University of Agricultural Sciences, Dharwad

PROPOSAL FOR
PRODUCT DEVELOPMET
UNDER STUDENT'S STARTUP SCHEME
FOR CONSIDERATION UNDER

INSTITUTIONAL DEVELOPMENT
PROGRAMME (IDP)

PROJECT TITLE

SORGAM HARVESTING MACHINE

SUBMITTED BY
Student Lead Names from Sponsoring and Collaborating Institute:

Name Organization

University of Agricultural
Sciences, Dharwad

KLE Technological University,

Hubli

IDP- Institutional Development Projects-2022

IDP- Institutional Development Projects-2022

Table of Contents

1 EXECUTIVE SUMMARY …………………………………………………………………..1

2 BACKGROUND.................................................................................2
2.1 HISTORY..............................................................................................................2
2.2 REQUIREMENTS....................................................................................................2
2.3 SOLUTION..........................................................................................................3

3 PROPOSAL.....................................................................................3
3.1 VISION AND GOALS...............................................................................................3
3.2 DELIVERABLES.....................................................................................................4
3.3 TIMEFRAME.........................................................................................................4
3.4 RESOURCES........................................................................................................5
3.5 BUDGET.............................................................................................................6
3.8 RISKS & ISSUES...................................................................................................7

4 TEAM AND MENTOR DETAILS .............................................................89

4.1 UAS, Dharwad
4.2 Collaborating Institutions

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IDP- Institutional Development Projects-2022

1 Executive Summary
The first step to completing a Project Proposal is to write an Executive Summary. This
section will summarize the entire document by describing the background for the project and
the proposed Vision, Goals, And Timeframes. In essence, it sets the scene for the project
and makes the document enticing enough to read and endorse to kick off the project. So
summarize each of the sections in this document concisely by outlining the:

 History, requirements and proposed solution

 Project vision, goals deliverables and timeframes
 Resources, budget and success criteria.

[Write your content here]

2 Background
2.1 History
Before you describe the proposal in depth, you need to provide the reader with a brief
historical view of the company, so that it sets the context upon which the project will be
initiated. As this is the basis upon which the project is created, you need to describe all of
the relevant history that has taken place up until now.

For instance, if this was a proposal to create a project to implement a new software package
for the business, then this section would describe historically which software packages had
been used until now, which had succeeded and which had failed, as well as when the
software is due for replacement and who the relevant software vendors are.

Without this information, there may be delays in the approval of this document because the
Project Sponsor may wish to know more about the basis upon which the project is being
created.

[Write your content here]

2.2 Requirements
Most projects are created to either solve a business problem or realize and opportunity in the
market. This problem or opportunity is the reason that the project is being kicked-off, so you
need to describe it here in depth.

Business Problem
If you have a business problem that needs to be solved by this project, then describe the
problem in depth here. Describe the type of problem and symptoms that the business is
experiencing as a direct result of the problem. For example, a business problem might be
that it is struggling financially, has poor communication or low customer satisfaction.

Business opportunity
If you have a business opportunity that needs to be full-filled by the project, then describe it
in depth here. Describe the environment within which the opportunity exists, the timeframe in
which the opportunity must be taken up on and the way in which the opportunity must be

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IDP- Institutional Development Projects-2022

realized. An example of an opportunity is that there is a gap in the market segment for a
particular product or service, there is a new technology which can improve the business, or a
regulatory change has meant that the business can provide a new product or service that it
could not before.

2.3 Solution
The next step is to describe the solution to their problem or opportunity that the project must
deliver. In describing the solution, you need to make clear the:

 Purpose of the solution

 Scope of the solution (i.e. what's in or out of scope)
 Way in which the solution must be delivered (i.e. approach)

Remember, the project has one purpose and one purpose only, which is "to deliver the
solution to that problem or opportunity within the timeframes required". So the more that you
can describe the solution in depth, the easier it will be for the project team to know what has
to be delivered and by when.

[Write your content here]

The solution to this model would be to make a product that can replace man power so that

3 Proposal
In the background section above, you have described the general basis upon which the
project will be created. You've described the problem or opportunity that exists in the
business and the solution that the project needs to deliver. In this section, it is now time to
describe the project that you are proposing is initiated.

3.1 Vision and Goals

State the vision and goals of the project. They need to be "Smart" which means Specific,
Measurable, Action orientated, Realistic and Time based. Where possible, try and link in the
business problem or opportunity into the Vision so that the project team knows exactly what
is being solved by the vision. Here is an example of a project vision:

"Our vision is to improve customer satisfaction by 25% by 1st Jan 2013 by offering new
services to our high-value clients".

[Write your Vision here]

Then, list 3 goals which relate to our vision above. Again, make them SMART. Here are
some examples

1. "To release a customer satisfaction survey by 1st January 2012"

2. "To upgrade our Customer Relationship Management system by a 1st June 2012"
3. "To have a personal relationship with all our high-value customers by 1st January 2013"

[Write your Goals here]

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IDP- Institutional Development Projects-2022

3.2 Prototype Details (if available)

Prototyping is an experimental process where design teams implement ideas into tangible
forms from paper to digital. Teams build prototypes of varying degrees of fidelity to capture
design concepts and test on users. With prototypes, you can refine and validate your
designs so your brand can release the right products.

[Write your Prototype Details here]

3.3 Deliverables
Every project produces deliverables which form part of the solution that solves the business
problem or opportunity. These deliverables with are key to the success of the project and
they also define the scope of what must be produced. Therefore it is critical that you list all of
the key deliverables that are to be produced in as much depth as possible.

Use the following table to describe deliverables to be produced by the project. Note: a
deliverable is something that is produced that is handed over to the customer at the end of
the project, as part of the solution. It might be a new product, a new service or a new system
for instance.

Project Deliverables
SL.No Title Description Notes
1 [list here] [list here] [list here]

2 [list here] [list here] [list here]

3 [list here] [list here] [list here]

3.4 Timeframe
All projects must be delivered within a specific timeframe. Every business problem or
opportunity must be solved by the project within a specific timeframe to maximize the value
to the business.

This timeframe is critical to success, because if the project delivers the solution after the
timeframe specified, then the business may not benefit to the level that was intended.

So you need to specify the timeframe for delivering the project. Describe what the timeframe
is and why it is so important that the project deliver the solution within this period of time.

[Specify the timeframe here]

Time Frame
Task Description Duration in Months Task Completion Date
Name
[list here] [list here]

[list here] [list here]

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IDP- Institutional Development Projects-2022

[list here] [list here]

Ideally you will also include an initial project plan for the delivery of the project. Although it is
very early stages, the reason for this is that it gives your Project Sponsor confidence that
everything has been thought through and that the project can realistically be delivered within
the timeframes specified.

Here is an example of a generic project plan:

3.5 Resources
In order for your sponsor to approve the Project Proposal, they will want to have an
understanding of the amount of resources required to undertake it. Complete the following
table which sets out the generic resources including people, equipment and materials
needed to undertake the project. These are only generic figures to give the Project Sponsor
an idea of the level of resourcing required to finish the project.

Project Resources
Type Quantity Notes
[list here] [list here] [list here]

[list here] [list here] [list here]

[list here] [list here] [list here]

3.6 Budget
Since you've specified above the type and quantity of resources required to undertake the
project, you will have a general feel as to the size of budget needed also.

The Project Sponsor will always want to know how much it is going to cost them. Estimate
the total budget for the project based on the cost of the resources specified in the table
above. Then add contingency and any other additional costs need to be factored in. You
need to consider whether to include intangible costs also, like the cost of downtime or the
cost of a change in culture or process within the business.

Budget
Particulars / Type Price Quantity non- Amount
Specifications (Recurring /
Non-Recurring) recurring / Duration for
recurring
[list here] [list here]

[list here] [list here]

[list here] [list here]

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IDP- Institutional Development Projects-2022

3.7 Risks & Issues

Risk and issues occur which try and prevent the project from producing the deliverables on
time. Use the following two tables to list all of the known risks and issues upfront.

 Risks: A risk as defined as "any event which could take place in the future that will
prevent the project from producing the deliverables on time". For instance, a risk
might be that the business is unable to resource the project fully as required. For
each risk, you need to specify the likelihood of it occurring (high/medium/low).
 Issues: An issue is "something that is right now affecting the project". For instance, it
might be that an issue is that at the moment, there is little funding available to initiate
a new project such as this one. For each issue, you need specify the impact it is
having on your ability to kick off the project.

Project Risks
Risk Details Likelihood
[list here] [list here]

[list here] [list here] [list here]

[list here] [list here] [list here]

Project Issues
Issue Details Impact
[list here] [list here] [list here]

[list here] [list here] [list here]

[list here] [list here] [list here]

4 Team Details
4.1 UAS, Dharwad
Students Details
Team Details
USN/SRN Name Program Email ID Mobile
[list here] [list here] [list here]

[list here] [list here] [list here]

[list here] [list here] [list here]

Mentor Details
Team Details
Name Department Designation Email ID Mobile
[list [list here] [list here]
here]

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IDP- Institutional Development Projects-2022

4.2 Collaborating Institution – KLE Technological University, Hubballi

Students Details
Team Details
USN/SRN Name Program Email ID Mobile
01FE19BME175 Venugopal MECHANICAL [email protected] 9141085088
Kulkarni ENGINEERING
01FE19BME172 Aniket Joshi MECHANICAL [email protected] 9482619892
ENGINEERING
01FE19BME180 Abhishek MECHANICAL [email protected] 7676188128
Badi ENGINEERING

01FE19BME087 Akash MECHANICAL [email protected] 7259239425

Araksali ENGINEERING
01FE19BME165 Shantveer S MECHANICAL [email protected] 7624880664
ENGINEERING
01FE19BME183 Karthik S L MECHANICAL [email protected] 8296220726
ENGINEERING
Mentor Details
Team Details
Name Department Designation Email ID Mobile
MECHANICAL

Name of Student's Leader and Signature Name of Student's Signature

Mentors from KLE Tech, Hubli Leader and Mentor
from, UAS, Dharawd

4.3 Names of the Coordinators from Collaborating Institutions

Dr. Prakash R Patil Dr.S.S.Dolli 

Professor and Head, MCA Department, Professor, Department of Agricultural
KLE Technological University,
BVB Campus, Vidyanagar
Extension, College of Agriculture
Hubballi-580031 University of Agricultural Sciences
Email: [email protected] Dharwad – 580005
Email: [email protected]

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