION 0 : INTRODUCTION

CONTENTS

No.
Sect Revision
Title of Date
No. No.
Pgs
I Cover Sheet 1 0 28 Feb 11
II Contents 3 0 28 Feb 11
III Record of Reading 1 0 28 Feb 11
IV Record of Revision 1 0 28 Feb 11

1 General 10
1.1 Introduction 0 28 Feb 11
1.2 Vision Statement, Quality Statement, Objectives, Safety Policy 0 28 Feb 11
1.3 Application 0 28 Feb 11
1.4 Functional Requirements for a Safety Management System 0 28 Feb 11

2 Safety & Environmental Protection Policy 3

2.1 Safety & Environmental Protection Policy 0 28 Feb 11
2.2 Environmental Aspects 0 28 Feb 11
2.3 Policy Implementation 0 28 Feb 11

3 Company Responsibilities & Authority 9

3.1 Managers 0 28 Feb 11
3.2 Office Organization 0 28 Feb 11
3.3 Responsibilities of Key Staff Ashore 0 28 Feb 11
3.4 Team Inter-relations 0 28 Feb 11

4 Designated Person 1 0 28 Feb 11

5 Master’s Responsibility & Authority 3

5.1 Master’s Responsibility 0 28 Feb 11
5.2 Master’s Over-riding Authority 0 28 Feb 11
5.3 Masters discretion 0 28 Feb 11

6 Resources & Personnel 6

6.1 Appointment of Master 0 28 Feb 11
6.2 Ship’s Personnel 0 28 Feb 11
6.3 Appointment of New Personnel 0 28 Feb 11
6.4 Familiarization of SMS 0 28 Feb 11
6.5 Identifying Training Needs 0 28 Feb 11
6.6 Working Language 0 28 Feb 11
6.7 Communication onboard Ships 0 28 Feb 11
6.8 Appointment of Shore Personnel 0 28 Feb 11
6.9 Qualification of Shore Staff 0 28 Feb 11
6.10 Recruitment Office 0 28 Feb 11

7 Development of Plans for Shipboard Operation 4

7.1 Availability 0 28 Feb 11
7.2 Requirements 0 28 Feb 11
7.3 Control 0 28 Feb 11

8 Emergency Preparedness 3
8.1 Emergency Situations 0 28 Feb 11
8.2 Contingency Plans 0 28 Feb 11
8.3 Procedures 0 28 Feb 11
8.4 Review of Emergency Preparedness 0 28 Feb 11
No: QSM - Sec.0 Date: Feb-2011 Prep: DPA Appr: MD Ver: 1 Rev: 0 Page 1 of 5
 QUALITY AND SAFETY MANUAL
SECTION 0 : INTRODUCTION

Reports & Analysis of Non-Conformities, Accidents &

9 4
Hazardous Occurrences
9.1 Reporting, Reviewing and Disposition of Non-Conformance 0 28 Feb 11
9.2 Corrective Action 0 28 Feb 11
9.3 Preventive Action 0 28 Feb 11

10 Maintenance of Ship Equipment 5

10.1 Objective 0 28 Feb 11
10.2 Procedure 0 28 Feb 11
10.3 Identifying 0 28 Feb 11
10.4 Integration 0 28 Feb 11

11 Documentation 4
11.1 Responsibility 0 28 Feb 11
11.2 Internally & Externally Generated Documents 0 28 Feb 11
11.3 Representation 0 28 Feb 11

12 Company Verification, Review & Evaluation 5

12.1 Shore Office Audit 0 28 Feb 11
12.2 Management Review 0 28 Feb 11
12.3 Audit Procedures 0 28 Feb 11
12.4 Auditor Training & Qualification 0 28 Feb 11
12.5 Reporting Non-conformities 0 28 Feb 11
12.6 Review & Closure of Non-conformities 0 28 Feb 11

13 Certification, Verification & Control 4 28 Feb 11

13.1 Operations only with DOC 0 28 Feb 11
13.2 Doc is issued by the administration 0 28 Feb 11
13.3 DOC valid only for ship types 0 28 Feb 11
13.4 Annual verification 0 28 Feb 11
13.5 DOC / SMC withdraw 0 28 Feb 11
13.6 DOC Copy on board 0 28 Feb 11
13.7 SMC issue 0 28 Feb 11
13.8 SMC verification 0 28 Feb 11
13.9 SMC withdraw due NC 0 28 Feb 11
13.10 Validity 0 28 Feb 11
13.11 Validity 0 28 Feb 11
13.12 Interim certification 0 28 Feb 11
13.13 SMC issue 0 28 Feb 11
13.14 Verification 0 28 Feb 11
13.15 Forms of certificates 0 28 Feb 11

14 Interim Certification 1 0 28 Feb 11

14.1 Verification And Control
14.2 Audits at Shore Office
14.3 Audits onboard Ships
14.4 Additional Audits

15 Drug & Alcohol Policy 4

15.1 Drug & Alcohol Policy 0 28 Feb 11
15.2 Alcohol Abuse 0 28 Feb 11
15.3 Drug & Narcotic Abuse 0 28 Feb 11

No: QSM - Sec.0 Date: Feb-2011 Prep: DPA Appr: MD Ver: 1 Rev: 0 Page 2 of 5
 QUALITY AND SAFETY MANUAL
SECTION 0 : INTRODUCTION

16 Occupational Health & Safety 3

16.1 Company Policy 0 28 Feb 11
16.2 Safety Training For Shipboard Personnel 0 28 Feb 11
16.3 Safety Procedures & Safety Instructions 0 28 Feb 11
16.4 Role of Onboard Safety Organization 0 28 Feb 11
16.5 Hazardous Product Information 0 28 Feb 11
16.6 Medical Examination & Onboard Medical Assistance 0 28 Feb 11

16 Shipboard Pollution Prevention 3

16.1 Policy 0 28 Feb 11
16.2 Standard 0 28 Feb 11
16.3 Responsibility 0 28 Feb 11
16.4 Precautionary Measure 0 28 Feb 11
16.5 Oil Record Book 0 28 Feb 11
16.6 Log Entries 0 28 Feb 11
16.7 Pollution Response 0 28 Feb 11

17 Cross reference 3 0 28 Feb 11

ANNEXURES
A Emergency Contact List 1 0 28 Feb 11
B Office Manuals 1 0 28 Feb 11
C Shipboard Manuals 1 0 28 Feb 11

RECORD OF READING

NAME DESIGNATION SIGNATURE DATE

No: QSM - Sec.0 Date: Feb-2011 Prep: DPA Appr: MD Ver: 1 Rev: 0 Page 3 of 5
 QUALITY AND SAFETY MANUAL
SECTION 0 : INTRODUCTION

RECORD OF REVISIONS

SECTION PAGE NO. REVISION NO. DATE

6 2 of 6 01 17th dec 09
07 4 of 4 01 17th dec 09

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 QUALITY AND SAFETY MANUAL
SECTION 0 : INTRODUCTION

08 3 of 3 01 17th dec 09
10 1 of 5 01 17th dec 09
Contents 1 of 1 02 20th Feb 10
Signature legends 1 of 1 01 20th Feb 10
03 ALL 02 20th Feb 10
12 2 of 5 01 20th Feb 10
Annex A 1 of 1 01 20th Feb 10
Signature legends 1 of 1 02 20th Dec 10
ALL ALL VER.01.REV.00 FEB-2011

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