Scribd
Upload
250 views

Writing An Email

The document provides guidance on how to write formal and informal emails. For informal emails, it recommends starting with the recipient's name, using an appropriate expression for the purpose, providing details while leaving out unnecessary information, and ending with your name. For formal emails, it suggests beginning with a greeting, thanking the recipient, stating the purpose, adding closing remarks, and ending professionally with your name. You received a job offer email from an established company requiring a reply.

Uploaded by

Azn Amrie
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
250 views

Writing An Email

The document provides guidance on how to write formal and informal emails. For informal emails, it recommends starting with the recipient's name, using an appropriate expression for the purpose, providing details while leaving out unnecessary information, and ending with your name. For formal emails, it suggests beginning with a greeting, thanking the recipient, stating the purpose, adding closing remarks, and ending professionally with your name. You received a job offer email from an established company requiring a reply.

Uploaded by

Azn Amrie
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
You are on page 1/ 8

WRITING AN EMAIL

HOW TO WRITE AN INFORMAL EMAIL

• 1.Start your email with Hi followed by name of receiver.


• 2.Use relevant expression appropriate to the purpose of the email.
• E.g. “Would you like to + verb…” when making an invitation
“We could…” when making a suggestion
“Could you…” when making a request
3.Give details of your invitation, suggestion or request clearly. Leave out unnecessary details.
4.End with “See you soon./Hope to hear from you soon./Hope to get a favourable reply
soon.
5.End with your name.
You received an email from a friend who wants
to study together for an upcoming exam.

Hi,
The mid-year exam is around the corner. Would you like to study together in
preparation for this exam? We could do it in my house as my parents will be away
for the fortnight before the mid-year exam. I don’t mind if you want to bring two
of your friends as long as they are serious about their studies.
Looking forward to hearing from you.
Bye for now.
INFORMAL EMAIL

To:
Subject:
HOW TO WRITE A FORMAL EMAIL

• 1.Begin with a greeting/salutation


• Open with a greeting such as “Dear Sir/Madam/Ms/Mr/Mrs/Dr/Surname”
• If you do not know the name of the person, use “To whom it may concern” or
“Dear Sir / Madam”
• 2.Thank the recipient
• If you are replying to an inquiry, begin with a line of thanks-for question about
your company,” Thank you for contacting ABC company", for a reply to one of
your email, Thank you for your prompt reply, or “Thanks for getting back to
me”
HOW TO WRITE A FORMAL EMAIL

• 3.State your purpose


• If you are starting the email communication, begin by stating your purpose, "I am writing to enquire
about….”Make your purpose and the main text clear. Keep your sentences short and clear. Pay
careful attention to grammar, spelling and punctuation for a professional impression.
• 4.Add your closing remarks.
• Before you end your email, it's polite to thank your reader one more time and add some polite
closing remarks like “Thank you for your patience and cooperation". Follow up with “If you have any
questions or concerns, don't hesitate to let me know” and “I look forward to hearing from you”
• 5.End with a closing
• The last step is to include an appropriate closing with your name. “Best regards”, “Sincerely” ,and
“Thank you” are all professional. Finally, review and spell check your email one more time to make
sure it’s truly perfect!
You re c e i ve d a j o b o f fe r e m ai l f ro m we l l e st ab l ishe d
com p any t h at req u ire you t o revi ew t h ei r of fer an d rep ly
t o t h e i r e m ai l .

Dear Mr./Ms.,
I am pleased to extend the following offer of employment to you on behalf of
Alma Sdn Bhd. You have been selected as the best candidate for the Marketing
Executive. Congratulations!
We believe that your knowledge, skills and experience would be an ideal fit for
our marketing team. We hope you will enjoy your role and make a significant
contribution to the overall success of Alma Sdn Bhd.
Please take the time to review our offer. It includes important details about your
compensation, benefits and the terms and conditions of your anticipated
employment with Alma Sdn Bhd.
FORMAL EMAIL

From:
Date:
Cc:
Subject:

You might also like