S.I.T.C.

of Antenna Mast at Mopa Airport

भारतीय विमानपत्तन प्राविकरण

AIRPORTS AUTHORITY OF INDIA

क्षे त्रीय मुख्यालय, पश्चीमी क्षेत्र– 400099

Regional Head Quarters, Western Region - 400099

सूचना आमं वत्रत ई-वनविदा

Notice InvitingE-Tender

“एं विना मास्ट की आपूवति स्थापना परीक्षण कमीशवनं ग “

“Supply, Installation, Testing & Commissioning of Antenna Mast”

ई-वनविदा संख्या : 2021_AAI_95555_1

E-Tender No. : 2021_AAI_95555_1

वनविदा दस्तािेज़ संख्या :भा.वि.प्रा./सं.वद.वन.प.क्षेत्र/ एं विना मास्ट /मोपा/2021-22/

Tender Document No.: AAI/ CNSWR/ Antenna Mast /Mopa/2021-22/

ई-वनविदा मु ल्य : रु. 1680/- (12% की दर से जीएसटी सहित)

E-TENDER COST: Rs. 1680/- (Inclusive of GST @ 12%)

Name of Bidder : ..............................................……………….……………………..

Address of Bidder : ..............................................……………….……………………..
Date of uploading on e-portal : ..............................................……………….……………………..

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INDEX
SN Particulars Page No.

1 Cover Page 1
2 Index 2
3 Notice Inviting E-Tender (Section-I). 3-9
4 Instructions To Bidders (Section-II). 10-14
5 General Terms &Conditions (Section-III). 15-24
6 Proforma for EMD – Bank Guarantee (Annexure-I) 25-26
7 Company/Firm details (Annexure-II). 27
8 List of works executed (Annexure-III). 28
9 Unconditional acceptance letter (Annexure-IV). 29
10 Bank Account Details for E payment (Annexure-V). 30
11 Proforma for Performance Bank guarantee (Annexure-VI). 31-32
12 Application for Extension of Time (Annexure-VII). 33-34
13 Bill of Material & Port Consignee (Annexure-VIII). 35
14 Proforma of Agreement with Successful Bidder (Annexure-IX). 36-37
15 Format for Intimation of Force Majeure Occurrence (Annexure-X). 38
16 Technical Compliance (Annexure-XI) 39-42
17 Declaration of “MSME –A” (Annexure-XII). 43
18 Power of Attorney (POA) (Annexure-XIII) 44
19 Declaration-1 by the Contractor/ Bidder (Annexure-XIV) 45
20 Declaration-2 by the Contractor/ Bidder (Annexure-XV) 46
21 Declaration-3 by the Contractor/ Bidder (Annexure-XVI) 47
22 Declaration-4 by the Contractor/ Bidder (Annexure-XVII) 48
23 Sample price schedule (Schedule A). 49-50
24 Check List (Annexure-XIII) 51
25 Drawing of Antenna Mast 52-53

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Section-I
NOTICE INVITING TENDER
Airports Authority of India invites e-tenders from OEM or Authorized System Integrator / Channel Partners/
Authorized Distributors / Suppliers of the OEM for “S.I.T.C. of Antenna Mast” with completion period of 10 weeks as
per the details given below:

Cost of Tender
Estimated Cost EMD Amount
SN Name of the Work (INR) Including
(INR) (INR)
GST @12%
Supply, Installation, Testing,
and Commissioning of 15
Meter Mast along with all
accessories Lightening
Arrester, LED Aviation Mast
Light, and all other accessories 41,40,848/- Inclusive of GST
1 82,817/- 1680/-
as per minimum technical
requirements/specifications
along with 03 years Onsite
Operational Performance
Maintenance Warranty
(OOPMW).

The Bill of material and Technical Specifications are given in Annexure VIII & XI respectively in the tender
document.
This tender is invited through the electronic tendering process and can be downloaded from the Central Public
Procurement Portal (CPP Portal) with URL address “http://etenders.gov.in”. Please note that the submission of the
tender is only through the CPP Portal “http://etenders.gov.in”. The tenders will not be accepted in any other form.
Further it may be noted that tenders which are duly submitted on CPP Portal shall only be final and tenders just saved
without submission/publish will not be available to the evaluation committee. Bidders are requested to go through the
CPP Portal for guidelines, procedures & system requirements. In case of any technical difficulty, bidders may contact
on the following help desk numbers & email ids.
(HELP DESK SERVICES)
 Any Queries relating to the process of online bid submission or queries relating to CPP portal Technical
Assistance, please call the Helpdesk, on following Telephone Numbers Tel: +91-120-4200462, +91-120-4001002,
+91-120-4001005 and +91-1206277787. & Email Address: [email protected]
 For any Policy related matter / Clarifications Please contact Dept of Expenditure, Ministry of Finance.
E-Mail: [email protected]
 Before submitting queries related to system, bidders are requested to follow the instructions given in e-
procurement tendering portal and get their computer system configured according to the recommended settings for
the e- procurement tendering portal.
 In order to facilitate the Vendors / Bidders, the AAI Help desk services shall be available on all working days
(except Sunday and Gazetted Holiday) between 0800-2000 hours and shall assist users related to the use of the

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CPP e- procurement tendering portal. The below mentioned help desk numbers are intended only for queries
related to the ease of use on e- procurement tendering portal. However, AAI shall not be responsible for any
reason to bidders for not submitting the bids in the e- procurement tendering portal.
 For any technical assistance with regard to the functioning of the portal the bidders as well as AAI users may
contact according to escalation matrix as mentioned below:
Instant 011-24632950 0800-2000 Hrs.
1. Help Desk Team [email protected]
Support Ext. 3512 (Six Lines) (MON - SAT)

Sh. SanjeevKumar After 4Hrs of 011-24632950, 0930-1800 Hrs.

2. [email protected]
Sr. Manager(IT) Issue Ext-3523 (MON-FRI)

Sh. Dharmendra 011-24632950, 0930-1800Hrs

3. After 12Hrs [email protected]
Kumar, Jt.GM(IT) Ext-3527 (MON-FRI)

After 03 0930-1800 Hrs.

4. General Manager(IT) [email protected] 011-24657900
Days (MON-FRI)

 Before submitting queries related to system, bidders are requested to follow the instructions given in CPP Portal
and get their computer system configured according to the recommended settings for the CPP Portal.
 Bidders are requested to kindly mention the URL of the Portal and Tender Id in the subject while emailing any
issue along with the Contact details.
 For any issues/ clarifications relating to the understanding of the tender(s) published kindly contact the respective
Tender Inviting Authority / Bid Manager whose details are given below:

SN Name of the Bid Manager Designation Email id Phone No.

022-29217598
[email protected]
1. Krishna Kant Chaturvedi AGM (CNS-WR) Mob 9082759242

 Clarifications/queries if any may be uploaded on procurement portal as per critical dates mentioned in the
CRITICAL DATE SHEET. Clarifications/queries should be in the following format:

SN Tender Page No Tender Clause /Para No. Tender Clause Bidder’s Query

 In order to facilitate the Vendors / Bidders, the AAI Help desk services shall also be available on all working days
(except Sunday) between 0800-2000 hours and shall assist users related to the use of the CPP Portal. The details
of the help desk services along with other useful information regarding E-tender process are given at the link
https://www.aai.aero/en/Tender/Apply.
 The AAI help desk numbers are intended only for queries related to the ease of use on CPP Portal and help needed
on the operation of the Portal. However, AAI shall not be responsible for any reason to bidders for not submitting
the bids in the CPP Portal. The above Helpdesk services shall remain closed on all Govt. Gazetted Holidays.

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
The CRITICAL DATES for this tender are as given below:
Publishing date 22.11.2021 From 17:45 Hrs.
Bid document download / sale start date 22.11.2021 From 18:00 Hrs.
Seek Clarification start date 22.11.2021 From 18:00 Hrs.
Seek Clarification end date 26.11.2021 Up to 15:00 Hrs
Bid submission start date 22.11.2021 From 18:00 Hrs.
Bid submission end date 02.12.2021 Up to 15:00 Hrs
Bid opening date Envelop 1 (Pre-qual./ Technical) 03.12.2021 At 15:30 Hrs
Bid opening date Envelop 2 (Financial)
INR 1680/- (Rupees One Thousand Six Hundred Eighty
Tender Fee
Only) including GST @12% Non-refundable
INR 82,817/- (Eighty Two Thousand Eight Hundred
EMD
Seventeen Only)

ELIGIBILITY CRITERIA:
1. GST and PAN: Bidder should have valid GST& PAN Registration number.
2. Value Criteria: Bidder should have successfully completed similar work with or better (higher) requirements
with:
2.1 One Work Order of value equal to 80% i.e. 33,12,678/- INR or more of the estimated cost
or
2.2 Two separate Works Orders, each for a value equal to 50% i.e. INR 20,70,424/- or more of the estimated
cost or
2.3 Three separate Work Orders, each for a value equal to 40% i.e. INR 16,56,339/- or more of the estimated
cost.
2.4 The above criteria for similar type of work i.e. Supply and Installation of Antenna Mast should be completed
in last 7 years, for Government Departments or Public Sector Undertakings or Private sectors (within India).

3. Proof of satisfactory service: Bidder shall submit performance certificate issued by the end customer in
respect of the experience of works claimed by bidder against execution of works listed above. Certification of
satisfaction with complete detail of work carried out shall be submitted.

4. The bidder should attach an OEM certificate or a valid authorization letter from OEM (if tender is being
submitted on behalf of the OEM) of items given in the Bill of Material of Tender to quote and support the
system with Service Centers at the worksite(s) as per consignee list.
5. A list of clients served (with contact address) shall also be attached.
6. Articles of Memorandum of Association or Partnership Deed or Proprietorship Deed as the case may be.
7. Average Annualized Financial Turnover: Vendor should have annualized average financial turnover of at
least 30% i.e. INR 12,42,254/- of the estimated cost or equivalent during last 3 years ending 31st March of
previous financial year. As a proof of financial turn over, copy of abridged Balance Sheet along with profit &
loss account of the bidder for the last three years should be submitted.
8. Acceptance Letter: Unconditional acceptance of all tender conditions as per AAI format.

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9. Power of Attorney: Power of Attorney (Stamp of Rupees 100/-) as per AAI format, authorizing the
designated executive to sign all documents on behalf of the company or Firm, if the bid is not signed by the
Director of the Company or Partner / Proprietor of the Firm.
10. Details of the Bidder Firm/ Company PQ Performa / Check list as per AAI format.
11. Bidder shall not be black listed or should not have a pending case or pending complaint of irregularity in India
or abroad, by any global international body like World Bank / International Monetary Fund / World health
Organization etc., or any Indian State/ Central Governments Departments or Public Sector Undertaking of
India. Bidder is required to submit an undertaking in this regard as per format. If the claim of the bidder is
found to be wrong or the bidder is blacklisted by any of these agencies during the bid evaluation process his
bid is liable to be rejected at that stage.
The Contractor shall provide Pre-Qualification Documents as specified in this section. Lack of
submission of any of the specified qualification documents or submission of any of the specified
documents in a manner which is in non-conformance with the relevant clause of this tender document
may result in rejection of the Tender.
Date of submission of the Bid (i.e. Bid Submission End Date) will be taken as reference for assessing the
eligibility criteria.
12. Tender Fee and EMD:
12.1 EMD shall be INR 82,817/- to be paid through online in favor of “Airports Authority of India” payable at
Mumbai from a Nationalized / Scheduled bank (but not from Co-operative or Gramin Bank). Scanned copy of
online payment receipt EMD of INR 82,817/- (Rupees Eighty Two Thousand Eight Hundred Seventeen Only)
or valid proof of exemption for EMD.
12.2 The tender fee shall be INR 1680/- (Rupees One Thousand Six Hundred Eighty Only) and will be non-
refundable. Tender fee shall be paid to AAI through online in favor of “Airports Authority of India” payable
at Mumbai.
12.3 Tenders not accompanied by the requisite EMD and Tender Fee shall be summarily rejected, except those
eligible bidders who qualify for exemption as per the directives of Govt. of India. In case the Tender fee and
EMD are not received within due date, bid will be rejected.
13. Procedure for Online Collection of EMD and Tender Fee from Bidders:
13.1 Bidder will login to the portal https://etenders.gov.in/ with valid User ID (i.e. User ID mapped with Digital
Signature Certificate) and follow the process of participation to the tender.
13.2 After Login search the tender in “Search Active Tender” tab with different criteria after that click on “set as
favorite” to move on “My Tender”. Then click on “My tender” and view the tender details and click on
proceed for Bid Submission.
13.3 For submission of online Tender Fee and EMD, click on Button as “Pay Online”.
13.4 In case of Tender Fee: If the Bidder is exempted from the tender fee payment, then select the option to “Yes”
otherwise “NO”.
13.5 In case of EMD: If Bidder is paying EMD through any of below options, Select the option “Yes” (as per
below screenshot) and provide the details and upload copy as a proof.

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13.5.1 Bank Guarantee (BG)/Swift Transfer (ST)

13.5.2 Exempted from EMD Payment,
Note: For submitting “EMD through BG/ST” or “Exemption from EMD payment” bidder must select “Yes”
otherwise bidders will not have the option to pay EMD through Bank Guarantee. Once proceeded it is not
possible to revert the option.
13.6 Select option “NO” for proceeding for Online EMD payment. After selecting the option, click on “Next”
Button. Further process to be followed as per details available.
14. Eligibility Criteria for Technical Bid (Envelop-I):

The following list of documents to be uploaded in (Envelop-I) to qualify in technical bid,

SN Eligibility Bid e-Documents (PDF) DETAILS

A GSTN & PAN document Firm/Company Details

Experience PO-01
Proof of Experience of Works claimed. (copy of relevant pages
B Experience PO-02
of PO / Work Order issued by the customer)
Experience PO-03
Proof of completion (Completion Certificate issued by the
C
customer) with complete details of works claimed CC-01, CC-02 & CC-03
A letter of bidder having details of customer of works claimed
D for experience including postal address, official Phone Number,
PO-Customer Details
Email Address and URL (if any).
Scanned Copy of EMD and Tender Fee payment/ MSME, NSIC
E certificate for exemption as per Govt. prevalent rules shall EMD & Tender fee copy
applicable as on date of acceptance.
Copy of Abridged Balance Sheet along with Profit & Loss ABS-2020-21; ABS-2019- 20;
F
Statement for last 3 years ending 31st March of previous year. ABS-2018-19

G Articles of Memorandum of Association or Partnership Deed MOA/Firm Deed

Letter for Un-conditional Acceptance of terms & conditions of
H Acceptance Letter
tender as per Annexure-IV
Power of Attorney (POA) (In case of Signatory is other than
I POA
Director of a Company or Proprietor / Partner of the Firm)
Details of the Vendor Firm/ Company: Format enclosed as per
J Vendor Details
Annexure-II of the tender document
Declaration-1, Declaration-2,
Declaration-1, Declaration-2, Declaration-3 &Declaration- 4
K Declaration- 3,
By The Contractor/ Bidder (Annexure- XIV to XVII)
Declaration- 4
L Any other eligibility related documents as per tender document. Other Docs
M Signed Tender Document including Corrigendum (If any). Tender Doc
Duly Filled Compliance Statement as per Annexure-XI with
N Compliance Statement
supporting documents/ literature.
Rate of Statutory Taxes without price information.(GST& other
O
if any)

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15. The Financial e-Bid through CPP portal (Envelope-II):

All rates shall be quoted in the format provided and no other format is acceptable. If the price bid has been
given as a standard BOQ format with the tender document, then the same is to be downloaded and to be filled
by all the bidders. Bidders are required to download the BOQ file, open it and complete the Light Blue
colored (unprotected) cell with their respective financial quotes and other details (such as name of the bidder).
No other cells should be changed. Once the details have been completed, the bidder should save it and submit
it online, without changing the file name. If the BOQ file is found to be modified by the bidder, the bid will be
rejected.
16. Bids Opening Process is as below:
Envelope-I: Containing documents for technical bid (uploaded by the Bidder/firms) shall be opened as per
CRITICAL DATESHEET. The intimation regarding acceptance/rejection of their bids will be intimated to
the bidders /firms through e-tendering portal. Technical bid opening date shall be mentioned in CRITICAL
DATESHEET (any changes in the date shall be intimated through CPP Portal).
If any clarification needed from the bidder about the deficiency in his uploaded documents in Envelope-I, he
will be asked to provide it through CPP portal. The bidder shall upload the requisite clarification/documents
within time specified by AAI, failing which tender will be liable for rejection.
Envelope-II: The financial bids of the bidder / firm found to be meeting the qualifying requirements and
technical criteria shall be as per CRITICAL DATESHEET. (Depending on technical Bid evaluation the
date shall be intimated through CPP portal).
17. AAI reserves the right to accept or reject any or all applications without assigning any reasons. AAI also
reserves the right to call off tender process at any stage without assigning any reason.
18. AAI reserve the right to disallow issue of tender document to working agencies whose performance at
ongoing project(s) is below par and usually poor and has been issued letter of restrain / Temporary /
Permanent debar by any department of AAI. AAI reserve the right to verify the credentials submitted by
the bidder / firm at any stage (before or after the award of the work). If at any stage, any
information/documents submitted by the bidder / firm is found to be incorrect / false or have some
discrepancy which disqualifies the bidder / firm then AAI shall take the following action:
a) Forfeit the entire amount of EMD submitted by the bidder / firm.
b) The bidder / firm shall be liable for debarment from tendering in AAI, apart from any other
appropriate contractual / legal action.
19. No single bidder / firm shall be permitted to submit two separate applications.
20. Public Procurement (Preference to Make in India) shall be applicable as per order No. P-45021/2/2017-PP
(BE-II) dated May 2, 2019 issued by Ministry of Commerce & Industry (Public Procurement Section) linked
with PPP MII Order, 2017.
21. Restrictions under Rule 144 (xi) of the General Financial Rules (GFRs), 2017 i. Any bidder from a country
which shares a land border with India will be eligible to bid in this tender only if the bidder is registered with
the Competent Authority. ii. “Bidder from a country which shares a land border with India” for the purpose of

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this Order means: – a. An entity incorporated, established or registered in such a country; or b. A subsidiary of
an entity incorporated, established or registered in such a country; or c. An entity substantially controlled
through entities incorporated, established or registered in such a country; or d. An entity whose beneficial
owner is situated in such a country; or e. An Indian (or other) agent of such an entity; or f. A natural person
who is a citizen of such a country; or g. A consortium or joint venture where any member of the consortium or
joint venture falls under any of the above iii. The beneficial owner for the purpose of (ii) above will be as
under: 1) In case of a company or Limited Liability Partnership, the beneficial owner is the natural person(s),
who, whether acting alone or together, or through one or more juridical person, has a controlling ownership
interest or who exercises control through other means. Explanation. “Controlling ownership interest” means
ownership of or entitlement to more than twenty five per cent. of shares or capital or profits of the company;
b. “Control” shall include the right to appoint majority of the directors or to control the management or policy
decisions including by virtue of their shareholding or management rights or shareholders’ agreements or
voting agreements; 2) In case of a partnership firm, the beneficial owner is the natural person(s) who, whether
acting alone or together, or through one or more juridical person, has ownership of entitlement to more than
fifteen percent of capital or profits of the partnership; 3) In case of an unincorporated association or body of
individuals, the beneficial owner is the natural person(s), who, whether acting alone or together, or through
one or more juridical person, has ownership of or entitlement to more than fifteen percent of the property or
capital or profits of such association or body of individuals; 4) Where no natural person is identified under 1)
or 2) or 3) above, the beneficial owner is the relevant natural person who holds the position of senior
managing official; 5) In case of a trust, the identification of beneficial owner(s) shall include identification of
the author of the trust, the trustee, the beneficiaries with fifteen percent or more interest in the trust and any
other natural person exercising ultimate effective control over the trust through a chain of control or
ownership. iv. An Agent is a person employed to do any act for another, or to represent another in dealings
with third person. v. The successful bidder shall not be allowed to sub-contract works to any contractor from a
country which shares a land border with India unless such contractor is registered with the Competent
Authority.
22. MSME Support and Outreach Campaign will be applicable as per Office Memorandum no. DPE-7(4)/2007-
Fin dated 10.05.2019 from the Director, Department of Public Enterprises, Ministry of Heavy Industries and
Public Enterprises.
23. Purchase preference to Central Public Sector Undertaking shall be applicable as per the directives of Govt. of
India prevalent on the date of acceptance.
24. Concessions to Indian Micro & Small Enterprise (MSEs) units will be given as per the provisions (para – 10)
of public procurement policy for MSEs order 2012, MSEs (Micro & Small Enterprises) registered with
DIC/NSIC/KVIC/KVIB/Directorate of Handicraft and handloom etc.

General Manager (CNS-WR) RHQ

AAI, Mumbai

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