Program Information 2022

2022 KOICA-AJOU
Master's Degree Program in
Energy Science and Policy

August 15, 2022 – January 14, 2024

Suwon, Republic of Korea

Korea International Cooperation Agency Ajou University

*Participants are strongly advised to thoroughly read and follow the provided instructions in the Program Information.*
Contents

PART I. PROGRAM OVERVIEW ..................................................................................................................... 1

PART II. PROGRAM CONTENTS ................................................................................................................... 2

PART III. TRAINING INSTITUTE .................................................................................................................. 11

PART IV. ACADEMIC REGULATIONS...................................................................................................... 19

PART V. REQUIRED DOCUMENTS ........................................................................................................... 31

PART VI. PRECAUTIONS................................................................................................................................ 34

PART Ⅶ. CONTACTS ...................................................................................................................................... 36

 Ⅰ. PROGRAM OVERVIEW

▣ Program Title: KOICA-AJOU Master’s Degree Program in Energy Science and Policy

▣ Duration

- Stay duration: August 15, 2022 ~ January 14, 2024 (17 months)
※ In principle, students are to write the thesis during their 17 months at Ajou
University,.
- Academic duration: August 15, 2022 ~ February 22, 2024 (18 months)
In accordance with university regulations, the diploma will be issued on February
22, 2024.

▣ Degree: Master of Energy Science and Policy

▣ Objectives
To meet the following United Nation’s Sustainable Development Goals (SDGs):
▲4. Quality Education ▲8. Decent Work and Economic Growth
▲13. Climate Action ▲17. Partnerships to achieve the Goal

The objectives of this program are:

1) To secure a pool of future international experts needed by developing

countries, with a view to encouraging their active participation and providing
them with a meaningful role in Energy Science and Policy

2) To conduct academic research and improve understanding of Energy Science

and Policy in this rapidly changing global economy

3) To educate students on energy policies hereto employed by Korea during

its rapid economic expansion period, and on energy issues currently under
discussion in the field of Energy Science and Policy

▣ Training Institute: Graduate School of International Studies (GSIS), Ajou University

▣ Number of Participants: 20 government officials

▣ Qualification: refer to the “2022 KOICA Scholarship Program Application

Guideline for Master’s Degrees” for information on Application Eligibility

▣ Language: English fluency that requires no translation

▣ Accommodation: August 15, 2022 ~ January 14, 2024, on-campus housing

(double occupancy)

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 Ⅱ. PROGRAM CONTENTS

1. ACADEMIC SCHEDULE
Semester Period(MM.DD.YYYY) Schedule
08.15.-08.17,2022 Arrival, KOICA Orientation(Online)
PRE-SESSION 08.17.-08.31,2022 Ajou University OT & Pre-session
08.31.2022 Course registration
09.01.-12.23,2022 Fall semester
FALL SEMESTER
10.24.-10.28,2022 Mid-term examination period
2022
12.19.-12.23,2022 Final examination period
12.29.-12.30,2022 Winter session course registration
WINTER SESSION
01.02.-01.26,2023 Winter session
2022
01.27.-02.28,2023 Winter break
02.13.-02.17,2023 Spring semester course registration
03.02.-06.23,2023 Spring semester
SPRING SEMESTER
03.13.-03.17,2023 Preliminary application for Thesis Advisor
2023
04.24.-04.28,2023 Mid-term examination period
06.19.-06.23,2023 Final examination period
06.29.-06.30,2023 Summer session course registration
SUMMER SESSION
07.03.-07.27,2023 Summer session
2023
07.28.-08.31,2023 Summer break
08.14.-08.18,2023 Fall semester course registration
09.01.-12.22,2023 Fall semester
10.23.-10.27,2023 Mid-term examination period
12.18.-12.22,2023 Final examination period
FALL SEMESTER 11.20.-11.24,2023 Thesis defense
2023 12.11.-12.15,2023 Thesis submission
12.13.2023 Action Plan submission
01.11.2024 Graduation Ceremony
01.14.2024 Home-return
02.22.2024 Official date of Graduation

* The above curriculum is subject to change.

**Due to the impact of COVID-19, changes may be made to the above curriculum.

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2. CURRICULUM
1) Curriculum & Credits
- Credits required to complete the Master’s Program: 39 credits
Department Type Course Title Hours Credits
(Major)
Introduction to Energy Systems 3 3

Energy Economics 3 3

Energy Engineering 3 3
Major
Required Sustainable Energy Industry and 3 3
Climate Change
Global Energy Development Workshop I - 1

Global Energy Development Workshop II - 2

Principles in Energy Science 3 3

Analysis of Global Energy Market 3 3

Environment and Resource 3 3

Economics
Energy System in Modern 3 3
Society
Major Renewable Energy System 3 3
Electives
Energy Selected Topics in
3 3
Studies Energy & Environmental Studies
(Energy
Energy and Climate Modeling I 3 3
Science and
Policy) 3 3
Energy and Climate Modeling II
Social Systems, Energy and Policy 3 3

International Negotiations 3 3

International Business: Korean Perspective 3 3

International Marketing 3 3

Introduction to IDC 3 3
General
Electives Financial Econometrics 1 3 3

Introduction to Optimization in Finance 3 3

Micro-finance 3 3

Internship Internship - -

Research 1 3 3
Research
Research 2 3 3
Korean 5 3
Beginning Korean Language 1
Studies
* The above curriculum is subject to change.
**Due to the impact of COVID-19, changes may be made to the above
curriculum.
3
2) Graduation Requirements

Completion of Graduation Credits Comprehensive

Korean Required Elective Research Total Exam

Thesis Track 3 15 15 6 39 2 subjects

※ In principle, students are to write the thesis during their 17 months at Ajou University.

- As shown in the table above, AJOU-KOICA students have to complete 39 credits to

graduate and earn the master’s degree in Energy Science and Policy.

- All international students are required to take at least 1 course (3 credits) in Beginning
Korean Language I. If you have studied Beginning Korean Language, you should choose
1 course in Korean Studies instead of Beginning Korean Language I.

- Research credits (6 credits in total: Research I & Research II) are credits earned by
working on the Thesis.

- Comprehensive exams can be taken from the second (fall or spring) semester and
students should pass 2 subjects from their major (required/elective courses). Detailed
information will be distributed during the orientation session.

- Only students who meet the eligibility for thesis writing can be on the thesis track. To
be eligible for thesis writing, the student must earn at least a B+ in “Energy and Climate
Modeling I” and a cumulative GPA of 3.5 or higher after completing the 2nd semester of
his/her study.

4
Medium and Method of Instruction

- English is the medium of instruction. Not only coursework but all academic affairs will be
conducted in English.
- Students can complete all their course requirements and thesis for graduation within 17
months and have the graduation ceremony in January, but will receive their master’s
degree and graduation certificate on a date in February after the graduation ceremony,
according to the Korean Education Law. All of the courses are designed to ensure
students to gain practical expertise.
- Participatory teaching methods will be fully utilized. Diverse methods such as debate,
simulation and case studies will be employed to enhance problem-solving ability.

PRE-SESSION

- In order to help students with an intensive program and to adapt to a new environment,
Ajou GSIS provides 3-4 weeks of pre-session before the first semester.
COURSE DAYS HOURS
Korean Language 8 3hrs * 8 = 24 hours
Overview Of Energy Science And Policy 6 4hrs * 6 = 24 hours
Thriving In Post-Graduate Study 2 3hrs * 2 = 6 hours
Understanding Cross-Cultural Awareness 2 3hrs * 2 = 6 hours
Korean Cultural Experience 3 6hrs * 3 = 18 hours
Math Camp 6 2hrs * 6 = 12 hours
TOTAL 90 HOURS
* The above curriculum is subject to change.
**Due to the impact of COVID-19, changes may be made to the above
curriculum.

5
 COUNTRY REPORT and ACTION PLAN

In order to give students a general idea of how they can maximize the benefit of the KOICA
Master’s Program, Ajou University offers students a plan from beginning.

1) COUNTRY REPORT
Students are recommended to submit and present their Country Report on the
topics below in order to share basic information about each country and get an idea
of how to write the Action Plan in their last semester.
TOPICS TO BE COVERED
a) Introduction of home country
b) Current issues (economical, political and social)
c) The future plan of home country

2) ACTION PLAN
During the last semester, students must submit the final Action Plan that includes
the topics below. The Action Plan must be based on the knowledge and
experiences students achieved during their 17 months of stay in Korea.
TOPICS TO BE COVERED
a) Brief summary of the country (Energy Policy)
b) Advantages and disadvantages of the country (Energy Policy)
c) Current policy directions in energy policy
d) Lessons learned from the GSIS Program and Korea
e) Action Plan in relation to energy science, energy policy, governmental
intervention and more with short-term and long-term goals

THESIS
Only students who meet the eligibility for thesis writing can be on the thesis track.
The eligibility for thesis track writing is
i) Earn at least a B+ in the course “Energy and Climate Modeling I”
ii) Cumulative GPA 3.5 or higher after completing 2nd semester

6
3. EXTRACURRICULAR ACTIVITIES (TENTATIVE)
* Activities and schedule may be cancelled and/or changed due to the impact of Covid-19.

GLOBAL ENERGY DEVELOPMENT WORKSHOP I & II

Extracurricular activities are offered during the whole study period, and students are able
to receive credits for this activity by registering for Global Energy Development Workshop
I and II. Course registration guide will be announced during the orientation session by the
GSIS staff members. Field trips, industrial site tours and other extracurricular activities will
be as follows.

INTERNATIONAL Conferences

Seoul Forum:

Seoul Forum is hosted by Seoul Economic Newspaper and the forum theme changes
every year. Korea’s transition into the new era of soft-power driven by industrial
development will not be easy. Innovation in all relevant areas – from corporate strategies
to human resource management-needs are to be put in place if the country and its
business world are to benefit from the advancement of ICT technology, biotechnology
and advanced materials – the three sectors that will be dominant features in the next 10
to 15 years. The purpose of the Seoul Forum is to help Korea move rapidly in innovating
and transforming business, management, as well as government administration and
policy making.

Global Public HR Conference:

The Global Public HR Conference is held by COTI and Korean Society for Public
Personnel Administration in order to effectively respond to the soaring demand from the
public and correspond to the ever-changing administrative environment. It is crucial that
we all develop better strategies and tactics for promoting the efficiency and effectiveness
of public HRD by linking research and practice and learning from benchmarks.
Prominent HRD experts and civil servants from around the world will be invited to the
conference to share important policies and strategies for effective Public HRD.

ODA Global Conference:

On behalf of the Ministry of Foreign Affairs and the Korea International Cooperation
7
 Agency (KOICA), the Seoul ODA International Conference has been dedicated to serve
as a platform for knowledge-sharing on the issues of development cooperation and the
role of ODA since its inauguration in 2007, dealing with important current issues in the
Conference such as "Lessons learned from Korea’s Development Experience", "Busan
Global Partnership Implementation", "Post-2015 Development Framework and the Role
of ODA" as well as "Good Governance and Effective Institutions." The Conference has
become a leading annual conference in the field of development cooperation in Korea
for over 600 experts and other participants at home and abroad sharing their opinions
and promoting their understanding on issues of development cooperation.

International Symposium

In order to expand and deepen knowledge on international politics and business issues
in Korean and around the world, GSIS holds International Symposium every semester of
each academic year and it is run by all student participants under supervision of their
faculty members. Recent International Symposiums included topics on
• Sustainable Development: Domestic, International and Transnational Issues (2013)
• The New Next Engines of Growth in the 21st Century: Innovating Social Systems
(2014 Spring)
• Re-imagining Borders? Securing Development in a Post-Sovereign Age (2014 Fall)
• Effective Governance and Institutional Reliability: Remapping Concepts, Policy and
Geopolitics (2015)
• Deepening of Global Value Chain: Impact on Economic Development and Trade
(2015)
• Making States Work in a World after Globalization (2016)
• Inclusive Growth and Sustainable Development: Issues and Analyses (2017)
• Maturing Business and Civil Society: Paths to an Inclusive Third Sector (2018)
• Diversity, Connectivity, and Inclusiveness (2019)
• (Live-Online) Managing Resources and Promoting Stakeholder Development: A
Synthesis of Inter-Regional Perspectives (2020)
• (Live-Online) Technology and Management in the Era of COVID-19 (2021)

8
Special Lectures and Discussions

Special lectures are provided as an extension of academic studies at Ajou GSIS every
semester to provide students with opportunities to meet famous figures in various fields
and to listen to policies and practices in the real world. Special lecture topics included
knowledge-based society, ODA of Korea, Korean Economic Development, G20 issues
and many other key issues in the past. Recent International Special Lectures and
Discussions included the following topics:
• The History of the European Integration and its Implications (2013)
• Korean Political Leadership and Its Evaluation (2013)
• Green Economy - New Paradigm of Sustainable Development (2013)
• Global Crisis and Korea (2014)
• The Sense of Value for Success Leader (2014)
• Half Century of Industrial Developments in Korea (2014)
• Mathematics, Engineering and Science: A Fundamental pillar of Korean
development (2015)
• Leadership Makes Different (2016)
• The Future of Globalization (2016)
• Understanding of Korean History and Inter-Korean Relations (2017)
• Introduction to Korea's ODA (2017)
• Korea's Development Cooperation and KOICA (2018)
• New Vision for Korea's Diplomacy: Public Diplomacy (2018)
• Strategic Management in International Security Affairs (2019)
• The Relations of ASEAN-Korea and Viet Nam-Korea. Challenges and Prospects
for Further Development (2019)
• Renewable Gas from Biomass and Waste Material (2020)
• (Live-Online) Global Governance and Regional Cooperation - Korea's Contribution
(2020)
• (Live-Online) Global Warming and Arctic Resources (2020)
• (Live-Online) Korea's Electric Power Industry (2021)
• (Live-Online) Korean Economic Development Review and Challenges (2021)
• (Live-Online) Renewable Energy in Iran Strength, Weakness, Opportunities and
Threaten (2021)

9
GAZETTE (http://gsis.ajou.ac.kr/gsis/Introduction/GSIS_Newsletter.jsp):

Gazette is a student-run news magazine of Ajou GSIS introducing GSIS

students’ opinion on cutting edge international issues around the world. It also
represents our students’ voices on many issues going on in and out of the Ajou
campus. The ultimate goal of the GAZETTE is to make the magazine appeal to
not only the GSIS and Ajou students, alumni, faculty, prospective applicants
and general readers around the world. The GAZETTE Vol. 1 was created in the
spring semester of 2002 and has been in continuous publication every
semester, publishing Vol. 36 in the fall semester of 2019.

10
 Ⅲ. TRAINING INSTITUTE
1. GENERAL INFORMATION
1) About the University

Ajou University, established in 1973 under the motto "Asia's best university of the 21st
century," is a leading research university in Korea with 9 colleges. Located in Suwon,
about 30km south of Seoul, Ajou has around 15,000 students (10,000 undergraduates,
3,500 graduate, and 1,500 in other courses).

The strength in Ajou's academic programs and research lies in Engineering, Information
Technology, Biotechnology, Nanotechnology, Medical Science, Business and
International Studies. Ajou is widely recognized for its innovative international programs

and strong support for international students, through collaborative partnership with over

325 universities in 67 countries. There is a wide range of international programs at Ajou

including student and faculty exchanges, international summer school, Korean language
program, etc. International students are taking courses offered in English by various
majors.

The Graduate School of International Studies (GSIS) of Ajou University was the first
independent school to lead campus internationalization in the early 1990s and is a host
school for the KOICA program. Ajou GSIS has educated more than 1,000 graduate
students from more than 77 different countries for the last decade and is one of the best
graduate programs in Korea offering superb graduate programs for international students.
Ajou GSIS hosts a special scholarship program funded by the Argentine Government
called “BEC.AR Program,” from 2013 to 2015.

2) Homepage: https://gsis.ajou.ac.kr/gsis/index.do

11
2. ACCOMMODATION
1) Housing Services

Participants will be housed at the on-campus dormitory named “Hwahong Hall or

International Dormitory”. The rooms are double occupancy meaning, all program
participants will have a roommate.

2) Facilities

Type Place Equipment

• 2 Single Beds, 2 Mattresses and Covers,
2 Beddings (comforter, pillow),
Individual Room
• 2 Desks & Chairs (with Bookshelf), 2 Closets
Space (2 people per room)
• Air-conditioner and Heating system
• Wi-fi Available
• Placed in every other floor
Kitchen • Refrigerator, Electronic Range, Sink
• Tables and Chairs
• Shower Booths
Toilet and Shower
Common • Toilet
Living Place Study Room • Tables and Chairs, Refrigerator
Laundry Machine • Coin Laundry Machine, Coin Dryer, Sink
Lounge • Sofa, LED TV
Gymnasium • Running Machine and other facilities
• For a more intense security, there are several CCTVs near the residence and in the
building (entrance, elevator, hallway)
• Janitor’s Office is located on the 1st floor.
• Elevator is available

3) On-Campus Housing Regulations

1. All residents should abide by the rules and regulations of the Ajou University
Dormitory. Ajou University Housing Offices are maintained for students of all nations,
races, and beliefs. These rules and regulations have been set for the purpose of
promoting convenience, security, and welfare of the residents of our dormitory, and
to protect the dormitory’s property from misuse and abuse. Residents are expected
to be willing to follow the dormitory regulations and to be obedient to the school
authorities (dorm staff members and inspectors) and their instructions to minimize
disturbances and inappropriate behaviors.
2. Participants should not be accompanied by any member of their family
3. The detailed tenant regulations and instructions will be distributed on move-in day.

12
4) International Dormitory photos

<Global Dormitory Building> <Main Gate>

<RF Card Reader Machine for each room> <Elevator>

<Room-Beds and Closets> <Room-Desks and Chairs>

<Kitchen > <Kitchen >

13
 < Shower Room> < Shower Room>

<Laundry Machine > <Study Room>

3. OTHER INFORMATION

1) University Libraries

Central Library
The central library of Ajou University is located in the center of the university.
The general studying area is open 24 hours a day throughout the year, and the
periodicals room is open from 09:00 – 21:00 during weekdays and 09:00 – 17:00 during
weekends.
In the periodicals room, you can read books, journals, and newspapers. You can also
browse the CD-ROM titles and use the Internet to search for the information you need.
For more detailed information on the Central Library,
please visit https://englib.ajou.ac.kr/en/index.ax.

14
2) International Students Counseling Offices

Office of International Affairs (OIA)

Coordinates study abroad programs with sister universities around the world. Assists
incoming and outgoing exchange students.
Provides service to international scholars and students
Room 152, Yulkok Hall
(tel. 219-2922~2926, fax. 219-2924, Email: [email protected] )

Graduate School of International Studies (GSIS)

GSIS Office offers academic information, advice on simple immigration issues, and
announcements for internships and career services for our international students.
Room 155, Yulkok Hall
(Tel. 219-1551~1555, Fax. 219-1554, Email: [email protected] )

Ajou Service Center (ASC) - Certificate Issuance Service

ASC offers services for issuing certificates and other miscellaneous matters.
Room 116, New Student Union Building

3) PC Labs on Campus

There are many PC labs on campus, where you can use computers for word processing,
web surfing, and so on. Also, there is a PC LAB on the 1st floor of the dormitory where
you will check-in. The PC labs are provided with printers, but you are required to bring
your own paper.
Building Name Location Building Name Location
Yulkok Hall Rm153-1, Rm 157 Wonchun Hall Rm 436, Rm 341
Dasan Hall Rm 308, Rm 307 Library Internet Center 1st Floor
Sung Ho Hall Rm 101 Hwahong Hall PC Room 1st Floor

4) Cafeterias

Cafeteria Location Hours Food Served

Dormitory
Dorm. Dining Hall 8AM~7PM Korean/Western meal
Dining Hall
Sun In Jae Basement, Songjae Hall 9AM~8PM Korean home meal, bakery
Cafeteria 1st Floor, Student Union BL 9AM~6:30PM Korean/Western meal
Sungho Hall 1st Floor, Sungho Hall 9AM~7PM Snacks, Beverages
Dasan Hall 1st Floor, Dasan Hall 9AM~8PM Snacks, Beverages
Paldal Hall 1st Floor,Paldal Hall 9AM~6PM Snacks, Beverages

15
5) Lounge/Fitness

Facility Location Service

Ajou Student
1st Floor of New Student Union Building Certificate Issuance Service
Service Center
On Campus
1st Floor of Gymnasium Sports Facilities
Gymnasium

6) Others

Facilities Functions Location

Assists students who reside in on-campus housing. 2nd Floor

Housing Office
International Coordinator is available Dormitory Dining Hall

Ajou Sexual Harassment Counseling Center aims to

Sexual
minimize the damage caused by sexual harassment by
Harassment Room 338,
promptly dealing with issues of sexual harassment that might
Counseling Sungho Hall
occur on campus by providing counseling services. An
Center
English speaking counselor is available

1st Floor
KB Bank Open bank accounts, cash deposit and withdrawal
Student Union Building

1st Floor
Post Office Send mail, postcards and parcels
Student Union Building

Photocopy Basement of
Students can make copies of any paper material
Room all lecture Halls

1st Floor of Library

and Yulgok Hall, on-
ATM Students can withdraw money
campus Bank, and
other lecture halls

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7) Health Care

a) Community Health Care Center (Infirmary)

For minor health problems such as colds or digestions, we strongly recommend students
to visit the infirmary located on the second floor of the new student union building.
Location : Rm 227 New Student Union
Tel: 219-1597
Office Hours : 09:00a.m – 06:00p.m

b) Ajou University Hospital International Health Care Center

The Ajou International Health Care Center (IHCC) provides general care of medical and
communication services in various languages including English.
For severe health problems or medical check-ups, you can go to the Ajou University
Hospital. We recommend you to visit the Office of International Affairs or the GSIS office
before you go. To go to the hospital, we will set up a proper appointment with the hospital
for you.

• Appointment
• 1:1 Care for outpatients
• Private Insurance Consultation
Available
• English Bill & Certificate Issue Service
Services
• Various languages including English
• Inpatient & ER patient coordinators
• Medical Check-up

• Tel: (82-31) 219-4311 ~ 2, 2010, 5546

Contact
• Fax: (82-31) 219-5432
Info
• Office Hours : 8 a.m. ~ 5 p.m.

8) OTHER HOSPITALS IN SUWON

- St. Vincent Hospital: 93, Ji-dong, Paldal-gu, Suwon 249-7114

- Dongsuwon Hospital: 441, Uman-dong, Paldal-gu, Suwon 210-0114
www.dongsuwonhospital.co.kr

17
 Oriental Hospital Oriental hospitals are different from western hospitals. Doctors at
oriental hospitals feel a patient's pulse for diagnosis, and prescribe treatments such as
acupuncture, moxa cautery, and herbal medicine. Oriental treatment is not about
eliminating the disease, but rather strengthening the body's immune system against
disease. Each individual is treated according to his/her unique physical constitution.
The main ingredients in herbal medicine are natural elements from plants and animals,
which reduces the possibility of side effects.

※ Korea's prescription law

Korea’s prescription law that separates dispensary from medical practice requires patients
to receive a doctor's prescription and submit it to a pharmacist who prepares the medicine.
Pharmacies are usually located near hospitals, so it is easy to spot them.

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 Ⅳ. ACADEMIC REGULATIONS

1. ACADEMIC AFFAIRS MANAGEMENT RULES FOR THE GRADUATE SCHOOL OF

INTERNATIONAL STUDIES

Chapter 1 General Provisions

Article 1 (Purpose)
Article 2 (Purpose of Education)
Article 3 (Scope of Application)

Chapter 2 Admission
Article 4 (Requirements for Admission) The students who can be admitted to the Graduate School
shall be those falling under Article 22 of the School Rules.

Article 5 (Admission Process) ① The admission process shall be divided into a general admission
process and a special admission process for student admission and shall be divided into an
ordinary admission process and a rolling admission process according to the time frame of
selection.
② The tests for the admission process of the Graduate School shall be composed of a written test
and an interview pursuant to Article 28 of the School Rules. In principle, the written test shall take
into account the graduation grades of the applicants on a course lower than the course being
applied for, and as to the interview, the interviewers for each major shall widely take into
consideration applicant proficiency for English and Mathematics, and their capacities to complete
the relevant majors, including their knowledge, aptitude, personality for the chosen major.
③ Members to oversee admission to the Graduate School shall be appointed by the Dean of the
Graduate School from among the full-time or part-time university faculty.

Article 6 (Criteria for Grading and Passing)

Article 7 (Grant of Admission) Admission to the Graduate School shall be granted by the president
of the University after passing the examination given by the Academic Affairs Steering Committee
of the Graduate School.

Article 8 (Cancellation of Admission)

Article 9 (Deferment of Admission)
Article 10 (Readmission)
Article 11 (Admission by Transfer)

Chapter 3 Registration, Leave, Returning, etc.

Article 12 (Registration)
Article 12-2 (Registration for a Graduate-to-be)
Article 13 (Determent of Registration)
Article 14 (Tuition Fees)
Article 15 (Return of Tuition Fees)
Article 16 (Change of Department)
Article 17 (Leave)
Article 18 (Return of Tuition Fees on Taking Leave)
Article 19 (Cancellation of Leave)
Article 20 (Returning)
Article 21 (Dropout)

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 Chapter 4 Completion of Course and Grades
(Amended on February 21, 2020.)
Article 22 (Class)
Article 23 (Course Registration) Students shall register for courses within the predetermined period.

Article 24 (Change of Course Registration) Students shall not change their registered courses after
the period for course change has passed. However, if there is an unavoidable reason, students
may pass through the prescribed procedure within four (4) weeks from the beginning date of a
semester and then obtain permission from the dean of the Graduate School.

Article 25 (Opening Subjects) The curricula to be used for a particular semester shall be determined
by the dean of the Graduate School by passing through an examination by the head of each
department.

Article 26 (Credits) ① The credit unit for a subject to be completed shall be one or three credits,
and one hour for each week shall be one credit. However, practical or exercise-based subjects
may be based on two hours for one credit, and the matters related to the completion of the
language-related courses of the Graduate School may be separately determined by the dean of
the Graduate School by passing through a resolution by the Academic Affairs Steering Committee
of the Graduate School. (Amended on March 19, 2009.)
② With respect to research credits and receiving thesis supervision, students shall complete more
than six credits. From the third semester, students shall register for and complete courses with the
research credit being three credit units. Evaluation of research credits shall be marked as S
(Passed), U (Un-passed), or I (Uncompleted).
③ Students enrolled at the Graduate School shall not complete courses of more than fifteen
credits, as a combination of subject credits and research credits, every semester. However, such
types of subject as workshops, internships, and the like separately specified by the Academic
Affairs Steering Committee shall not be included therein. (Amended on March 19, 2009.)

Article 27 (Credits to be Completed) The credits required to be completed at the Graduate School
shall be as follows. However, the subjects and credits to be completed for each department may be
adjusted by passing through an examination given by the Academic Affairs Steering Committee.
Foreign students must complete one Korean studies course. (Amended on June 22, 2007.)
(Amended on May 22, 2009.) (Amended on August 20, 2014.) (Amended on April 4, 2017.)
(Amended on May 11, 2020.) (Amended on September 4, 2020.) (Amended on August 18, 2021.)

Required
Required
Classification Credits for Research Credits
Subjects
Graduation
Department of International
42(36) 36(30) 6(6)
Business
Department of International Trade 39(45) 33(39) 6(6)
NGO Studies 36 30 6
Department of International
36 30 6
Cooperation and Development
<Deleted <Deleted <Deleted
<Deleted 2021.08.18.>
2021.08.18.> 2021.08.18.> 2021.08.18.>
Department of Energy System 39 33 6
Department of Civil Society 39 33 6

* Department of International Business (required subjects-30, research-6) credits are for

Leadership and Coaching major completion
* Department of International Trade (required subjects-39, research-6) credits are for
International Trade and Policy major completion.
② If you would like to graduate without a thesis, you must complete an extra 6 required subject
credits related to your major. (Amended on August 20, 2014.; amended on May 11, 2020.)

20
Article 28 (Credit Transfer)
Article 28-2 (Seasonal Courses) ① Seasonal courses may be opened during the summer or winter
vacation. (Newly established on June 22, 2007.)
② The class hours for each credit unit for a seasonal course shall be not less than fifteen (15)
hours. (Newly established on June 22, 2007.)
③ Students shall register for not more than six credits for each seasonal course within a
prescribed period. (Newly established on June 22, 2007.)

Article 29 (Uncompleted Credits)

Article 30 (Make-up Courses)
Article 31 (Attendance) Grades may be granted only if students have attended not less than 3/4 of
the lecture hours.

Article 32 (Completion) Completion of a master's degree offered by the Graduate School shall refer
to cases where a student has completed registration period as set forth by the University and
completed the required subjects under the set curriculum. However, a student must have
cumulative GPA 3.0 or above. (Amended on May 11, 2020.)

Article 33 (Syllabus) A professor responsible for a subject shall prepare a syllabus and submit it to
the Education and Training Department of the Graduate School at least two (2) weeks before the
beginning of a semester.

Chapter 5 Exchange of Credits

Article 34 (Selection of Exchange Students)
Article 35 (Transfer of Exchange Credits)
Article 36 (Transfer of Credits from Other Graduate Schools)
Article 37 (Application of Agreement)

Chapter 6 Acquisition of Degree

Article 38 (General Examination) ① A student intending to acquire a master's degree shall pass a
general examination to be conducted by the Graduate School pursuant to Article 48 of the School
Rules.
② A student intending to take the general examination shall be registered for no less than two
semesters and have a grade point average of no less than three points. (Amended on June 22,
2007.)
③ With respect to the subjects to take for the general examination, one subject shall be
designated by the dean of the Graduate School, from among the required courses of each
department, and the other subject shall be selected from among the subjects designated by each
department. (Amended on October 10, 2008.)
④ In principle, the general examination shall be provided for each semester, and the time,
procedure, and any other details shall be separately determined by the dean of the Graduate
School.
⑤ Each subject for the general examination shall be a total score of 100 points, and a passing
grade shall be more than sixty points.
⑥ In the event that a student has not passed a course in a general examination, the student may
take the course again, and there shall be no restrictions on the time of the examinations.

Article 39 (Supervising Professor) A student shall be assigned no less than one supervising
professor for their class and research, and a supervising professor(s) shall be assigned in the first
semester after the student is admitted. However, a student may apply to change their supervising
professor(s) at the beginning of each semester, and a student who desires to graduate with a
thesis shall be assigned a thesis supervising professor in the third semester.

21
Article 40 (Thesis Plan) A student who has been registered for no less than two semesters and was
assigned a thesis supervising professor shall prepare a research plan for a master's thesis, receive
a recommendation from the thesis supervising professor, and then submit it to the dean of the
Graduate School. (Amended on June 22, 2007.)

Article 41 (Submission of a Master's Thesis) ① A student who has completed the course work or
who is graduate-to-be of the Graduate School and met the qualifications in each of the following
sub-paragraphs may submit his or her a master's thesis along with recommendation b his or her
thesis supervising professor. (Amended on June 19, 2008.; amended on May 11, 2020)
1. A student who has been registered for no less than four semesters. However, an exception
may be made where Article 37, Section 1, No. 1 of the School Rules is applicable.
2. A student who has received thesis supervision for no less than two semesters and has
completed research credits. (Amended on May 11, 2020)
3. A student who has passed the general examination.
4. A student who has acquired or is expected to acquire the required credits for each
department.
② The examination of a thesis shall be made on a regular basis, and a thesis shall be submitted
no later than the date immediately preceding the date of determining the eligibility for graduation.
(Amended on June 22, 2007.)
③ When a student intends to submit a thesis for a master's degree, the student shall submit each
of the following documents to the dean of the Graduate School, together with the prescribed
examination fee, by obtaining a recommendation from his or her thesis supervising professor
within the prescribed due date:
1. One copy of the examination results for a master's thesis.
2. Three copies of the thesis for the purpose of the examination.
3. One copy of a written confirmation of thesis research ethics compliance. (Newly established
on December 30, 2010.)

Article 42 (Thesis Framework) ① A master's thesis shall be prepared as described in each of the
following sub-paragraphs:
1. In principle, a master's thesis shall be written in English.
(However, as to Korean Studies, it may be written in Korean.)
2. The book size of a thesis shall be 4 x 6 inches.
3. The cover of a thesis shall be the color bice, and the titles and the like shall be gilded and
printed. The book shall be bound with a hardcover.
4. After the title, a title page and then a written certificate must be inserted.
② Any other details about the format of a master's thesis shall be determined by separate
guidelines.

Article 43 (Thesis Examination) ① The thesis examiners shall be composed and appointed by the
dean of the Graduate School.
② The examiners of a master's thesis shall be composed of no less than three (3) persons.
③ A supervising professor for the student who has submitted a master's thesis shall be
automatically a thesis examiner unless there is a special reason otherwise.
④ The supervising professor shall serve as the chair for the examination of a master's thesis
unless there is a special reason otherwise.
⑤ A decision on a thesis examination shall be made with affirmative votes of no less than 2/3 of
the thesis examiners.
⑥ The chair for an examination of a master's thesis shall submit the results of the thesis
examination to the dean of the Graduate School no later than seven (7) days after the completion
of the examination.
⑦ A student who has not passed a thesis examination may resubmit a thesis in the following
semester.
22
 ⑧ A student who has violated the research ethics compliance as a result of engaging in wrongful
activities, such as ghostwriting or plagiarizing a thesis, shall be referred to the Academic Affairs
Steering Committee of the Graduate School, which shall decide whether to take concrete action
against the thesis supervising professor. (Newly established on December 30, 2010.)

Article 44 (Number of Copies for Thesis Submission) With respect to a thesis that has passed a
thesis examination, the student shall submit to the Education and Training Department of the
Graduate School required number of copies and electronic copy to the Central Library of School, in
which a certificate of thesis is signed and sealed by the examiners, within a prescribed due date.
(Amended on February 21, 2020)

Article 45 (Grant of Degree) ① The Academic Affairs Steering Committee of the Graduate School
shall determine whether to grant a master's degree to a student by taking into consideration
whether a student has completed the required subjects, whether a student has completed the
required credits, whether a student has acquired no less than a grade point average of three point
zero (3.0), whether a student has passed the general examination, and the results of the master's
thesis examination.
② A student who has passed the determination of whether to grant a degree shall be granted the
relevant degree.

Article 46 (Deferment of Completion) <Deleted on February 21, 2020>

Chapter 7 Scholarship
Article 47 (Tuition Waiver) <Deleted on April 29, 2015>
Article 48 (Types of and Objects for Scholarship)
Article 49 (Restrictions on Payment)

Chapter 8 Research Courses and Open Lectures

Article 50 (Research Courses)
Article 51 (Curricula)
Article 52 (Open Lectures)

Chapter 9 Academic Affairs Steering Committee

Article 53 (Academic Affairs Steering Committee) ① The Academic Affairs Steering Committee of
the Graduate School (hereinafter referred to as the "Academic Affairs Steering Committee) shall be
composed of no less than seven (7) members, including the dean of the Graduate School, the
deputy dean of the Graduate School, and the heads of departments pursuant to Article 18, Section
7 of the School Rules of Ajou University.
② The dean of the Graduate School shall serve as the president of the Academic Affairs Steering
Committee. However, in cases of an accident occurring to the president, a person appointed from
among the deputy dean of the Graduate School and the heads of departments may instead
perform the duties of the dean.
③ The Academic Affairs Steering Committee shall examine and resolve each of the following
matters:
1. Admissions, completion of courses, and grants for degrees;
2. Establishment or abolition of a department or a major and to fix the number of students;
3. Curricula;
4. Establishment, abolition, and operation of research courses and open lectures;
5. Establishment, opening and closing of rules, and the like; or
6. Any other matters related to the operation of the Graduate School.
④ The Graduate School may place a Rolling Admission Examination Committee if it is necessary
to examine rolling admissions.
23
Article 54 (Operation of the Academic Affairs Steering Committee) ① The meetings of the
Academic Affairs Steering Committee shall be convened by the president of the Committee, if
necessary.
② The members of the Academic Affairs Steering Committee shall have a one (1) year term of
office and may be reelected. However, the term of office of a member newly appointed as a result
of a vacancy shall be the remaining term of the member's predecessor.
③ A meeting of the Academic Affairs Steering Committee shall be held where a majority of the
current members are present, and a resolution may be passed where there are affirmative votes of
no less than 2/3 of the members present.
④ In the event that circumstances require urgency or it is difficult to hold a meeting where the
members are present as required, a written resolution may be made.

Article 55 (Minutes) The minutes of the results of meetings shall be prepared and retained.

24
2. Ajou University Student Code of Conduct (“these Regulations”)

Enacted on January 25, 1983

Amended on January 28, 1986
Amended on September 12, 1997
Amended on November 16, 1999
Amended on July 10, 2001
Amended on December 10, 2007
Amended on December 24, 2013

Chapter 1 General Provisions

Article 1 (Purpose)
The purpose of these Regulations is to set out necessary criteria designed to help students of Ajou
University (“the University”) foster sound school atmosphere and cultivate their mind and body, while
covering details of Chapter 8 (Student Activities) of the Ajou University Rules (“the Rules”). (Amended
on December 10, 2007)

Chapter 2 (Attire and Regulations)

Article 2 (Attire)
Students shall maintain neat and tidy attire and appearance as well as a proper level of courtesy in
school life. (Amended on December 10, 2007)

Article 3 (Student ID)

A student who finished the enrollment procedure shall have his/her ID issued.

Article 4 (Carrying of Student ID)

A student shall carry his/her ID at all times and present it upon a staff and faculty member’s request.
② A student shall not lend his/her student ID to another person.

Article 5 < Deleted on July 10, 2001>

Article 6 < Deleted on December 10, 2007 >

Article 7 (No Unfair Group Action)

A student shall not be engaged in an act that disturbs order in school, including a group action, a rally,
a demonstration, a sit-in, boycott of classes, or the use of a megaphone within the school. (Amended
on December 10, 2007)

Article 8 < Deleted on December 10, 2007 >

Chapter 3 Reward and Punishment

Article 9 (Punishment)
The University may give awards to the following students. (Amended on December 10, 2007)
1. A student displaying exemplary demeanor and academic performance
2. A student setting an example for others with a distinguished act of virtue
3. A student who contributed to school development and student activities
4. A student recognized for a special exploit

Article 10 (Punishment)
Concerning a student for whom one of the following is applicable, punitive measures may be taken
against him/her, such as warning, temporary suspension from school, suspension from school for an
indefinite period of time and expulsion through the deliberation by the Student Reward and
Punishment Committee. In the event of a light offense, the relevant student may be ordered to carry
out community service with no record left concerning the punishment. (Amended on December 10,
2007)
25
 1. Warning (not less than 3 days and not longer than 7 days)
A. < Deleted on December 10, 2007 >
B. Causing a disturbance in class
C. Being engaged in an act that causes public disturbance
D. Displaying uncivilized behavior
E. Being engaged in an act close to one of the foregoing
2. Temporary suspension from school (Not less than 8 days and not longer than 3 months)
A. Using violence, resulting in a person’s injury
B. Causing disturbance within the school by distributing a false rumor
C. < Deleted on December 10, 2007 >
D. Cheating during examination
E. Causing damage to a material kept in the library or taking a book out of the library in an
unauthorized way
F. Putting up an unauthorized notice (of gathering) or causing damage to an authorized notice
G. Distribution of an unauthorized notice of gathering or relevant prints
H. Holding an unauthorized gathering
I. Being issued a warning twice
J. Being engaged in an act close to one of the foregoing
3. Suspension from school for an indefinite period of time
A. Being engaged in group violence
B. < Deleted on December 10, 2007 >
C. Violation of Article 7 herein
D. Being engaged in an act of extorting money from another person
E. Causing damage to furniture or facility of the University intentionally
F. Being subjected to punishment severer than fine under the Criminal Code
G. Being engaged in an act close to one of the foregoing
4. Forced expulsion
A. Causing an injury to a person, using a weapon
B. Doing noticeable damage to the honor of the University with an uncivilized behavior
C. < Deleted on December 10, 2007 >
D. Being sentenced to imprisonment or severer punishment
E. Being engaged in an act close to one of the foregoing
5. < Deleted on December 10, 2007 >

Article 11 (Decision on Reward or Punishment)

A decision on reward or punishment of a student shall be approved by the President after deliberation
of the Student Reward and Punishment Committee. The procedure shall be accompanied by the
following documents. (Amended on December 10, 2007)
1. For reward
A. A meritorious act statement
B. A letter of opinion from the academic adviser
C. A letter of recommendation from the dean of the college
2. For punishment
A. A report on an accident
B. The student’s statement
C. A letter of opinion from the academic adviser

Article 11-2 (Opportunity for Self-Defense)

A student concerning whom punishment is considered shall be given an opportunity to make self-
defensive statement. (Newly established on December 10, 2007)

Chapter 4 Counseling and Guidance

Article 12 (Academic Advisor)

① The University may designate academic advisors for coaching students on their academic
performance and school life. (Amended on December 10, 2007)
26
② Academic advisors stated in the foregoing ① shall be fulltime associate professors. (Amended on
December 10, 2007) (Amended on December 24, 2013)
③ Concerning the need for provision of guidance and counseling for student organizations (such as
the university student association, clubs or students’ societies), the University may designate
academic advisors or coaches. Coaches shall be the University’s 6th-grade employees or higher.
(Amended on December 10, 2007)
④ Academic advisors or coaches stated in the foregoing ③ shall do their best concerning their
assignments, using methods such as group coaching or individual interviews. (Amended on
December 10, 2007)

Article 13 (Guidance and Counseling)

① A student(s) planning on one of the following may get help from an academic advisor or coach.
(Amended on December 10, 2007)
1. An activity carried out by a student organization
2. A event, including a gathering
3. Counseling concerning academic performance or personal problem
4. An act close to one of the foregoing
② < Deleted on December 10, 2007 >

Chapter 5 Student Organizations

Article 14 (Student Organizations)

“A student organization” refers to the Ajou Student Association or an association of graduate students
or their affiliate organization or a relevant independent organization. (Amended on December 10,
2007)

Article 15 (Registration Requirements)

For registration as a student organization, one shall meet the following requirement. (Amended on
December 10, 2007)
1. Its aim shall not be in violation of the Rules and these Regulations.
2. It shall have at least 20 members consenting to the object of setting it up and its proclaimed
philosophy.
3. It shall have the relevant parties’ acceptance to act as its academic advisor and coach. When
what is stated in the foregoing sentence is not feasible, it shall have the acceptance of the head of
the office in charge to act as such.

Article 16 (Procedure for Registration of Student Organization)

The registration of a student organization shall be divided into new registration and re-registration. For
registration, a student organization shall submit its application to the head of the Office of Student
Affairs, along with the following documents, within the University-set period in the beginning of each
school year via the academic advisor or coach (or the head of the office in charge). (Amended on
December 10, 2007)
1. For new registration
A. The application (using the University-provided form)
B. The relevant parties’ acceptance to act as its academic advisor and coach
C. Its regulations
D. Its action plan and budget plan (using the University-provided form)
E. The list of founders (using the University-provided form)
2. For re-registration
A. The application (using the University-provided form)
B. The list of members
C. Statement on the activities carried out in the previous year
D. Action plan for the new school year
E. A letter of confirmation from the academic advisor or the coach

27
Article 17 (Approval)
For registration of a student organization, it shall obtain the President’s approval after following the
procedure stated in Article 16 (Procedure for Registration of Student Organization) herein.

Article 18 (Cancellation of Registration)

Concerning what is stated in Article 17 (Approval) herein, the University may not grant the approval
for the registration of a student organization or may withdraw its approval previously granted, if one of
the following is applicable concerning it. (Amended on December 10, 2007)
1. When it is in violation of the Rules or these Regulations
2. When it is feared that the organization may disturb the order within the school
3. < Deleted on December 10, 2007 >
4. When it was engaged in no or very few activities in the previous year
5. When it is engaged in activities not suitable for students
6. When it is engaged in activities deviating from the purpose stated at the time of registration
7. < Deleted on December 10, 2007 >
8. When the application for the registration of the organization is not made within the designated
period

Article 19 (Notice of Approval or Cancellation of Registration)

Concerning a student organization that has followed the proper registration procedure stated in Article
16, the head of the Office of Student Affairs shall give it a notice of approval or cancellation after
making a decision within a given period of time in accordance with Article 18 (Cancellation of
Registration) herein. (Amended on December 10, 2007)

Article 19-2 (Request for Review of Notice of Cancelled Registration)

① A student organization may ask the head of the Office of Student Affairs for the review of a
decision on cancellation of its registration within 48 hours of the relevant notice. (Newly
established on December 10, 2007)
② Upon receipt of the request stated in the foregoing ①, the head of the Office of Student Affairs
shall discuss it with the head of the Ajou Student Association or the head of the graduate student
association and inform the relevant organization of his/her decision. (Newly established on
December 10, 2007)

Chapter 6 Gatherings, Notices Put up and Publications

Article 20 (Report on Gathering)

Students holding a gathering (or an event - This applies whenever “a gathering” appears in the rest of
these Regulations) within the University shall make a report to the head of the Office of Student
Affairs. (Amended on December 10, 2007)

Article 21 (Classification of Gathering and Activities)

The students’ gathering and activities are classified as below: (Amended on December 10, 2007)
1. Self-regulated activities of the Ajou Student Association and student organizations
2. Political activities
3. Academic research activities
4. Art, physical or hobby activities
5. Religious activities
6. Voluntary service activities
7. (Deleted on July 10, 2001)
8. (Deleted on July 10, 2001)
9. Other cultural or goodwill activities

Article 22 (Submittal of Report on Gatherings)

① The report on a gathering shall be submitted to the head of the Office of Student Affairs at least 72
hours prior to commencement of the event via the academic advisor or the coach. (Amended on
December 10, 2007)
② < Deleted on December 10, 2007 >
28
③ The report on a gathering shall include details, such as hour/date, place, purpose, those expected
to take part, planned activities, etc. When submitting a report on a gathering, the possibility of the
use of the place shall be checked in advance. The head of the Office of Student Affairs shall make
a decision whether to approve a gathering in consultation with the head of the offices concerned.
(Amended on December 10, 2007)

Article 23 (Combined Gatherings)

Concerning an event in which students of two or more universities, including the University, held in
the University, a report shall be submitted at least 2 weeks in advance, together with the event plan
and the letter of consent signed by the presidents or deans of the participating universities or colleges
or the head of the Office of Student Affairs. (Amended on December 10, 2007)

Article 24 (Prohibition or Restriction of Gathering)

① The head of the Office of Student Affairs shall notify the student who submitted the report on a
scheduled event stated in Article 22 (Submittal of Report on Gatherings) and Article 23 (Combined
Gatherings) of its decision on prohibition or restriction of the event within 24 hours of the submittal
of the report when the event is feared to result in an illegal act, including a crime, or jeopardize the
order within the school. (Amended on December 10, 2007)
② The student notified of the decision on prohibition or restriction of the event stated in the foregoing
① may ask the head of the Office of Student Affairs for the review of such a decision. (Newly
established on December 10, 2007)
③ In connection with the foregoing ②, the head of the Office of Student Affairs shall notify the
student of the result of his/her review within 48 hours. (Newly established on December 10, 2007)

Article 25 (Notices Put up)

① All public notices put up by an individual student or a student organization shall use a designated
place and be removed upon the completion of the pre-stated period. The University may
immediately remove a notice put up without stating the period of putting up, a notice containing
commercial ad, vulgar or abusive remarks, a notice put up at an unauthorized place, and a notice
put up in an excessively large quantity at a time. (Amended on December 10, 2007)
② A notice, including a signboard and a placard, about a gathering shall be put up after submitting a
relevant report. (Amended on December 10, 2007)
③ < Deleted on December 10, 2007 >

Article 26 (Size of Notices Put up)

In principle, a public notice put up shall use a white paper sheet sized 32 x 47cm. The number of
sheets may be limited by the head of the Office of Student Affairs.

Article 27 (Publications)
① Publications made by a student or a student organization shall be reported to the head of the
Office of Student Affairs via the academic advisor or the coach. (Amended on December 10, 2007)
② < Deleted on December 10, 2007 >

Chapter 7 Athletic Events

Article 28 (Participation in Sports Competition)

① A student or a group of students taking part in a sports competition held either in or out of the
University shall report it to the head of the Office of Student Affairs after obtaining the approval of the
dean of his/her/their college or graduate school. (Amended on December 10, 2007)
② Concerning a sports competition held during a class or examination period, the list of students
taking part in such an event shall be submitted to the head of the Office of Student Affairs.

29
Article 29 (Cheering)
Concerning a group of students intending to watch a sports competition held out of the University or
cheer for a team shall obtain the approval of the President. (Amended on December 10, 2007)

Chapter 8 Health

Article 30 (Health Checkup)

A student shall undergo health checkups provided by the University.

Article 31 (Temporary Absence due to Disease)

A student diagnosed as suffering from a serious or infectious disease at a health checkup stated in
Article 30 (Health Checkup) shall immediately apply for a leave of absence.

Additional Rules
① (Date of Implementation)
These Regulations shall be implemented on March 1, 1982.
② (Abolition) Regulations which were in force previously shall be abolished upon the implementation
of these Regulations.

Additional Rules
These Regulations shall be implemented on March 1, 1986.

Additional Rules
These Regulations shall be implemented on September 12, 1997.

Additional Rules
These Regulations shall be implemented on November 16, 1999.

Additional Rules
These Regulations shall be implemented on July 10, 2001.

Additional Rules
These Regulations shall be implemented on December 10, 2007.

Additional Rules
These Regulations shall be implemented on December 24, 2013.

30
 Ⅴ. REQUIRED DOCUMENTS
- All documents should be sent to the KOICA Overseas Office or the relevant government office.

- You may refer the “2022 KOICA Scholarship Program Application Guideline for Master’s Degree” to
locate information about Application Eligibility and Application Processes.

Application
Contents Reference Check
Materials

1. Document Check all the documents you included in your admission Original
□
Checklist package. (Ajou-Form 1) copy

2. KOICA Complete KOICA applications and print out. Should be Original

□
Application Form clearly typed. Copy

3. Ajou Application Complete Ajou Application form. Original

□
Form Should be clearly typed (Ajou-Form 2) Copy

Should be clearly typed

4. Statement of Original
Questions are listed in the Ajou Application form □
Purpose (SOP) Copy
(Ajou-Form 2)

5. Recommendation 1) Two recommendation letters from two different professors

Original
Letters with a stamp/signature *Must be sealed* □
Copy
(TWO letters) 2) Please use Ajou recommendation form (Ajou-Form 3)

Please write your CV in detail by focusing on your work

6. Curriculum Vitae Copy □
experiences (Ajou-Form 4)

Original
Bachelor’s degree certificate from every institution attended
7. Degree/Diploma Notarized □
and attending are required
Document

1) An original copy of transcript must include a year-by-year

record of courses from every institution applicant have
attended or are attending.
Original
2) The transcripts should include a statement of personal rank
8. Transcripts Notarized □
in department, if available.
Document
3) If the CGPA/maximum score does not appear on the
transcript, please submit a proof letter certified by the
university, if available.

9. Agreement form
Agree to verify your academic records as needed
for Academic Copy □
(Ajou-Form 5)
Verification

31
 Application
Contents Reference Check
Materials

10. English
If you have any kind of English Proficiency Test Score or
Proficiency Test Original or
certificate to prove your English proficiency, please include it
Reports (EPT) or Certified □
in your application materials for the reference. (If available)
Official Letter from Copy
Ministry

An official document proving your work experiences which

11. Certificate of should include duration of employment, position, and job
Original □
Employment description should appear on the certificate or letter. (If
available)

1) A copy of passport
(Include a copy of page showing the passport number,
12. Copy of
date of issue and expiration, photo, and name.)
passport Copy □
2) According to the Korean Law, the university cannot issue
(applicant’s)
the Certificate of Admission without the passport number.
Please double check the valid date of your passport.

13. Applicant’s
Original
Birth Certificate or Official document indicating parent-child relationship
Notarized □
Household between the applicant and parents
Document
Residence
14. Doctor’s
About health check-up review □
Opinion paper
1) If there are any honors, awards, fellowships, or
academic certificates and test reports during university
please list them in order of importance in the list form. E.g.
Optional 1. General Record Examination (GRE), Graduate
Original
List of Honors and Management Admissions Test (GMAT), Test of □
Copy
Awards Proficiency in Korean (TOPIK), Korean Language
Proficiency Test (KLPT), etc. (Form 6)
2) The list will be valid only when testimonials or evidences
are submitted
School profile and description of the grading system would
help us understand better for evaluation.
Optional 2. i.g. 1) Grading system of Nepal:
School Profile / - Distinction (80-100%), I (65-79%), II (50-64%), III (40-
Original □
Credit 49%)
Rating System
i.g.2) Grading system of Korea : A+(100-95), A0(95-
90), B+(85-90)….etc.

32
Important Notes for All Applicants

1. All KOICA and Ajou GSIS forms should be typed in English, not handwritten.
Moreover, all documents should be in English. If it's in any other language, you
must submit a notarized / certified translation (in English or Korean) completed
by a public notary in the country in which the document was originally produced.
2. If any of the submitted materials contain false information, admission will be
rescinded.
3. Original documents should be submitted. If unavailable, applicant must submit
Korean Embassy Notarized document.
4. Applicants whose forms and supporting documents are incomplete or
unsatisfactory will be disqualified from the admission process.
5. Be sure to make and keep photocopies of all completed forms. Submitted
documents become property of Ajou GSIS and will not be returned to the
applicants.
6. Verification of Academic Record form will be a part of the application.
7. Detailed accounts of the individual admissions decision for each applicant cannot
be disclosed.
8. Please note that any modifications or cancellations will not be accepted once the
application has been submitted.
9. Applicants should take full responsibility for any disadvantages due to the
mistakes or omissions on the application.

33
 Ⅵ. PRECAUTIONS

- Possibility of Online Program : according to arising circumstances due to the spread of

COVID-19 and public health regulations thereof, the academic program within this PI may
be moved online; in accordance with academic regulations of each training institute,
blended learning (or hybrid learning, a combination of online and face-to-face learning)
may be implemented, pre-sessions included

 In principle, even when the academic program is conducted online, participants must
be physically present in Korea to participate (cannot participate in the program online
from home country or outside Korea)

- Early Departure : due to various circumstances such as no operating flights or border

closures, participants shall be required to depart Korea before the program end date

 In such cases, part of the academic curriculum, thesis defense, or closing ceremony may
be conducted online

- Living Costs : in principle, costs of living are provided per diem; that is, participants receive
living costs per diem based on the actual date of departure

 In case of early departure, living costs are received per diem based on the date of early
departure, and NOT the anticipated departure date or program end date

- COVID-19 Test Fees : costs of COVID-19 testing required by quarantine regulations during
the departure and arrival process are first incurred by the participant and later reimbursed
via the Settlement Allowance and Scholarship Completion Grants

- Adherence to Entry/Departure Guidelines : any additional costs occurring due to the

participant’s failure to adhere to the entry/departure guidelines are the participant’s own
responsibility

 Example) If the participant fails to provide a COVID-19 PCR test certificate on the date
of arrival, or is delayed in arriving at the airport and fails to board the flight, any
additional costs occurring thereof (flight change fees, etc.) is to be paid by the
participant

- Vaccination requirements : participants are to individually check with the training institute
on whether vaccination is required and prepare accordingly; any disadvantages following
are the participant’s own responsibility

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  Example) If the participant fails to provide proof of a WHO-certified vaccination and
cannot check into the university dormitory, the participant will be responsible to find
accommodation for him/herself (accommodation fees are supported in the amount
corresponding to the dormitory fees)

- Check-in to Dormitory : in principle, dormitory check-in is required of program participants

- Religious meals & personal food preferences : religious meals and personal food
preferences are not provided during the scholarship program nor the self-quarantine period
following entry to Korea. For further information, check the university guidelines (if
necessary, personal fees may be incurred)

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 Ⅶ. CONTACTS

1. CONTACT INFORMATION

1) Graduate School of International Studies (GSIS), Ajou University (for inquiries on

documents required by the University)

∙ Administrative Officer: Ms. Eunhye Rosa Cho

∙ Phone: +82-31-219-1555
∙ Fax: +82-31-219-1554
∙ E-mail : [email protected]
∙ Home page : https://gsis.ajou.ac.kr/gsis/index.do
∙ Address: Yulgok Hall #155, Ajou University
206 Worldcup-ro Yeongtong-gu Suwon,16499, Republic of Korea

2) General inquiries regarding the application process

∙ E-mail : [email protected]
∙ Home page: http://www.koica.go.kr/sites/ciat/index.do

*The schedule in this PI (Program Information) can be changeable according to the KOICA and Ajou
University Graduate School of International Studies’ schedule.

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