Promotion with Salary Increase Quick Reference Guide

In the Job section, select the Pencil

icon and indicate the new Job
PURPOSE: Move to a higher band (grade) or sub-band with
Profile with the higher band
salary increase, resulting from backfill or increase in job (grade). Compensation Grade
responsibility. (Band) updates are viewable in the
Compensation section. Make any
required Sub-Band changes here.
Type the name of your employee
who will be promoted in the Select "Next" to the Compensation
Search bar on the Home Page. section.
Select it when it appears.

Select the Pencil icon and define

From the employee record, select the date when the employee
the Actions button > Transfer, can view the Promotion with
Promote or Change Job. Salary Increase.

Select the Pencil icon. Under “Guidelines”, review the salary

ranges/midpoints to consider increase
Indicate when you want the change possibilities.
to take effect. The default date is
next pay period. No retro actions
Here, you can either indicate the new salary OR
unless legally required.
model potential increases and impact to Compa-Ratio
(PMR). Select the Salary Pencil icon.
Select Promote > Promote with
Salary Increase as the reason for the • Modify the salary in the Amount
change. field or the percentage in the
Percentage Change field.
• Select the checkmark to confirm. • Select the checkmark to confirm.

• Select the Start button.

January 2021
 Promotion with Salary Increase Quick Reference Guide
• Repeat steps to model different increases. Between each, select the chart’s
Scroll up and select the Chart icon to check impact to Compa-
“Refresh” button to see the new impact to Compa-Ratio.
Ratio. Expand the “Promotion Advisor” section to view
Compa Ratio (PMR) of new hires and incumbent employees.
• Calculate the proposed cost of the increase to the business: Subtract the Current
Base Pay from the Proposed Base Pay. Multiply the difference by 12 for the annual
cost of the proposed increase.

Select "Next" to the Summary section.

Indicate the reason for the

Promotion with Salary increase in
• Avg. Compa Ratio (PMR) and HC of new hires by peer groups. Depending on the the Comments field.
selected employee's market, job family, band, and job profile, the dashboard will
present the avg. CR and HC of employee's "market", and then narrowed it down to the Select “Submit”, once complete, to indicate
peer group of "same market + same job family", and then "same market + same job you have budgetary approval to execute the
family + same band", and "same market + same job family + same band + same job Promotion with Salary Increase.
profile". Select ”Done”.
• Avg. Compa Ratio (PMR) and HC of incumbent employees by peer groups. Same logic as
new hires, but we used all employees data for calculation.
NOTES:
• New salary at Compa Ratio (PMR) 90%, 95%, and 100% of the new salary range. (100%
• Proposed landing Compa-Ratio (PMR) cannot be above 100 or below 80
means salary range midpoint)
• You can change manager under this reason code but receiving manager needs to
provide the band/salary decisions in the same transaction.
• For more information, refer to the Leadership Academy page.
Expand the Compa-Ratio Before and After an Increase section. The chart
• Approval is required from two level managers.
displays current/proposed salary & midpoint & Compa-Ratio. 1.0 - salary is at the
midpoint of the pay range or median of the market; 0.90 - salary is 10% below
market median. AskHR:
Did you know that the AskHR Chatbot can answer almost any
question about HR, including Workday@IBM? If you still need
assistance after consulting the chatbot, ask it to “Create a ticket”.

January 2021