Correction Slip No.2


7R

(“Specification of Track Ballast”, IRS :GE 1, June 2004,”)

$GGDQHZSDUDDVXQGHU

7RFDUU\RXW,PS DFW7HVWRQEDOODVWDWHVWVDPSOHRIEDOODVWSLHFHVDERXWNJ
,QZHLJKWRIVL ]HPP WRPPZLOOEHUHTXLUHG$SSURSULDWHFDUH VKRXOG
EH WDNHQ E\ WKH5DL OZD\VWKDWE DOODVW VHOHFWHGIR UEUHD NLQJG RZQ WR PPWR
PPVL]HIRU,PSDFWWHVWVKRXOGEHUDQGRPIURPWKHEDOODVWVXSSO\WRDYRLG
DQ\VXEMHFWLYHO\LQVHOHFWLRQRIWHVWVDPSOH $OWHUQDWLYHO\WKHWHVWVDPSOHLQWKH
UHFRPPHQGHGUD QJHR IVL] HEH  JRWPDQX IDFWXUHGD ORQJZLWKWKH ED OODVW LQ
VXIILFLHQWTXDQWLW\UHTXLUHGIRUWKLVWHVW

5HIHUHQFH$SSURYDORI5DLOZD\%RDUGYLGHOHWWHU1R&(,,0%
GDWHG  

 
6G 
$ORN.XPDU
([HFXWLYH'LUHFWRU*(





 END OF TENDER DOCUMENT


&RS\RI5'62/.2¶V/U1R56)GDWHGDGGUHVVHGWR$OO3ULQFLSDO
&KLHI(QJLQHHU1)5O\*XZDKDWL RWKHUVLVUHSURGXFHGEHORZ

6XE&RUUHFWLRQ6OLS1RWRWKH³6SHFLILFDWLRQ
RI7UDFN%DOODVW´,56±*(,-XQH

5HI5DLOZD\%RDUG¶V/HWWHU1R&(,,0%GW



5HIHUHQFHDERYH5DLOZD\%RDUGKDVDSSURYHGLQFOXVLRQRIQHZSDUDLQWKH
³6SHFLILFDWLRQR I 7UDFN %DOODVW´ *(,,56 -XQH   LQFR QQHFWLRQ ZLWK
VHOHFWLRQ RIWH VW VDPSOHIR ULP SDFWWHV WRQ  EDOODVW ,Q  NHHSLQJ ZLWK 5DLOZD\
%RDUG¶VGLUHFWLYHFRUUHFWLRQVOLS1RWRWKH³6SHFLILFDWLRQRI7UDFN%DOODVW´*(
,56, - XQH  LVEH LQJLV VXHGIR U LQFRUSRUDWLQJ WKH SURSRVHGFKD QJHV $
FRS\RIVDPHLVHQFORVHGKHUHZLWKIRUQHFHVVDU\DFWLRQ

'$&RUUHFWLRQ6OLS1RWRWKH³6SHFLILFDWLRQRI7UDFN%DOODVW´
*(,56-XQH




6G
$ORN.XPDU
([HFXWLYH'LUHFWRU*(



















 

 
 Correction Slip No.1


(“Specification of Track Ballast”, IRS-GE-I, June 2004,”)

$GGDQHZSDUDDVXQGHU

³,QH [FHSWLRQDO FDVHVZK HUHLW L V FRQVLGHUHG QHFHVVDU\RQ WHFKQLFDO
FRQVLGHUDWLRQVW RU HGXFHW KH PD[LPXP VL]HRI EDOODVW IRU1*O LQHV& 7(PD\ 
PRGLI\ WKH VL]H J UDGDWLRQ RIW KHE DOODVWD VGH ILQHG DERYH ,QFDV HR IVXFK 
PRGLILFDWLRQVSURYLVLRQJLYHQLQSDUD WR EHORZVKDOODOVREH VXLWDEO\
PRGLILHG 7KLVZLO OE HIL QDOL]HGEHI RUH LQYLWDWLRQRI WHQGHUVDQG VK RXOGE H
LQFRUSRUDWHGLQWKHWHQGHUGRFXPHQWV´

6G
1DQG.LVKRUH
([HFXWLYH'LUHFWRU*(
























 

 
 &RS\RI5'62/.2¶V/U1R56)9RO,,,GDWHGDGGUHVVHGWR$OO
3ULQFLSDO&KLHI(QJLQHHU1)5O\*XZDKDWL RWKHUVLVUHSURGXFHGEHORZ

6XE%D OODVW6S HFLILFDWLRQ RI 1* 6XE&RUU HFWLRQ6O LS1 R  W R WKH
³6SHFLILFDWLRQRI7UDFN%DOODVW´,56±*(,-XQH

5HI5DLOZD\%RDUG¶V/HWWHU1R&(,,0%GW



5HIHUHQFHDERYH5DLOZD\%RDUGKDVDSSURYHGLQFOXVLRQRIQHZSDUDLQ
WKH³6SHF LILFDWLRQR I7 UDFN%D OODVW´,56 *(,- XQH L QFR QQHFWLRQ ZLWK
EDOODVWVSHFLILFDWLRQRIQDUURZJDXJH,QNHHSLQJZLWK5DLOZD\%RDUG¶VGLUHFWLYH
FRUUHFWLRQVOLS1RWRWKH³6SHFLILFDWLRQRI7UDFN%DOODVW´,56*(,-XQH
LVEHL QJ LVVXHGI RUL QFRUSRUDWLQJWKHS URSRVHGFKD QJHV$ FRS\RIVD PHLV
HQFORVHGKHUHZLWKIRUQHFHVVDU\DFWLRQSOHDVH

'$&RUUHFWLRQ6OLS1RWRWKH³6SHFLILFDWLRQRI7UDFN%DOODVW´
*(,56,-XQH



6G
1DQG.LVKRUH
([HFXWLYH'LUHFWRU*(





















 

 
 CONTRACTOR’S CONDITIONS.

1. Contractors should carefully read the conditions accompanying the tender regarding
validity period, completion time average monthly supply and should satisfy himself by site
inspection if necessary that he is in apposition to supply ballast in accordance with the conditions.
Conditional tenders are likely to be rejected outright.
2 .For supply of ballast along cess, Railway will not provide any road, but the contractors
may use any road if existing in Railway land on the Railway land for carriage of his ballast.
3. Ballast is required by the Railway at every TP in the length and will be stacked as such
except in bed or major rivers or .The contractor will make his own arrangements to ensure that---
supply is made at every location, where ballast along with the entire. If any contractor is unable
to supply along with the entire alignment as stipulated, his tender will not be considered.
4. If stacking area is not available at any particular locations, the contractor will concentrate his
supply in the remaining available. The contractor will also simultaneously advise the Divisional
Engineer and Asstt. Concerned to his office, failing which such excess will be considered for
short supply.
5.Stacking area will be provided by the Railway to accommodate the average monthly supply
indicated in the Agreement. If the contractor indents to supply more than the stipulated quantity
in a month, he will advice of his intention in advance to the concerned Divisional Engineer and
Asstt. Engineer so that extra stacking area could be provided by Railway in time.
6.Contractor may be required to acknowledge the stacking area given to contractor for ballast
stacking.
7.If contractor stacks ballast at any place other than the stacking area given to him or without
obtaining proper stacking area. Asstt. Engineer may refuse to measure this ballast and the
contractor will be required shift ballast to the specified stacking area at his own cost.
8.Contractor may supply ballast in any side of track convenient to him unless otherwise
specifically instructed by Engineer.
2 .In case the contractor have to vehicles for purpose connected with the contract adjacent
to the Railway track the Railway Admin. Will be at liberty to post an experience staff as a
Flagman for guidance of the movement of such vehicle so as to prevent accidents. The contractor
will be rewages including all allowances etc. of the staff posted as flagman for period for contract
for such period during which such staff is posted for the purpose. “The Railway Administration
will have a right without prejudice to other remedies, to recover the wages etc. of such staff room
the bills of the contractor in respect of this contractor from any other money of the contractor
whatever available with the Railway Administration.
SPECIAL CONDITIONS:
Samples of ballast submitted by the tenderers stand only for the quality of the stone of the
ballast, for other purpose such as size, share, sieve analysis etc,. The Central Railway
Specification or any special specifications attached to the tender documents will be binding on the
contractor and his is require d to supply the ballast in conformity with specification.
“ The successful tenderer who has paid earnest money by way of
Guarantee Bond should furnished fresh Guarantee Bond towards
Entire security deposit with validity of one wear or in any other
acceptance form to the satisfaction of the Engineer before
signing the contract documents. The contractor should ensure
that the Guarantee Bonds are renewed by the concerned banks
well in time as and when required”.
The tenderer should submit valid income tax clearance certificate in the amended form
effective from 01.04.1975, failing which tender is liable to be summarily rejected.

CONTRACTOR. Divisional Railway Manager (W)

Central Railway, Solapur.

Track ballast 
2) BREAK VAN CHARGES :

BG PER DAY NG PER DAY

Wheeled or sheeled wagons 07.00 04.00
Light wheeled wagon. 14.00 03.00
3) Wagons of materials checked including average pay, dearness allowance, provident,
gratuity leave salary, social contribution traveling allowance, compensatory allowance,
house rent allowance which comes to Rs.29.00 per day (Average).
11) The contractor will stand when necessary be required to arrange to load coal from
wagons attached to the ballast train and to load on the engine tender with tools and brake
van supplied by him. He will be paid for this work at an all inclusive rate of ------ for
coolly as dealt with payments will be made on the measurements of the Railway which
shall be final and binding.

12) No ballast or other material will be removed from depot, when collection is in
progress at this Depot.

13) Ballast train wagon will be jointly examined by the contractor. P. Way Inspector and
the Head Train Examiner before using wagons and again when the ballast train in
cancelled or stopped.

Of damages and deficiencies if any will be prepared in each case and signed by all
the three parties. The contractor will be responsible for any damage to and deficiencies,
in the ballast train wagons beyond ordinary wear and tear and the cost of such damage
and deficiencies will be payable by him, and deducted from his final bill.

14) Contractor shall sign all the B.T. Journals then producer immediately and ensure that
number of collies, engaged all the days for loading are given on the same, failing which
the Railways not be responsible for the delay in payment and no compensation will be
paid for.

15) Sample of materials to be supplied should be submitted duly labeled with the name of
the contractor along with his tender failure to do so may result in his tender being
rejected.

Contractor. Divisional Railway Manager(Works)

Central Railway, Solapur.

Track ballast 
Permit or Parawana : The Contract will at his own expense obtain such permits of
parawana for quarrying or for any other purpose as may be necessary to unable him to
perform part of the contract. The Railway will not under any circumstances be liable to
obtain any permit or Parawana what so ever.

10) Ballast train working ( For carrying out the loading and unloading operations agreed
to be done a minimum of coolies per 80 hopper wagons 14 collies per BKH hopper
wagon and 07 coolies for wheeled must be provided by the contractor, of collies 13 so
provided the No. of female collies should be more 18 per PCB hopper wagon. 3 BKH
hopper wagon and 4 per four wheeled wagons, recovery will be made from the contractor
at the rate of Rs.3.00 per coolly per day whenever the actual number of collies provided
is loss than the minimum.

b) For carrying out loading operations only a minimum of 23 coolies per BKH hoppers
wagon 14 coolies for BKH hopper wagon and 07 coolies per four wheeled wagon must
be provided by the contractor. If the work is to be done at a ballast spot under traffic
blocks, out of the coolies so provided, the number of female coolies should not be more
than 13 and 14 respectively. Recovery will be made from the contractor also at the rate
of Rs.3/- per coolly per day, whenever the actual number of coolies provided is less than
be minimum.

c) For carrying out loading operations only, at a depot where siding facilities existing
minimum of 16 coolies per BOB hopper wagon, 10 coolies per BKH hopper wagon and 5
coolies per four wheels wagon must be provided by the contractor out of the coolies so
provided, number of female coolies should not more than 6,4,2 respectively and recovery
will be made from the contractor at the rate of Rs.3.00 per coolly per day whenever the
actual number of coolies provided is less than the minimum.

Ballast Train Charges:

a) Ballast train charges: when ballast train has been ordered and arrived at site but no
labour at all is provided by the contractor on the ballast train as a result there of no work
is carried out of the following recoveries will be made from the contractor’s bills.

1) Engine Hire charges :

i) Rs.711/- per Engine per hour subject to a minimum charges of
Rs.7110.00 per day.
ii) For Grand 11 Rs.596/-per engine per hour subject to minimum
charges of Rs.505/- per day ( For NG/MG) the above charges are
applied and to steam/Diesel/Electric Engines).

Contractor. Divisional Railway Manager(Works)

Central Railway, Solapur.

Track ballast 
6. Suspension of supply : All works if supplying ballast, murum, sand or stone at a
quarry or depot is to be cease while the running out of the materials from the quarry of
depot is in progress by ballast train.

7. Measurements in respect of all materials supplied afterwards and stacked for

measurement will be taken only for those stacks that are in leveled ground and on sites
that have been previously selected by the Engineer. Complete stacks only will be
measured and under no circumstances will measurements be made if incomplete stacks.

1. Rate of Supply:- when the supply of materials for any period is less than the quantity
should have been supplied at the stipulated monthly quantity, a penalty of (2) two
rupees per m3 per month for the quantity short supplied shall be levied. In
ascertaining the quantity of short supply allowance will be made by the Divisional
Engineer for interruption due to stoppage of the supply ordered while the ballast
trains are in work or for any other reasons.
In the subsequent bills the penalty will be levied on the total quantity supplied
short calculated at the stipulated monthly rate of supply and will therefore, include the
short supply during the any previous period.

The waival of the penalty under this clause levied earlier, shall be considered by
the Divisional Engineer at the time of final bill on the merits of the cases. Such as the
performance account of the short quantity supplied

Alternatively at the option of the Railway, the Railway shall be entitled to purchase
also, where on the account and the risk of contractor, the quantity of ballast stones or the
other materials, which the contractor had failed to deliver in quantities or within the
period of supply mentioned in the contract.

Contractor. Divisional Railway Manager(Works)

Central Railway, Solapur.

Track ballast 
 CONDITIONS.

If there arises any discrepancy between the standard schedule of rates 1976 as
amended by addendum and corrigendum slips issued from time to time up to and the
schedule attached to this tender pertaining to this work, the form shall be treated as
authoritative and binding for all purpose.

2. The Railway will not be bound by any power of attorney granted by the Tenderer
or by changes in the composition of the firm made subsequent to the execution of the
contract. If any however recognize such power of attorney and changes after obtaining
proper legal advise the cost of which will be chargeable to the contractor.

3. The Tenderer must carefully study the provisions of the Mines Act on such of the
quarries declared as Refiner’s under the mines Act, the contractor be responsible for
implementing the provisions under the Act, at the own cost and Railway will not be hold
responsible for infringement of any of the clauses provided in the (Mines Act.).

In the case of quarries by the Railway, the Railway may arrange to provide the
amenities required under the Act. The Contractor will however have to pay rent of Rs.---
per month to the Railway for making use of the facilities. The contractor will also have
to vacate the peacefully give possession of these facilities to Railway’s representative
within 07 days of conclusion of his contract.

4. Quantity as shown in the schedule-------- for leading is approximate. The

contractor will not be entitled to compensation for loses arising from reduced quantity
loaded or for not making the customer’s profit on the total quantity mentioned in the
compensation on account or hopper wagons not being supplied daily for loading caused
by traffic delays. Engine failure, lack of power and crew of other Railway operation
reasons and consequent seling of contractor’s labour.

3. Measurement and payments materials , supplied by the

contractors under the terms of the contract not being materials used in connection of
samples mentioned in the said schedule, such materials shall deemed to sufficient in
quantity by the Engineer be measured and subject to clause 7 thereof payment made of on
account there of payment made on account therefore a possible once in a month after
deducting any previous payment made in the completion of the work, for the final
measurements will be made and accounts, adjusted accordingly.

Contractor. Divisional Railway Manager(Works)

Central Railway, Solapur.

Track ballast 

 Water Absorption
(Based on IS: 2386 Part III-1963) ANNEXURE -III

1. Apparatus

The apparatus shall consist of the following:

a) Wire Basket- Perforated, electroplated or plastic coated, with wire

Hangers for suspending it from the balance.
b) Water tight container for suspending the basket.
c) Dry sift Absorbent cloth 75x45 cm size 2 nos.
d) Shallow Tray of minimum 650 square cm area.
e) Air tight container of capacity similar to basket.
f) Drying Oven.

2. Test Sample

A sample of not less than 2000 gm shall be used.

3. Test Procedure

3.1 The sample shall be thoroughly washed to remove finer particle and dust, drained
and then placed in the wire basket and immersed in distilled water at a
temperature between 22-32 C.
3.2 After immersion the entrapped air shall be removed by lifting the basket and
allowing it to drop 25 times in 25 seconds. The basket and sample shall remain
immersed for a period of 24 = ½ hours afterwards.
3.3 The basket and aggregate shall then be removed from the water, allowed to drain
for few minutes, after which the aggregate shall be gently emptied from the basket
on to one of dry clothes and gently surface dried with the cloth transferring it to
second dry cloth when the first will remove no further moisture. The stone
aggregate shall be speared on the second cloth and exposed to atmosphere (away
from direct sunlight) until it appears to be completely surface dry. The aggregate
then shall be weighed (weight’s’).
3.4 The aggregate shall then be placed in an oven at a temperature 100-110 C for 24
hours. It shall then be removed from oven, cooled and weighed (weight ‘B’).

4. Analysis and Reporting of the Result

Water Absorption = (A-B)/BX100

4.1 Two such tests shall be made and individual and mean results shall be reported.

Track ballast 
 Aggregate impact value
(Based on IS: 2386 Part IV-1963) ANNEXURE -II
1. Apparatus

The apparatus shall consist of the following

a) Impact testing machine conforming to IS: 2386 part IV-1963 as per fig.2.
b) IS Sieve of sizes 12.5mm, 10mm and 2.36mm.
c) A cylindrical metal measure of 75mm dia & 50mm depth.
d) A tamping rod 10mm circular cross section and 230mm length, rounded at
one end.
e) Drying Oven
2. Test Sample

2.1 The test sample shall be prepared out of track ballast so as to conform to
following grading.
- Passing 12.5mm IS sieve 100%
- Retention 10mm IS sieve 100%
2.2 The sample shall be oven dried for 4 hours at a temperature of 100-110 C and
cooled.
2.3 The measure shall be filled about one-third full with the prepared aggregate and
temped with 25 strokes of the tamping rod. A further similar quantity of aggregate
shall be added and a further tamping of 25 strokes given. The measure shall
finally be filled to overflowing, tamped 25 times and the surplus aggregate struck
off, using and tamping rod as a straight edge. The net weight of the aggregate in
the measure shall be determined to the nearest gm (weight ‘A’).

3. Test Procedure

3.1 The cup of impact testing machine shall be fixed in the position on the base of the
machine and the whole of the test sample placed in it and compacted by 25
strakes of the tamping rod.
3.2 The hammer shall be raised 380mm above the upper surface of the aggregate in
the cup and allowed falling freely on to the aggregate. The test sample shall be
subjected to a total of 15 such blows, each being delivered at an interval of not
less than one second.

4. Analysis and Reporting of the result

4.1 The sample shall be removed and sieved through 2.36mm IS sieve. The fraction
passing through shall be weighed (Weight ‘B’). The fraction retained on the sieve
shall also be weighed (Weight ‘C’) and if the total weight (B+C) is less than the
initial weight (Weight ‘A’) by more than one gm, the result shall be discarded and
a fresh test made.
4.2 The ratio of the weight of the fines formed to the total sample weight shall be
expressed as a percentage.
Aggregate as a Impact value = (B/A) X 100

4.3 Two such tests shall be carried out and the mean of the results shall be reported to
the nearest whole number as the Aggregate Impact Value of the tested material.

Track ballast 
 Aggregate Abrasion Value
(Based on IS2386 Part IV-1963) ANNEXURE -I

I. Apparatus

1.1 The abrasion test track ballast shall be carried out using Los-Angles Machine as
per fig.1.
1.2 The abrasive charge shall consist of 12 nos. cast iron or steel spheres approx.
48mm dia and each weighing between 390 and 445 gm ensuring total weight of
charge as 5,000 = 25gm.
1.3 IS sieves of sizes 50mm, 40mm, 25mm and 1.70mm.
1.4 Drying oven

2. Test Sample

2.1 The test sample of 10,000gm shall consist of clean ballast conforming to the
following grading:

x Passing 50mm and retained on

40mm square mesh sieve 5,000 gm@

x Passing 40mm and retained on

25mm square mesh sieve 5,000 gm@
@ tolerance of = 2% permitted.

2.2 The sample shall be dried in over at 1100-110 C to a constant weight and weighed
(weight ‘A”).

3. Test Procedure
The test sample and the abrasive charge shall be placed in the Los-Angeles
abrasion testing machine and the machine rotated at a speed of 20-33
revolutions/minute for 1000 revolutions. At the completion of test, the material
shall be discharged and sieved through
1.70mm IS sieve.

4. Analysis and reporting of the Result

4.1 the material coarser than 1.70mm IS sieve shall be washed, dried in oven at 100-
110 C to a constant weight and weighed (weight B).
4.2 The proportion of loss between weight “A” and weight “B” of the test sample
shall be expressed as a percentage of the original weight of the sample. This value
shall be reported as:
A-B
Aggregate Abrasion Value = ------------- X 100
A

Track ballast 
3.3.2 Subsequent tests shall be carried out as follows

Supply in stacks Supply in wagons

For stack of For stack of
volume less than volume more than
100 cum 100 cum
a) Size and Gradation
Tests.

-No. of Tests One for each One for each One for each wagon.
stack. stack

-Size of one sample ** 0.027 cum ** 0.027 cum ** 0.027 cum

f9or every 100
cum or part
thereof
b) Abrasion Value,
Impact Value and
water Absorption test
@ Testing Frequency One test for every 2000 cum

** This sample should be collected using a wooden box of internal dimensions 0.3m
x 0.3m x 0.3m from different parts of the stack/wagon.

@ These tests shall be done for the purpose of monitoring quality supply. In case of
the test results not being as per the prescribed specifications at any stage, further
supplies shall be suspended till suitable till suitable corrective action is taken and
supplies ensured as per specifications.

The above tests may be carried out more frequently if warranted at the discretion
of Railway.
3.3.3 All tests for Abrasion value Impact value and water absorption conducted
subsequently to award of award of contract shall be done at Railway’s cost.

Track ballast 
 Welded Flat White line
CUM 28.85

2.3 Shrinkage Allowance

Payment shall be made for the gross measurements either in stacks or in wagons
without any deduction for shrinkage/voids. However, when ballast supply is made
in wagons, shrinkage upto 8% shall be permitted at destination while verifying the
booked quantities by the consignee.

3. SAMPLING AND TESTING

3.1 A minimum of 3 samples of ballast for sieve analysis shall be taken for
measurement done on any particular date even if the numbers of stacks to be
measured are less than three.
3.2 The test viz. Determination of Abrasion Value, Impact Value and Water
Absirption should be got done through approved laboratories or Railway’s own
laboratories (List of these laboratories shall be mentioned in the tender
document).
3.3 In order to ensure supply of uniform quality of ballast, the following norms shall
be followed in respect of sampling, testing and acceptance.

3.3.1 on supply of the first 100 cum, the tests for size gradation, Abrasion value, Impact
value and water absorption (if prescribed) shall be carried out by Railway. Further
supply shall be accepted only after this ballast satisfies the specifications for these
tests. Railway reserves the right to terminate the contract as per GCC at this stage
itself in case the ballast supply fails to conform any of these specifications.

Track ballast 
1.3.4 Method of Sieve Analysis:

i) Sieve sizes mentioned in this specification are nominal sizes. The

following tolerances in the size of holes for 65, 40 and 20mm nominal
sieve sizes shall be permitted.

65mm Square Mesh Sieve Plus Minus 1.5 mm

40mm Square Mesh Sieve Plus Minus 1.5 mm
20 mm Square Mesh Sieve Plus Minus 1.5 mm
Mesh sizes of the sieves should be checked before actual measurement.
The screen for sieving the ballast shall be square mesh and shall not be
less than 100cm in length, 70cm in breadth and 10cm in height on sides.

ii) While carrying out sieve analysis. the screen shall not be kept inclined,
but held horizontally and shaken vigorously. The pieces of ballast
retained on the screen can be turned with hand to sec if they pass through
but should not be pushed through the sicve.
iii) The percentage passing through or retained on the sieve shall be
determined by weight.

2. CONDTTIONS FOR SUBMISSION OF TENDER

1.1 Each tenderer at the time of tendering shall submit the test report of Impact Value.
Abrasion Value, Water Absorption Value from approved laboratories and the list
of these laboratories shall be mentioned in the tender documents.
1.2 The tenderer shall also furnish an undertaking as incorporated in the tender
document that the ballast supply at all times will conform to Specifications for
Track Ballast as specified by Railway.

2. METHOD OF MEASUREMENT

2.1 Stack Measurement

Stacking shall be done on a neat, plain and firm ground will good drainage. The
height of stack shall not be less than 1 m except in hilly areas where it may be
0.5m. The height shall not be more than 2.0m. Top width of stack shall not be less
than 1.0m. Top of stack shall be kept parallel to the ground plane. The side slopes
of stack should not be flatter than 1.5:1 (Horizontal: Vertical). Cubical content of
each stack shall normally be not less than 30 cum in plain areas and 15 cum in
hilly areas.

2.2 Wagon Measurement

2.2.1 In case of ballast supply taken by direct loading into wagons, a continuous white
line should be painted inside the wagon to indicate the level to which the ballast
should be loaded. The cubical content in cubic meter corresponding to white line
should also be painted on both sides outside the wagon.
2.2.2 In addition to painted line, mentioned in para 4.21, short pieces of flats (cut pieces
of tie bars or otherwise) with cubical contents punched shall be welded at the
Centre of all the four sides as permanent reference. In case the supply is taken in
general service wagon, actual measurement will be taken.

Track ballast 

1.2.2 The ‘Water Absorption’ tested as per IS 2386 Pt.III-1963 following the
procedure given in Annexure III should not be more than 1%. This test however,
to be prescribed at the discretion of CE/CTE in open line and CAO/Con. For
construction projects.
1.3 SIZE AND GRADATION

1.3.1 Ballast should satisfy the following size and gradation:

a) Retained on 65mm Sq. mesh sieve 5% Maximum

b) Retained on 40mm Sq. mesh sieve 40%-60%
c) Retained on 20mm Sq. mesh sieve Not less than 98% for machine
crushed
Not less than 95% for hand broken

For machine crushed ballast only.

1.3.2 Oversize ballast

i) Retention on 65mm square mesh sieve.

A maximum of 5% ballast retained on 65mm sieve shall be allowed without

deduction in payment.

In case ballast retained on 65mm sieve exceeds 5% but dose not exceed 10%,
payment at 5% reduction in contracted rate shall be made for the full stack.
Stacks having more than 10% retention of ballast on 65mm sieve shall be
rejected.

ii) In case ballast retained on 40mm square mesh sieve (machine crushed case only)
exceed 60% limit prescribed in 2.3.1 (b) above, payment at the following
reduced rates shall be made for the full stack in addition to the reduction worked
out at i) above.

x 5% reduction in contracted rates if retention on 40 mm square mesh sieve is

between 60% (excluding) and 65% (including).
x 10% reduction in contracted rates if retention on 40mm square mesh sieve is
between 60% (excluding) and 70% (including).

iii) In case retention on 40mm square mesh sieve exceeds 70% the stack shall be
rejected.

iv) In case of hand broken ballast supply, 40mm sieve analysis may not be carried
out. The executive may however ensure that the ballast is well graded between
65mm and 20mm size.

1.3.3 Under Size Ballast : The Ballast shall be treated as undersize and shall be rejected
if-
i) Retention on 40mm Sq. Mesh sieve is less than 40%.
ii) Retention on 20mm Sq. mesh sieve is less than 98% (for machine
crushed) or 95% (for hand broken).

Track ballast 
 SPECIFICATION FOR TRACK BALLAST

1. SCOPE: These specification will be applicable for stone ballast to be used for
all types of sleepers on normal track, turnout, tunnels and deck slabs etc on all
routes.

2. DETAILED SPECIFICATIONS:

2.1 GENERAL

1.1.1 Basic Quality: Ballast should be hard durable and as far as possible angular along
edges/corners, free from weathered portions of parent rock, organic impurities and
inorganic residues.
1.1.2 Particle shape: Ballast should be cubical in shape as far as possible. Individual
pieces should not be flaky and should have generally flat faces with not more than
two rounded/sub-rounded faces.
1.1.3 Mode of manufacture: ballast for all BG main lines and running lines, except on
‘E’ routes but including ‘E’ special routed, shall be machine crushed. For other
BG lines and MG/NG routes planned/sanctioned for conversion, the ballast shall
preferably be machine crushed. Hand broken ballast can be used in exceptional
cases with prior approval of Chief Track Engineer/CAO/C. Such approval shall be
obtained prior to invitation of tenders.

On other MG and NG routes not planned/sanctioned for conversion hand broken

ballast can be used for which no approval shall be required.

2.2 PHYSICAL PROPERTIES

1.2.1 Ballast sample should satisfy the following Physical properties in accordance with
IS:2386 pt.IV-1963 when tested as per the procedure given in Annexure-I & II.

BG,MG &NG(planned/sanctioned NG & MG(other than those

For conversion) planned for conversion)

Aggregate 30% Max 35% Max

Abrasion value

Aggregate
Impact value 20% Max 30 % Max.

In exceptional cases, on technical and/or economic grounds relaxsable upto 35%

and 25% respectively by CTE in open line and CAO/C for construction projects. The
relaxation in Abrasion and Impact values shall be give prior to invitation of tender and
should be incorporated in the Tender document.

Track ballast 
C.Rly. Engg. Deptt. SUR Divn.

List of approved laboratories for testing of Ballast samples

(Ref:- CTE/CSTM’s Lr.No.W.636.T.Ballast dt. 10.06.2009)

Sr. No. Name of Institute Place

1 Virmata Jijabai Tech. Institute. Mumbai
2 IIT/Powai Mumbai
3 Govt. Polytechnic,Samangaon, Nasik Road Nasik Road
4 Govt. Polytechinc, Jalgaon Jalgaon
5 Govt. Polytechnic, Khandwa Khandwa
6 Govt. College of Engineering, Amravati. Amravati
7 Railway Lab. of Dy.CE(C ) Ajni Ajni
8 Govt. Polytechnic, Nagpur Nagpur
9 Govt. Polytechnic, Chandrapur Chandrapur
10 Govt. Engg. College Pune Pune
11 Govt. Engg. College, Vijaynagar, Karad Karad
12 Walchand college of Engineering, Sangli (Affiliated to Sangli
Maharashtra Govt.).
13 Govt. Polytechnic, Ahmadnagar Ahmednagar
14 Walchand Institute of Technology, Solapur. Solapur

Contractor DRM/W/SUR

61
CENTRAL RAILWAY ENGG. DEPT. SOLAPUR DIVISION

Supplying and stacking on Railway ground 65mm machine crushed stone ballast as
per latest Specification of RDSO/ IRS-GS(LKO)’s of June-2004, with latest amendments
including royalty and fees etc. and loading the same into Railway’s hoppers/wagons etc. as
directed by ADEN at site AUSA Road Depot. A.Q. = 20,000m3.

Period Stipulated Qty. of supply Cumulative supply

(Months) of ballast / months in m3 of ballast in m3
1st 2500 m3 2500 m3
2nd 2500 m3 5000 m3
3rd 2500 m3 7500 m3
4th 2500 m3 10000 m3
5th 2500 m3 12500 m3
6th 2500 m3 15000 m3
7th 2500 m3 17500 m3
8th 2500 m3 20000 m3

Contractor DRM/W/SUR

60
 TENDER SCHEDULE
Schedule of rates and quantities for Supplying and stacking on Railway ground 65mm machine crushed stone ballast as per latest specification of RDSO/LKO of
June-2004 with latest amendments including royalty and fees etc and loading the same into Railway hoppers/wagons etc as directed by ADEN at site at Ausa
Road depot. (Approx. Qty. - 20,000m3)

Sr. Description of item Approx. Unit Rate Amount in Rs.

No. Qty
Figure Words
1/NS Supplying and stacking on Railway's ground 65mm machine 20,000 m3 691.60 1,38,32,000.00
crushed stone ballast as per latest speficification of RDSO/LKO of
June-2004 with latest amendments including royalty and fees etc
with all lead and lift with contractor's tools & plants as directed by
ADEN at site at Ausa Road Depot.
2/NS Loading of Rly.'s stone ballast stacked on Railway's ground into 20,000 m3 76 1,520,000.00
Rly.'s hoppers/wagons by mechanized means with contractor's
labour, tools & plants complete with all lead and lift, crossing Rly.
lines wherever necessary as directed by ADEN at site at Ausa
Road Depot.
Total 1,53,52,000.00
Note-
1] The tenderer is required to submit test report of ballast as per provision of Specification of track ballast IRS-GE-I, June-2004 failing which the offer shall be
summarily rejected.
2] The work is to be completed in all respects within a period of 08 (Eight) months.
3] The quantities against the item of the schedule is to be supplied and loaded in as per enclosed schedule of monthly supply installment from the date of
commencement of the date of completion.

Contractor 59 DEN/C/SUR
 OFFER SHEET

Name of work:-1. Supplying and stacking on Railways ground 65mm

machine crushed stone ballast as per latest specification of RDSO/ IRS-GS(LKO)’s
of June-2004, with latest amendments, including royalty and fees etc. and loading the
same in to Rly’s hoppers/wagons as directed by ADEN at site at AUSA Road
Depot.(Qty. 20,000m3).

Tenderer should quote rates at specified space in Proforma fixed by Railway

in following manner.

Group Group of Item Name of Work Schedule Value Rates %

above /below/
at par

NS item No.1 Supply & stacking of 1,38,32,000.00 In words

m/c crushed stone
O ballast at AUSA In Figs
ROAD depot

NS item No. 2 Loading the same 15,20,000.00 In words

into Rlys
hoppers/wagon as In Figs
directed by ADEN at
site

Total 1,53,52,000.00

1. Tenderer has to quote single rate in percentage above/below/at par for each
items as mentioned in a. Rate should be quoted both in words and figures.
2. For NS items tender can quoted different rates for each items.
3. The quantities shown in Tender schedule are approximate and are as a guide
to give the tenderer(s) an idea of quantum of work involved. The Railway
reserves the right to increase/decrease and/or delete or include any of the
quantities gives above and no extra rate will be allowed in this account.

Contractor DRM(W)SUR

58
 (ii) In such cases, what constitutes a component in a composite work shall be clearly pre-
defined with estimated tender cost of it, as part of the tender documents without any
ambiguity. Any work or set of works shall be considered to be a separate component, only
when cost of the component is more than Rs. 2 crore each.
(iii) However, as long as the JV Firm or any member of the JV Firm meets with the
requirements, in one or more components of the work, and has completed a minimum of
35% of the advertised value of the tender for the same value of the component, and
resultantly, all the members of the JV collectively, then meet the prescribed technical
eligibility criteria, the JV shall stand technically qualified.

Note : Value of a completed work done by a Member in an earlier JV Firm shall be reckoned only to
the extent of the concerned member's share in that JV Firm for the purpose of satisfying
his/her compliance to the above mentioned technical eligibility criteria in the tender under
consideration.

65.16.2 Financial Eligibility Criteria : The contractual payments received by the JV Firm or
the arithmetic sum of contractual payments received by all the members of JV Firm in the
previous three financial years and the current financial year upto the date of opening of
tender shall be at least 150% of the estimated value of the work as mentioned in the tender.

Note : Contractual payment received by a Member in an earlier JV Firm shall be reckoned only to the
extent of the concerned member's share in that JV Firm for the purpose of satisfying
compliance of the above mentioned financial eligibility criteria in tender under consideration

{Authority : Railway Board’s letter no. 2002/CE-I/CT/37, Dated 07.09.2011}

*******

CONTRACTOR DRM (W) SUR.

57
 65.14 No member of the Joint Venture Firm shall have the right to assign or transfer the
interest right or liability in the contract without the written consent of the other members and
that of the employer (Railways) in respect of the said tender/contract.
65.15 Documents to be enclosed by the JV Firm alongwith the tender :
65.15.1 In case one or more of the members of the JV Firm is/are partnership firm(s),
following documents shall be submitted :
(a) Notary certified copy of the Partnership Deed,
(b) Consent of all the partners to enter into the Joint Venture Agreement on a stamp paper of
appropriate value (in original).
(c) Power of Attorney (duly registered as per prevailing law) in favour of one of the partners of
the partnership firm to sign the JV Agreement on behalf of the partnership firm and create
liability against the firm.
65.15.2 In case one or more members is/are Proprietary Firm or HUF, the following
documents shall be enclosed :
Affidavit on Stamp Paper of appropriate value declaring that his/her Concern is a Proprietary
Concern and he/she is sole proprietor of the Concern OR he/she is in position of "KARTA" of
Hindu Undivided Family (HUF) and he/she has the authority, power and consent given by
other partners to act on behalf of HUF.
65.15.3 In case one or more members is/are limited companies, the following documents
shall be submitted :
(a) Notary certified copy of resolutions of the Directors of the Company, permitting the company
to enter into a JV agreement, authorizing MD or one of the Directors or Managers of the
Company to sign JV Agreement, such other documents required to be signed on behalf of the
Company and enter into liability against the company and/or do any other act on behalf of
the company.
(b) Copy of Memorandum and Articles of Association of the Company.
(c) Power of Attorney (duly registered as per prevailing law) by the Company authorizing the
person to do/act mentioned in the para (a) above.
65.15.4 All the Members of JV shall certify that they are not black listed or debarred by
Railways or any other Ministry/Department PSU (Public sector undertaking) of the Govt. of
India/State Govt. from participation in tenders/contract on the date of opening of bids either
in their individual capacity or as a members of the JV or the JV Firm in which they were/are
members.
65.16 Credentials & Qualifying Criteria : Technical and financial eligibility of the JV Firm
shall be adjudged based on satisfactory fulfillment of the following criteria :
65.16.1 Technical Eligibility Criteria (‘a’ or ‘b’ mentioned hereunder) :
(a) Either the JV Firm or Lead Member of the JV Firm must have satisfactorily completed in
the last three previous financial years and the current financial year upto the date of opening
of the tender, one similar single work for a minimum of 35% of advertised value of the
tender. OR

(b) (i) In case of composite works (e.g. works involving more than one distinct component,
such as Civil Engineering works, S&T works, Electrical works, OHE works etc. and in the case
of major bridges – substructure, superstructure etc.), for each component, at least 35% of
the value of any of such components individually for single similar nature of work should have
been satisfactorily completed by the JV Firm or by any member of the JV Firm in the previous
three financial years and the current financial year upto the date of opening of tender. The
member satisfying technical eligibility criteria for the largest component of the work shall be
the Lead Member and that Member shall have a majority (at least 51%) share of interest in
the JV Firm.

CONTRACTOR DRM (W) SUR.

56
65.7 A copy of Memorandum of Understanding (MoU) executed by the JV members shall be
submitted by the JV Firm alongwith the tender. The complete details of the members of the
JV Firm, their share and responsibility in the JV Firm etc. particularly with reference to
financial, technical and other obligations shall be furnished in the MoU. (The MoU format for
this purpose shall be finalized by the Railway in consultation with their Law Branch and shall
be enclosed alongwith the tender).
65.8 Once the tender is submitted, the MoU shall not be modified / altered / terminated
during the validity of the tender. In case the tenderer fails to observe/comply with this
stipulation, the full Earnest Money Deposit (EMD) shall be liable to be forfeited.
65.9 Approval for change of constitution of JV Firm shall be at the sole discretion of the
Employer (Railways). The constitution of the JV Firm shall not be allowed to be modified after
submission of the tender bid by the JV Firm, except when modification becomes inevitable
due to succession laws etc. and in any case the minimum eligibility criteria should not get
vitiated. However, the Lead Member shall continue to be the Lead Member of the JV Firm.
Failure to observe this requirement would render the offer invalid.
65.10 Similarly, after the contract is awarded, the constitution of JV Firm shall not be
allowed to be altered during the currency of contract except when modification become
inevitable due to succession laws etc. and in any case the minimum eligibility criteria should
not get vitiated. Failure to observe this stipulation shall be deemed to be breach of contract
with all consequential penal action as per contract conditions.
65.11 On award of contract to a JV Firm, a single Performance Guarantee shall be submitted
by the JV Firm as per tender conditions. All the Guarantees like Performance Guarantee, Bank
Guarantee for Mobilization Advance, Machinery Advance etc. shall be accepted only in the
name of the JV Firm and no splitting of guarantees amongst the members of the JV Firm shall
be permitted.
65.12 On issue of LOA (Letter Of Acceptance), an agreement among the members of the JV
Firm (to whom the work has been awarded) shall be executed and got registered before the
Registrar of the Companies under Companies Act or before the Registrar/Sub-Registrar under
the Registration Act, 1908. This JV Agreement shall be submitted by the JV Firm to the
Railways before signing the contract agreement for the work. In case the tenderer fails to
observe/comply with this stipulation, the full Earnest Money Deposit (EMD) shall be forfeited
and other penal actions due shall be taken against partners of the JV and the JV. This Joint
Venture Agreement shall have, inter-alia, following Clauses :
65.12.1 Joint And Several Liability - Members of the JV Firm to which the contract is
awarded, shall be jointly and severally liable to the Employer (Railways) for execution of the
project in accordance with General and Special Conditions of Contract. The JV members shall
also be liable jointly and severally for the loss, damages caused to the Railways during the
course of execution of the contract or due to non-execution of the contract or part thereof.
65.12.2 Duration of the Joint Venture Agreement - It shall be valid during the entire
currency of the contract including the period of extension, if any and the maintenance period
after the work is completed.
65.12.3 Governing Laws - The Joint Venture Agreement shall in all respect be governed by
and interpreted in accordance with Indian Laws.
65.13 Authorized Member - Joint Venture members shall authorize one of the members
on behalf of the Joint Venture Firm to deal with the tender, sign the agreement or enter into
contract in respect of the said tender, to receive payment, to witness joint measurement of
work done, to sign measurement books and similar such action in respect of the said
tender/contract. All notices/correspondences with respect to the contract would be sent only
to this authorised member of the JV Firm.

CONTRACTOR DRM (W) SUR.

55
64.(3) (b)(i) - The arbitral award shall state item wise, the sum and reasons upon which
it is based. The analysis and reasons shall be detailed enough so that the award could be
inferred there from.
64.(3) (b)(ii) - A party may apply for corrections of any computational errors, any
typographical or clerical errors or any other error of similar nature occurring in the award of a
Tribunal and interpretation of a specific point of award to Tribunal within 60 days of receipt
of the award.
64.(3) (b)(iii) - A party may apply to Tribunal within 60 days of receipt of award to make
an additional award as to claims presented in the arbitral proceedings but omitted from the
arbitral award.
64.(4) In case of the Tribunal, comprising of three Members, any ruling on award shall be
made by a majority of Members of Tribunal. In the absence of such a majority, the views of
the Presiding Arbitrator shall prevail.
64.(5) Where the arbitral award is for the payment of money, no interest shall be payable
on whole or any part of the money for any period till the date on which the award is made.
64.(6) The cost of arbitration shall be borne by the respective parties. The cost shall inter-
alia include fee of the arbitrator(s), as per the rates fixed by Railway Board from time to time
and the fee shall be borne equally by both the parties. Further, the fee payable to the
arbitrator(s) would be governed by the instructions issued on the subject by Railway Board
from time to time irrespective of the fact whether the arbitrator(s) is/are appointed by the
Railway Administration or by the court of law unless specifically directed by Hon’ble court
otherwise on the matter.
64.(7) Subject to the provisions of the aforesaid Arbitration and Conciliation Act 1996 and
the rules thereunder and any statutory modifications thereof shall apply to the arbitration
proceedings under this Clause.
JOINT VENTURE (JV) FIRMS IN WORKS TENDERS
65. Participation Of Joint Venture (JV) Firms In Works Tender : This Clause shall be
applicable for works tenders of value as approved and communicated by Railway Board from
time to time.
65.1 Separate identity/name shall be given to the Joint Venture Firm.
65.2 Number of members in a JV Firm shall not be more than three, if the work involves only
one department (say Civil or S&T or Electrical or Mechanical) and shall not be more than five,
if the work involves more than one department.
65.3 A member of JV Firm shall not be permitted to participate either in individual capacity or
as a member of another JV Firm in the same tender.
65.4 The tender form shall be purchased and submitted only in the name of the JV Firm and
not in the name of any constituent member.
65.5 The joint Venture firm shall be required to submit Earnest Money Deposit (EMD) along
with the tender in terms of the provisions contained in para 5 (Earnest Money) of part 1 of
GCC.
65.6 One of the members of the JV Firm shall be its Lead Member who shall have a majority
(at least 51%) share of interest in the JV Firm and also, must have satisfactorily completed in
the last three previous financial years and the current financial year upto the date of opening
of the tender, one similar single work for a minimum value of 35% of advertised tender
value. The other members shall have a share of not less than 20% each in case of JV Firms
with upto three members and not less than 10% each in case of JV Firms with more than
three members. In case of JV Firm with foreign member(s), the Lead Member has to be an
Indian Firm with a minimum share of 51%.

CONTRACTOR DRM (W) SUR.

54
64.(2) Obligation During Pendency Of Arbitration : Work under the contract shall,
unless otherwise directed by the Engineer, continue during the arbitration proceedings, and
no payment due or payable by the Railway shall be withheld on account of such proceedings,
provided, however, it shall be open for Arbitral Tribunal to consider and decide whether or
not such work should continue during arbitration proceedings.
64.(3) Appointment of Arbitrator :
64.(3) (a)(i) - In cases where the total value of all claims in question added together
does not exceed Rs. 25,00,000 (Rupees Twenty Five lakh only), the Arbitral Tribunal shall
consist of a Sole Arbitrator who shall be a Gazetted Officer of Railway not below JA Grade,
nominated by the General Manager. The sole arbitrator shall be appointed within 60 days
from the day when a written and valid demand for arbitration is received by GM.
64.(3) (a)(ii) - In cases not covered by the Clause 64(3)(a)(i), the Arbitral Tribunal shall
consist of a Panel of three Gazetted Railway Officers not below JA Grade or 2 Railway
Gazetted Officers not below JA Grade and a retired Railway Officer, retired not below the
rank of SAG Officer, as the arbitrators. For this purpose, the Railway will send a panel of
more than 3 names of Gazetted Railway Officers of one or more departments of the Railway
which may also include the name(s) of retired Railway Officer(s) empanelled to work as
Railway Arbitrator to the contractor within 60 days from the day when a written and valid
demand for arbitration is received by the GM.
Contractor will be asked to suggest to General Manager at least 2 names out of the
panel for appointment as contractor’s nominee within 30 days from the date of dispatch of
the request by Railway. The General Manager shall appoint at least one out of them as the
contractor’s nominee and will, also simultaneously appoint the balance number of arbitrators
either from the panel or from outside the panel, duly indicating the ‘presiding arbitrator’ from
amongst the 3 arbitrators so appointed. GM shall complete this exercise of appointing the
Arbitral Tribunal within 30 days from the receipt of the names of contractor’s nominees.
While nominating the arbitrators, it will be necessary to ensure that one of them is from the
Accounts Department. An officer of Selection Grade of the Accounts Department shall be
considered of equal status to the officers in SA grade of other departments of the Railway for
the purpose of appointment of arbitrator.

64.(3) (a)(iii) - If one or more of the arbitrators appointed as above refuses to act as
arbitrator, withdraws from his office as arbitrator, or vacates his/their office/offices or is/are
unable or unwilling to perform his functions as arbitrator for any reason whatsoever or dies or
in the opinion of the General Manager fails to act without undue delay, the General Manager
shall appoint new arbitrator/arbitrators to act in his/their place in the same manner in which
the earlier arbitrator/arbitrators had been appointed. Such re-constituted Tribunal may, at its
discretion, proceed with the reference from the stage at which it was left by the previous
arbitrator (s).

64.(3) (a)(iv) - The Arbitral Tribunal shall have power to call for such evidence by way of
affidavits or otherwise as the Arbitral Tribunal shall think proper, and it shall be the duty of
the parties hereto to do or cause to be done all such things as may be necessary to enable
the Arbitral Tribunal to make the award without any delay. The Arbitral Tribunal should
record day to-day proceedings. The proceedings shall normally be conducted on the basis of
documents and written statements.

64.(3) (a)(v) - While appointing arbitrator(s) under Sub-Clause (i), (ii) & (iii) above, due
care shall be taken that he/they is/are not the one/those who had an opportunity to deal with
the matters to which the contract relates or who in the course of his/their duties as Railway
servant(s) expressed views on all or any of the matters under dispute or differences. The
proceedings of the Arbitral Tribunal or the award made by such Tribunal will, however, not be
invalid merely for the reason that one or more arbitrator had, in the course of his service,
opportunity to deal with the matters to which the contract relates or who in the course of
his/their duties expressed views on all or any of the matters under dispute.

CONTRACTOR DRM (W) SUR.

53
 SETTLEMENT OF DISPUTES – INDIAN RAILWAY ARBITRATION
RULES
63. Matters Finally Determined By The Railway : All disputes and differences of any
kind whatsoever arising out of or in connection with the contract, whether during the
progress of the work or after its completion and whether before or after the determination of
the contract, shall be referred by the contractor to the GM and the GM shall, within 120 days
after receipt of the contractor’s representation, make and notify decisions on all matters
referred to by the contractor in writing provided that matters for which provision has been
made in Clauses 8, 18, 22(5), 39, 43(2), 45(a), 55, 55-A(5), 57, 57A,61(1), 61(2) and 62(1)
to (xiii)(B) of General Conditions of Contract or in any Clause of the Special Conditions of the
Contract shall be deemed as ‘excepted matters’ (matters not arbitrable)and decisions of the
Railway authority, thereon shall be final and binding on the contractor; provided further that
‘excepted matters’ shall stand specifically excluded from the purview of the Arbitration
Clause.
64.(1) Demand For Arbitration :
64.(1) (i) - In the event of any dispute or difference between the parties hereto as to the
construction or operation of this contract, or the respective rights and liabilities of the parties
on any matter in question, dispute or difference on any account or as to the withholding by
the Railway of any certificate to which the contractor may claim to be entitled to, or if the
Railway fails to make a decision within 120 days, then and in any such case, but except in
any of the “excepted matters” referred to in Clause 63 of these Conditions, the contractor,
after 120 days but within 180 days of his presenting his final claim on disputed matters shall
demand in writing that the dispute or difference be referred to arbitration.
64.(1) (ii) - The demand for arbitration shall specify the matters which are in question, or
subject of the dispute or difference as also the amount of claim item-wise. Only such
dispute(s)or difference(s) in respect of which the demand has been made, together with
counter claims or set off, given by the Railway, shall be referred to arbitration and other
matters shall not be included in the reference.
64.(1) (iii)- (a) The Arbitration proceedings shall be assumed to have commenced from
the day, a written and valid demand for arbitration is received by the Railway.
(b) The claimant shall submit his claim stating the facts supporting the claims alongwith all
the relevant documents and the relief or remedy sought against each claim within a period of
30 days from the date of appointment of the Arbitral Tribunal.
(c) The Railway shall submit its defence statement and counter claim(s), if any, within a
period of 60 days of receipt of copy of claims from Tribunal thereafter, unless otherwise
extension has been granted by Tribunal.
(d) Place of Arbitration : The place of arbitration would be within the geographical limits of
the Division of the Railway where the cause of action arose or the Headquarters of the
concerned Railway or any other place with the written consent of both the parties.
64.(1) (iv) - No new claim shall be added during proceedings by either party. However, a
party may amend or supplement the original claim or defence thereof during the course of
arbitration proceedings subject to acceptance by Tribunal having due regard to the delay in
making it.
64.(1) (v) - If the contractor(s) does/do not prefer his/their specific and final claims in
writing, within a period of 90 days of receiving the intimation from the Railways that the final
bill is ready for payment, he/they will be deemed to have waived his/their claim(s) and the
Railway shall be discharged and released of all liabilities under the contract in respect of
these claims.

CONTRACTOR DRM (W) SUR.

52
(x) To carry out the whole or part of the work from which the contractor has been removed by
the employment of the required labour and materials, the costs of which shall include lead,
lift, freight, supervision and all incidental charges.
(y) To measure up the whole or part of the work from which the contractor has been removed
and get it completed by another contractor, the manner and method in which such work is
completed shall be in the entire discretion of the Engineer whose decision shall be final :
And in both cases (x) and (y) mentioned above, the Railway shall be entitled (i) to
forfeit the whole or such portion of the Security Deposit as it may consider fit, and (ii) to
recover from the Contractor the cost of carrying out the work in excess of the sum which
would have been payable according to the certificate of the Engineer to the Contractor, if the
works had been carried out by the Contractor under the terms of the contract, such
certificate being final and binding upon the contractor, provided, however, that such recovery
shall be made only when the cost incurred in excess is more than the Security Deposit
proposed to be forfeited and shall be limited to the amount by which the cost incurred in
excess exceeds the Security Deposit proposed to be forfeited. The amount, thus, to be
forfeited or recovered may be deducted from any moneys then due or which at any time
thereafter may become due to the Contractor by the Railway under this or any other Contract
or otherwise.
Provided always that in any case in which any of power conferred upon the Railway
by Sub Clause (1) of Clause 62 hereof shall have become exercisable and the same shall not
be exercised, the non-exercise thereof shall not constitute a waiver of any of the conditions
thereof and such powers shall not withstanding be exercisable in the event of any future case
of default by the contractor for which his liability for past and future shall remain unaffected.

62.(2) Right Of Railway After Rescission Of Contract Owing To Default Of

Contractor : In the event of any or several of the courses, referred to in Sub-Clause (1) of
this Clause, being adopted :

(a) The Contractor shall have no claim to compensation for any loss sustained by him by
reason of his having purchased or procured any materials or entered into any commitments
or made any advances on account of or with a view to the execution of the works or the
performance of the contract and Contractor shall not be entitled to recover or be paid any
sum for any work thereto for actually performed under the contract unless and until the
Engineer shall have certified the performance of such work and the value payable in respect
thereof and the Contractor shall only be entitled to be paid the value so certified.

(b) The Engineer or the Engineer's Representative shall be entitled to take possession of
any materials, tools, implements, machinery and buildings on the works or on the property on
which these are being or ought to have been executed, and to retain and employ the same in
the further execution of the works or any part thereof until the completion of the works
without the Contractor being entitled to any compensation for the use and employment
thereof or for wear and tear or destruction thereof.
(c) The Engineer shall as soon as may be practicable after removal of the Contractor fix
and determine ex-parte or by or after reference to the parties or after such investigation or
enquiries as he may consider fit to make or institute and shall certify what amount (if any)
had at the time of rescission of the contract been reasonably earned by or would reasonably
accrue to the Contractor in respect of the work then actually done by him under the contract
and what was the value of any unused, or partially used materials, any constructional plant
and any temporary works upon the site. The legitimate amount due to the contractor after
making necessary deductions and certified by the Engineer should be released expeditiously.

CONTRACTOR DRM (W) SUR.

51
 (ix) Fail to remove materials from the site or to pull down and replace work after receiving from
the Engineer notice to the effect that the said materials or works have been condemned or
rejected under Clause 25 and 27 of these Conditions, or
(x) Fail to take steps to employ competent or additional staff and labour as required under
Clause 26 of the Conditions, or
(xi) Fail to afford the Engineer or Engineer's representative proper facilities for inspecting the
works or any part thereof as required under Clause 28 of the Conditions, or
(xii) Promise, offer or give any bribe, commission, gift or advantage either himself or through his
partner, agent or servant to any officer or employee of the Railway or to any person on his or
on their behalf in relation to the execution of this or any other contract with this Railway.
(xiii) (A) At any time after the tender relating to the contract, has been signed and submitted
by the Contractor, being a partnership firm admit as one of its partners or employee under it
or being an incorporated company elect or nominate or allow to act as one of its directors or
employee under it in any capacity whatsoever any retired engineer of the gazetted rank or
any other retired gazetted officer working before his retirement, whether in the executive or
administrative capacity, or whether holding any pensionable post or not, in the Railways for
the time being owned and administered by the President of India before the expiry of two
years from the date of retirement from the said service of such Engineer or Officer unless
such Engineer or Officer has obtained permission from the President of India or any officer
duly authorized by him in this behalf to become a partner or a director or to take employment
under the contract as the case may be, or

(B) Fail to give at the time of submitting the said tender :

(a) The correct information as to the date of retirement of such retired engineer or retired officer
from the said service, or as to whether any such retired engineer or retired officer was under
the employment of the Contractor at the time of submitting the said tender, or
(b) The correct information as to such engineers or officers obtaining permission to take
employment under the Contractor, or
(c) Being a partnership firm, the correct information as to, whether any of its partners was such
a retired engineer or a retired officer, or
(d) Being in incorporated company, correct information as to whether any of its directors was
such a retired engineer or a retired officer, or
(e) Being such a retired engineer or retired officer suppress and not disclose at the time of
submitting the said tender the fact of his being such a retired engineer or a retired officer or
make at the time of submitting the said tender a wrong statement in relation to his obtaining
permission to take the contract or if the Contractor be a partnership firm or an incorporated
company to be a partner or director of such firm or company as the case may be or to seek
employment under the Contractor.
Then and in any of the said Clause, the Engineer on behalf of the Railway may
serve the Contractor with a notice (Proforma at Annexure-IX) in writing to that effect and if
the Contractor does not within seven days after the delivery to him of such notice proceed to
make good his default in so far as the same is capable of being made good and carry on the
work or comply with such directions as aforesaid of the entire satisfaction of the Engineer,
the Railway shall be entitled after giving 48 hours’ notice (Proforma at Annexure-X) in writing
under the hand of the Engineer to rescind the contract as a whole or in part or parts (as may
be specified in such notice) and after expiry of 48 hours’ notice, a final termination notice
(Proforma at Annexure-XI) should be issued and adopt either or both of the following courses
:
CONTRACTOR DRM (W) SUR.

50
 EXPLANATIONS :
(1) Only Qualified Medical Practitioners can be appointed as "Certifying Surgeons" and the term
"Qualified Medical Practitioners" means a person holding a qualification granted by an
authority specified in the Schedule to the Indian Medical Degrees Act, 1916 (VII to 1916) or
in the Schedule to the Indian Medical Council Act, 1933 (XXVII) of 1933.
(2) The Certifying surgeon may be a medical officer in the service of State or Municipal
Corporation.

DETERMINATION OF CONTRACT

61.(1) Right Of Railway To Determine The Contract : The Railway shall be entitled
to determine and terminate the contract at any time should, in the Railway's opinion, the
cessation of work becomes necessary owing to paucity of funds or from any other cause
whatever, in which case the value of approved materials at site and of work done to date by
the Contractor will be paid for in full at the rate specified in the contract. Notice in writing
from the Railway of such determination and the reasons therefor shall be conclusive evidence
thereof.

61.(2) Payment On Determination Of Contract : Should the contract be determined

under sub clause (1) of this clause and the Contractor claims payment for expenditure
incurred by him in the expectation of completing the whole of the work, the Railways shall
admit and consider such claims as are deemed reasonable and are supported by vouchers to
the satisfaction of the Engineer. The Railway's decision on the necessity and propriety of such
expenditure shall be final and conclusive.

61.(3) The Contractor shall have no claim to any payment of compensation or otherwise,
howsoever on account of any profit or advantage which he might have derived from the
execution of the work in full but which he did not derive in consequence of determination of
contract.

62.(1) Determination Of Contract Owing To Default Of Contractor : If the

Contractor should:
(i) Becomes bankrupt or insolvent, or
(ii) Make an arrangement with of assignment in favour of his creditors, or agree to
carry out the contract under a Committee of Inspection of his creditors, or
(iii) Being a Company or Corporation, go into liquidation (other than a voluntary liquidation for
the purposes of amalgamation or reconstruction), or
(iv) Have an execution levied on his goods or property on the works, or
(v) Assign the contract or any part thereof otherwise than as provided in Clause 7 of these
Conditions, or
(vi) Abandon the contract, or
(vii) Persistently disregard the instructions of the Engineer, or contravene any provision of the
contract, or
(viii) Fail to adhere to the agreed programme of work by a margin of 10% of the stipulated period,
or

CONTRACTOR DRM (W) SUR.

49
59.(8) Use Of Intoxicants : The sale of ardent spirits or other intoxicating beverages
upon the work or in any of the buildings, encampments or tenements owned, occupied by or
within the control of the Contractor or any of his employees shall be forbidden and the
Contractor shall exercise his influence and authority to the utmost extent to secure strict
compliance with this condition.

59.(9) Non-Employment Of Female Labour : The Contractor shall see that the
employment of female labour on/in Cantonment areas, particularly in the neighbourhood of
soldiers barracks, should be avoided as far as possible.

59.(10) Restrictions On The Employment Of Retired Engineers Of Railway

Services Within Two Years Of Their Retirement : The Contractor shall not, if he is a
retired Government Engineer of Gazetted rank, himself engage in or employ or associate a
retired Government Engineer of Gazetted rank, who has not completed two years from the
date of retirement, in connection with this contract in any manner whatsoever without
obtaining prior permission of the President and if the Contractor is found to have contravened
this provision it will constitute a breach of contract and administration will be entitled to
terminate the contract at the risk and cost of the contractor and forfeit his Security Deposit.

60.(1) Non-Employment Of Labourers Below The Age Of 15 : The Contractor shall

not employ children below the age of 15 as labourers directly or through petty contractors or
sub-contractors for the execution of work.

60.(2) Medical Certificate Of Fitness For Labour : It is agreed that the contractor
shall not employ a person above 15 and below 19 years of age for the purpose of execution
of work under the contract unless a medical certificate of fitness in the prescribed form
(Proforma at Annexure-VIII) granted to him by a certifying surgeon certifying that he is fit to
work as an adult, is obtained and kept in the custody of the contractor or a person nominated
by him in this behalf and the person carries with him, while at work; a token giving a
reference to such certificate. It is further agreed that the responsibility for having the
adolescent examined medically at the time of appointment or periodically till he attains the
age of 19 years shall devolve entirely on the contractor and all the expenses to be incurred
on this account shall be borne by him and no fee shall be charged from the adolescent or his
parent for such medical examination.

60.(3) Period Of Validity Of Medical Fitness Certificate : A certificate of fitness

granted or renewed for the above said purposes shall be valid only for a period of one year at
a time. The certifying surgeon shall revoke a certificate granted or renewed if in his opinion
the holder of it is, no longer fit for work in the capacity stated therein. Where a certifying
surgeon refuses to grant or renew a certificate or revoke a certificate, he shall, if so required
by the person concerned, state his reasons in writing for doing so.
60.(4) Medical Re-Examination Of Labourer : Where any official appointed in this
behalf by the Ministry of Labour is of the opinion that any person employed in connection
with the execution of any work under this contract in the age group 15 to 19 years is without
a certificate of fitness or is having a certificate of fitness but no longer fit to work in the
capacity stated in the certificate, he may serve on the Contractor, or on the person
nominated by him in this regard, a notice requiring that such persons shall be examined by a
certifying surgeon and such person shall not if the concerned official so directs, be employed
or permitted to do any work under this contract unless he has been medically examined and
certified that he has been granted a certificate of fitness or a fresh certificate of fitness, as
the case may be.

CONTRACTOR DRM (W) SUR.

48
on Railway land, if available, may be allotted to the Contractor for the erection of labour
camps, either free of charge or on such terms and conditions that may be prescribed by the
Railway. All camp sites shall be maintained in clean and sanitary conditions by the Contractor
at his own cost.

59.(2) Compliance To Rules For Employment Of Labour : The Contractor(s) shall

conform to all laws, bye-laws rules and regulations for the time being in force pertaining to
the employment of local or imported labour and shall take all necessary precautions to ensure
and preserve the health and safety of all staff employed directly or through petty Contractors
or Sub-Contractors on the works.

59.(3) Preservation Of Peace : The Contractor shall take requisite precautions and use
his best endeavours to prevent any riotous or unlawful behaviour by or amongst his workmen
and other employed directly or through the petty contractors or sub-contractors on the works
and for the preservation of peace and protection of the inhabitants and security of property in
the neighbourhood of the works. In the event of the Railway requiring the maintenance of a
special Police Force at or in the vicinity of the site during the tenure of works, the expenses
thereof shall be borne by the Contractor and if paid by the Railway shall be recoverable from
the Contractor.

59.(4) Sanitary Arrangements : The Contractor shall obey all sanitary rules and carry
out all sanitary measures that may from time to time be prescribed by the Railway Medical
Authority and permit inspection of all sanitary arrangements at all times by the Engineer, the
Engineer's Representative or the Medical Staff of the Railway. Should the Contractor fail to
make the adequate sanitary arrangements, these will be provided by the Railway and the
cost therefore recovered from the Contractor.

59.(5) Outbreak Of Infectious Disease : The Contractor shall remove from his camp
such labour and their families as refuse protective inoculation and vaccination when called
upon to do so by the Engineer or the Engineer's Representative on the advice of the Railway,
Medical Authority. Should Cholera, plague, or other infectious disease break out, the
Contractor shall burn the huts, beddings, clothes and other belongings of or used by the
infected parties and promptly erect new huts on healthy sites as required by the Engineer,
failing which within the time specified in the Engineer's requisition, the work may be done by
the Railway and the cost therefore recovered from the Contractor.

59.(6) Treatment Of Contractor's Staff In Railway Hospitals : The Contractor and

his staff, other than labourers and their families requiring medical aid from the Railway
Hospital and dispensaries will be treated as private patients and charged accordingly. The
Contractors' labourers and their Families will be granted free treatment in Railway Hospitals
and dispensaries where no other Hospitals or dispensaries are available provided the
Contractor pays the cost of medicines, dressing and diet money according to the normal scale
and additional charges for special examinations such as pathological and bacteriological
examination, X-Ray, etc. and for surgical operation.

59.(7) Medical Facilities At Site : The Contractor shall provide medical facilities at the
site as may be prescribed by the Engineer on the advice of the Railway Medical Authority in
relation to the strength of the Contractor's resident staff and workmen.

CONTRACTOR DRM (W) SUR.

47
Sub-Section (4) of Section 21 of the aforesaid Act except on the written request of the
Contractor and upon his giving to the Railway full security for all costs for which the Railway
might become liable in contesting such claim. The decision of the Railway regarding the
amount actually recoverable from the contractor as stated above shall be final and binding on
the Contractor.

55-B. Provisions of Employees Provident Fund and Miscellaneous Provisions Act,

1952 : The Contractor shall comply with the provisions of Para 30 & 36-B of the Employees
Provident Fund Scheme, 1952; Para 3 & 4 of Employees’ Pension Scheme, 1995; and Para 7 &
8 of Employees Deposit Linked Insurance Scheme, 1976; as modified from time to time
through enactment of ”Employees Provident Fund & Miscellaneous Provisions Act, 1952”,
wherever applicable and shall also indemnify the Railway from and against any claims under
the aforesaid Act and the Rules.
{Authority : Railway Board’s letter no. 2012/CE-I/CT/O/22, dated 14.12.2012}

56. Reporting Of Accidents To Labour : The Contractor shall be responsible for the safety
of all employees directly or through petty contractors or sub-contractor employed by him on
the works and shall report serious accidents to any of them however and wherever occurring
on the works to the Engineer or the Engineers Representative and shall make every
arrangements to render all possible assistance.

57. Provision Of Workmen’s Compensation Act : In every case in which by virtue of the
provisions of Section 12 Sub-Section (1) of the Workmen's Compensation Act 1923, Railway is
obliged to pay compensation to a workman directly or through petty contractor or
subcontractor employed by the Contractor in executing the work, Railway will recover from
the Contractor the amount of the compensation so paid, and, without prejudice to the rights
of Railway under Section 12 Sub-section (2) of the said Act, Railway shall be at liberty to
recover such amount or any part thereof by deducting it from the Security Deposit or from
any sum due by Railway to the Contractor whether under these conditions or otherwise,
Railway shall not be bound to contest any claim made against it under Section 12 Sub-Section
(1) of the said Act except on the written request of the Contractor and upon his giving to
Railway full security for all costs for which Railway might become liable in consequence of
contesting such claim.

57-A. Provision Of Mines Act : The Contractor shall observe and perform all the provisions
of the Mines Act, 1952 or any statutory modifications or re-enactment thereof for the time
being in force and any rules and regulations made thereunder in respect of all the persons
directly or through the petty contractors or sub-contractors employed by him under this
contract and shall indemnify the Railway from and against any claims under the Mines Act, or
the rules and regulations framed thereunder, by or on behalf of any persons employed by
him or otherwise.

58. Railway Not To Provide Quarters For Contractors : No quarters shall normally be
provided by the Railway for the accommodation of the Contractor or any of his staff
employed on the work. In exceptional cases where accommodation is provided to the
Contractor at the Railway's discretion, recoveries shall be made at such rates as may be fixed
by the Railway for the full rent of the buildings and equipments therein as well as charges for
electric current, water supply and conservancy.

59.(1) Labour Camps : The Contractor shall at his own expense make adequate
arrangements for the housing, supply of drinking water and provision of latrines and urinals
for his staff and workmen, directly or through the petty contractors or sub-contractors and for
temporary creche (Bal-mandir) where 50 or more women are employed at a time. Suitable
sites

CONTRACTOR DRM (W) SUR.

46
55. Provisions Of Payments Of Wages Act : The Contractor shall comply with the
provisions of the Payment of Wages Act, 1936 and the rules made thereunder in respect of all
employees directly or through petty contractors or sub-contractors employed by him in the
works. If in compliance with the terms of the contract, the Contractor directly or through
petty contractors or sub-contractors shall supply any labour to be used wholly or partly under
the direct orders and control of the Engineer whether in connection with the works to be
executed hereunder or otherwise for the purpose of the Engineer, such labour shall never the
less be deemed to comprise persons employed by the contractor and any moneys which may
be ordered to be paid by the Engineer shall be deemed to be moneys payable by the
Engineer on behalf of the Contractor and the Engineer may on failure of the Contractor to
repay such money to the Railways deduct the same from any moneys due to the Contractor
in terms of the contract. The Railway shall be entitled to deduct from any moneys due to the
contractor (whether under this contract or any other contract) all moneys paid or payable by
the Railway by way of compensation of aforesaid or for costs of expenses in connection with
any claim thereto and the decision of the Engineer upon any question arising out of the effect
or force of this Clause shall be final and binding upon the Contractor.
55-A. Provisions Of Contract Labour (Regulation And Abolition) Act, 1970 :
55-A.(1) The Contractor shall comply with the provision of the contract labour (Regulation
and Abolition) Act, 1970 and the Contract labour (Regulation and Abolition) Central Rules
1971 as modified from time to time, wherever applicable and shall also indemnify the Railway
from and against any claims under the aforesaid Act and the Rules.
55-A.(2) The Contractor shall obtain a valid license under the aforesaid Act as modified
from time to time before the commencement of the work and continue to have a valid license
until the completion of the work. Any failure to fulfill the requirement shall attract the penal
provision of the Contract arising out of the resultant non-execution of the work.
55-A.(3) The Contractor shall pay to the labour employed by him directly or through
subcontractors the wages as per provision of the aforesaid Act and the Rules wherever
applicable. The Contractor shall notwithstanding the provisions of the contract to the
contrary, cause to be paid the wages to labour indirectly engaged on the works including any
engaged by sub-contractors in connection with the said work, as if the labour had been
immediately employed by him.
55-A.(4) In respect of all labour directly or indirectly employed in the work for
performance of the contractor's part of the contract, the Contractor shall comply with or
cause to be complied with the provisions of the aforesaid Act and Rules wherever applicable.
55-A.(5) In every case in which, by virtue of the provisions of the aforesaid Act or the
Rules, the Railway is obliged to pay any amount of wages to a workman employed by the
Contractor or his sub-contractor in execution of the work or to incur any expenditure on
account of the Contingent, liability of the Railway due to the contractor's failure to fulfill his
statutory obligations under the aforesaid Act or the rules, the Railway will recover from the
Contractor, the amount of wages so paid or the amount of expenditure so incurred and
without prejudice to the rights of the Railway under the Section 20, Sub-Section (2) and
Section 2, Sub-Section (4) of the aforesaid Act, the Railway shall be at liberty to recover such
amount or part thereof by deducting it from the Security Deposit and/or from any sum due
by the Railway to the contractor whether under the contract or otherwise. The Railway shall
not be bound to contest any claim made against it under Sub-Section (1) of Section 20 and

CONTRACTOR DRM (W) SUR.

45
 (iii) It is an agreed term of the contract that the sum of money so withheld or retained under
this Clause by the Railway will be kept withheld or retained as such by the Railway till the
claim arising out of or under any other contract is either mutually settled or determined by
arbitration, if the other contract is governed by Arbitration Clause or by the competent court
as the case may be and contractor shall have no claim for interest or damages whatsoever on
this account or on any other ground in respect of any sum of money withheld or retained
under this Clause and duly notified as such to the contractor.
53. Signature On Receipts For Amounts : Every receipt for money which may become
payable or for any security which may become transferable to the Contractors under these
presents, shall, if signed in the partnership name by anyone of the partners of a
Contractor's firm be a good and sufficient discharge to the Railway in respect of the
moneys or security purported to be acknowledged thereby and in the event of death of any
of the Contractor, partners during the pendency of the contract, it is hereby expressly
agreed that every receipt by anyone of the surviving Contractor partners shall if so signed
as aforesaid be good and sufficient discharge as aforesaid provided that nothing in this
Clause contained shall be deemed to prejudice or effect any claim which the Railway may
hereafter have against the legal representative of any contractor partner so dying for or in
respect to any breach of any of the conditions of the contract, provided also that nothing in
this clause contained shall be deemed to prejudice or effect the respective rights or
obligations of the Contractor partners and of the legal representatives of any deceased
Contractor partners interse.
LABOUR
54. Wages To Labour : The Contractor shall be responsible to ensure compliance with
the provision of the Minimum Wages Act, 1948 (hereinafter referred to as the “said Act” and
the Rules made thereunder in respect of any employees directly or through petty contractors
or sub-contractors employed by him on road construction or in building operations or in stone
breaking or stone crushing for the purpose of carrying out this contract.
If, in compliance with the terms of the contract, the Contractor supplied any labour
to be used wholly or partly under the direct orders and control of the Railways whether in
connection with any work being executed by the Contractor or otherwise for the purpose of
the Railway such labour shall, for the purpose of this Clause, still be deemed to be persons
employed by the Contractor.
If any moneys shall, as a result of any claim or application made under the said Act
be directed to be paid by the Railway, such money shall be deemed to be moneys payable to
the Railway by the Contractor and on failure by the Contractor to repay the Railway any
moneys paid by it as aforesaid within seven days after the same shall have been demanded,
the Railways shall be entitled to recover the same from any moneys due or accruing to the
contractor under this or any other Contract with the Railways.
54-A. Apprentices Act : The Contractor shall be responsible to ensure compliance with
the provisions of the Apprentices Act, 1961 and the Rules and Orders issued thereunder from
time to time in respect of apprentices directly or through petty contractors or sub-contractors
employed by him for the purpose of carrying out the Contract.
If the contractor directly or through petty contractors or sub-contractors fails to do
so, his failure will be a breach of the contract and the Railway may, in its discretion, rescind
the contract. The contractor shall also be liable for any pecuniary liability arising on account
of any violation of the provisions of the Act.
Note: The contractors are required to engage apprentices when the works undertaken by them last
for a period of one year or more and/or the cost of works is rupees one lakh or more.

CONTRACTOR DRM (W) SUR.

44
 decision of the Engineer on the question of relevancy of any documents, information or
return being final and binding in the parties). The contractor shall similarly produce vouchers
etc., if required to prove to the Engineer, that materials supplied by him, are in accordance
with the specifications laid down in the contract.
(ii) If any portion of the work in a contract of value more than one crore of rupees be carried out
by a sub-contractor or any subsidiary or allied firm or company (as per Clause 7 of the
General Conditions of Contract), the Engineer shall have power to secure the books of such
sub-contract or any subsidiary or allied firm or company, through the contractor, and such
books shall be open to his inspection.
(iii) The obligations imposed by Sub Clause (i) & (ii) above is without prejudice to the obligations
of the contractor under any statute rules or orders binding on the contractor.
52. Withholding And Lien In Respect Of Sums Claimed : Whenever any claim or
claims for payment of a sum of money arises out of or under the contract against the
contractor, the Railway shall be entitled to withhold and also have a lien to retain such sum
or sums in whole or in part from the security, if any, deposited by the contractor and for the
purpose aforesaid, the Railway shall be entitled to withhold the said cash Security Deposit or
the Security if any, furnished as the case may be and also have a lien over the same pending
finalization or adjudication of any such claim. In the event of the security being insufficient to
cover the claimed amount or amounts or if no security has been taken from the contractor,
the Railway shall be entitled to withhold and have a lien to the extent of the such claimed
amount or amounts referred to supra, from any sum or sums found payable or which at any
time thereafter may become payable to the contractor under the same contract or any other
contract with this or any other Railway or any Department of the Central Government
pending finalization or adjudication of any such claim.
It is an agreed term of the contract that the sum of money or moneys so withheld
or retained under the lien referred to above, by the Railway will be kept withheld or retained
as such by the Railways till the claim arising out of or under the contract is determined by the
arbitrator (if the contract governed by the Arbitration Clause) or by the competent court as
the case may be and that the contractor will have no claim for interest or damages
whatsoever on any account in respect of such withholding or retention under the lien referred
to supra and duly notified as such to the contractor. For the purpose of this clause, where the
contractor is a partnership firm or a limited company, the Railway shall be entitled to withhold
and also have a lien to retain towards such claimed amount or amounts in whole or in part
from any sum found payable to any partner / limited company, as the case may be whether
in his individual capacity or otherwise.
52-A Lien In Respect Of Claims In Other Contracts :
(i) Any sum of money due and payable to the contractor (including the Security Deposit
returnable to him) under the contract may be withheld or retained by way of lien by the
Railway, against any claim of this or any other Railway or any other Department of the
Central Government in respect of payment of a sum of money arising out of or under any
other contract made by the contractor with this or any other Department of the Central
Government.
(ii) However, recovery of claims of Railway in regard to terminated contracts may be made
from the Final Bills, Security Deposits and Performance Guarantees of other contract or
contracts, executed by the contractor. The Performance Guarantees submitted by the
Contractor against other contracts, if required, may be withheld and encashed. In addition,
10% of each subsequent ‘on-account bill’ may be withheld, if required, for recovery of
Railway’s dues against the terminated contract.
{Authority : Railway Board’s letter no. 2010/CE-I(Spl.)/CT/41, Dated 25.04.2011}

CONTRACTOR DRM (W) SUR.

43
demand made by the Contractor or of additional varied work having been ordered by the
Engineer nor shall any other certificate conclude or prejudice any of the powers of the
Engineer.
50.(1) Maintenance Certificate : The Contract shall not be considered as completed
until a Maintenance Certificate shall have been signed by the Engineer stating that the works
have been completed and maintained to his satisfaction. The maintenance Certificate shall be
given by the Engineer upon the expiration of the period of maintenance or as soon thereafter
as any works ordered during such period pursuant to Sub Clause (2) to Clause 48 of these
Conditions shall have been completed to the satisfaction of the Engineer and full effect shall
be given to this Clause notwithstanding the taking possession of or using the works or any
part thereof by the Railway.
50.(2) Cessation Of Railway’s Liability : The Railway shall not be liable to the
Contractor for any matter arising out of or in connection with the contract of the execution of
the works unless the Contractor shall have made a claim in writing in respect thereof before
the issue of the Maintenance Certificate under this clause.
50.(3) Unfulfilled Obligations : Notwithstanding the issue of the Maintenance
Certificate the Contractor and (subject to Sub-Clause (2) of this Clause) the Railway shall
remain liable for the fulfillment of any obligation incurred under the provision of the contract
prior to the issue of the Maintenance Certificate which remains unperformed at the time such
certificate is issued and for the purposes of determining the nature and extent of any such
obligations, the contract shall be deemed to remain in force between the parties thereto.
51.(1) Final Payment : On the Engineer's certificate of completion in respect of the works,
adjustment shall be made and the balance of account based on the Engineer or the
Engineer's representative's certified measurements of the total quantity of work executed by
the Contractor upto the date of completion and on the accepted schedule or rates and for
extra works on rates determined under Clause 39 of these Conditions shall be paid to the
Contractor subject always to any deduction which may be made under these presents and
further subject to the Contractor having delivered to the Engineer either a full account in
detail of all claims he may have on the Railway in respect of the works or having delivered
"No Claim Certificate” and the Engineer having after the receipt of such account given a
certificate in writing that such claims are correct, that the whole of the works to be done
under the provisions of the Contracts have been completed, that they have been inspected by
him since their completion and found to be in good and substantial order, that all properties,
works and things, removed, disturbed or injured in consequence of the works have been
properly replaced and made good and all expenses and demands incurred by or made upon
the Railway for or in the respect of damage or loss by from or in consequence of the works,
have been satisfied agreeably and in conformity with the contract.
51.(2) Post Payment Audit : It is an agreed term of contract that the Railway reserves to
itself the right to carry out a post-payment audit and or technical examination of the works
and the final bill including all supporting vouchers, abstracts etc. and to make a claim on the
contractor for the refund any excess amount paid to him, if as a result of such examination
any over-payment to him is discovered to have been made in respect of any works done or
alleged to have been done by him under the contract.
51-A. Production Of Vouchers Etc. By The Contractor :
(i) For a contract of more than one crore of rupees, the contractor shall, whenever required,
produce or cause to be produced for examination by the Engineer any quotation, invoice,
cost or other account, book of accounts, voucher, receipt, letter, memorandum, paper of
writing or any copy of or extract from any such document and also furnish information and
returns verified in such manner as may be required in any way relating to the execution of
this contract or relevant for verifying or ascertaining cost of execution of this contract (the

CONTRACTOR DRM (W) SUR.

42
(b) In case the indices fall below the indices applicable to the last month of original/ extended
period of completion under Clause 17-A, as the case may be; then the lower indices shall be
adopted for the price adjustment for the period of extension under Clause 17-B of the
General Conditions of Contract.
{Authority : Railway Board’s letters no. 2007/CE-I/CT/18/Pt.19, dated 14.12.12 and
07.05.13}
47. Maintenance Of Works : The Contractor shall at all times during the progress
and continuance of the works and also for the period of maintenance specified in the Tender
Form after the date of passing of the certificate of completion by the Engineer or any other
earlier date subsequent to the completion of the works that may be fixed by the Engineer be
responsible for and effectively maintain and uphold in good substantial, sound and perfect
condition all and every part of the works and shall make good from time to time and at all
times as often as the Engineer shall require, any damage or defect that may during the above
period arise in or be discovered or be in any way connected with the works, provided that
such damage or defect is not directly caused by errors in the contract documents, act of
providence or insurrection or civil riot, and the Contractor shall be liable for and shall pay and
make good to the Railway or other persons legally entitled thereto whenever required by the
Engineer so to do, all losses, damages, costs and expenses they or any of them may incur or
be put or be liable to by reasons or in consequence of the operations of the Contractor or of
his failure in any respect.
48.(1) Certificate Of Completion Of Works : As soon as in the opinion of the
Engineer, the work has been completed and has satisfactorily passed any final test or tests
that may be prescribed, the Engineer shall issue a certificate of completion duly indicating the
date of completion in respect of the work and the period of maintenance of the work shall
commence from the date of completion mentioned in such certificate. The Engineer may also
issue such a certificate indicating date of completion with respect to any part of the work
(before the completion of the whole of work), which has been both completed to the
satisfaction of the Engineer and occupied or used by the Railway. When any such certificate
is given in respect of part of a work, such part shall be considered as completed and the
period of maintenance of such part shall commence from the date of completion mentioned
in the completion certificate issued for that part of the work.
{Authority : Railway Board’s letter no.2010/CE-I/CT/11, Dated 11.06.2010}
48.(2) Contractor Not Absolved By Completion Certificate : The Certificate of
Completion in respect of the works referred to in Sub-Clause (1) of this Clause shall not
absolve the Contractor from his liability to make good any defects imperfections, shrinkages
or faults which may appear during the period of maintenance specified in the tender arising in
the opinion of the Engineer from materials or workmanship not in accordance with the
drawings or specifications or instruction of the Engineer, which defects, imperfections,
shrinkages or faults shall upon the direction in writing of the Engineer be amended and
made good by the Contractor at his own cost; and in case of default on the part of
Contractor, the Engineer may employ labour and materials or appoint another Contractor to
amend and make good such defects, imperfections, shrinkages and faults and all expenses
consequent thereon and incidental thereto shall be borne by the Contractor and shall be
recoverable from any moneys due to him under the contract.
49. Approval Only By Maintenance Certificate : No certificate other than maintenance
certificate referred to in Clause 50 of the Conditions shall be deemed to constitute approval of
any work or other matter in respect of which it is issued or shall be taken as an admission of
the due performance of the contract or any part thereof or of the accuracy of any claim or

CONTRACTOR DRM (W) SUR.

41
 In RBI wholesale price index for Structural Clay Products for the month which is two
months prior to date of inspection of material
Ino RBI wholesale price index for Structural Clay Products for the month which is one month prior
to date of opening of tender
P % of Labour component
Q % of Material component
Z % of Fuel component
S % of Explosive component
T % of Detonators component
G % of Concreting Component
H % of Ferrous Component
J % of Non-Ferrous Component
W % of Zinc Component

46A.8 The demands for escalation of cost shall be allowed on the basis of provisional indices made
available by Reserve Bank of India. Any adjustment needed to be done based on the finally
published indices shall be made as and when they become available.

46A.9 Relevant categories of steel for the purpose of operating Price Variation formula, as
mentioned in this Clause, based on SAIL’s ex-works price plus Excise Duty thereof, shall be as
under :

SL Category Of Steel Supplied Category Of Steel Produced By SAIL Whose

In Railway Work Ex-Works Price Plus Excise Duty Would Be
Adopted To Determine Price Variation
1 Reinforcement bars and other TMT 8mm IS 1786 Fe 415/Fe 500
rounds
2. All types and sizes of angles Angle 65 x 65 x 6 mm IS 2062 E250A SK
3. All types and sizes of plates PM Plates above 10-20 mm IS 2062 E250A SK
4. All types and sizes of channels Channels 200 x 75 mm IS 2062 E250A SK
and joists
5. Any other section of steel not Average of price for the 3 categories covered under
covered in the above categories SL 1, 2 & 3 above
and excluding HTS

46A.10 Price Variation During Extended Period Of Contract

The price adjustment as worked out above, i.e. either increase or decrease shall be applicable
upto the stipulated date of completion of work including the extended period of completion
where such extension has been granted under Clause 17-A of the General Conditions of
Contract. However, where extension of time has been granted due to contractor’s failure
under Clause 17-B of the General Conditions of Contract, price adjustment shall be done as
follows :

(a) In case the indices increase above the indices applicable to the last month of original
completion period or the extended period under Clause 17-A, the price adjustment for the
period of extension granted under Clause 17-B shall be limited to the amount payable as per
the Indices applicable to the last month of the original completion period or the extended
period under Clause 17-A of the General Conditions of Contract; as the case may be.

CONTRACTOR DRM (W) SUR.

40
I Consumer Price Index Number for Industrial Workers - All India - Published in R.B.I.
Bulletin for the average price index of the 3 months of the quarter under consideration
Wo Index Number of Wholesale Prices – By Groups and Sub-Groups – All commodities –
as published in the R.B.I. Bulletin for the base period
W Index Number of Wholesale Prices – By Groups and Sub- Groups – All commodities
– as published in the R.B.I. Bulletin for the average price index of the 3 months of the
quarter under consideration
Fo Index Number of Wholesale Prices – By Groups and Sub-Groups for Fuel, Power,
Light and Lubricants as published in the R.B.I. Bulletin for the base period
F Index Number of Wholesale Prices – By Groups and Sub-Groups for Fuel, Power,
Light and Lubricants as published in the R.B.I. Bulletin for the average price index of the 3
months of the quarter under consideration
Eo Cost of explosives as fixed by DGS&D in the relevant rate contract of the firm from
whom purchases of explosives are made by the contractor for the base period
E Cost of explosives as fixed by DGS&D in the relevant rate contract of the firm from whom
purchases of explosives are made by the contractor for the average price index of the 3
months of the quarter under consideration
Do Cost of detonators as fixed by DGS&D in the relevant rate contract of the firm from
whom purchases of detonators are made by the contractor for the base period
D Cost of detonators as fixed by DGS&D in the relevant rate contract of the firm from
whom purchases of detonators are made by the contractor for the average price index of the
3 months of the quarter under consideration
Bs SAIL’s (Steel Authority of India Limited) ex-works price plus Excise Duty thereof (in
rupees per tonne) for the relevant category of steel supplied by the contractor as prevailing
on the first day of the month in which the steel was purchased by the contractor (or) as
prevailing on the first day of the month in which steel was brought to the site by the
contractor whichever is lower
Bso SAIL’s ex-works price plus Excise Duty thereof (in Rs. per tonne) for the relevant category of
steel supplied by the contractor as prevailing on the first day of the month in which the
tender was opened
Wco Index No. of Wholesale Price of sub-group (of Cement) as published in RBI Bulletin for the
base period
Wc Index No. of Wholesale Price of sub-group (of Cement) as published in RBI Bulletin
for the average price index of the 3 months of the quarter under consideration
C RBI wholesale price index for cement for the month which is six months prior to
date of casting of foundation
Co RBI wholesale price index for cement for the month which is one month prior to
date of opening of tender
Z IEEMA price for Zinc for the month which is two months prior to date of inspection
of material
Zo IEEMA price for Zinc for the month which is one month prior to date of opening of
tender
Cu IEEMA price for Copper wire bar for the month which is two months prior to date of
inspection of material.
Cuo IEEMA price for Copper wire bar for the month which is one month prior to date of opening of
tender.
Sf IEEMA price index for Iron & Steel for the month which is two months prior to date
of inspection of material.
Sfo IEEMA price index for Iron & Steel for the month which is one month prior to date of opening
of tender.

CONTRACTOR DRM (W) SUR.

39
 The Amount of variation in prices in several components (labour material etc.) shall be
worked out by the following formulae :
(i) L= R x (I-I o ) x P
Io 100
(ii) M= R x (W-W o ) x Q
Wo 100
(iii) U= R x (F-F o ) x Z
Fo 100
(iv) X= R x (E-E o ) x S
Eo 100
(v) N= R x (D-D o ) x T
Do 100
(vi) Ms = O x (Bs-Bso)
(vii) Mc = A x (Wc-Wco)/Wco

For Railway Electrification Works :

(viii) Mcc = [(C-Co)/Co x 0.4136] x G
(ix) Mf = [(Sf-Sfo)/Sfo + (Z-Zo)/Zo x 0.06] x H
(x) Mnf = [(Cu-Cuo)/Cuo] x J
(xi) Mz = [(Z-Zo)/Zo] x W
(xii) M IN = [(In – Ino)/In] x 85
Where,
L Amount of price variation in Labour
M Amount of price variation in Materials
U Amount of price variation in Fuel
X Amount of price variation in Explosives
N Amount of price variation in Detonators
Ms Amount of price variation in Steel
Mc Amount of price variation in Cement
Mcc Amount of price variation in Concreting
Mf Amount of price variation in Ferrous
Mnf Amount of price variation in Non-Ferrous
Mz Amount of price variation in Zinc
M IN Amount of price variation in Insulator
O Weight of steel in tonnes supplied by the contractor as per the ‘on-account’ bill for
the month under consideration
R Gross value of work done by contractor as per on-account bill(s) excluding cost of
materials supplied by Railway at fixed price minus the price values of cement & steel. This
will also exclude specific payment, if any, to be made to the consultants engaged by
contractors (such payment shall be indicated in the contractor’s offer)
A Value of Cement supplied by Contractor as per on account bill in the quarter under
consideration
Io Consumer Price Index Number for Industrial Workers - All India - Published in R.B.I.
Bulletin for the base period

CONTRACTOR DRM (W) SUR.

38
46.(4) Manner Of Payment : Unless otherwise specified payments to the Contractor will be made
by cheque; but no cheque will be issued for and amount less than Rs.100.
46A. Price Variation Clause (PVC) :
Price variation clause (PVC) shall be applicable only for Contracts of Value (Contract
Agreement Value) Rs. 50.00 lakh and more, irrespective of the contract completion
period.(Rly Bd’s Circular No. 2007/CE-1/CT/18 Pt.19(FTS-8798) dtd 15.10.2014
46A.1 Price Variation Clause (PVC) shall be applicable only for Contract of value as prescribed by the
Ministry of Railways through instructions/circulars issued from time to time and irrespective of the
contract completion period. Variation in quantities shall not be taken in to account for applicability of
PVC in the contract.
Materials supplied free of cost by Railway to the contractors shall fall outside the purview of Price
Variation Clause. If, in any case, accepted offer includes some specific payment to be made to
consultants or some materials supplied by Railway free or at fixed rate, such payments shall be
excluded from the gross value of the work for the purpose of payment/recovery of price variation.
46A.2 The Base Month for ‘Price Variation Clause’ shall be taken as month of opening of tender
including extensions, if any, unless otherwise stated elsewhere. The quarter for applicability of PVC shall
commence from the month following the month of opening of tender. The Price Variation shall be based
on the average Price Index of the quarter under consideration.
46A.3 Rates accepted by Railway Administration shall hold good till completion of work and no
additional individual claim shall be admissible on account of fluctuations in market rates, increase in
taxes/any other levies/tolls etc. except that payment/recovery for overall market situation shall be made
as per Price Variation Clause given hereunder.
46A.4 Adjustment for variation in prices of material, labour, fuel, explosives, detonators, steel,
concreting, ferrous, non-ferrous, insulators, zinc and cement shall be determined in the manner
prescribed.
46A.5 Components of various items in a contract on which variation in prices be admissible, shall be
Material, Labour, Fuel, Explosives, Detonators, Steel, Cement, Concreting, Ferrous, Non-ferrous,
Insulator, Zinc, Erection etc. However, for fixed components, no price variation shall be admissible.
46A.6 The percentages of labour component, material component, fuel component etc. in various
types of Engineering Works shall be as under :

Component Percentage Component Percentage

(A) Earthwork Contracts :
Labour Component 50% Other Material Components 15%
Fuel Component 20% Fixed Component * 15%
(B) Ballast and Quarry Products Contracts :
Labour Component 55% Other Material Components 15%
Fuel Component 15% Fixed Component * 15%
(C) Tunnelling Contracts :
Labour Component 45% Detonators Component 5%
Fuel Component 15% Other Material Components 5%
Explosive Component 15% Fixed Component * 15%
(D) Other Works Contracts :
Labour Component 30% Fuel Component 15%
Material Component 40% Fixed Component * 15%
* It shall not be considered for any price variation.

CONTRACTOR DRM (W) SUR.

37
 taken as one; for items the unit of which in the accepted Schedule of Rates is single, the
quantities shall be calculated to two places of decimals. Such measurements will be taken of
the work in progress from time to time and at such intervals as in the opinion of the Engineer
shall be proper having regard to the progress of works. The date and time on which ‘on
account’ or ‘final’ measurements are to be made shall be communicated to the Contractor
who shall be present at the site and shall sign the results of the measurements (which shall
also be signed by the Engineer or the Engineer's representative) recorded in the official
measurements book as an acknowledgement of his acceptance of the accuracy of the
measurements. Failing the Contractor's attendance, the work may be measured up in his
absence and such measurements shall, notwithstanding such absence, be binding upon the
Contractor whether or not he shall have signed the measurement books provided always that
any objection made by him to measurement shall be duly investigated and considered in the
manner set out below:
(a) It shall be open to the Contractor to take specific objection to any recorded measurements or
Classification on any ground within seven days of the date of such measurements. Any re-
measurement taken by the Engineer or the Engineer's representative in the presence of the
Contractor or in his absence after due notice has been given to him in consequence of
objection made by the Contractor shall be final and binding on the Contractor and no claim
whatsoever shall thereafter be entertained regarding the accuracy and classification of the
measurements.

(b) If an objection raised by the Contractor is found by the Engineer to be incorrect the
Contractor shall be liable to pay the actual expenses incurred in measurements.

46.(1) "On-Account " Payments : The Contractor shall be entitled to be paid from time
to time by way of "On-Account" payment only for such works as in the opinion of the
Engineer he has executed in terms of the contract. All payments due on the Engineer's or the
Engineer's Representative's certificates of measurements shall be subject to any deductions
which may be made under these presents and shall further be subject to, unless otherwise
required by Clause 16 of these Conditions, a retention of ten percent by way of Security
Deposits, until the amount of Security Deposit by way of retained earnest money and such
retentions shall amount to 10% of the total value of the contract provided always that the
Engineer may by any certificate make any correction or modification in any previous
certificate which shall have been issued by him and that the Engineer may withhold any
certificate, if the works or any part thereof are not being carried out to his satisfaction.

46.(2) Rounding Off Amounts : The total amount due on each certificate shall be
rounded off to the nearest rupee, i.e. sum less than 50 paise shall be omitted and sums of 50
paise and more upto Rs.1 will be reckoned as Rs. 1.

46.(3) On Account Payments Not Prejudicial To Final Settlement : "On-Account"

payments made to the Contractor shall be without prejudice to the final making up of the
accounts (except where measurements are specifically noted in the Measurement Book as
"Final Measurements" and as such have been signed by the Contractor) and shall in no
respect be considered or used as evidence of any facts stated in or to be inferred from such
accounts nor of any particular quantity of work having been executed nor of the manner of
its execution being satisfactory.

CONTRACTOR DRM (W) SUR.

36
4. The limit for varying quantities for minor value items shall be 100% (as against 25%
prescribed for other items). A minor value item for this purpose is defined as an item whose
original agreement value is less than 1 % of the total original agreement value.
5. No such quantity variation limit shall apply for foundation items.
6. As far as SOR items are concerned, the limit of 25% would apply to the value of SOR
schedule as a whole and not on individual SOR items. However, in case of NS items, the limit
of 25% would apply on the individual items irrespective of the manner of quoting the rate
(single percentage rate or individual item rate).
7. For the tenders accepted at Zonal Railways level, variations in the quantities will be approved
by the authority in whose powers revised value of the agreement lies.
8. For tenders accepted by General Manager, variations upto 125% of the original agreement
value may be accepted by General Manager.
9. For tenders accepted by Board Members and Railway Ministers, variations upto 110% of the
original agreement value may be accepted by General Manager.
10. The aspect of vitiation of tender with respect to variation in quantities should be checked and
avoided. In case of vitiation of the tender (both for increase as well as decrease of value of
contract agreement), sanction of the competent authority as per single tender should be
obtained.
{Authority : (1) Item-9 to Railway Board's letter no. 2007/CE-IICT/18, Dated 28.09.07 and
(2) Item-2 to Railway Board’s letter no. 2007/CE.IICT/18/Pt.XII, Dated
31.12.10}

CLAIMS
43.(1) Monthly Statement Of Claims : The Contractor shall prepare and furnish to the
Engineer once in every month an account giving full and detailed particulars of all claims for
any additional expenses to which the Contractor may consider himself entitled to and of all
extra or additional works ordered by the Engineer which he has executed during the
preceding month and no claim for payment for and such work will be considered which has
not been included in such particulars.
43.(2) Signing Of "No Claim" Certificate : The Contractor shall not be entitled to make
any claim whatsoever against the Railway under or by virtue of or arising out of this contract,
nor shall the Railway entertain or consider any such claim, if made by the Contractor, after he
shall have signed a "No Claim" Certificate in favour of the Railway in such form as shall be
required by the Railway after the works are finally measured up. The Contactor shall be
debarred from disputing the correctness of the items covered by "No Claim" Certificate or
demanding a clearance to arbitration in respect thereof.
MEASUREMENTS, CERTIFICATES AND PAYMENTS
44. Quantities In Schedule Annexed To Contract : The quantities set out in the
accepted Schedule of Rates with items of works quantified are the estimated quantities of the
works and they shall not be taken as the actual and correct quantities of the work to be
executed by the Contractor in fulfillment of his obligations under the contract.
45. Measurement Of Works : The Contractor shall be paid for the works at the rates in the
accepted Schedule of Rates and for extra works at rates determined under Clause 39 of these
Conditions on the measurements taken by the Engineer or the Engineer's representative in
accordance with the rules prescribed for the purpose by the Railway. The quantities for items
the unit of which in the accepted Schedule of Rates is 100 or 1000 shall be calculated to the
nearest whole number, any fraction below half being dropped and half and above being

CONTRACTOR DRM (W) SUR.

35
 (ii) In case of earthwork, the variation limit of 25% shall apply to the gross quantity of earth
work and variation in the quantities of individual classifications of soil shall not be subject to
this limit.
(iii) In case of foundation work, no variation limit shall apply and the work shall be carried out
by the contractor on agreed rates irrespective of any variation.
42.(3) Valuation Of Variations : The enlargements, extensions, diminution, reduction,
alterations or additions referred to in Sub-Clause (2) of this Clause shall in no degree affect
the validity of the contract; but shall be performed by the Contractor as provided therein and
be subject to the same conditions, stipulations and obligations as if they had been originally
and expressively included and provided for in the Specifications and Drawings and the
amounts to be paid therefor shall be calculated in accordance with the accepted Schedule of
Rates. Any extra items/quantities of work falling outside the purview of the provisions of Sub-
Clause (2) above shall be paid for at the rates determined under Clause-39 of these
Conditions.
42.(4) Variations In Quantities During Execution Of Works Contracts : The
procedure detailed below shall be adopted for dealing with variations in quantities during
execution of works contracts:
1. Individual NS items in contracts shall be operated with variation of plus or minus 25% and
payment would be made as per the agreement rate. For this, no finance concurrence would
be required.
2. In case an increase in quantity of an individual item by more than 25% of the agreement
quantity is considered unavoidable, the same shall be got executed by floating a fresh tender.
If floating a fresh tender for operating that item is considered not practicable, quantity of that
item may be operated in excess of 125% of the agreement quantity subject to the following
conditions:
(a) Operation of an item by more than 125% of the agreement quantity needs the approval of an
officer of the rank not less than S.A. Grade;
(i) Quantities operated in excess of 125% but upto 140% of the agreement quantity of the
concerned item, shall be paid at 98% of the rate awarded for that item in that particular
tender;
(ii) Quantities operated in excess of 140% but upto 150% of the agreement quantity of the
concerned item shall be paid at 96% of the rate awarded for that item in that particular
tender;
(iii) Variation in quantities of individual items beyond 150% will be prohibited and would be
permitted only in exceptional unavoidable circumstances with the concurrence of associate
finance and shall be paid at 96% of the rate awarded for that item in that particular tender.
(b) The variation in quantities as per the above formula will apply only to the Individual items of
the contract and not on the overall contract value.
(c) Execution of quantities beyond 150% of the overall agreemental value should not be
permitted and, if found necessary, should be only through fresh tenders or by negotiating
with existing contractor, with prior personal concurrence of FA&CAO / FA&CAO(C) and
approval of General Manager.
3. In cases where decrease is involved during execution of contract:
(a) The contract signing authority can decrease the items upto 25% of individual item without
finance concurrence.
(b) For decrease beyond 25% for individual items or 25% of contract agreement value, the
approval of an officer not less than rank of S.A. Grade may be taken, after obtaining 'No
Claim Certificate' from the contractor and with finance concurrence, giving detailed reasons
for each such decrease in the quantities.
(c) It should be certified that the work proposed to be reduced will not be required in the same
work.

CONTRACTOR DRM (W) SUR.

34
the Contractor is not satisfied with the decision of the Engineer in this respect, he may appeal
to the Chief Engineer within 30 days of getting the decision of the Engineer, supported by
analysis of the rates claimed. The Chief Engineer's decision after hearing both the parties in
the matter would be final and binding on the Contractor and the Railway.
40.(1) Handing Over Of Works : The Contractor shall be bound to hand over the works
executed under the contract to the Railway complete in all respects to the satisfaction of the
Engineer. The Engineer shall determine the date on which the work is considered to have
been completed, in support of which his certificate shall be regarded as sufficient evidence
for all purposes. The Engineer shall determine from time to time, the date on which any
particular section of the work shall have been completed, and the contractor shall be bound
to observe any such determination of the Engineer.
40.(2) Clearance Of Site On Completion : On completion of the works, the Contractor
shall clear away and remove from the site all constructional plant, surplus materials, rubbish
and temporary works of every kind and leave the whole of the site and works clean and in a
workman like condition to the satisfaction of the Engineer. No final payment in settlement of
the accounts for the works shall be paid, held to be due or shall be made to the, Contractor
till, in addition to any other condition necessary for final payment, site clearance shall have
been affected by him, and such clearance may be made by the Engineer at the expense of
the Contractor in the event of his failure to comply with this provision within 7 days after
receiving notice to that effect. Should it become necessary for the Engineer to have the site
cleared at the expenses of the Contractor, the Railway shall not be held liable for any loss or
damage to such of the Contractor's property as may be on the site and due to such removal
there from which removal may be affected by means of public sales of such materials and
property or in such a way as deemed fit and convenient to the Engineer.
VARIATIONS IN EXTENT OF CONTRACT
41. Modification To Contract To Be In Writing : In the event of any of the provisions of
the contract requiring to be modified after the contract documents have been signed, the
modifications shall be made in writing and signed by the Railway and the Contractor and no
work shall proceed under such modifications until this has been done. Any verbal or written
arrangement abandoning, modifying, extending, reducing or supplementing the contract or
any of the terms thereof shall be deemed conditional and shall not be binding on the Railway
unless and until the same is incorporated in a formal instrument and signed by the Railway
and the Contractor, and till then the Railway shall have the right to repudiate such
arrangements.
42.(1) Powers of Modification To Contract : The Engineer on behalf of the Railway shall
be entitled by order in writing to enlarge or extend, diminish or reduce the works or make
any alterations in their design, character position, site, quantities, dimensions or in the
method of their execution or in the combination and use of materials for the execution
thereof or to order any additional work to be done or any works not to be done and the
contractor will not be entitled, to any compensation for any increase/reduction in the
quantities of work but will be paid only for the actual amount of work done and for approved
materials supplied against a specific order.
42.(2) (i) Unless otherwise specified in the special conditions of the contract, the accepted
variation in quantity of each individual item of the contract would be upto 25% of the
quantity originally contracted, except in case of foundation work. The contractor shall be
bound to carry out the work at the agreed rates and shall not be entitled to any claim or any
compensation whatsoever upto the limit of 25% variation in quantity of individual item of
works.

CONTRACTOR DRM (W) SUR.

33
which progress is suspended and if such permission is not granted within that time the
Contractor by further written notice so served may, but is not bound to, elect to treat the
suspension where it affects part only of the works as an omission of such part or where it
affects the whole of the works, as an abandonment of the contract by the Railway.
37. Rates For Items Of Works : The rates, entered in the accepted Schedule of Rates
of the Contract are intended to provide for works duly and properly completed in accordance
with the General and Special (if any) Conditions of the Contract and the Specifications and
drawings together with such enlargements, extensions, diminutions, reductions, alterations or
additions as may be ordered in terms of Clause 42 of these conditions and without prejudice
to the generality thereof and shall be deemed to include and cover superintendence and
labour, supply, including full freight of materials, stores, patterns, profiles, moulds, fittings,
centrings, scaffolding, shoring props, timber, machinery, barracks, tackle, roads, pegs, posts,
tools and all apparatus and plant required on the works, except such tools, plant or materials
as may be specified in the contract to be supplied to the Contractor by the Railway, the
erection, maintenance and removal of all temporary works and buildings, all watching,
lighting, bailing, pumping and draining, all prevention of or compensation for trespass, all
barriers and arrangements for the safety of the public or of employees during the execution
of works, all sanitary and medical arrangements for labour camps as may be prescribed by
the Railway, the setting of all work and of the construction, repair and upkeep of all centre
lines, bench marks and level pegs thereon, site clearance, all fees duties, royalties, rent and
compensation to owners for surface damage or taxes and impositions payable to local
authorities in respect of land, structures and all material supplied for the work or other duties
of expenses for which the Contractor may become liable or may be put to under any
provision of law for the purpose of or in connection with the execution of the contract and all
such other incidental charges or contingencies as may have been specially provided for in the
Specifications.
38. Demurrage And Wharfage Dues : Demurrage charges calculated in accordance
with the scale in force for the time being on the Railway and incurred by the Contractor
failing to load or unload any goods of materials within the time allowed by the Railway for
loading as also wharfage charges, of materials not removed in time as also charges due on
consignments booked by or to him shall be paid by the Contractor, failing which such charges
shall be debited to the Contractor's account in the hands of the Railway and shall be
deducted from any sums which may become due to him in terms of the contracts.
39. (1) Rates For Extra Items Of Works : Any item of work carried out by the Contractor
on the instructions of the Engineer which is not included in the accepted Schedules of Rates
shall be executed at the rates set forth in the "Schedule of Rates of Railway" modified by the
tender percentage and such items are not contained in the latter, at the rate agreed upon
between the Engineer and the Contractor before the execution of such items of work and the
Contractors shall be bound to notify the Engineer at least seven days before the necessity
arises for the execution of such items of works that the accepted Schedule of Rates does not
include rate or rates for the extra work involved. The rates payable for such items shall be
decided at the meeting to be held between the Engineer and Contractor, in as short a period
as possible after the need for the special item has come to the notice. In case the Contractor
fails to attend the meeting after being notified to do so or in the event of no settlement being
arrived at, the Railway shall be entitled to execute the extra works by other means and the
Contractor shall have no claim for loss or damage that may result from such procedure.
39.(2) Provided that if the Contractor commences work or incurs any expenditure in
regard thereto before the rates as determined and agreed upon as lastly hereuntofore-
mentioned, then and in such a case the Contractor shall only be entitled to be paid in respect
of the work carried out or expenditure incurred by him prior to the date of determination of
the rates as aforesaid according to the rates as shall be fixed by the Engineer. However, if

CONTRACTOR DRM (W) SUR.

32
 34.(1) Precaution During Progress Of Works : During the execution of works, unless
otherwise specified, the Contractor shall at his own cost provide the materials for and execute
all shoring, timbering and strutting works as is necessary for the stability and safety of all
structures, excavations and works and shall ensure that no damage, injury or loss is caused
or likely to be caused to any person or property.
34.(2) Roads And Water Courses : Existing roads or water courses shall not be blocked
cut through, altered, diverted or obstructed in any way by the Contractor, except with the
permission of the Engineer. All compensations claimed for any unauthorized closure, cutting
through, alteration, diversion or obstruction to such roads or water courses by the Contractor
or his agent or his staff shall be recoverable from the Contractor by deduction from any sums
which may become due to him in terms of contract, or otherwise according to law.
34.(3) Provision Of Access To Premises : During progress of work in any street or
thoroughfare, the Contractor shall make adequate provision for the passage of traffic, for
securing safe access to all premises approached from such street or thoroughfare and for any
drainage, water supply or means of lighting which may be interrupted by reasons of the
execution of the works and shall react and maintain at his own cost barriers, lights and other
safeguards as prescribed by the Engineer, for the regulation of the traffic, and provide
watchmen necessary to prevent accidents. The works shall in such cases be executed night
and day, if so ordered by the Engineer and with such vigour so that the traffic way be
impeded for as short a time as possible.
34.(4) Safety Of Public : The Contractor shall be responsible to take all precautions to
ensure the safety of the public whether on public or Railway property and shall post such look
out men as may, in the opinion of the Engineer, be required to comply with regulations
appertaining to the work.
35. Use Of Explosives : Explosives shall not be used on the works or on the site by the
Contractor without the permission of the Engineer and then only in the manner and to the
extent to which such permission is given. Where explosives are required for the works, they
shall be stored in a special magazine to be provided by and at the cost of the Contractor in
accordance with the Explosive Rules. The Contractor shall obtain the necessary license for the
storage and the use of explosives and all operations in which or for which explosives are
employed shall be at the sole risk and responsibility of the Contractor and the Contractor shall
indemnify the Railway in respect thereof.

36.(1) Suspension Of Works : The Contractor shall on the order of the Engineer, suspend
the progress of the works or any part thereof for such time or times and in such manner as
the Engineer may consider necessary and shall during such suspension properly protect and
secure the work so far as is necessary in the opinion of the Engineer. If such suspension is:
(a) Provided for in the contract, or
(b) Necessary for the proper execution of the works or by the reason of weather conditions or by
some default on the part of the Contractor, and or
(c) Necessary for the safety of the works or any part thereof.
36.(2) The Contractor shall not be entitled to the extra costs, if any, incurred by him during
the period of suspension of the works, but in the event of any suspension ordered by the
Engineer for reasons other than aforementioned and when each such period of suspension
exceeds 14 days, the Contractor shall be entitled to such extension of time for completion of
the works as the Engineer may consider proper having regard to the period or periods of
such suspensions and to such compensations as the Engineer may consider reasonable in
respect of salaries or wages paid by the Contractor to his employees during the periods of
such suspension.
36.(3) Suspension Lasting More Than 3 Months : If the progress of the works or any
part thereof is suspended on the order of the Engineer for more than three months at a time,
the Contractor may serve a written notice on the Engineer requiring permission within 15
days from the receipt thereof to proceed with the works or that part thereof in regard to

CONTRACTOR DRM (W) SUR.

31
31.(2) Water Supply From Railway System : The Railway may supply to the Contractor
part or whole of the quantity of the water required for the execution of works from the
Railway's existing water supply system at or near the site of works on specified terms and
conditions and at such charges as shall be determined by the Railway and payable by the
Contractor, provided that the Contractor shall arrange, at his own expense, to effect the
connections and lay additional pipe lines and accessories on the site and that the Contractor
shall not be entitled to any compensation for interruption of failure of the water supply.
31.(3) Water Supply By Railway Transport : In the event of the Railway arranging
supply of water to the Contractor at or near the site of works by travelling water tanks or
other means, the freight and other charges incurred thereby, including demurrage charges
that may be levied, shall be paid by the Contractor in addition to the charges referred to in
Sub-Clause (2) of the Clause provided that the contractor shall not be entitled to any
compensation for interruption or failure of the water supply.
31.(4) (a) Contractor To Arrange Supply Of Electric Power For Works : Unless
otherwise provided in the contract, the Contractor shall be responsible for arrangements to
obtain supply of Electric Power for the works.
(b) Electric Supply From The Railway System : The Railway may supply to
the Contractor part or whole of the electric power wherever available and possible, required
for execution of works from the Railway's existing electric supply systems at or near the site
of works on specified terms and conditions and such charges as shall be determined by the
Railway and payable by the Contractor provided the cost of arranging necessary connections
to the Railway's Electric Supply systems and laying of underground/overhead conductor,
circuit protection, electric power meters, transmission structure, shall be borne by the
Contractor and that the Contractor shall not be entitled to any compensation for interruption
or failure of the Electric supply system.
32. Property In Materials And Plant : The materials and plant brought by the Contractor
upon the site or on the land occupied by the Contractor in connection with the works and
intended to be used for the execution thereof shall immediately, they are brought upon the
site of the said land, be deemed to be the property of the Railway. Such of them as during
the progress of the works are rejected by the Engineer under Clause 25 of these conditions
or are declared by him not to be needed for the execution of the works or such as on the
grant of the certificate of completion remain unused shall immediately on such rejection,
declaration or grant cease to be deemed the property of the Railway and the Contractor may
then (but not before) remove them from the site or the said land. This clause shall not in any
way diminish the liability of the Contractor nor shall the Railway be in any way answerable for
any loss or damage which may happen to or in respect of any such materials or plant either
by the same being lost, stolen, injured or destroyed by fire, tempest or otherwise.
33.(1) Tools, Plant And Materials Supplied By Railway : The Contractor shall take all
reasonable care of all tools, plant and materials or other property whether of a like
description or not belonging to the Railway and committed to his charge for the purpose of
the works and shall be responsible for all damage or loss caused by him, his agents,
permitted subcontractor, or his workmen or others while they are in his charge. The
Contractors shall sign accountable receipts for tools, plants and materials made over to him
by the Engineer and on completion of the works shall hand over the unused balance of the
same to the Engineer in good order and repair, fair wear and tear excepted, and shall be
responsible for any failure to account for the same or any damage done thereto.
33.(2) Hire Of Railway's Plant : The Railway may hire to the Contractor such plant as
concrete mixers, compressors and portable engines for use during execution of the works on
such terms as may be specified in the special conditions or in a separate agreement for Hire
of Plant.

CONTRACTOR DRM (W) SUR.

30
27.(1) Workmanship And Testing : The whole of the works and/or supply of materials
specified and provided in the contract or that may be necessary to be done in order to form
and complete any part thereof shall be executed in the best and most substantial workman
like manner with materials of the best and most approved quality of their respective kinds,
agreeable to the particulars contained in or implied by the specifications and as referred to in
and represented by the drawings or in such other additional particulars, instructions and
drawings may be found requisite to be given during the carrying on of the works and to the
entire satisfaction of the Engineer according to the instructions and directions which the
Contractors may from time to time receive from the Engineer. The materials may be
subjected to tests by means of such machines, instruments and appliances as the Engineer
may direct and wholly at the expense of the Contractor.
27.(2) Removal Of Improper Work And Materials : The Engineer or the Engineer's
Representative shall be entitled to order from time to time:
(a) the removal from the site within the time specified in the order of any materials which in
his opinion are not in accordance with the specifications or drawings.
(b) the substitution of proper and suitable materials, and
(c) the removal and proper re-execution, notwithstanding any previous tests thereof or on
account payments therefore, of any work which in respect of materials or workmanship is not
in his opinion in accordance with the specifications and in case of default on the part of the
Contractor in carrying out such order, the Railway shall be entitled to rescind the contract
under Clause 62 of these conditions.
28. Facilities For Inspection : The Contractor shall afford the Engineer and the Engineer's
Representative every facility for entering in and upon every portion of the work at all hours
for the purpose of inspection or otherwise and shall provide all lab our, materials, planks,
ladders, pumps, appliances and things of every kind required for the purpose and the
Engineer and the Engineer's Representative shall at all times have free access to every part of
the works and to all places at which materials for the works are stored or being prepared.
29. Examination Of Work Before Covering Up : The Contractor shall give 7 days’ notice
to the Engineer or the Engineer's Representative whenever any work or materials are
intended to be covered up in the earth, in bodies or walls or otherwise to be placed beyond
the reach of measurements in order that the work may be inspected or that correct
dimensions may be taken before being so covered, placed beyond the reach of measurement
in default whereof, the same shall at the option of the Engineer or the Engineer's
Representative be uncovered and measured at the Contractor's expense or no allowance shall
be made for such work or materials.
30. Temporary Works: All temporary works necessary for the proper execution of the
works shall be provided and maintained by the Contractor and subject to the consent of the
Engineer shall be removed by him at his expenses when they are no longer required and in
such manner as the Engineer shall direct. In the event of failure on the part of the Contractor
to remove the temporary works, the Engineer will cause them to be removed and cost as
increased by supervision and other incidental charges shall be recovered from the Contractor.
If temporary huts are provided by the Contractor on the Railway land for lab our engaged by
him for the execution of works, the contractor shall arrange for handing over vacant
possession of the said land after the work is completed; if the contractor's lab our refuse to
vacate, and have to be rejected by the Railway, necessary expenses incurred by the Railway
in connection therewith shall be borne by the Contractor.

31.(1) Contractor To Supply Water For Works : Unless otherwise provided in the
Contract, the Contractor shall be responsible for the arrangements to obtain supply of water
necessary for the works.

CONTRACTOR DRM (W) SUR.

29
 IDENTITY CARD
IDENTITY CARD NO……………….

DATE OF ISSUE ……………………..

CONTRACT AGREEMENT NO………………

Space of Photo
NAME OF THE CONTRACTOR
& ADDRESS
PARTICULARS OF EMPLOYEE :
(I) NAME OF THE EMPLOYEE :
(II) DATE OF BIRTH/AGE :
(III) PERSONAL IDENTIFICATION MARK :
(IV) PERMANENT ADDRESS :

(SIGNATURE OF CONTRACTOR) (SIGNATURE/THUMB IMPRESSION OF EMPLOYEE)

(The person who signed the original tender document or the contract agreement).
As per Railway Board’s letter No. 2004/AC-II/21/13 dated 11.06.2010, all payments after
31.08.2010 will be made through e-payment mode i.e. RTGS/NEFT only. Also at no cost any cheque will
be issued for vender payment.

RTGS/NEFT FORM

I hereby agree to get make my payment through NEFT/RTGS

Sr. Particulars
1. Name of A/c holder
2. Name of Firm
3. Name of Bank
4. Branch Name
5. Account Number
6. IFSC Code
7. MICR Code
8. Address of Bank
Telephone No.
Mobile No.
E-Mail No.
9. Address of
Telephone No.
Mobile No.
E-Mail No.
I hereby certify that above information is correct & true to my knowledge.

Signature & Seal of Bank Signature & Seal of Firm

CONTRACTOR DRM (W) SUR.

28
26A. Deployment Of Qualified Engineers At Work Sites By The Contractor :

26A.1 The contractor shall also employ Qualified Graduate Engineer or Qualified Diploma Holder Engineer, based on
value of contract, as may be prescribed by the Ministry of Railways through separate instructions from time to
time.
26A.1i) One Qualified Graduate Engineer when cost of work to be executed is Rs. 200 lakh and above, and
26A.1ii) One Qualified Diploma Holder Engineer when cost of work to be executed is more than Rs. 25 lakh,
but less than Rs. 200 lakh.
26A.1iii) Further, in case the contractor fails to employ the Qualified Engineer, as agoresaid in para 3
above, he, in terms of provisions of clause 26A.1iv) to the General conditions of contract, shall be
liable to pay an amount of Rs.40,000 and Rs. 25,000 for each month or part thereof for thge defaul
period for the provisions, as contained in para 3(a) and 3(b) above respectively.
26A.1v) Provision for deployment of Qualified Engineers (Graduate Engineer or Diploma Holder Engineer)
shall be for the values as prescribed above. However, for the works contract tenders, if it is
consideredappropriate
by the tender inviting authority, not to have the servuces of qualified engineer, the same shall be so
mentioned in the tender documents by the concerned Executive with the approval of Officernot
below the level of SAG officer, for reasons to be recorded in writing.

26A.2 In case the contractor fails to employ the Engineer, as aforesaid in Para 26A.1, he shall be liable to pay penalty
at the rates, as may be prescribed by the Ministry of Railways through separate instructions from time to time
for the default period for the provisions, as contained in Para 26A.1.

26A.3 No. of qualified engineers required to be deployed by the Contractor for various activities contained in the
works contract shall be specified in the tender documents as ‘special condition of contract’ by the tender
inviting authority.”

{Authority : Railway Board’s letter no. 2012/CE-I/CT/O/20, New Delhi, Dated 10.05.2013}

CONTRACTOR DRM (W) SUR.

27
22.(5) Meaning And Intent Of Specification And Drawings : If any ambiguity arises as to the meaning and
intent of any portion of the Specifications and Drawings or as to execution or quality of any work or material, or
as to the measurements of the works the decision of the Engineer thereon shall be final subject to the appeal
(within 7 days of such decision being intimated to the Contractor) to the Chief Engineer who shall have the
power to correct any errors, omissions, or discrepancies in aforementioned items and whose decision in the
matter in dispute or doubt shall be final and conclusive.

23. Working During Night : The Contractor shall not carry out any work between sun-set and sun-rise without
the previous permission of the Engineer.

24. Damage To Railway Property Or Private Life And Property : The Contractor shall be responsible for all
risk to the work and for trespass and shall make good at his on expense all loss or damage whether to the
works themselves or to any other property of the Railway or the lives, persons or property of others from
whatsoever cause in connection with the works until they are taken over by the Railway and this although all
reasonable and proper precautions may have been taken by the Contractor, and in case the Railway shall be
called upon to make good any costs, loss or damages, or to pay any compensation, including that payable
under the provisions of the Workmen's Compensation Act or any statutory amendments thereof to any person
or persons sustaining damages as aforesaid by reason of any act, or any negligence or omissions on the part of
the Contractor; the amount of any costs or charges including costs and charges in connection with legal
proceedings, which the Railway may incur in reference thereto, shall be charged to the Contractor. The Railway
shall have the power and right to pay or to defend or compromise any claim of threatened legal proceedings or
in anticipation of legal proceedings being instituted consequent on the action or default of the Contractor, to
take such steps as may be considered necessary or desirable to ward off or mitigate the effect of such
proceedings, charging to Contractor, as aforesaid, any sum or sums of money which may be paid and any
expenses whether for reinstatement or otherwise which may be incurred and the propriety of any such
payment, defence or compromise, and the incurring of any such expenses shall not be called in question by the
Contractor.

25. Sheds, Stores Houses And Yards : The Contractor shall at his own expense provide himself with sheds,
storehouses and yards in such situations and in such numbers as in the opinion of the Engineer is requisite for
carrying on the works and the Contractor shall keep at each such sheds, store-houses and yards a sufficient
quantity of materials and plant in stock as not to delay the carrying out of the works with due expedition and
the Engineer and the Engineer's representative shall have free access to the said sheds, store houses and yards
at any time for the purpose of inspecting the stock of materials or plant so kept in hand, and any materials or
plant which the Engineer may object to shall not be brought upon or used in the works, but shall be forthwith
removed from the sheds, store houses or yards by the Contractor. The Contractor shall at his own expenses
provide and maintain suitable mortar mills, soaking vats or any other equipments necessary for the execution
of the works.

26. Provision Of Efficient And Competent Staff At Work Sites By The Contractor :

26.1 The Contractor shall place and keep on the works at all times efficient and competent staff to give the
necessary directions to his workmen and to see that they execute their work in sound & proper manner and
shall employ only such supervisors, workmen & laborers in or about the execution of any of these works as are
careful and skilled in the various trades.

26.2 The Contractor shall at once remove from the works any agents, permitted sub-contractor, supervisor,
workman or laborers who shall be objected to by the Engineer and if and whenever required by the Engineer,
he shall submit a correct return showing the names of all staff and workmen employed by him.

26.3 In the event of the Engineer being of the opinion that the Contractor is not employing on the works a sufficient
number of staff and workmen as is necessary for proper completion of the works within the time prescribed,
the Contractor shall forthwith on receiving intimation to this effect deploy the additional number of staff and lab
our as specified by the Engineer within seven days of being so required and failure on the part of the
Contractor to comply with such instructions will entitle the Railway to rescind the contract under Clause 62 of
these conditions.

CONTRACTOR DRM (W) SUR.

26
 being required so to do by the Engineer's representative shall, at his own cost rectify such errors, to the satisfaction
of the Engineer's representative. Such checking shall not absolve the Contractor of his own responsibility of
maintaining accuracy in the work. The Contractor shall carefully protect and preserve all bench marks, sight rails,
pegs and other things used in setting out the work.
20.(1) Compliance To Engineers Instructions : The Engineer shall direct the order in which the several parts of
the works shall be executed and the Contractor shall execute without delay all orders given by the Engineer
from time to time; but the Contractor shall not be relieved thereby from responsibility for the due performance
of the works in all respects.

20.(2) Alterations To Be Authorized : No alterations in or additions to or omissions or abandonment of any part of

the works shall be deemed authorized, except under instructions from the Engineer, and the Contractor shall
be responsible to obtain such instructions in each and every case in writing from the Engineer.

20.(3) Extra Works : Should works over and above those included in the contract require to be executed at the site,
the contractor shall have no right to be entrusted with the execution of such works which may be carried out
by another contractor or contractors or by other means at the option of the Railway.

20.(4) Separate Contracts In Connection With Works : The Railway shall have the right to let other contracts in
connection with the works. The Contractor shall afford other contractors reasonable opportunity for the storage
of their materials and the execution of their works and shall properly connect and coordinate his work with
theirs. If any part of the Contractors work depends for proper execution or result upon the work of another
contractor(s), the Contractor shall inspect and promptly report to the Engineer any defects in such works that
render it unsuitable for such proper execution and results. The Contractor's failure so-to inspect and report
shall constitute an acceptance of the other contractor's work as fit and proper for the reception of his work,
except as to defects which may develop in the other contractor's work after the execution of his work.

21. Instruction Of Engineer's Representative : Any instructions or approval given by the Engineer's
representative to Contractor in connection with the works shall bind the Contractor as though it had been given
by the Engineer provided always as follows:

(a) Failure of the Engineer's representative to disapprove any work or materials shall not prejudice the power of
the Engineer thereafter to disapprove such work or material and to order the removal or breaking up thereof.

(b) If the Contractor shall be dissatisfied by reason of any decision of the Engineer's representative, he shall be
entitled to refer the matter to the Engineer who shall there upon confirm or vary such decision.

22.(1) Adherence To Specifications And Drawings : The whole of the works shall be executed in perfect
conformity with the specifications and drawings of the contract. If Contractor performs any works in a manner
contrary to the specifications or drawings or any of them and without such reference to the Engineer, he shall
bear all the costs arising or ensuing therefore and shall be responsible for all loss to the Railway.

22.(2) Drawings And Specifications Of The Works : The Contractor shall keep one copy of Drawings and
Specifications at the site, in good order, and such contract documents as may be necessary, available to the
Engineer or the Engineer's Representative.

22.(3) Ownership Of Drawings And Specifications : All Drawings and Specifications and copies thereof furnished
by the Railway to the Contractor are deemed to be the property of the Railway. They shall not be used on
other works and with the exception of the signed contract set, shall be returned by the Contractor to the
Railway on completion of the work or termination of the Contract.

22.(4) Compliance With Contractor's Request For Details : The Engineer shall furnish with reasonable
promptness, after receipt by him of the Contractor's request for the same, additional instructions by means of
drawings or otherwise, necessary for the proper execution of the works or any part thereof. All such drawings
and instructions shall be consistent with the Contract Documents and reasonably inferable therefrom.

CONTRACTOR DRM (W) SUR.

25
 For the purpose of this Clause, the contract value of the works shall be taken as value of work as per
contract agreement including any supplementary work order/contract agreement issued. Provided also, that the total
amount of liquidated damages under this condition, shall not exceed the under noted percentage value or of the total
value of the item or groups of items of work for which a separate distinct completion period is specified in the
contract.
(i) For contract value upto Rs. 2 lakhs - 10% of total value of the contract
(ii) For contracts valued above Rs. 2 lakhs - 10% of first Rs.2 lakhs and 5% of balance
Further, competent authority while granting extension to the currency of contract under Clause 17 (B) of
GCC may also consider levy of token penalty, for contract value more than Rs 50 lakhs only, the penalty of Rs 2000/-
per week with a maximum penalty of Rs 20,000/- per month as deemed fit based on the merit of the case.
Provided further, that if the Railway is not satisfied that the works can be completed by the Contractor and
in the event of failure on the part of the contractor to complete the work within further extension of time allowed as
aforesaid, the Railway shall be entitled without prejudice to any other right or remedy available in that behalf, to
appropriate the contractor's Security Deposit and rescind the contract under Clause 62 of these Conditions, whether
or not actual damage is caused by such default.
18.(1) Illegal Gratification : Any bribe, commission, gift or advantage given, promised or offered by or on behalf
to the Contractor or his partner, agent or servant or, anyone on his behalf, to any officer or employee of the Railway,
or to any person on his behalf in relation to obtaining or execution of this or any other contract with the Railway
shall, in addition to any criminal liability which he may incur, subject contractor to the rescission of the contract and
all other contracts with the Railway and to the payment of any loss or damage resulting from such decision and the
Railway shall be entitled to deduct the amounts so payable from any moneys due to the Contractor(s) under this
contract or any other contracts with the Railway.
18.(2) The Contractor shall not lend or borrow from or have or enter into any monitory dealings or transactions either
directly or indirectly with any employee of the Railway and if he shall do so, the Railway shall be entitled forthwith to
rescind the contract and all other contracts with the Railway. Any question or dispute as to the commission or any
such offence or compensation payable to the Railway under this Clause shall be settled by the General Manager of
the Railway, in such a manner as he shall consider fit & sufficient and his decision shall be final & conclusive. In the
event of rescission of the contract under this Clause, the Contractor will not be paid any compensation whatsoever
except payments for the work done upto the date of rescission.
EXECUTION OF WORKS

19.(1) Contractor's Understanding : It is understood and agreed that the Contractor has, by careful examination,
satisfied himself as to the nature and location of the work, the conformation of the ground, the character, quality and
quantity of the materials to be encountered, the character of equipment and facilities needed preliminary to and
during the progress of the works, the general and local conditions, the lab our conditions prevailing therein and all
other matters which can in any way affect the works under the contract.
19.(2) Commencement Of Works : The Contractor shall commence the works within 15 days after the receipt by him of
an order in writing to this effect from the Engineer and shall proceed with the same with due expedition and without
delay.

19.(3) Accepted Program me Of Work : The Contractor who has been awarded the work shall as soon as possible but
not later than 30 days after the date of receipt of the acceptance letter in respect of contracts with initial completion
period of two years or less or not later than 90 days for other contracts have to submit the detailed program me of
work indicating the time schedule of various items of works in the form of Bar Chart/PERT/CPM. He shall also submit
the details of organization (in terms of lab our and supervisors) plant and machinery that he intends to utilize (from
time to time) for execution of the work within stipulated date of completion. The program me of work amended as
necessary by discussions with the Engineer, shall be treated as the agreed program me of the work for the purpose
of this contract and the contractor shall endeavor to fulfill this program me of work. The progress of work will be
watched accordingly and the liquidated damages will be with reference to the overall completion date. Nothing stated
herein shall preclude the contractor in achieving earlier completion of item or whole of the works than indicated in the
program me.
19.(4) Setting Out Of Works : The Contractor shall be responsible for the correct setting out of all works in
relation to original points, lines and levels of reference at his cost. The Contractor shall execute the work true to
alignment, grade, levels and dimensions as shown in the drawing and as directed by the Engineer's representative
and shall check these at frequent intervals. The Contractor shall provide all facilities like lab our and instruments and
shall co-operate with the Engineer's representative to check all alignment, grades, levels and dimensions. If, at any
time, during the progress of the works any error shall appear or arise in any part of the work, the Contractor, on

CONTRACTOR DRM (W) SUR.

24
 17. Force Majeure Clause : If at any time, during the continuance of this contract, the performance in whole or in part
by either party of any obligation under this contract shall be prevented or delayed by reason of any war, hostility,
acts of public enemy, civil commotion, sabotage, serious loss or damage by fire, explosions, epidemics, strikes,
lockouts or acts of God (hereinafter, referred to events) provided, notice of the happening of any such event is given
by either party to the other within 30 days from the date of occurrence thereof, neither party shall by reason of such
event, be entitled to terminate this contract nor shall either party have any claim for damages against the other in
respect of such non-performance of delay in performance, and works under the contract shall be resumed as soon as
practicable after such event has come to an end or ceased to exist, and the decision of the Engineer as to whether
the works have been so resumed or not shall be final and conclusive, PROVIDED FURTHER that if the performance in
whole or in part of any obligation under this contract is prevented or delayed by reason of any such event for a
period exceeding 120 days, either party may at its option terminate the contract by giving notice to the other party.

17–A Subject to any requirement in the contract as to completion of any portions or portions of the works before
completion of the whole, the contractor shall fully and finally complete the whole of the works comprised in the
contract (with such modifications as may be directed under conditions of this contract) by the date entered in the
contract or extended date in terms of the following clauses:

(i) If any modifications have been ordered which in the opinion of the Engineer have materially increased the
magnitude of the work, then such extension of the contracted date of completion may be granted as shall appear
to the Engineer to be reasonable in the circumstances, provided moreover that the Contractor shall be responsible
for requesting such extension of the date as may be considered necessary as soon as the cause thereof shall arise
and in any case not less than one month before the expiry of the date fixed for completion of the works.

(ii) If in the opinion of the Engineer, the progress of work has any time been delayed by any act or neglect of
Railway's employees or by other contractor employed by the Railway under Sub-Clause (4) of Clause 20 of these
Conditions or in executing the work not forming part of the contract but on which contractor's performance
necessarily depends or by reason of proceeding taken or threatened by or dispute with adjoining or to neighboring
owners or public authority arising otherwise through the Contractor's own default etc. or by the delay authorized
by the Engineer pending arbitration or in consequences of the contractor not having received in due time necessary
instructions from the Railway for which he shall have specially applied in writing to the Engineer or his authorized
representative then upon happening of any such event causing delay, the Contractor shall immediately give notice
thereof in writing to the Engineer within 15 days of such happening, but shall nevertheless make constantly his
best endeavors to bring down or make good the delay and shall do all that may be reasonably required of him to
the satisfaction of the Engineer to proceed with the works. The contractor may also indicate the period for which
the work is likely to be delayed and shall be bound to ask for necessary extension of time. The Engineer on receipt
of such request from the contractor shall consider the same and shall grant such extension of time as in his opinion
is reasonable having regard to the nature and period of delay and the type and quantum of work affected thereby.
No other compensation shall be payable for works so carried forward to the extended period of time, the same
rates, terms and conditions of contract being applicable as if such extended period of time was originally provided
in the original contract itself.
(iii) In the event of any failure or delay by the Railway to hand over the Contractor possession of the lands necessary for the
execution of the works or to give the necessary notice to commence the works or to provide the necessary drawings or
instructions or any other delay caused by the Railway due to any other cause whatsoever, then such failure or delay shall in
no way affect or vitiate the contract or alter the character thereof or entitle the contractor to damages or compensation
therefore, but in any such case, the Railway may grant such extension or extensions of the completion date as may be
considered reasonable.
17-B Extension Of Time For Delay Due To Contractor : The time for the execution of the work or part of the works specified in the
contract documents shall be deemed to be the essence of the contract and the works must be completed not later than the
date(s) as specified in the contract. If the contractor fails to complete the works within the time as specified in the contract for
the reasons other than the reasons specified in Clause 17 and 17-A, the Railway may, if satisfied that the works can be
completed by the contractor within reasonable short time thereafter, allow the contractor for further extension of time
(Performa Annexure-VII) as the Engineer may decide. On such extension the Railway will be entitled without prejudice to any
other right and remedy available on that behalf, to recover from the contractor as agreed damages and not by way of penalty a
sum equivalent to ½ of 1% of the contract value of the works for each week or part of the week.

CONTRACTOR DRM (W) SUR.

23
16.(4) Performance Guarantee
The procedure for obtaining Performance Guarantee is outlined below :
(a) The successful bidder shall have to submit a Performance Guarantee (PG) within 30 (thirty) days from the date of
issue of Letter Of Acceptance (LOA). Extension of time for submission of PG beyond 30 (thirty) days and upto 60 days
from the date of issue of LOA may be given by the Authority who is competent to sign the contract agreement.
However, a penal interest of 15% per annum shall be charged for the delay beyond 30 (thirty) days, i.e. from
31st day after the date of issue of LOA. In case the contractor fails to submit the requisite PG even after 60 days
from the date of issue of LOA, the contract shall be terminated duly forfeiting EMD and other dues, if any
payable against that contract. The failed contractor shall be debarred from participating in re-tender for that work.
(b) The successful bidder shall submit the Performance Guarantee (PG) in any of the following forms, amounting to 5%
of the contract value:
(i) A deposit of Cash;
(ii) Irrevocable Bank Guarantee;
(iii) Government Securities including State Loan Bonds at 5% below the market value;
(iv) Deposit Receipts, Pay Orders, Demand Drafts and Guarantee Bonds. These forms of Performance Guarantee could be
either of the State Bank of India or of any of the Nationalized Banks;
(v) Guarantee Bonds executed or Deposits Receipts tendered by all Scheduled Banks;
(vi) A Deposit in the Post Office Saving Bank;
(vii) A Deposit in the National Savings Certificates;
(viii) Twelve years National Defense Certificates;
(ix) Ten years Defense Deposits;
(x) National Defense Bonds and
(xi) Unit Trust Certificates at 5% below market value or at the face value whichever is less. Also, FDR in favour of
FA&CAO (free from any encumbrance) may be accepted.
Note - The instruments as listed above will also be acceptable for Guarantees in case of Mobilization Advance.
(c) The Performance Guarantee shall be submitted by the successful bidder after the Letter Of Acceptance (LOA) has
been issued, but before signing of the contract agreement. This P.G. shall be initially valid up to the stipulated date of
completion plus 60 days beyond that. In case, the time for completion of work gets extended, the contractor shall get
the validity of P.G. extended to cover such extended time for completion of work plus 60 days.
(d) The value of PG to be submitted by the, contractor will not change for variation up to 25% (either increase or
decrease). In case during the course of execution, value of the contract increases by more than 25% of the original
contract value, an additional Performance Guarantee amounting to 5% (five percent) for the excess value over the
original contract value shall be deposited by the contractor.
(e) The Performance Guarantee (PG) shall be released after physical completion of the work based on 'Completion
Certificate' issued by the competent authority stating that the contractor has completed the work in all respects
satisfactorily. The Security Deposit shall, however, be released only after expiry of the maintenance period and after
passing the final bi II based on 'No Claim Certificate' from the contractor.
(f) Whenever the contract is rescinded, the Security Deposit shall be forfeited and the Performance Guarantee shall be
enchased. The balance work shall be got done independently without risk & cost of the failed contractor. The failed
contractor shall be debarred from participating in the tender for executing the balance work. If the failed contractor is
a JV or a Partnership firm, then every member/partner of such a firm shall be debarred from participating in the
tender for the balance work in his/her individual capacity or as a partner of any other JV /partnership firm.
(g) The engineer shall not make a claim under the Performance Guarantee except for amounts to which the President of
India is entitled under the contract (not withstanding and/or without prejudice to any other provisions in the contract
agreement) in the event of :
(i) Failure by the contractor to extend the validity of the Performance Guarantee as described herein above, in which
event the Engineer may claim the full amount of the Performance Guarantee.
(ii) Failure by the contractor to pay President of India any amount due, either as agreed by the contractor or determined
under any of the Clauses/Conditions of the Agreement, within 30 days of the service of notice to this effect by
Engineer.
(iii) The Contract being determined or rescinded under provision of the GCC, the Performance Guarantee shall be
forfeited in full and shall be absolutely at the disposal of the President of India.
{Ref. : Item-l to Railway Board's letter no. 2007/CE.I/CT/18 Pt.XII, dated 31.12.2010}

CONTRACTOR DRM (W) SUR.

22
 12. Representation On Works : The Contractor shall, when he is not personally present on the site of the works
place and keep a responsible agent at the works during working hours who shall on receiving reasonable notice,
present himself to the Engineer and orders given by the Engineer or the Engineer's representative to the agent shall
be deemed to have the same force as if they had been given to the Contractor. Before absenting himself, the
Contractor shall furnish the name and address of his agent for the purpose of this clause and failure on the part of
the Contractor to comply with this provision at any time will entitle the Railway to rescind the contract under Clause
62 of these Conditions.
13. Relics And Treasures : All gold, silver, oil and other minerals of any description and all precious stones, coins,
treasures relics antiquities and other similar things which shall be found in or upon the site shall be the property of
the Railway and the Contractor shall duly preserve the same to the satisfaction of the Railway and shall from time to
time deliver the same to such person or persons as the Railway may appoint to receive the same.
14. Excavated Material : The Contractor shall not sell or otherwise dispose of or remove except for the purpose of
this contract, the sand, stone, clay ballast, earth, rock or other substances or materials which may be obtained from
any excavation made for the purpose of the works or any building or produced upon the site at the time of delivery of
the possession thereof but all the substances, materials, buildings and produce shall be the property of the Railway
provided that the Contractor may, with the permission of the Engineer, use the same for the purpose of the works
either free of cost or pay the cost of the same at such rates as may be determined by the Engineer.
15. Indemnity By Contractors : The Contractor shall indemnify and save harmless the Railway from and against
all actions, suit proceedings losses, costs, damages, charges, claims and demands of every nature and description
brought or recovered against the Railways by reason of any act or omission of the Contractor, his agents or
employees, in the execution of the works or in his guarding of the same. All sums payable by way of compensation
under any of these conditions shall be considered as reasonable compensation to be applied to the actual loss or
damage sustained, and whether or not any damage shall have been sustained.
16. (1) Security Deposit : The Earnest Money deposited by the Contractor with his tender will be retained by the
Railways as part of security for the due and faithful fulfillment of the contract by the contractor. The balance to make
up the Security Deposit, the rates for which are given below, may be deposited by the Contractor in cash or may be
recovered by percentage deduction from the Contractor's "on account" bills. Provided also that in case of defaulting
contractor, the Railway may retain any amount due for payment to the Contractor on the pending "on account bills"
so that the amounts so retained may not exceed 10% of the total value of the contract.
16.(2) Unless otherwise specified in the Special Conditions, if any, the Security Deposit/rate of recovery/mode of
recovery shall be as under :
(a) Security Deposit for each work should be 5% of the contract value,
(b) The rate of recovery should be at the rate of 10% of the bill amount till the full Security Deposit is recovered,
(c) Security Deposits will be recovered only from the running bills of the contract and no other mode of collecting SD
such as SD in the form of instruments like BG (except Note (ii) below); FD etc. shall be accepted towards Security
Deposit.
Security Deposit shall be returned to the contractor after the expiry of the maintenance period in all the
cases other than Note (i) mentioned below and after passing the final bill based on No Claim Certificate with the
approval of the Competent Authority. The Competent Authority shall normally be the authority who is competent to
sign the contract. If this Competent Authority is of the rank lower than JA Grade, then a JA Grade Officer (concerned
with the work) should issue the certificate. The certificate, inter alia, should mention that the work has been
completed in all respects and that all the contractual obligations have been fulfilled by the contractor and that there is
no due from the contractor to Railways against the contract concerned. Before releasing the SD, an unconditional
and unequivocal ‘No Claim Certificate’ from the contractor concerned should be obtained.
Note -
(i) After the work is physically completed, Security Deposit recovered from the running bills of a contractor can be
returned to him, if he so desires, in lieu of FDR/irrevocable Bank Guarantee for equivalent amount to be submitted by
him.
(ii) In case of contracts of value Rs. 50 crore and above, irrevocable Bank Guarantee can also be accepted as a mode of
obtaining security deposit.

16.(3) No interest will be payable upon the Earnest Money and Security Deposit or amounts payable to the Contractor under
the Contract, but Government Securities deposited in terms of Sub-Clause (1) of this clause will be payable with
interest accrued thereon.

CONTRACTOR DRM (W) SUR.

21
6. Occupation And Use Of Land : No land belonging to or in the possession of the Railway shall be occupied by
the Contractor without the permission of the Railway. The Contractor shall not use, or allow to be used, the site for
any purposes other than that of executing the works. Whenever non-railway bodies/persons are permitted to use
railway premises with competent authority’s approval, conservancy charges as applicable from time to time may be
levied.
7. Assignment Or Subletting Of Contract : The Contractor shall not assign or sublet the contract or any part
thereof or allow any person to become interested therein any manner whatsoever without the special permission in
writing of the Railway. Any breach of this condition shall entitle the Railway to rescind the contract under Clause 62
of these Conditions and also render the contractor liable for payment to the Railway in respect of any loss or damage
arising or ensuing from such cancellation. Provided always that execution of the details of the work by petty
contractor under the direct and personal supervision of the Contractor or his agent shall not be deemed to be sub-
letting under this clause. The permitted subletting of work by the Contractor shall not establish any contractual
relationship between the sub-contractor and the Railway and shall not relieve the Contractor of any responsibility
under the Contract.

8. Assistance By Railway For The Stores To Be Obtained By The Contractor : Owing to difficulty in obtaining
certain materials (including Tools & Plant) in the market, the Railway may have agreed without any liability therefore
to endeavour to obtain or assist the Contractor in obtaining the required quantities of such materials as may be
specified in the Tender. In the event of delay or failure in obtaining the required quantities of the aforesaid material,
the Contractor shall not be deemed absolved of his own responsibility and shall keep in touch with the day to day
position regarding their availability and accordingly adjust progress of works including employment of labour and the
Railway shall not in any way be liable for the supply of materials or for the non-supply thereof for any reasons
whatsoever nor for any loss or damage arising in consequence of such delay or non-supply.

9. Railway Passes : No free Railway passes shall be issued by the Railway to the Contractor or any of his
employee/worker.

10. Carriage Of Materials : No forwarding orders shall be issued by the Railway for the conveyance of Contractor's
materials, tools and plant by Rail which may be required for use in the works and the contractor shall pay full freight
charges at public tariff rates therefore

11. Use Of Ballast Trains : The Railway may agree to allow the Contractor use of the ballast or material trains
under such conditions as shall be specially prescribed, provided that the Contractor shall pay for the use thereof
charges calculated at public tariff rates on the marked carrying capacity of each vehicle subject to specified minimum
charge per day or part of day and provided further that the Contractor shall indemnify the Railway against any claims
or damages arising out of the use or misuse thereof and against any liabilities under the Workmen's Compensation
Act, 1923 or any statutory amendments thereto.

11 .i ROYALTIES AND PATENT RIGHTS.

The contractor shall defray the cost of all royalties, fees and other payments in respect of patents. Patent rights
and licenses, which may be payable to patented licensee or other person or corporation and shall obtain all necessary
license. In case of any breach (whether willfully or inadvertently) by the contractor of this provision, the contractor shall
indemnify the Railway and its officers, servants, representatives against all claims, proceedings, damages, cost charges,
loss and liability which they or any of them may sustain incur or be put to by reason or inconsequence of, directly or
indirectly, any such breach and against payment of any royalties, damages or other moneys which the Railway may
have to make to any person or paid in total to the patent rights in respect of the users of any machine, instructions,
process, articles, matters or thing constructed, manufactured, supplied or delivered by the contractor to his order
under this contract.
ii PAYMENT OF ROYALTY CHARGES
All taxes, royalty charges etc. in connection with construction and supply stone / stone ballast / sand etc.
have to be borne by the contractor. The contractor will be required to obtain a royalty clearance certificate from
the concerned revenue Authority / Collector and produce the same to the Sr. DEN, DEN along with each on account
bill. If the royalty clearance certificate is not produced alongwith each on account bill, the royalty charges as
intimated by the Revenue Authority/Collector or as calculated on the basis of the relevant rates for payment of
royalty charges applicable to the area will be retained from the dues of the contractor. However, the royalty
charges so retained by the Railways will be refunded to the contractor at the time of Final bill, if the contractor
submits the Royalty clearance certificate from the Revenue authority. No claim regarding interest charges of delay
in payment for retention of this amount will be entertained.

Contractors DRM (W) SUR.

20
(n) "Temporary Works" shall mean all temporary works of every kind required for the execution completion and/or
maintenance of the works.

(o) "Site" shall mean the lands and other places on, under, in or through which the works are to be carried out and any
other lands or places provided by the Railway for the purpose of the contract.

(p) "Period of Maintenance" shall mean the specified period of maintenance from the date of completion of the works, as
certified by the Engineer.

1.(2) Singular and Plural : Words importing the singular number shall also include the plural and vice versa where the
context requires.

1.(3) Headings And Marginal Headings : The headings and marginal headings in these general conditions are solely for
the purpose of facilitating reference and shall not be deemed to be part thereof or be taken into consideration in the
interpretation or construction thereof or the contract.

GENERAL OBLIGATIONS

2. (1) Execution Co-Relation And Intent Of Contract Documents : The contract documents shall be signed in
triplicate by the Railway and the Contractor. The contract documents are complementary and what is called for by
anyone shall be as binding as if called for by all, the intention of the documents is to include all labour and materials,
equipments and transportation necessary for proper execution of work. Materials or works not covered by or properly
inferable from any heading or class of the specifications shall not be supplied by the Railway to the contractors unless
distinctly specified in the contract documents. Materials or works described in words which so applied have a well-
known technical or trade meaning shall be held to refer to such recognised standards.
2.(2) If a work is transferred from the jurisdiction of one Railway to another Railway or to a Project authority or vice
versa while contract is in subsistence, the contract shall be binding on the Contractor and the Successor
Railway/Project in the same manner & take effect in all respects as if the Contractor and the Successor
Railway/Project were parties thereto from the inception and the corresponding officer or the Competent Authority in
the Successor Railway/Project will exercise the same powers and enjoy the same authority as conferred to the
Predecessor Railway/Project under the original contract/agreement entered into.
2.(3) If for administrative or other reasons the contract is transferred to the Successor Railway, the contract shall,
notwithstanding any things contained herein contrary there to, be binding on the Contractor and the Successor
Railway in the same manner and take effect in all respects as if the Contractor and the Successor Railway had been
parties thereto from the date of this contract.

3.(1) Law Governing The Contract : The contract shall be governed by the law for the time being in force in the
Republic of India.

3.(2) Compliance To Regulations And Bye-Laws : The Contractor shall conform to the provision of any statute
relating to the works and regulations and bye-laws of any local authority and of any water and lighting companies or
undertakings, with whose system the work is proposed to be connected and shall before making any variation from
the drawings or the specifications that may be necessitated by so confirming give to the Engineer notice specifying
the variation proposed to be made and the reason for making the variation and shall not carry out such variation until
he has received instructions from the Engineer in respect thereof. The Contractor shall be bound to give all notices
required by statute, regulations or bye-laws as aforesaid and to pay all fees and taxes payable to any authority in
respect thereof.

4. Communications To Be In Writing : All notices, communications, reference and complaints made by the
Railway or the Engineer or the Engineer's Representative or the Contractor interse concerning the works shall be in
writing and no notice, communication, reference or complaint not in writing shall be recognized.

5. Service Of Notices On Contractors : The Contractor shall furnish to the Engineer the name, designation and
address of his authorized agent and all complaints, notices, communications and references shall be deemed to have
been duly given to the Contractor, if delivered to the Contractor or his authorised agent or left at or posted to the
address so given and shall be deemed to have been so given in the case of posting on day on which they would have
reached such address in the ordinary course of post or on the day on which they were so delivered or left. In the
case of contract by partners, any change in the constitution of the firm shall be forthwith notified by the Contractor to
the Engineer.

CONTRACTOR DRM (W) SUR.

19
 PART II
STANDARD GENERAL CONDITIONS OF CONTRACT
FOR USE IN CONNECTION WITH WORKS CONTRACTS
DEFINITIONS AND INTERPRETATION

1. (1) Definitions : In these General Conditions of Contract, the following terms shall have the meaning assigned
hereunder except where the context otherwise requires :

(a) "Railway" shall mean the President of the Republic of India or the Administrative Officers of the Railway or of the
Successor Railway authorised to deal with any matters which these presents are concerned on his behalf.
(b) "General Manager" shall mean the Officer in-charge of the General Superintendence and Control of the Railway and
shall also include the General Manager (Construction) and shall mean and include their successors, of the successor
Railway.

(c) "Chief Engineer" shall mean the Officer in-charge of the Engineering Department of Railway and shall also include
Chief Engineer (Construction), Chief Signal & Telecommunication Engineer, Chief Signal & Telecommunication
Engineer (Construction), Chief Electrical Engineer, Chief Electrical Engineer (Construction) and shall mean & include
their successors, of the Successor Railway.

(d) "Divisional Railway Manager" shall mean the Officer in-charge of a Division of the Railway and shall mean and include
the Divisional Railway Manager of the Successor Railway.

(e) "Engineer" shall mean the Divisional Engineer or the Executive Engineer, Divisional Signal & Telecommunication
Engineer, Divisional Signal & Telecommunications Engineer (Construction), Divisional Electrical Engineer, Divisional
Electrical Engineer (Construction), in executive charge of the works and shall include the superior officers of the
Engineering, Signal & Telecommunication, and Electrical Departments of Railway, i.e. the Senior Divisional
Engineer/Deputy Chief Engineer / Chief Engineer / Chief Engineer (Construction), Senior Divisional Signal &
Telecommunication Engineer/Deputy Chief Signal & Telecommunication Engineer/Chief Signal & Telecommunication
Engineer (Construction)/Senior Divisional Electrical Engineer/Deputy Chief Electrical Engineer/Chief Electrical Engineer
(Construction) and Chief Administrative Officer (Construction) and shall mean & include the Engineer of the Successor
Railway.

(f) "Engineer's Representative" shall mean the Assistant Engineer, Assistant Signal & Telecommunication Engineer and
Assistant Electrical Engineer in direct charge of the works and shall include any Sr.Section/Junior Engineer of Civil
Engineering/Signal and Telecommunication Engineering & Electrical Engineering Departments appointed by the
Railway and shall mean and include the Engineer's Representative of the Successor Railway.

(g) "Contractor" shall mean the Person/Firm/Co-operative Society or Company whether incorporated or not who enters
into the contract with the Railway and shall include their executors, administrators, successors and permitted assigns.

(h) "Contract" shall mean and include the Agreement of Work Order, the accepted Schedule of Rates or the Schedule or
Rates of Railway modified by the tender percentage for items of works quantified, or not quantified, the General
Conditions of Contract, the Special Conditions of Contracts, if any; the Drawing, the Specifications, the Special
Specifications, if any and Tender Forms, if any.

(i) "Works" shall mean the works to be executed in accordance with the contract.

(j) "Specifications" shall mean the Standard Specifications for Materials &Works of Railway as specified by Railway under
the authority of the Chief Engineer or as amplified, added to or superseded by Special Specifications, if any.

(k) "Schedule of Rates of Railway" shall mean the Schedule of Rates issued under the authority of the Chief Engineer
from time to time.

(l) "Drawing" shall mean the maps, drawings, plans and tracings or prints there of annexed to the contract and shall
include any modifications of such drawings and further drawings as may be issued by the Engineer from time to time.

(m) "Constructional Plant" shall mean all appliances or things of whatsoever nature required for the execution, completion
or maintenance of the works or temporary works (as hereinafter defined) but does not include materials or other
things intended to form or forming part of the permanent work.

CONTRACTOR DRM (W) SUR.

18
 ANNEXURE - VI

WORK ORDER FOR WORKS

________________ Division

WORK ORDER NO.___________ Original/Duplicate/Triplicate No. _________, Dated _________

I/We will carry out the following work according to the agreement at back.

SCHEDULE OF RATES

Particulars Rates (Rs.) Per Remarks

WITNESS : CONTRACTOR :
Name _____________________ Name ____________________
Address______________________ Address __________________

I agree to pay the above mentioned rates for finished and approved work.

Dated _______________ Engineer __________________

CONTRACTOR DRM (W) SUR.

17
 I agree that any claim I have to make shall be made in writing within seven days of date of
measurement taken by the Engineer as aforesaid and that any claims in respect of such measurement
made more than seven days after taking of such measurement shall be deemed to have waived by me.
I agree to indemnify the Railway against any claims which may be made under Workmen's
Compensation Act, 1923.

Witness Contractor ______________________

Name ______________________ Name __________________________
Address ________________________ Address _________________________

Note - If the agreement is for a work for which a Special Act of the Legislature exists, e.g. the Indian Mines Act, the
agreement shall include a clause indemnifying the Railway against all claims arising of provision of such Act.

I agree to pay the rates at __________________ % above/below Schedule of rates as applicable

to ____________________ Division set forth in the schedule of rates herein for finished and approved
work.
____________________ Engineer
____________________ Division

_____________________ Railway
For President Of India
Date ________________
I/We agree to complete the works herein set forth on or before the date specified herein and to
maintain the same for a period of ______________ Calendar months from the certified date of their
completion and in conformity with the document herein referred to, and all the condition therein
mentioned shall be deemed and taken to be part of this contract as if the same had been fully set forth
therein.

Signature of witnesses with addresses, Contractor : _______________________

to Signature of Contractor
Address : ________________________
________________________
Date : _________________

1. __________________________
__________________________

2. __________________________

__________________________

CONTRACTOR DRM (W) SUR.

16
 ANNEXURE-V

WORK ORDER FOR WORKS

(Valued at over Rs. 2,00,00)

WORK ORDER NO._________, DATED ________ UNDER CONTRACT AGREEMENT NO.______

___________________, DATED _________.

Name Of Work _____________________________________ (S I T E) _____________________

Schedule Of Drawings ____________________________________________________________

Authority ____________________________ Allocation _________________________

Mr. / Messers ______________________________ Contractor/Contractors having agreed with the

Railway is/are hereby ordered to carry out the Works set forth in the schedule below in accordance with
the General Conditions of Contract corrected upto latest Correction Slips and the Standard Specifications
of _________ Railway corrected upto latest Correction Slips, the Schedule of Rates, corrected upto latest
Correction Slips and Special Conditions and Special Specifications, if any and inconformity with drawings
annexed hereto at the rates specified in the said, Schedule and to complete the same on or before the
____ day of __________ 20___ and maintain the said works for the period of _____________ from the
certified date of completion. The quantities set forth in the said schedule shall be considered approximate
and subject to variation under Clause 42 of General Conditions of Contract.

CONTRACTOR'S AGREEMENT
I offer to do the work at the rates entered in the Schedule Of Rates on the reverse which I have
signed, and I understand that no fixed quantity of work is given to me to do that in starting work. I am
only given a place to work in or to deposit materials on and that I have no claim to more than one unit of
work as entered in the Scheduled Rates. I agree that all works done and materials delivered shall be
subject to the approval of the Engineer in Charge, who may reject and decline to pay for whatever may
be, in his opinion, inferior or defective or either and I agree that the Standard Specifications corrected
upto latest Correction Slips of _________ Railway in so far as they are not over-ruled by items of this
agreement, shall be deemed part of this agreement.

I agree that no work under this work order shall be assigned or sublet without the previous
written approval of the ___________ Engineer.
I agree that my work may be stopped at any time by the __________ Engineer on his giving me
or my agent on the works seven days’ notice in writing and I agree that the measurement of my works
shall be made by the Engineer at any time appointed by him in writing subsequent to the expiry of the
said notice and measurement shall be made by him at the said time whether I am present or not and that
on payment for work done and approved materials delivered-at site of work as ascertained by the said
measurement, I shall have no further claim against the Railway and I agree that any dispute arisen on
matters connected with this agreement, the same shall be referred to a person to be nominated in this
behalf by the ______________ for the time being of the Railway, whose decision in writing shall be final
and binding on both parties.

CONTRACTOR DRM (W) SUR.

15
 ANNEXURE - IV
CENTRAL RAILWAY
CONTRACT AGREEMENT OF WORKS

CONTRACT AGREEMENT NO. ____________________________________ DATED ___________

ARTICLES OF AGREEMENT made this _________ day of _________ 20___ between President of India
acting through the Railway Administration hereafter called the "Railway" of the one part and
___________________________herein after called the "Contractor" of other part.

WHEREAS the Contractor has agreed with the Railway for performance of the works
_____________________ set forth in the Schedule hereto annexed upon the General Conditions of Contract
2010 corrected upto latest Correction Slips and the Specifications of _____________ Railway corrected upto
the latest Correction Slips and the Schedule of Rates of ___________ Railway, corrected upto latest Correction
Slips and the Special Conditions and Special Specifications, if any and in conformity with the drawings here-into
annexed AND WHEREAS the performance of the said works is an act in which the public are interested.

NOW THIS INDENTURE WITNESSETH that in consideration to the payments to be made by the
Railways, the Contractors will duly perform the said works in the said schedule set forth and shall execute the
same with great promptness, care and accuracy in a workman like manner to the satisfaction of the Railway
and will complete the same in accordance with the said specifications and said drawings and said conditions of
contract on or before the ______ day of ___________ 20___ and will maintain the said works for a period of
________Calendar months from the certified date of their completion and will observe, fulfill and keep all the
conditions therein mentioned (which shall be deemed and taken to be part of this contract, as if the same have
been fully set forth herein), AND the Railway, both hereby agree that if the Contractor shall duly perform the
said works in the manner aforesaid and observe and keep the said terms and conditions, the Railway will pay
or cause to be paid to the Contractor for the said works on the final completion thereof the amount due in
respect thereof at the rates specified in the Schedule hereto annexed.

Contractor _______________ (Signature) Railway : Designation _____________

(For President of India)

Address ___________________________

___________________________

Date _____________ Date _____________

Signature of Witnesses (to Signature of Witnesses :

contractor) with address :

_____________________________ ________________________________

_____________________________ ________________________________

_____________________________ ________________________________

CONTRACTOR DRM (W) SUR.

14
 ANNEXURE - I (Contd. …)

TENDER FORM (Third Sheet)

Name of Work :- Supplying and stacking on Railway ground 65 mm machine crushed stone
ballast as per latest specification of RDSO/IRS-GS(LKO)’s of June-2004,with latest
amendments including royalty and fees etc. and loading the same into Rly’s wagons/hoppers
etc. as directed by ADEN at site of Ausa Road depot (Qty 20,000 m3).

SCHEDULE OF RATES AND QUANTITIES :

Rates In Figures
Item Approximate Amount
SL Description Of Item Of Work Unit And Words
No. Quantity (Rs.)
(Rs.)

1 2 3 4 5 6 7

The quantities shown in above Schedule are approximate and are as a guide to give the
tenderer(s) an idea of quantum of work involved. The Railway reserves the right to increase/ decrease
and/or delete or include any of the quantities given above and no extra rate will be allowed on this
account.

I/We undertake to do the work at __________ % above/below the Schedule of Rates of the
___________ Railway as applicable to _________________________ Division or at the rates quoted
above for each item.

Dated ______________

Signature of the Tenderer(s)

Note : Columns 1 to 5 shall be filled by the office of the Authority inviting tender. Columns 6 & 7 shall be filled
by the Tenderer(s) only when percentage tenders are not invited.

CONTRACTOR DRM (W) SUR.

13
15. Partnership Deeds, Power Of Attorney Etc. : The tenderer shall clearly specify whether the tender is
submitted on his own or on behalf of a partnership concern. If the tender is submitted on behalf of a
partnership concern, he should submit the certified copy of partnership deed alongwith the tender and
authorization to sign the tender documents on behalf of partnership firm. If these documents are not enclosed
alongwith tender documents, the tender will be treated as having been submitted by individual signing the
tender documents. The Railway will not be bound by any power of attorney granted by the tenderer or by
changes in the composition of the firm made subsequent to the execution of the contract. It may, however,
recognize such power of attorney and changes after obtaining proper legal advice, the cost of which will be
chargeable to the contractor.

16. The tenderer whether sole proprietor, a limited company or a partnership firm if they want to act through
agent or individual partner(s) should submit along with the tender or at a later stage, a power of attorney duly
stamped and authenticated by a Notary Public or by Magistrate in favour of the specific person whether
he/they be partner(s) of the firm or any other person specifically authorising him/them to submit the tender,
sign the agreement, receive money, witness measurements, sign measurement books, compromise, settle,
relinquish any claim(s) preferred by the firm and sign "No Claim Certificate" and refer all or any disputes to
arbitration.

17. Employment/Partnership Etc. Of Retired Railway Employees :

(a) Should a tenderer be a retired engineer of the Gazetted rank or any other Gazetted officer working before
his retirement, whether in the executive or administrative capacity or whether holding a pensionable post or
not, in the Engineering or any other department of any of the railways owned and administered by the
President of India for the time being, or should a tenderer being partnership firm have as one of its partners a
retired engineer or retired Gazetted Officer as aforesaid, or should a tenderer being an incorporated company
have any such retired engineer or retired officer as one of its Directors or should a tenderer have in his
employment any retired Engineer or retired Gazetted Officer as aforesaid, the full information as to the date of
retirement of such Engineer or Gazetted Officer from the said service and in case where such Engineer or
Officer had not retired from Government service at least 2 years prior to the date of submission of the tender
as to whether permission for taking such contract, or if the contractor be a partnership firm or an incorporated
company, to become a partner or Director as the case may be, or to take the employment under the
contractor, has been obtained by the tenderer or the Engineer or Officer, as the case may be from the
President of India or any officer, duly authorised by him in this behalf, shall be clearly stated in writing at the
time of submitting the tender. Tenders without the information above referred to or a statement to the effect
that no such retired Engineer or retired Gazetted Officer is so associated with the tenderer, as the case may be,
shall be rejected.
(b) Should a tenderer or contractor being an individual on the list of approved Contractors, have a relative(s)
or in the case of partnership firm or company of contractors one or more of his shareholder(s) or a relative(s)
of the shareholder(s) employed in gazetted capacity in the Engineering or any other department of the
CENTRAL Railway, the authority inviting tenders shall be informed of the fact at the time of submission of
tender, failing which the tender may be disqualified/rejected or if such fact subsequently comes to light, the
contract may be rescinded in accordance with the provision in Clause 62 of the General Conditions of Contract.

(Signature)
(Designation)
CENTRAL RAILWAY

Signature of Tenderer(s)
Date _______________

CONTRACTOR DRM (W) SUR.

12
 (c) If the tender is accepted, the amount of Earnest Money will be retained and adjusted as Security Deposit for the
due and faithful fulfillment of the contract. This amount of Security Deposit shall be forfeited, if the
Tenderer(s)/Contractor(s) fail to execute the Agreement Bond within 7 days after receipt of notice issued by Railway
that such documents are ready or to commence the work within 15 days after receipt of the order to that effect.

(d) Earnest Money of the unsuccessful tenderer(s) will, save as here-in-before provided, be returned to the
unsuccessful tenderer(s) within a reasonable time, but the Railway shall not be responsible for any loss or
depreciation that may happen to the Security for the due performance of the stipulation to keep the offer open for
the period specified in the tender documents or to the Earnest Money while in their possession nor be liable to pay
interest thereon.

7. Rights Of The Railway To Deal With Tender : The authority for the acceptance of the tender will rest with the
Railway. It shall not be obligatory on the said authority to accept the lowest tender or any other tender and no
tenderers(s) shall demand any explanation for the cause of rejection of his/their tender nor the Railway to assign
reasons for declining to consider or reject any particular tender or tenders.

8. If the tenderer(s) deliberately gives / give wrong information in his / their tender or creates / create circumstances
for the acceptance of his / their tender, the Railway reserves the right to reject such tender at any stage.

9. If the tenderer (s) expires after the submission of his / their tender or after the acceptance of his their tender, the
Railway shall deem such tender cancelled. If a partner of a firm expires after the submission of their tender or after
the acceptance of their tender, the Railway shall deem such tender as cancelled, unless the firm retains its character.
10. Income Tax Clearance Certificate : The tenderer (s) is/are required to produce alongwith his/their tender an
authorised copy of the IncomeTax Clearance certificate or a sworn affidavit duly countersigned by the Income
Tax Officer to the effect that he has/they have no taxable income.

11. Tenderer’s Credentials : Documents testifying tenderer’s previous experience and financial status should be
produced alongwith the tender or when desired by competent authority of the Railway.

Tenderer(s) who has / have not carried out any work so far on _________ Railway and who is / are not borne on the
approved list of the Contractors of ________ Railway should submit alongwith his / their tender credentials to
establish :

(i) His capacity to carry out the works satisfactorily.

(ii) His financial status supported by Bank reference and other documents.
(iii) Certificates duly attested and testimonials regarding contracting experience for the type of job for which tender is
invited with list of works carried out in the past.

12. Tender must be enclosed in a sealed cover, superscripted “Tender No.33/2015/01 of

23.09.2015 ” and must be sent by registered post to the address of DRM (W) SOLAPUR CENTRAL

Railway so as to reach his office not later than 15.30 Hours on 0ϰ.1ϭ.2015 or deposited in the special box
allotted for the purpose in the office of DRM (W) SOLAPUR CENTRAL Railway and DSC (RPF) Solapur

Central Railway This Special box will be sealed at 15.30 hours on 0ϰ.1ϭ.2015 The tender will be opened

at 15.45 hours on the same day. The tender papers will not be sold after 16.00 hours on Ϭϯ.1ϭ.2015.
13. Non-compliance with any of the conditions set forth therein above is liable to result in the tender being
rejected.

14. Execution Of Contract Documents : The successful Tenderer(s) shall be required to execute an
agreement with the President of India acting through the CENTRAL Railway for carrying out the work
according to General Conditions of Contract, Special Conditions / Specifications annexed to the tender and
Specification for work and materials of Railway as amended/corrected up to latest Correction Slips, mentioned
in tender form (First Sheet).

CONTRACTOR DRM (W) SUR.

11
 ANNEXURE - I (Contd. …)
TENDER FORM (Second Sheet)
1. Instructions To Tenders And Conditions Of Tender : The following documents form part of Tender /Contract :

(a) Tender forms – First Sheet and Second Sheet

(b) Special Conditions/Specifications (enclosed)

(c) Schedule of approximate quantities (enclosed)

(d) General Conditions of Contract and Standard Specifications for Materials and Works of Indian Railway as
amended/corrected upto latest Correction Slips, copies of which can be seen in the office of DRM W
SOLAPUR or obtained from the office of the Chief Engineer, CENTRAL Railway on payment of prescribed
charges.
(e) Schedule of Rates as amended / corrected upto latest Correction Slips, copies of which can be seen in the
office of DRM W SOLAPUR or obtained from the office of the Chief Engineer, CENTRAL Railway on payment
of prescribed charges.
(f) All general and detailed drawings pertaining to this work which will be issued by the Engineer or his
representatives (from time to time) with all changes and modifications.

2. Drawings For The Work : The Drawing for the work can be seen in the office of the DRM W SOLAPUR
and / or Chief Engineer, CENTRAL Railway at any time during the office hours. The drawings are only for the
guidance of Tenderer(s). Detailed working drawings (if required) based generally on the drawing mentioned
above, will be given by the Engineer or his representative from time to time.
3. The Tenderer(s) shall quote his / their rates as a percentage above or below the Schedule of Rates of
CENTRAL Railway as applicable to SOLAPUR Division except where he/they are required to quote item rates
and must tender for all the items shown in the Schedule of approximate quantities attached. The quantities
shown in the attached Schedule are given as a guide and are approximate only and are subject to variation
according to the needs of the Railway. The Railway does not guarantee work under each item of the Schedule.

4. Tenders containing erasures and / or alterations of tender documents are liable to be rejected. Any
correction made by tender(s) in his/their entries must be attested by him / them.

5. a. PERIOD OF COMPLETION

The works are required to be completed within a period of 08(Eight) Months. from the date of issue of
acceptance letter.

b. MAINTENANCE PERIOD
The work shall be maintained after completion for a period of NIL by the contractor and he shall make
good any defects, imperfection shrinkages or faults which may appear at his own cost.
6. Earnest Moneya) The tender must be accompanied by a sum of Rs. 2,26,800/- as earnest money
deposited in cash r in any of the forms as mentioned in ‘Regulations For Tenders And Contracts’ for the
guidance of the Engineers and Contractors, failing which the tender will not be considered.

(b) The Tenderer(s) shall keep the offer open for a minimum period of 90 days from the date of opening of
the Tender. It is understood that the tender documents have been sold/issued to the Tenderer(s) and the
Tenderer(s), is / are permitted to tender in consideration of the stipulation on his / their part that after
submitting his / their tender subject to the period being extended further, if required by mutual agreement
from time to time, he will not resile from his offer or modify the terms and conditions thereof in a manner not
acceptable to the Chief Engineer/Dy.Chief Engineer/Divisional Engineer of CENTRAL Railway, Should the
tenderer fail to observe or comply with the foregoing stipulation, the amount deposited as Earnest Money for
the due performance of the above stipulation, shall be forfeited to the Railway.

CONTRACTOR DRM (W) SUR.

10
 ANNEXURE - I
CENTRAL RAILWAY
TENDER FORM (First Sheet)
Tender No. 33/2015/01

Name of Work:- Supplying and stacking on Railway ground 65 mm machine crushed stone
ballast as per latest specification of RDSO/IRS-GS(LKO)’s of June-2004,with latest
amendments including royalty and fees etc. and loading the same into Rly’s wagons/hoppers
etc. as directed by ADEN at site of Ausa Road depot (Qty 20,000 m3).

To

The President of India

Acting through the DRM (W) SUR

Central Railway,
I/We ____________________ have read the various conditions to tender attached hereto and
agree to abide by the said conditions. I/We also agree to keep this tender open for acceptance for a
period of 90 days from the date fixed for opening the same and in default thereof, I/We will be liable for
forfeiture of my/our “Earnest Money”. I/We offer to do the work for Central Railway, at the rates quoted
in the attached schedule and hereby bind myself/ourselves to complete the work in all respects within
____________ months from the date of issue of letter of acceptance of the tender.
2. I/We also hereby agree to abide by the Indian Railways General Conditions Of Contract 2011,
with all correction slips up-to-date and to carry out the work according to the Special Conditions of
Contract and Specifications of materials and works as laid down by Railway in the annexed Special
Conditions/Specifications, Schedule of Rates with all correction slips up-to-date for the present contract.
3. A sum of Rs. 2,26,800/- is herewith forwarded as Earnest Money. Full value of the
earnest Money shall stand forfeited without prejudice to any other right or remedies in case
my/our Tender is accepted and if :
(a) I/We do not execute the contract documents within seven days after receipt of notice issued by the
Railway that such documents are ready; and
(b) I/We do not commence the work within fifteen days after receipt of orders to that effect.
4. Until a formal agreement is prepared and executed, acceptance of this tender shall constitute a
binding contract between us subject to modifications, as may be mutually agreed to between us and
indicated in the letter of acceptance of my/our offer for this work.

________________________
Signature of Witnesses :

(1) ___________________
Signature of Tenderer(s)

(2) ___________________
Date ________________

CONTRACTOR DRM (W) SUR.

9
6. Care In Submission Of Tenders :

(a) Before submitting a tender, the tenderer will be deemed to have satisfied himself by actual inspection of the site
and locality of the works, that all conditions liable to be encountered during the execution of the works are taken into
account and that the rates he enters in the tender forms are adequate and all inclusive to accord with the provisions
in Clause-37 of the General Conditions of Contract for the completion of works to the entire satisfaction of the
Engineer.

(b) When work is tendered for by a firm or company of contractors, the tender shall be signed by the individual
legally authorized to enter into commitments on their behalf.

(c) The Railway will not be bound by any power of attorney granted by the tenderer or by changes in the composition
of the firm made subsequent to the execution of the contract. It may, however, recognize such power of attorney
and changes after obtaining proper legal advice, the cost of which will be chargeable to the contractor.

CONSIDERATION OF TENDERS

7. Right Of Railway To Deal With Tenders : The Railway reserves the right of not to invite tenders for any of
Railway work or works or to invite open or limited tenders and when tenders are called to accept a tender in whole or
in part or reject any tender or all tenders without assigning reasons for any such action.

7A. Two Packets System of Tendering : The procedure detailed below shall be adopted for dealing with ‘Two
Pockets System’ of Tendering :

CONTRACT DOCUMENTS

8. Execution of Contract Document : The Tenderer whose tender is accepted shall be required to appear in
person at the office of General Manager/General Manager (Construction), Chief Administrative Officer (Construction),
Divisional Railway Manager or concerned Engineer, as the case may be, or if a firm or corporation, a duly authorized
representative shall so appear and execute the contract documents within 7 days after notice that the contract has
been awarded to him. Failure to do so shall constitute a breach of the agreement affected by the acceptance of the
tender in which case the full value of the earnest money accompanying the tender shall stand forfeited without
prejudice to any other rights or remedies.

In the event of any tenderer whose tender is accepted shall refuse to execute the contract document as
here in before provided, the Railway may determine that such tenderer has abandoned the contract and there upon
his tender and acceptance thereof shall be treated as cancelled and the Railway shall be entitled to forfeit the full
amount of the Earnest Money and to recover the damages for such default.

9. Form Of Contract Document : Every contract shall be complete in respect of the document it shall so
constitute. Not less than 2 copies of the contract document shall be signed by the competent authority and the
contractor and one copy given to the contractor.

(a) For Zone contracts, awarded on the basis of the percentage above or below the Schedule of Rates of Railway for
the whole or part of financial year, the contract agreement required to be executed by the tenderer whose tender is
accepted shall be as per specimen form, Annexure-II. During the currency of the Zone Contract, work orders as per
specimen form Annexures-III or IV, for works not exceeding Rs.2,00,000 each, shall be issued by the Divisional
Railway Manager / Executive Engineer under the agreement for Zone Contract.

(b) For contracts for specific works, valued at more than Rs.2,00,000 the contract document required to be executed
by the tenderer whose tender is accepted shall be either an Agreement as per specimen form Annexure-IV, or a work
order as per specimen form Annexure-V as may be prescribed by the Railway.

CONTRACTOR DRM (W) SUR.

8
 Value Of The Work Earnest Money Deposit (EMD)

A. For works estimated to cost up to Rs. 2% of the estimated cost of the work
1 crore

B. For works estimated to cost more than Rs. 2 lakh plus ½% (half percent) of the excess of
Rs. 1 crore the estimated cost of work beyond Rs.1 crore
subject to a maximum of Rs. 1 crore
The earnest money shall be rounded to the nearest Rs.10. This earnest money shall be applicable for all
modes of tendering.

(b) It shall be understood that the tender documents have been sold/issued to the tenderer and the
tenderer is permitted to tender in consideration of stipulation on his part, that after submitting his tender
he will not resile from his offer or modify the terms and conditions thereof in a manner not acceptable to
the Engineer. Should the tenderer fail to observe or comply with the said stipulation, the aforesaid
amount shall be liable to be forfeited to the Railway.

(c) If his tender is accepted this earnest money mentioned in sub clause (a) above will be retained as
part security for the due and faithful fulfillment of the contract in terms of Clause 16 of the General
Conditions of Contract. The Earnest Money of other Tenderers shall, save as herein before provided, be
returned to them, but the Railway shall not be responsible for any loss or depreciation that may happen
thereto while in their possession, nor be liable to pay interest thereon.

(2) (a) The Earnest Money should be in cash or Banker’s

cheques / Demand Draft in f/o Sr. Divisional Finance Manager,
Central Railway, Solapur. Of the Railway, executed by State Bank
of India or any of the Nationalized banks or by a Scheduled Bank.

CONTRACTOR DRM (W) SUR.

7
 CREDENTIALS OF CONTRACTORS.

2. Application For Registration :

2.1 Works of construction and of supply of material shall be entrusted for execution to contractors whose capabilities
and financial status have been investigated and approved to the satisfaction of the Railway. For this purpose, list of
approved contractors shall be maintained in the Railway. The said list be revised periodically once in a year or so by
giving wide publicity through advertisements etc.

A Contractor including a contractor who is already on the approved list shall apply to the nearest General Manager
(Construction), Chief Administrative Officer (Construction), Divisional Railway Manager, Chief Engineer/Chief Engineer
(Construction), Chief Signal & Telecommunication Engineer/Chief Signal & Telecommunication Engineer
(Construction) and Chief Electrical Engineer/Chief Electrical Engineer (Construction), furnishing particulars regarding :

(a) his position as an independent contractor specifying Engineering organization available with details or Partners /
Staff / Engineers employed with qualifications and experience;
(b) his capacity to undertake and carry out works satisfactorily as vouched for by a responsible official or firm, with
details about the transport equipments, construction tools and plants etc., required for the work maintained by him;
(c) his previous experience of works similar to that to be contracted for, in proof of which original certificates or
testimonials may be called for and their genuineness verified, if needs be, by reference to the signatories thereof;
(d) his knowledge from actual personal investigation of the resources of the area/zone or zones in which he offers to
work;
(e) his ability to supervise the work personally or by competent and duly authorized agent;
(f) his financial position;
(g) Authorized copy of the current income-tax Clearance Certificate.
2.2 An applicant shall clearly state the categories of works and the Area / Zone / Division(s) / District(s) in which he
desires registration in the list of approved contractors.

2.3 The selection of contractors for enlistment in the approved list would be done by a committee for different value
slabs as notified by Railway.

2.4 An annual fee as prescribed by the Railway from time to time would be charged from such approved contractors
to cover the cost of sending notices to them and clerkage for tenders etc.

2.5 The list of approved contractors would be treated as confidential office record.

TENDERS FOR WORKS

3. Tender Form : Tender Forms shall embody the contents of the contract documents either directly or by reference
and shall be as per specimen form, Annexure-I. Tender Forms shall be issued on payment of the prescribed fee to
the appropriate contractors on the list of approved contractors. Contractors not on the list of approved contractors,
will on payment of the prescribed fees, be furnished with tender forms and they shall be required to submit evidence
regarding their financial status, previous experience and ability to execute the works.

4. Omissions & Discrepancies : Should a tenderer find discrepancies in or omissions from the drawings or any of
the Tender Forms or should he be in doubt as to their meaning, he should at once notify the authority inviting
tenders who may send a written instruction to all tenders. It shall be understood that every endeavour has been
made to avoid any error which can materially affect the basis of tender and successful tenderer shall take upon
himself and provide for the risk of any error which may subsequently be discovered and shall make no subsequent
claim on account thereof.

5. Earnest Money :

(1) (a) The tenderer shall be required to deposit earnest money with the tender for the due performance
with the stipulation to keep the offer open till such date as specified in the tender, under the conditions
of tender. The earnest money shall be as under :

CONTRACTOR DRM (W) SUR.

6
 PART-I
REGULATIONS FOR TENDERS AND CONTRACTS
FOR THE GUIDANCE OF ENGINEERS & CONTRACTORS FOR WORKS CONTRACTS

MEANING OF TERMS
1.1 Interpretation : These Regulations for Tenders and Contracts shall be read in conjunction with the General
Conditions of Contract which are referred to herein and shall be subject to modifications additions or suppression by
special conditions of contract and/or special specifications, if any, annexed to the Tender Forms.

1.2 Definition : In these Regulations for Tenders and Contracts the following terms shall have the meanings
assigned hereunder except where the context otherwise requires.
(a)“Railway” shall mean the President of the Republic of India or the Administrative Officers of the Successor
Railway authorized to deal with any matters, which these presents are concerned on his behalf.
(b) “General Manager” shall mean the Officer-in-Charge of the general superintendence and control of the Zonal
Railway/Production Units and shall also include the General Manager (Construction) and shall mean and include their
successors, of the Successor Railway.
(c)“Chief Engineer” shall mean the Officer in charge of the Engineering Department of East Central Railway and shall
also include the Chief Engineer (Construction), Chief Electrical Engineer, Chief Electrical Engineer (Construction),
Chief Signal & Telecom Engineer, Chief Signal & Telecom Engineer (Construction) and shall mean and include their
successors of the Successor Railway.
(d)“Divisional Railway Manager” shall mean the Officer in charge of a Division of the Zonal Railway and shall mean
and include the Divisional Railway Manager of the Successor Railway.
(e)“Engineer” shall mean the Divisional Engineer or the Executive Engineer, Divisional Signal & Telecommunication
Engineer, Divisional Signal & Telecommunication Engineer (Construction), Divisional Electrical Engineer and
Divisional Electrical Engineer (Construction), in executive charge of the works and shall include the superior officers
of the Engineering, Signal & Telecommunication, and Electrical Departments of Railway, i.e. the Senior Divisional
Engineer/Deputy Chief Engineer/Chief Engineer/Chief Engineer(Construction),Senior Divisional Signal &
Telecommunication Engineer / Dy.Chief Signal & Telecommunication Engineer / Dy. Chief Signal &
Telecommunication Engineer(Construction), Senior Divisional Electrical Engineer / Deputy Chief Electrical Engineer /
Dy.Chief Electrical Engineer (Construction) / and shall mean and include the Engineers of the Successors Railway.
(f)“Tenderer” shall mean the person / the firm / co-operative or company whether incorporated or not who tenders
for the works with a view to execute the works on contract with the Railway and shall include their personal
representatives, successors and permitted assigns.
(g)“Limited Tenders” shall mean tenders invited from all or some Contractors on the approved or select list of
Contractors with the Railway.
(h)“Open Tenders” shall mean the tenders invited in open and public manner and with adequate notice.
(i)“Works” shall mean the works contemplated in the drawings and schedules set forth in the tender forms and
required to be executed according to the specifications.
(j)“Specifications” shall mean the specifications for Materials and works of the Railway as specified in Part-III of the
Works Hand Book issued under the authority of the Chief Engineer or as amplified, added to or superseded by
special specifications if any, appended to the Tender Forms.
(k)“Schedule of Rates of the Railway” shall mean the Schedule of Rates issued under the authority of the Chief
Engineer from time to time.
(l)“Drawings” shall mean the maps, drawings, plans and tracings or prints thereof annexed to the Tender Forms.

1.3 Words importing the singular number shall also include the plural and vice versa where the context requires.

CONTRACTOR DRM (W) SUR.

5
 INSTRUCTIONS TO TENDERER

1. If you have downloaded tender document from Website please ensure that you downloaded it completely up to
last page containing text “ END OF TENDER DOCUMENT’’. Also you have to accept “additional special conditions
for tender document downloaded from internet/website’’ on page no. ---- to ---- of tender document.
2. Minimum eligibility criteria for tenderers [for open tenders costing above Rs.50 Lakhs]
is as under:-
Only those firms, which in their individual capacity satisfy the following criteria, need to quote for this tender:
A] Total contract amount received during the last (i) The tenderer(s) shall be eligible only if he/they fulfill
three financial years and in the current financial Minimum Eligibility Criteria of having received total contract
year . amount during the last three financial years and in the current
financial years with a minimum of 150% of the advertised
tender value.
(ii) Authentic Certificates shall be produced by the tenderer (s)
to this effect which may be an attested Certificate from the
employer/client, Audited Balance Sheet duly certified by the
Chartered Accountant etc.
B] Should have completed in the last three At least one similar single work for minimum value of 35% of
Financial years and in current financial Year. advertised Tender value.

Notes :- [I] Criterion [A] : Following documents will be relied upon for working out the total
contractual amount received by the Tenderer to evaluate credentials against criterion [A] above.
x Attested copy of Annual income tax returns filed with Income Tax Dept.
x Attested copy of Tax Deducted at Source [TDS] certificate.
x Audited balance sheet duly certified by the Chartered Accountant.
x Attested Certificates from Employer/Clients about contractual payment received for the work done.
[II] Criterion [B] above

[C] Similar nature of work means A- Track works :- Any work of supply of ballast on cess or in depot .

Work executed with Central/State Govt./Semi-Govt. Organizations/ Authorities, PSUs, Govt. of India
undertakings, shall only be considered to qualify above eligibility criteria. Certificates from private
individuals for whom such works are executed /being executed shall not be accepted.

Tender’s should submit documentary proof in regard to fulfilling these eligibility criteria along with
their offer. The offers of tenderer who do not meet the eligibility criteria as mentioned vide [A] to
[B] above shall not be considered. The tenderer who fail to submit documentary proof along with
their offer will, normally, not be considered.
™ Tenderers may carefully note that their contract Agreement for this work is liable to be terminated at
any time later, in case any of the information furnished by them is found to be untrue or any adverse
point comes to light subsequently. The decision of railway in this regard shall be final and binding.
3 Tenderers are required to quote rates at specified space provided in Performa on offer sheet at Page no.
58 only
4 Tenderer has to quote single rate in percentage above / below/ at par for each group of items as
mentioned in the offer sheet. Multiple rates for any group of items will not be considered. If multiple
rates are quoted by tenderer for a particular group, the lowest rate of that group will only be treated as
rate for that group instead of multiple rates.

CONTRACTOR DRM (W) SUR.

4
 REGULATION FOR TENDER AND CONTRACTS

CONTENTS

Sr. Contents Page

No. From To
1 Top Sheet 1 --
2 Contents of Tender documents. 2 3
3 Instructions to Tenderer / Eligibility criteria 4 --
4 Part I Meaning of term/credential of contractor/ 5 9
consideration of tender / contractor documents.
5 Annexure : I to VI - Contract Agreement form 10 21
6 PART II standard general conditions of contract 22 57
7 Offer sheet 58 --
8 Tender Schedule 59 --
9 Special Condition for work 62 78
10 Scope -- --

Name of Agency : - ___________________________________________

Name of Proprietor : - ___________________________________________

Present Address : - ___________________________________________

___________________________________________

Current Contact No. : - ___________________________________________

Residential Tel. No. :- ____________________________________________

3
 ´Ö¬μÖ ¸ê»Ö ÃÖÖê»ÖÖ¯Öæ¸ü ´ÖÓ›ü»Ö
CENTRAL RAILWAY SOLAPUR DIVISION

 
 -  
ENGINEERING-DEPARTMENT


TENDER FORM

Name of Work :- Supplying and stacking on Railway ground 65 mm machine crushed stone
ballast as per latest specification of RDSO/IRS-GS(LKO)’s of June-2004,with latest
amendments including royalty and fees etc. and loading the same into Rly’s wagons/hoppers
etc. as directed by ADEN at site of Ausa Road depot (Qty 20,000 m3).

Open Tender Notice No :- 33/2015/01 dated 23.09.2015

Date of Tender opening :- 0ϰ.ϭ1.2015.

Approximate Cost :- Rs. 1,53,52,000/-
Earnest Money Deposit :- Rs. 2,26,800/- (EMD should be in cash or Banker’s
cheques / Demand Draft)
Completion Period :- 08(Eight) Months.
Maintenance Period :- NIL
Last date of submission :- 0ϰ.1ϭ.2015.
Cost of tender form :- Rs.5000/-.
Issued to :- -------------------------------

OFFICE OF THE
DIVISIONAL RAILWAY MANAGER (WORKS),
CENTRAL RAILWAY, SOLAPUR.

2
 Start of Tender documents
Important Note:

• This tender Document contains 78 Pages.

• The end of tender document is indicated by "End of Tender Document"

marker.
Tenderers should carefully see that above marker appears on the last page
of downloaded tender document to ensure that downloaded document is
complete.

• The Tenderers are required to pay non-refundable cost of tender document in

the form prescribed in tender notice while submitting their offer. In case they
fail to furnish the requisite cost of tender document in prescribed form, their
offer shall be rejected. The cost of EMD shall not be merged with cost of tender
form and shall be separately furnished.
• The Tenderers should submit previous experience / work done & last 3 years
Turnover Certificate from authorized concerned along with Tender booklet,
otherwise submitted tender can not be considered
• For Special conditions of Contract for Tender documents downloaded from
website please see page No. ------ to ----- below.