Preparation of Papers for INJOIT JOURNAL

First A. Author, Second B. Author, Jr., and Third C. Author


B. Final Stage
Abstract—These instructions give you guidelines for When you submit your final version (after your paper has
preparing papers or letters for INJOIT Journal. This been accepted), send your final manuscript in PDF format
document originates from TRANS-JOUR template for IEEE
through a Web manuscript submission system as directed
TRANSACTIONS and JOURNALS. Use this document as a
template if you are using Microsoft Word 6.0 or later. by the society contact. Together with the final manuscript
Otherwise, use this document as an instruction set. Define all (PDF) you have to send also the source file (e.g. DOC or
symbols used in the abstract. Do not cite references in the DOCX). The source files are used only in case some minor
abstract. Do not delete the blank line immediately above the changes in formatting are necessary.
abstract; it sets the footnote at the bottom of this column. Designate one author as the “corresponding author.”
This is the author to whom proofs of the paper will be sent.
Keywords—About four key words or phrases in Proofs are sent to the corresponding author only.
alphabetical order, separated by commas.
C. Figures Electronic Image Files
Format and save your graphic images using a suitable
I. INTRODUCTION graphics processing program that will allow you to create
This document is a template for Microsoft Word versions the images as PostScript (PS), Encapsulated PostScript
6.0 or later that you are advised to use while preparing your (EPS), or Tagged Image File Format (TIFF), sizes them,
manuscript. and adjusts the resolution settings. If you created your
source files in one of the following you will be able to
The final version should be uploaded as PDF file. submit the graphics without converting to a PS, EPS, or
TIFF file: Microsoft Word, Microsoft PowerPoint,
The pull-down style menu is at the left of the Formatting Microsoft Excel, or Portable Document Format (PDF).
Toolbar at the top of your Word window (for example, the If you are importing your graphics into this Word
style at this point in the document is “Text”). Highlight a template, please use the following steps:
section that you want to designate with a certain style, then Under the option EDIT select PASTE SPECIAL. A
select the appropriate name on the style menu. The style dialog box will open, select paste picture, then click OK.
will adjust your fonts and line spacing. Do not change the Your figure should now be in the Word Document.
font sizes or line spacing to squeeze more text into a Photographs and grayscale figures should be prepared
limited number of pages. Use italics for emphasis; do not with 300 dpi resolution.
underline.
D. Sizing of Graphics
To insert images in Word, position the cursor at the Most charts graphs and tables are one column wide
insertion point and either use Insert | Picture | From File or (8.55cm) or two-column width (17.65cm). We recommend
copy the image to the Windows clipboard and then Edit | that you avoid sizing figures less than one column wide, as
Paste Special | Picture (with “float over text” unchecked). extreme enlargements may distort your images and result
in poor reproduction. Therefore, it is better if the image is
slightly larger, as a minor reduction in size should not have
II.PROCEDURE FOR PAPER SUBMISSION an adverse affect the quality of the image.
E. Size of Author Photographs
A. Review Stage
If interested, the author can supplement the paper by their
For the review, the manuscript is submitted to the INJOIT biography together with authors’ photograph appearing in
Editorial Board only electronically in PDF format. Do not the end of the paper after list of references. The
change any formatting, otherwise you undergo the risk to recommended size of the photograph is 3x4cm.
be directly rejected without review process.
 III.MATH
Manuscript received April 9, 2013. (Write the date on which you
submitted your paper for review.) This work was supported in part by the If you are using Word, use either the Microsoft Equation
U.S. Department of Commerce under Grant BS123456 (sponsor and
financial support acknowledgment goes here). Paper titles should be written
Editor or the MathType add-on (http://www.mathtype.com)
in uppercase and lowercase letters, not all uppercase. Avoid writing long for equations in your paper (Insert | Object | Create New |
formulas with subscripts in the title; short formulas that identify the Microsoft Equation or MathType Equation). “Float over
elements are fine (e.g., "Nd–Fe–B"). Do not write “(Invited)” in the title.
Full names of authors are preferred in the author field, but are not required.
text” should not be selected.
Put a space between authors’ initials.
F. A. Author is with the National Institute of Standards and Technology, IV. UNITS
Boulder, CO 80305 USA (corresponding author to provide phone: 303-
555-5555; fax: 303-555-5555; e-mail: author@ boulder.nist.gov). Use either SI (MKS) or CGS as primary units. (SI units are
S. B. Author, Jr., was with Rice University, Houston, TX 77005 USA. strongly encouraged.) English units may be used as
He is now with the Department of Physics, Colorado State University, Fort
Collins, CO 80523 USA (e-mail: [email protected]). secondary units (in parentheses). This applies to papers in
T. C. Author is with the Electrical Engineering Department, University data storage. For example, write “15 Gb/cm 2 (100 Gb/in2).”
of Colorado, Boulder, CO 80309 USA, on leave from the National An exception is when English units are used as identifiers
Research Institute for Metals, Tsukuba, Japan (e-mail: [email protected]).
in trade, such as “3½-in disk drive.” Avoid combining SI Please note that the references at the end of this
and CGS units, such as current in amperes and magnetic document are in the preferred referencing style. Give all
field in oersteds. This often leads to confusion because authors’ names; do not use “et al.” unless there are six
equations do not balance dimensionally. If you must use authors or more. Use a space after authors’ initials. Papers
mixed units, clearly state the units for each quantity in an that have not been published should be cited as
equation. “unpublished” [4]. Papers that have been accepted for
The SI unit for magnetic field strength H is A/m. publication, but not yet specified for an issue should be
However, if you wish to use units of T, either refer to cited as “to be published” [5]. Papers that have been
magnetic flux density B or magnetic field strength submitted for publication should be cited as “submitted for
symbolized as µ0H. Use the center dot to separate publication” [6]. Please give affiliations and addresses for
compound units, e.g., “A·m 2.” private communications [7].
Capitalize only the first word in a paper title, except for
V. HELPFUL HINTS proper nouns and element symbols. For papers published in
translation journals, please give the English citation first,
A. Figures and Tables followed by the original foreign-language citation [8].
Large figures and tables may span both columns. Color
C. Abbreviations and Acronyms
printing of figures is available. Place figure captions below
the figures; place table titles above the tables. If your Define abbreviations and acronyms the first time they are
figure has two parts, include the labels “(a)” and “(b)” as used in the text, even after they have already been defined
part of the artwork. Please verify that the figures and tables in the abstract. Abbreviations such as IEEE, SI, ac, and dc
you mention in the text actually exist. Please do not do not have to be defined. Abbreviations that incorporate
include captions as part of the figures. Do not put captions periods should not have spaces: write “C.N.R.S.,” not “C.
in “text boxes” linked to the figures. Do not put borders N. R. S.” Do not use abbreviations in the title unless they
around the outside of your figures. Use the abbreviation are unavoidable.
“Fig.” even at the beginning of a sentence. Do not D. Equations
abbreviate “Table.” Tables are numbered with Roman
Number equations consecutively with equation numbers in
numerals.
parentheses flush with the right margin, as in (1). First use
Figure axis labels are often a source of confusion. Use
the equation editor to create the equation. Then select the
words rather than symbols. As an example, write the
“Equation” markup style. Press the tab key and write the
quantity “Magnetization,” or “Magnetization M,” not just
equation number in parentheses. To make your equations
“M.” Put units in parentheses. Do not label axes only with
more compact, you may use the solidus ( / ), the exp
units. As in Fig. 1, for example, write “Magnetization
function, or appropriate exponents. Use parentheses to
(A/m)” or “Magnetization (A m1),” not just “A/m.” Do avoid ambiguities in denominators. Punctuate equations
not label axes with a ratio of quantities and units. For when they are part of a sentence, as in
example, write “Temperature (K),” not “Temperature/K.”
Multipliers can be especially confusing. Write
“Magnetization (kA/m)” or “Magnetization (10 3 A/m).” Do
not write “Magnetization (A/m)  1000” because the reader
would not know whether the top axis label in Fig. 1 meant
16000 A/m or 0.016 A/m. Figure labels should be legible, (1)
approximately 8 to 12 point type.
Be sure that the symbols in your equation have been
B. References
defined before the equation appears or immediately
Number citations consecutively in square brackets [1]. The following. Italicize symbols (T might refer to temperature,
sentence punctuation follows the brackets [2]. Multiple but T is the unit tesla). Refer to “(1),” not “Eq. (1)” or
references [2], [3] are each numbered with separate “equation (1),” except at the beginning of a sentence:
brackets [1]–[3]. When citing a section in a book, please “Equation (1) is ... .”
give the relevant page numbers [2]. In sentences, refer
simply to the reference number, as in [3]. Do not use “Ref. E. Other Recommendations
[3]” or “reference [3]” except at the beginning of a Use one space after periods and colons. Hyphenate
sentence: “Reference [3] shows ... .” Please do not use complex modifiers: “zero-field-cooled magnetization.”
automatic endnotes in Word, rather, type the reference list Avoid dangling participles, such as, “Using (1), the
at the end of the paper using the “References” style. potential was calculated.” [It is not clear who or what used
Number footnotes separately in superscripts (Insert | (1).] Write instead, “The potential was calculated by using
Footnote). 1 Place the actual footnote at the bottom of the (1),” or “Using (1), we calculated the potential.”
column in which it is cited; do not put footnotes in the Use a zero before decimal points: “0.25,” not “.25.” Use
reference list (endnotes). Use letters for table footnotes (see “cm 3,” not “cc.” Indicate sample dimensions as “0.1 cm 
Table I). 0.2 cm,” not “0.1  0.2 cm2.” The abbreviation for
“seconds” is “s,” not “sec.” Do not mix complete spellings
1
It is recommended that footnotes be avoided (except for the and abbreviations of units: use “Wb/m 2” or “webers per
unnumbered footnote with the receipt date on the first page). Instead, try to
integrate the footnote information into the text. square meter,” not “webers/m 2.” When expressing a range
of values, write “7 to 9” or “7-9,” not “7~9.” submitted. Undecipherable English is a valid reason for
A parenthetical statement at the end of a sentence is rejection. Authors of rejected papers may revise and
punctuated outside of the closing parenthesis (like this). (A resubmit them to the INJOIT Journal or other Journal as
parenthetical sentence is punctuated within the regular papers, whereupon they will be reviewed by two
parentheses.) In American English, periods and commas new referees.
are within quotation marks, like “this period.” Other
punctuation is “outside”! Avoid contractions; for example, VIII.PUBLICATION PRINCIPLES
write “do not” instead of “don’t.” The serial comma is The contents of INJOIT Journal are peer-reviewed and
preferred: “A, B, and C” instead of “A, B and C.” archival.
If you wish, you may write in the first person singular or Authors should consider the following points:
plural and use the active voice (“I observed that ...” or “We 1) Technical papers submitted for publication must
observed that ...” instead of “It was observed that ...”). advance the state of knowledge and must cite relevant
Remember to check spelling. If your native language is not prior work.
English, please get a native English-speaking colleague to 2) The length of a submitted paper should be
carefully proofread your paper. commensurate with the importance, or appropriate to
the complexity, of the work. For example, an obvious
VI. SOME COMMON MISTAKES extension of previously published work might not be
The word “data” is plural, not singular. The subscript for appropriate for publication or might be adequately
the permeability of vacuum µ0 is zero, not a lowercase treated in just a few pages.
letter “o.” The term for residual magnetization is 3) Authors must convince both peer reviewers and the
“remanence”; the adjective is “remanent”; do not write editors of the scientific and technical merit of a paper;
“remnance” or “remnant.” Use the word “micrometer” the standards of proof are higher when extraordinary or
instead of “micron.” A graph within a graph is an “inset,” unexpected results are reported.
not an “insert.” The word “alternatively” is preferred to the 4) Because replication is required for scientific progress,
word “alternately” (unless you really mean something that papers submitted for publication must provide
alternates). Use the word “whereas” instead of “while” sufficient information to allow readers to perform
(unless you are referring to simultaneous events). Do not similar experiments or calculations and use the
use the word “essentially” to mean “approximately” or reported results. Authors should expect to be
“effectively.” Do not use the word “issue” as a euphemism challenged by reviewers if the results are not supported
for “problem.” When compositions are not specified, by adequate data and critical details.
separate chemical symbols by en-dashes; for example,
“NiMn” indicates the intermetallic compound Ni 0.5Mn0.5 IX. CONCLUSION
whereas “Ni–Mn” indicates an alloy of some composition A conclusion may review the main points of the paper, do
NixMn1-x. not replicate the abstract as the conclusion. A conclusion
Be aware of the different meanings of the homophones might elaborate on the importance of the work or suggest
“affect” (usually a verb) and “effect” (usually a noun), applications and extensions.
“complement” and “compliment,” “discreet” and
“discrete,” “principal” (e.g., “principal investigator”) and APPENDIX
“principle” (e.g., “principle of measurement”). Do not
Appendixes, if needed, appear before the acknowledgment.
confuse “imply” and “infer.”
Prefixes such as “non,” “sub,” “micro,” “multi,” and
ACKNOWLEDGMENT
“ultra” are not independent words; they should be joined to
the words they modify, usually without a hyphen. There is The preferred spelling of the word “acknowledgment” in
no period after the “et” in the Latin abbreviation “et al.” (it American English is without an “e” after the “g.” Use the
is also italicized). The abbreviation “i.e.,” means “that is,” singular heading even if you have many acknowledgments.
and the abbreviation “e.g.,” means “for example” (these Avoid expressions such as “One of us (S.B.A.) would like
abbreviations are not italicized). to thank ... .” Instead, write “F. A. Author thanks ... .”
An excellent style manual and source of information for Sponsor and financial support acknowledgments are placed
science writers is [9]. in the unnumbered footnote on the first page, not here.

VII. EDITORIAL POLICY REFERENCES

[1] G. O. Young, “Synthetic structure of industrial plastics (Book style
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CA: Wadsworth, 1993, pp. 123–135.
responsible for obtaining agreement of all co-authors and [3] H. Poor, An Introduction to Signal Detection and Estimation. New
any consent required from sponsors before submitting a York: Springer-Verlag, 1985, ch. 4.
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relevant prior work. for publication),” IEEE Trans. Antennas Propagat., to be published.
At least two reviews are required for every paper
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(Periodical style—Submitted for publication),” IEEE J. Quantum book within the biography is: title of book (city, state: publisher name,
Electron., submitted for publication. year) similar to a reference. Current and previous research interests end the
[7] C. J. Kaufman, Rocky Mountain Research Lab., Boulder, CO, private paragraph.
communication, May 1995. The third paragraph begins with the author’s title and last name (e.g., Dr.
[8] Y. Yorozu, M. Hirano, K. Oka, and Y. Tagawa, “Electron Smith, Prof. Jones, Mr. Kajor, Ms. Hunter). List any memberships in
spectroscopy studies on magneto-optical media and plastic substrate professional societies other than the IEEE. Finally, list any awards and
interfaces (Translation Journals style),” IEEE Transl. J. Magn.Jpn., work for IEEE committees and publications. If a photograph is provided,
vol. 2, Aug. 1987, pp. 740–741 [Dig. 9th Annu. Conf. Magnetics the biography will be indented around it. The photograph is placed at the
Japan, 1982, p. 301]. top left of the biography. Personal hobbies will be deleted from the
[9] M. Young, The Techincal Writers Handbook. Mill Valley, CA: biography.
University Science, 1989.
[10] J. U. Duncombe, “Infrared navigation—Part I: An assessment of
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[19] N. Kawasaki, “Parametric study of thermal and chemical
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First A. Author and the other authors may include biographies at the end
of regular papers. Biographies are often not included in conference-related
papers. The first paragraph may contain a place and/or date of birth (list
place, then date). Next, the author’s educational background is listed. The
degrees should be listed with type of degree in what field, which institution,
city, state, and country, and year degree was earned. The author’s major
field of study should be lower-cased.
The second paragraph uses the pronoun of the person (he or she) and
not the author’s last name. It lists military and work experience, including
summer and fellowship jobs. Job titles are capitalized. The current job must
have a location; previous positions may be listed without one. Information
concerning previous publications may be included. Try not to list more