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Introduction To Official Language
(English - Urdu)

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 vii

Contents
z
}p„
English Heading yZÄzŠg Q ™
1. Noting +⪠1
1.1. Note ^â&ª 1
1.2. Note Sheet ªtgz&Å L ^â 1
1.3 . When a Note is required? ?ñYè“ª6,E 1
1.4 . Structure of a Note ™J e »ª 1
1.5 . Style of a Note k
, +Z»ª&^â
’i Z0 2
1.6 . Advantages of Noting +Z ¯Æ+âª
Z 3
1.7. When a Note is not required to be
recorded
Å™ª-~X]5ç 3
7]gz¢
1.8 . References in a Note ]Y!Zj~ª 4
1.9 . Paragraphs in a Note „~V¯Z¤ /ZcŪ 4
1.10. Signature on a Note \Š6, ª 4
1.11 . How many officers record note on a
file?
?Kª6,bÃ&EfZÄ 5
1.12 . Additional Note Sheet ª¾gzZ+Zi 5
1.13. Hand-written/Typed Note ª{”U &N 5
$N*
1.14. Noting on a fresh receipt +âª6,
¦g {i @* 5
Sample Sentences in Noting ä%ÆVzL~+⪠6
1.15. Orders of higher officers on fresh
receipts/ files
]â©ZÆÑ!* E&¦g{i @* 6
yZfZ6,
1.16 Queries from higher officers ]Zg §ZÆÑ!*
yZfZ 21
1.17. Present position of the case w q]gß{ŠŽñÅA ç 22
 viii
1.18. Sentences used for submission of
files to higher officers
aÆä™7EÃÑ!* yZfZ 23
] ZLÙ
1.19. Approval of the higher officers on
the file
~gàÅÑ!*
yZfZ6,E 34

2. Drafting +â{Šz 37
2.1. Draft {Šz 37
2.2. Three fundamental /principles of
drafting
C&Æ+â{Šz 37
wßQ ~Š ã
2.3. Drafting : Important Points ] ïë ZÆ+â{Šz 37
2.4. Technique of good communication
writing
®»+âÏZ%{÷ 38
2.5. Qualities of a good communication ]:SÅ÷Z%iZ 42
3. Correspondence vZ% 45
Forms of Communications x lZÅ] sZ% 45
3.1. Letter â 45
3.2. Introductory phrases and sentences
used in official letters
mºðZ’ZÙ~oè~g »u 47
]ZLzp ÖZ
3.3. Specimen of letter (English- Urdu ) ôZ )â:%
( zŠg QD~ m, 50
3.4. Office Memorandum  ZŠŠ c*
“ ~ íŠ 52
3.5. Introductory phrases and sentences
used in Office Memorandum
p ÖZmºðZ’ZÆ“  ZŠŠ c*
~ íŠ 52
]ZLgzZ
3.6. Specimen of Office Memorandum
(English- Urdu )
( zŠg Q D~ m,ôZ )“ ZŠŠ c*~ íŠ:% 58
3.7. Memorandum “ ZŠŠ c* 68

3.8. Introductory phrases and sentences
in Memorandum
}LzpÖZmºðZ’ZÆ“
 ZŠŠc* 68
3.9. Specimen of Memorandum
(English- Urdu )
( zŠg QD~ m,ôZ )“ :%
 ZŠŠ c* 70
3.10. Demi Official Letter â~g »u4 72
3.11. Introductory sentences in D.O.
Letter
]ZLðZ’ZÆâ~g »u4 73
( zŠg Q D~ m,ôZ ) â~g»u4:% 76
3.12. Specimen of Demi Official Letter
(English-Urdu)
 ix
3.13. Un-Official (U.O.) Note ^⪊g) 80
3.14. Introductory Sentences in U.O.
Note
}LðZ’ZƪŠg) 81
3.15. Specimen of U.O. Note
(English - Urdu)
^â&ªŠg):% 82
( zŠg QD~ m,ôZ )
3.16. Endorsement S 84
3.17. Sentences used for endorsement }LÙaÆS 84
3.18. Specimen of Endorsement
(English - Urdu)
( zŠg Q D~ m,ôZ ) S:% 86
3.19. Notification y´Z 88
3.20. Sentences used in Notifications ´Z 88
}LÙ~]**
3.21. Specimen of Notification
(English- Urdu )
( zŠg Q D~ m,ôZ ) y ´Z:% 92
3.22. Resolution Š ZŠg ZŒ
Û 96
3.23. Sentences used in the Resolution }LÙ~Š ZŠg ZŒ
Û 96
3.24. Specimen of Resolution
(English- Urdu )
Û :%
( zŠg QD~ m,ôZ )Š ZŠg Z Œ 98
3.25. Press Communique /Press Note/
(Press Release)
&y ´Z~g ¶ Z 100
~g ¶ Z )^âö6,
(ð´Z DyÒ
3.26. Heading of the Press Release ( ]Y:% )Vìu˜Åð´Z 101
ôZ)
(zŠgQD~m,
3.27. Specimen of Press Communique /
Press Note(Press Release) (English-
^âö6, &y´Z~g ¶ Z:% 104
Urdu ) ôZ)(ð´ZDyÒ~g¶Z )
(zŠgQD~ m,
3.28. Telegram, Teleprinter Message x Ú6,
8X x Z¤
/8&g@* 104
3.29 Classification of the Telegrams ~ÈzgŠ Åg @* /8 104
&x Z¤
E
«3J" ‚ 104
3.30 Cypher Telegram g @* /8çG
v&x Z¤
3.31 Email and Fax Message x cgzZé~ Z&uZ e ¹', 105
3.32
Specimen of Telegram, Teleprinter
Message (English- Urdu)
x Ú6,8Ôx Z¤
/8&g @*
:% 106
( zŠg QD~ m,ôZ )
 x
3.33. Office Order ¬~ íŠ 110
)**
3.34. Sentences used in the Office Order
(Instructions)
]ZLÙ~)** ¬~ íŠ 111
( ]c*
Z@)
2.35. Sentences used in Office Order
(BS-1 to 15)
]ZLÙ~)** ¬~ íŠ 111
( 15@*1Ï~Š ãC)
3.36. Specimen Sentences used in Office
Order (BS - 16 to above)
]ZL:%Ù~)** ¬~ íŠ 113
( Ñ!*z 16Ï~Š ã C)
3.37. Specimen of Office Order
(English- Urdu )
( zŠg QD ~ m,ôZ ))** ¬~ íŠ:% 114
3.38. Chancery Letter âCg \&{~ëe 116
3.39 Forms of Communcations relating
to Ministry of Foreign Affairs
ÏZ%ÄlZ0Ðzg {]gZiz 117
3.40. Specimen of Chancery
Letter (English- Urdu )
( zŠg QD~ m,ôZ ) âCg \:% 118
3.41. Diplomatic Note / Note Verbale ^â Cg \ 120
3.42. Diplomatic compliments at the
begining of the Diplomatic Note
i ¸ MÆ^â 120
[ ZŠ M Cg \6,
3.43. Diplomatic compliments at the end
of Diplomatic Note
[ZŠ M Cg \6,x !ZÆ^â 121
3.44. Specimen of Diplomatic Note
(English- Urdu )
( zŠg QD~ m,ôZ ) ^ â Cg \:% 122
3.45. Aide Memoire “ ZŠŠ c*
 Cg \ 124
3.46. Specimen of Aide Memoire
(English- Urdu )
( zŠg QD~ m,ôZ )“ Cg \:% 126
 ZŠŠ c*
3.47. Demarche ŠgÐw~g»u&lg Ze 128
g ÖZ »]÷Zp c*ÏÒú
3.48. Example of demarche BVÅlg Ze 128
3.49. Text of the Demarche Q»lg Ze 130
3.50. Forms of communications used
between various Federal offices
ÙyxgŠÆF, Ê ¹ÃzZ 132
v Z%xè lZ
4. Miscellaneous gzZ]q ˜ZÔ]ZLtº 135
sentences, terms and
phrases ]Zgzõ
4.1. Sentences used in the
contents of communication
}LÙ~y*ÑÆÏZ% 135
 xi
4.2. Authority to issue the
communication
g (Z »ä™~g YÏZ% 144
4.3. Amendment / cancellation of
communication
ÏZ%;&çF, 145
4.4. Date of effect of the orders ]â© Zf Î õg@* 147
4.5. Request for Acknowledgment àßz¦g ñZ',
 ZpgŠ 148
„
4.6. Acknowledgement of Receipt àßz¦g 149
4.7. Accessories of communications {°ŸZÆ] sZ% 150
4.8. Specific words and sentences used
in Noting/ Correspondence
Ù~v Z%&+⪠150
]ZLzp ÖZmº
4.9. Salutations ]!* ØZ 1 5 1
4.10. General Labels fòÀ 152
4.11. Parliamentary Labels f ãúg 0*153
4.12. Priority Labels fÁF, 153
4.13. Security Labels (For classified
material)
à é¨E
G4]¯&ÈnñZ',)fõ™ 153
( Š Zñ
4.14. Receipt, distribution and despatch −F,gzZ„Ô àßz 154
4.15. Despatch Terms −F, ] q ˜ Z 1 54
5. Summary-writing +âāÜ 157
5.1. Summary āÜ 157
5.2. General Procedure for Summary-
writing
g »& §» ~g óāÜ 157
5.3. Procedure for preparing Summary
for the Cabinet
g»&§»ä™g»Ÿ»ñZ',
āÜ 158
5.4. Procedure for preparing Summary
for the President/Prime Minister
g »WZk
,iz&gœñZ', āÜ 158
g » & §»ä™
5.5. Summaries for other purposes ]YāÜaÆœ£}uzŠ 159
5.6. Sentences indicating approval of
the Minister Incharge
Ù ª~gàÅ `g ™Zk
ä™C ,
iz 160
]ZLáZz
 xii
5.7. Sentences used for seeking
approval of the Cabinet
a Æ w”Æ ~gà Å Ÿ» 1 61
] ZLÙ
5.8. Sentences used for seeking
approval of the Prime Minister
aÆ w”Æ ~gàÅWZk ,iz 1 61
] ZLÙ
5.9. Sentences used for seeking the
approval of the Prime Minister
aÆ w”Æ ~gàÅWZk ,iz 1 62
(Establishment Matters) ( ]5çCYo)] ZLÙ
5.10. Sentences used for seeking the
orders of the President on the
Ɓgœ6,}gtÆWZk ,iz 1 63
advice of Prime Minister's ]ZLÙaÆw”Æ]â©Z
5.11. Components of the Summary
for the Cabinet (Summary
ZÆŸ»ñZ',
Y Zb āÜ 164
Format)
5.12. Outline of the Summary for the
Prime Minister
ā {»WZk
,izñZ',
āÜ 166
5.13. Specimen (English-Urdu):
Summary for the Prime Minister
WZk
, āÜ:(zŠgQD~m,ôZ):% 168
izñZ',
5.14. Specimen of the Cabinet
decision
Ÿ»ê::% 170

6. Minutes-writing +⊠ZŠzg 173

6.1. Minutes Š ZŠzg 173
6.2. Importance of Meeting ÌZÅk°Z 173
6.3. Agenda )**7 173
6.4. Notice )**q :Z 173
6.5. Importance of Minutes-writing ÌZÅ+⊠ZŠzg 173
6.6. General principles
(Minutes-writing)
( +⊠ZŠzg )wßZx ¬ 174
( ~à&f Z@) wßZàS 174
6.7. Specific principles (Secretariat
$ñó] c*
Instructions)

6.8. Essential steps for minutes-writing ] â ZŠZ ~gz¢aÆ+⊠ZŠzg 174

Åä™k’Š ZŠzg 175
6.9. The Order and sequence of
minutes- writing
M F,
K ,
6.10. Approval of the Minutes ~gàÅŠ ZŠzg 180
6.11. Despatch of the minutes to the
participants
ÅŠ ZŠzgÃk° Zñ»Ñ 176
−F,
 xiii
6.12. Sentences used in the Notice and
Agenda
]ZLÙ~)**
7gzZ)**
q:Z 176
6.13. Last paragraph (Working Paper) ( g »k¤Œ Û ) Zc~y W 177
6.14. First paragraph (Minutes) /Zcª»Š ZŠzg
s Z¤ 177
6.15. Participants of the meeting k° Zñ»Ñ 177
6.16. Initial remarks by the Chairman ]ÜðZ’ZÆ}ç 178
6.17. Discussion during meeting Wk°ZyZgzŠ 178
6.18. Recommendations ]÷ á g\ 180
6.19. Decisions ]Yê 180
6.20. Specimen of the minutes (1)
(English-Urdu)
( zŠg QD~ m,ôZ ) ( 1)Š ZŠzg:% 182
6.21. Specimen of the minutes (2)
(English-Urdu)
( zŠg Q D~ m,ôZ ) ( 2)Š ZŠzg:% 186
6.22. Agenda (Urdu Specimen) ( :%zŠg Q ))** 7 1 90
6.23. Minutes (Urdu Specimen) ( :%zŠg Q )Š ZŠzg 191
/ Bibliography 19 9
/ ] ÒÂ 200

/'/'/
 1

1. Noting

+âª
1.1. Note ª&^â
;ƒ ¹F,
z WÂh+'
× c* Šæ ÅCqÑ »TìāÜ c*
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yZfZā @* -ZŽk
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XAŠæ~ä™êÃÑ!*
1.2. Note Sheet L ^â
ªtgz&Å
-ZÆT½»mºq
ƒâðâqs§q
Xì @* -ZaÆ™^â~íŠ
1.3. When a Note is required? ?ñYè“
 ª6,E
X Vƒg »gŠx ©ZÆÑ!*
yZfZaÆŸ6, # ce˜‰
A çËZ Ü zkZsܪ6,
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1.4. Structure of a Note ™J e »ª
:÷D YK7ÐK zÄ`ZÃ~gz¢~X÷Dƒ{&sf `gŠÆ^â&ª
M F,
:zª»ª
Facts of the Case ë›ÆA ç
{i @*c* /Z X ÷ D YK 7 ë›ÆA çg¨k
ƒ {ëX¤ , /Zc ðZ’Z
i~ s Z¤
g "ZpãZzÐ K M F,x] ïÆA ç ƒŠ HHy Ò -nç ðÃ~¦g
ðÃÔ~ ªÅy n, ~g¨k
ze &]g Ziz ~uzŠ Ë c* ,i½»X ÷ D YK yÒ Ð
Xì CYÅ„Š y¶
KÅkZ ƒãÒß c* ò{
:zZuzŠ »ª
Examination of the matter in the light of relevant facts, rules
and regulations and precedents

,Y»A ç
( ~Ýzg Å],ÂgzZ*Zçz°Z ¸Ôë›´) { ^
w©gzZ ãâ ‡aÆä÷ÃZXì @* ,Y»VƒUZÆA ç~{kZ
Y1{^
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K y Ò *Zçz°Z ¸áZz äƒi Z0
+Z W,Z6,A çXì CY Ås
# Ÿz Åg » & §Æ
bŠ bÑŠgzZáZjÆVh— ‚Ôë›~ kZñc* s ÜÆŸËX ÷ D Y
gzZ Vß Zj ~ m,z*Š {z ñY èÌ] * Y 3g w ì» ] !*
! Žāì @* kZ X ÷ D Y
XƒFF6,ë›
:zZŠ»ª
Points for decision and suggested course of action

¿ÇÑ{Š™m,
?gzZêñZ',]ï
iÆA çXì CY Å„Š y¶
KÅê ñZ',] ïX ì * @Y ÚÃbÑŠ~{ kZ
~ ]gßÅä™7iwŠ  c*m,zˆ{Š c*
iÐ q-ZXì @*Y H m,?¿ÇÑaÆ
Ë YÅÌlg \Åic*
Xì $ m,?ƒ
o
1.5. Style of a Note ,
k +Z»ª&^â
’i Z0
-V˜ Ð p ÖZ ÂgzZ VÓE XñY –~ y!*
ȃ eJ i (gzZ ãZz Ô {Š ‚ ^â X1
Ãp ÖZ kâ â áZzä M ~wEZx ¬Xce
Xñ Y~Š ßF,
Ù ™ : p ÖZ pëa Æ ¶Š gzi ~ bÑŠ LZ X ñY Å: wEZ y!*
ñZC i !Š Z gzZ : Z²÷
á X2
÷0gzZ] ÌXƒ Za g "Z~ ]g „ā @* ñY HyÒÈ CZ~ p ÖZ ÁÐ ÁX N Y
Xñ YH: wEZ Y" » (Adverb)
gzZ yi Z ÂÔ @" Ô ~gZ—Y) : ªX N Y K yÒ ~ iZ0
+Z (Objective) èzc ë› X 3
XñY–^♃Ñ!* Ð ]» Z fB‚ÆwZŠZ
o Zu" aÆkZ ÂVƒ T e **™„Š y¶ KÅtË\ M c*ƒ: t ·ZÐ ?Š ËÃ\ M¤/Z X 4
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Xì Sg
¼¤/Z Xce È Ð ,~gz¢) XÂe ™ Ð g "Z `Zà ~gz¢x Ó~ ª X 6
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×
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1.6. Advantages of Noting +Z ¯Æ+âª
Z
-ZÃVƒUZÆAçˉ
: ãZzq Ü z˜ ªÑZz™ ª:{^
,Y ì Y »g¨k
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ÆአnÆfZ´
Xì=g fŠ OZ.
Þ ‡gzZëZq-Zª~pgg Z Œ Œ0*
Û ',
=g f »]â ¥aÆVYàZzä MgzZ eg kg ]g @* ÆgñZ ~ 튪:eg kg]g @* X7
~}g !*
Xì Cƒ
1.7. When a note is not required to be recorded.

7]gz¢Å™ª-~X] 5ç
&fZ ði
+Z Ô+fZ&fZ v)fZ ´~ Ýzg Å (practice) w©c*
$Zzg Ô nãZz ¤
e /Z X 1
~ä™ê6,A çË( {)zò OZfZ
Xƒi W&g (Z !*
ê~ ] 5çÆ nkZ ÃfZ ´ä iWfZ Ô)gf Æ (Standing Order) ¬x X2
Xƒc*Šg (ZàS»ä™
Š C( Line of action)¿ÇÑaÆðZzgg »~A çkZäfZ ( xl)‘ X 3
fZkZgzZƒc*
Xì YY–^â ƒ~gz¢** KÅbëZ ËXƒ**
™„Šy¶ ™7{ŠzsÜä
„ ** ?¿aÆðZzgg »~ ]gß+ZXƒ Y™ê „™| 7,g¨k
™7 m, ,i½»fZ dZ Z
# X4
Xì °»
X}™œ\Š LZsÜ{zƒt · ZÐlg\ c*?{Š™7~ªÃÑ!*
m, # X5
fZ Z
 4
1.8. References in a Note ]Y!Zj~ª
ÅVß ZjyZXƒg ®Z »ŸÆA çkZ6,XÂe䃊ŽñáZj~gz¢x Ó{z~ª X 1
I
Xì CYÅ~ õ/Gd q)g fÆVâ ¶
KZ„Šy¶
K

L ^â
ªtgz&Å íq
DDDDDDDDDDDDDDDDDDDDDDDDDD
DDDDDDDDDDDDDDDDDDDDDDDDDD
DDDDDDDDDDDDDDDDDDDDDDDDDD
/
DDDDDDDDDDDDDDDDDDDDDDDDDD K
³Z&6¶
DDDDDDDDDDDDDDDDDDDDDDDDDD
Xì #
Ö } -Z Å/*Zçz°Z ¸´ÔB‚ÆbÃX 5
.7Ü&8 »q
DDDDDDDDDDDDDDDDDDDDDDDDDD
DDDDDDDDDDDDDDDDDDDDDDDDDD
DDDDDDDDDDDDDDDDDDDDDDDDDD
DDDDDDDDDDDDDDDDDDDDDDDDDD
DDDDDDDDDDDDDDDDDDDDDDDDDD

:÷ï Š b§kZ!Zj» Zc—‚ËyZgzŠÆ™ª X 2

ª /36X Zc
:÷ïŠ b§kZ!Zj »v Z%—‚ X 3
vZ%&16D 15™
1.9. Paragraphs in a Note „~V¯Z¤
/ZcŪ
i¸ MÆEÆV¯Z¤
/ZcX÷DYñΏ{°‡!*
6,Xì@* YH„~V¯Z¤
/Zcê
XDYñÎ7Ð}u66, ªÅ ó¦
ó g {i@*ÙL X÷DYñÎÚJ
LC -y
MÐ
1.10. Signature on a Note \Š6,
ª
X÷Dƒ\ŠÆfZ´s§N!* ôZˆÆª
~zŠgQgzZs§NZŠ~~m, X1
X Âeäƒ`gŠnÆ\Š ̏y¯8gzZ {ÇÔx **
»fZáZz™ X2
Xì YÎÌ$KZfZ ÑZz™ªnÆ\Š X 3
N !* ôZn Æ ^â {z Â,™+âª}i5 ( Non Gazetted) ~h
~ ~ m, +̀)¤
/Z X 4
ì\Š¿LZs§N ZŠ~zŠg QgzZs§
X ,™œõg @*
 5
1.11. How many officers record note on a file.

Kª6,
bÃ&EfZÄ
Ôce ˜7ª~ A ç ËÃVzfZ {Š c*
iÐ zŠ {z´Æ ~ñóÔ~ yn,ze /]g Ziz
X ñYH{gtÌÐV~&Vb}uzŠÆyn, # Æ]gß+Z ñZÎ
z eZ
1.12. Additional Note Sheet. +Zi
ªtgzZ
+Zi&zŠ~ªzԈƙªaƪ
X÷DYñÎtgzZ œÅÑ!*
yf
Z Z
1.13. Hand-Written/Typed Note. ª{”U /N
$N*
Xì4** $N*
Zz™U ^âZ(,
ë@* Ë YÅÌU
Xì$ $N* Ë YèÐB;ª
gzZì$
1.14. Noting on a fresh receipt. +âª6,¦g { i @*
L ^âà ( {)z{ûÔ ñZgÔg §ZÔ¬)k
Å ,’ÅÑ!*
fZ6,¦g ËX CY è7ª6,¦g { i@*
Xce˜ª~}g !* ÆA çkZQgzZce**
™Ü6,
 6
Sample Sentences in Noting

ä%ÆVzL~+âª
1.15. Orders of higher officers on fresh receipts/files.

]â ©ZÆÑ!*
yZfZ6,E&¦g { i @*
1. Please put up XÙ7
2. Put up on file X ñ YH76,E
3. Put up the case. Xñ YÅ7EX ñYH7nç
4. Put up the file. X ñYÅ7E
5. Put up for approval. X ,™7~gàñZ',
6. Put up for consideration X ,™7g¨ñZ',
7. Put up for decision X,™7êñZ',
8. Put up on ........... X,™7Ã õg @*.........
9. Put up on next Monday. X ,™7Ãc{Ò M
10. Put up next week. X,™7‹ŒZ
11. Put up on return of the officer 3ZzÅfZ´
X ,™76,
concerned.
12. Put up to the Secretary today. X ñYÅ7Ã~ñó„` M
13. Put up direct to the Minister. X ñYH7Ãk
,  Zg {Z',
iz„
14. Put up personally. XÙ7Šp
15. Put up previous papers. X N YK7½»—‚
16. Put up relevant papers X N YK7½»´
17. Put up with previous papers. X,™7B‚Æ] Z½»—‚
18. Put up with the file X ,™7B‚ÆE
19. Put up with the relevant file. X,™7B‚ÆE´
20. Put up with previous file. X ,™7B‚ÆE—‚
21. Put up with the relevant record. X ,™7B‚Æeg kg´
22. Put up as early as possible. X,™7ƒe¢Î
 7
23. Put up immediately. X,™7~g ¯
24. Put up urgently. X,™7g|Z °X,™7~g ¯
25. Put up promptly. X,™7~g ¯
26. Put up as promptly as possible. X,™7ƒe~¢Î
27. Put up as soon as possible. X,™7nƒ~¢Î
28. Put up without delay. X ,™7í@*
š
29. Put up without further delay. X ,™7í@*
+'
h × š
30. Put up the case with the least possible delay. ÁÐ ÁÃE
X ,™7Ðí@*
31. Put up draft as proposed at 'A'above X,™7{ŠzÔÑ!*
ó ó³Z L Lm,
?øD
32. Put up the case as required by the rule. DE
X ,™7{°‡ø
33. Put up draft as suggested at 'A' above X,™7{ŠzÔÑ!*
óó³ZLLm,
?øD
34. Put up the case as verbally ordered by Additional Secretary

X ,™7E._Ƭã!*
iÆ~ñó¾i
+Z
35. Put up after necessary preliminaries. X,™7ˆÆðZzgg»~gz¢ðZ’Z
36. Put up after necessary action. X ,™7ˆÆðZzgg »~gz¢
37. Put up comments. X ,™7ñZgX ,™7{û
38. Put up proposals X ,™7m,zˆ
39. Put up the relevant rules and regulations. X ,™7*Zçz°Z ¸´
40. Put up the draft for approval. X ,™7~gàñZ',{Šz
41. Put up the previous annual report. X ,™7^g7g: Ñ‚¸¦
/
42. Put up the draft minutes of the meeting X ,™7{Šz»k°ZŠ ZŠzg
43. Put up immediately matters of long standing concerning your section.

X ,™7~g ¯]5çCæsî0Ð+&vLZ
44. Please discuss X ,™wì!Š n
45. Please speak. X ,™WXÙ] !*
46. Please report. XÙ^g7g
47. Please stencil. X ñYc*
Zd=
48. Please examine. ,Y
X B{ ^
 8
49. Please analyse. X ,™t‹
50. Please investigate. X ,™)X ,™] î
51. Please inspect. X ,™¤ç
52. Please scrutinize. X,™w@*õY
7,
53. Please check. B X,™w@*
X ,™s 7,
54. Please probe. X ,™ÎyY
55. Please assess. X ,™ø
á
56. Please audit. X ,™^ e M
57. Please compare. X ,™: iZñ
58. Please amend. X ,™çF,
59. Please add. X ,™ï÷
á X,™†ŸZ
60. Please revise. X,™ ãU*
Ã
61. Please explain. X,™ ô=X ,™s
# Ÿz
62. Please acknowledge. X ,Š¦g&,Š q: ZÅàßz
63. Please prepare the case for submission to the competent authority

X,™g »EaÆä™7ÃiWÁqx™{Z',
84. Please prepare this case well in advance. X ,™g »¬¹nçtx™{Z',
65. Please prepare case for the creation of a post of an assistant in the Accounts
Section.
X ,™g»EaÆä™ðò ‚ Zq
-ZÅyzç~] !*
ˆ+&vÛƒ » Zx™{Z',
66. Please prepare a draft highlighting main points of the case.
ú] ïÝZÆA çx™{Z',
X,™g »{ŠzñƒD™Vc*
67. Please record a complete account of this incident.
X,™È¯,~g7ŧ ZzkZx™{Z',
68. Please inform accordingly.
X ñY~Š q :Z ._ÆkZXñY~Š q: ZÐj§ƒ
o
69. Please arrange these papers in chronological order.
M F,
X , ŠK Ã] Z½»yZx™{Z',
g Zzõg @*
70. Please compile a list of all the pending cases.
X ,™g »„ -Z Å] 5çZ pZk
 zq ,ix Óx™{Z',
 9
71. Please hold in abeyance. XÚg~Z pZ
72. Please hold it in abeyance till the return of the Minister.
-3ZzÅk
Xñ Y3g~Z pZÐZJ ,iz
73. For suitable action. XðZzgg »Vziñ&ƒ
 oñZ',
74. For necessary action please. X ðZzgg »~gz¢ñZ',
75. For futher necessary action pl. X ðZzgg » ~gz¢h
+'× ñZ',
76. For office record please. X eg kg ~ íŠ ñZ',
77. For remarks. XaÆY Zg WX] %¥ñZ',
78. For suggestions. X m,zˆñZ',
79. For comments. X {ûñZ',
80. For examination. XaÆw@*õYX{ ^
7, ,YñZ',
81. For entry. +Z ñZ',
X ` Zg0
82. For diary. XaÆä™ `gŠ~/ ** Z e ñZ',
izgX~],
83. For despatch. ñZ',
X −F, X w‚g Z ñZ',
84. For issue. X Z̀Z ñZ',
85. For compliance. X zñZ',
86. For pursuance. X ~zcñZ',
87. For necessary action and report Xq :Z3Zz&^g7ggzZ ðZzgg »~gz¢ñZ',
88. For quick disposal please. XaÆä÷~g ¯
89. Keep. XÚg
90. Keep a note.  ZŠŠ c*
XÚg“
91. Keep going. XOg ~g Y
92. Keep in custody. XÚg~sA&«™
93. Keep in good condition. q„
XÚg~ª  gŠ
94. Keep in good order. XÚgb§hZ
95. Keep in touch with the case. Xcg¸!*
ÐA ç
96. Keep on reminding from time to time. »¯»z
Xcg D Z™ ã; ŠŠ c*
97. Keep pending. ,
XÚg Z pZkiXÚg ~ –
 10
98. Keep under lock and key. XÚgw
99. Keep upto date. XÚg ._Æ] â ¥+F, XÚgåwq @*
{ i@*
100. Keep with cover. XÚg~l7E
101. Keep with numbers. XÚgB‚ÆVzXÚg ._Æg Ñ
102. Keep in serial. XÚgg ZzŸ
103. Please keep it handy. XÚgg »ÐZ
104. Please keep the issue alive.

X OgŠŽñ&¹!*
nç X Ogg Z Œ
Û ', ,
nçXÚgcki&g¨k
,inçx™{Z',
105. Please keep it pending until further orders. X Og~Z pZÐZ ãU*
¬@*
106. Keep him under observation. XOgãZôk
,iÐZXOg{@xk
,i&Og~{óÐZ
107. Keep these papers in the relevant file. X Og~E´] Z½»t
108. Please make out a case. X,™åEx™{Z',
109. Please prepare a case for additional staff. X , ™g »EaÆp° ŸZx™{ Z',
110. Please make temporary arrangements till the creation of additional posts.
X ,™] â OZèg ¬J
-äƒäzÆVñ‚Z °ŸZ
111. Please make a note of it. XÚgd‚fÐZXOgŠc*
ÐZx™{Z',
112. Please make a copy of the letter at page23/c. XÙg»ÜÅ⊎ñ6,
vZ%&23™
114. Please make a reference to the Education Division.
X®Ãyn,
ze½Æ™g »ÏZ%X ®ÏZ%Ãyn,
z e½
115. Please make over the charge to Mr. .......... XØŠ `g eà .............. [»x™{ Z',
116. To be included in the subsequent report. X ñYHï÷
á ~^g7gň
117. To be reported subsequently. X ñY~Š q :Z~ˆ
118. To be completed by the end of this week. X ñYHåJMÆ‹kZ
-y
119. To be kept permanently. gîx
X ñY3g6,
120. To be submitted to the competent authority. Xñ YH7ÃiWÁq
121. To be kept pending. X ñY3g~Z pZ
122. To be replied immediately. Š[ ZŽ ~g ¯
X ñYc*
123. To be despatched today X ñYHw‚g Z ` M
 11
124. Please let me know the date of expiry of the agreement made with the
landlord.
Xñ YH{Ç M=Ðx !Z õg @*
Å}@ç‰KÐyk´ â x™{Z',
125. Please delete last sentence from the letter. X,™sv M »âx™{Z',
.{L~y
126. Do the needful. X ,™ðZzgg »/£X ,™ðZzgg »~gz¢
127. Please explain the circumstances. # ŸzÅ]Ñqx™{Z',
X Ùs
128. Please explore all the possibilities. X,™x¥] **
kZx Óx™{Z',
129. Please observe extra ordinary care in this case.
o ôZ à ©)~A çkZx™{Z',
X '',
130. Fair copy please. X ,™7Üs ™x™{ Z',
XÙ7Ü~_s ™
131. Please file. X N Î~EX ,™Eï÷ á x™{Z',
132. Please fill up the prescribed form. %N xg Ã{gHx™{Z',
X,™æF
133. Please give more details of the case. +'
XÙ7]¬h × ÅAçx™{Z',
134. Immediate action please. X ,™ðZzgg »~g ¯x™{Z',XÙ ðZzgg» ~g ¯
135. Please carry out immediate and thorough check.
X,™w@*õYågzZ ~g ¯x™{Z',
7,
136. Immediate compliance please. X,™z~g ¯x™{Z',
137. Please reply immediately. X ,Š[ ZŽ ~g ¯x™{Z',
138. Please implement the orders of the Secretary immediately.
X,™zUg ¯Å] â ©ZÆ~ñóx™{Z',
139. Please arrange all the papers in proper sequence.
 o] Z½»x Óx™{Z',
XÚg~öƒ
140. The staff needs to be cautioned against late coming. Please take necessary
action in this regard.
XÙ]â ZŠZ ~gz¢~KkZXì ]gz¢Å{ k
CZ6,ä MÐk
,ŠÃp
141. I think the previous decision cannot be applied in this case because change
of circumstances.
+] ÑqèY YYH7t :Z »Ÿ—‚6,AçkZVƒ&~
X ÷‰ w$
142. Please hold in abeyance. XÚg~Z pZ
143. Please hold the file in abeyance till the receipt of the remaining information.
-àßzÅ]â ¥{0
X Og~Z pZJ +â ¹!*
ÃE
 12
144. Deficiency for one year in his qualifying service for pension is hereby
condoned on compassionate grounds.
Xì CYÅg¦
/gŠ ~Šg^ {ZgiZ Z åXE3W=g &
+Ô¶Åw‚q Ö i5]æ.
-Z~# Þ ‡ÆS
145. Please carry out corrections in the draft.
XÙgzŠo ÝZ Å}ŠzX,™ b &Z ÅV!~}Šzx™{Z',
146. Please indicate the corrections.
KÅV!x™{Z',
KV™X,™„Šy¶
XÙŠiy¶
147. Please fix the responsibility for the loss to Government.
XÙç»~g ZŠ)f ÅyvÆ#
Ö Óx™{Z',
148. Please circulate for general information. X ,™ÒaÆq: Zx ¬
149. Please propose further line of action. X ,™m,?¿Çц Zx™{Z',
150. Please take appropriate action. X,™ðZzgg »ƒ
 ox™{Z',
151. Approval of appropriate authority may be obtained.
X ñ YÅÝq ~gàÅi WÁqVziñ
152. The responsibilty for the delay in issue of orders be assessed.
Xñ YHç» ~g ZŠ)f Åí@*
~Z̀ZÆx © Z
153. Delay calls for an inquiry for the assessment of responsibility.
Xñ YÅ] îaÆçÆ~g ZŠ)fāì Ÿ»»í@*
154. Please attend to this matter at your earliest convenience.
X,ŠzÂ6,A çkZ~›
Û AÍZ KZx™{Z',
155, Please include all current cases in the statement.
X,™ï÷
á ½tg Yx Ó~ó**
ªx™{Z',
156. Please contact him immediately on receipt of this letter.
X٠쇂ZgÐkZ Ug ¯6,àßzÅ÷Z%kZ
157. Please discuss immediately. Ug¯
XÙwì!Š nX ,™WX ,™] !*
158. Please finalise this matter in consultation with S.O.(General).
X ,Š^î&N ÷ÃA çkZÐ}gtÆ( òÀ)+fZ&fZvx™{Z',
159. Inordinate delay in urgent cases cannot be ignored. Please be careful in
future.
X÷go Z {Ò M x™{Z',Ë YÅ7i Z0
X$ ~gz¢)~] 5ç~g ¯
+ZÃí@*
160. Issue today. X ñYH~g Y„ ` M &ñYH Z̀Z „` M
161. Issue as amended. X ñYH Z̀Z~]gß{”çF,
XñYH~g YçF,
D
ø
 13
162. Issue the reminder urgently.
XñYH~g YUg ¯ã;ŠŠ c*
ÏZ%Xñ YH Z̀Z ~g¯» ã; ŠŠ c*
ÏZ%
163. Please record justification for delayed action. X,™È¯iZŽ »ðZzgg»~í@*
x™{Z',
164. Please decide the matter with mutual consent.
X,™ê»A çÐ ~qŸgb!*
x™{Z',
165. Please observe the relevant rules.
Å°Z ¸´x™{Z',&OgpÅ°Z ¸´x™{Z',
X ,™~È0*
166. Please open the file on this subject and submit it to me as soon as possible.
X ,™7=ÐZƒe¢AgzZBÅE6,qçñkZx™{Z',
167. Permit him to go. Xñ Y~Š]i YZÅäYÐ Z
168. Please place it at his disposal. XØŠ hg6,
+$
h +ZßÅkZÐ Z
169. Please circulate. XÙÒX„ñZ',
170. Please comment. X ñZgg ÖZ ñ Z',
X {ûñZ',XØŠ ñZg
171. Please confirm the above presumption. XÙ }ÂÅkªÑ!*
zgqx™{Z',
172. Please chalk out a definite line of action in this regard.
?] â ZŠZ¬~ekZXÙ äzg »& §ãZzq
XÙ m, -Z~KkZx™{Z',
173. Please arrange these results in order of merit.
Ð p ÒÆ/‡Ãò}yZx™{Z',
M F,
X , ŠK
174. Please incorporate it in the report. X,™Š ZŠzgï÷
á Ð Zx™{Z',
175. Please examine the implications of the case. ,Y»] ZāÆA çx™{Z',
X B{^
176. Please examine all the aspects of the case meticulously.
,Y»Vƒ Ux ÓÆAçÐo ôZx™{Z',
X B{^
177. I have modified the draft. Please type it out.
$N*
XN Zz™U Xì ~Š™çF,
ÐZx™{Z', ~}Šzä~
178. I have slightly modified the draft.
Xì ~Š™çF,
}gŠ~}Šzä~
179. I have redrafted the letter.
zŠÏZ%ä~Xì Hk
XìHg »{g !* , zŠ {Šz»ÏZ%ä~
’{g !*
180. I have partially modified the draft. Please make faircopy.
Å}Šzä~
X,™g »Üs ™x™{Z',Xì ~Š™~p~zb
181. I have revised the draft completely. Ãå&ˆ»Å{Šzä~
Xì~Š™ ãU*
 14
182. Please revise the draft in the light of our discussion.
X,™ ãU* {Šz~ÝzgÅW~g øx™{Z',
Ã6,
183. Please revise the last para of the draft, as discussed.
ÃÅ}c ~y
X,™ ãU* MÆ}ŠzWïE
L i8x™{Z',
184. Please deal with this case. X,™ðZzgg »6,EkZx™{Z',
185. Please implement the decisions without delay. X,™æ MgŠ¿6,Vhí@*
š
186. Please delete para 6 in retyping. .6 ZcñƒD™U
X ,Š™sv $N*
{g !*
zŠx™{Z',
187. Draft reply on the lines suggested/proposed above may be put up.
Xñ YH7[ ZŽ {Šz6,¿ÇÑ{Š™m,?Ñ!*
zgq
188. Letter may now be issued. Š™Z̀Z »÷ Z%&ñYH~gYÏZ%[ Z
XñYc*
189. No need for secrecy. X7]gz¢Å ØZ
190. No conclusion can be drawn from the incomplete note. Please discuss.
X ,™Wx™{Z',X YYÑï7³ðÃÐ ^âå**
kZ
191. No need to take it up at this stage. X7]gz¢ÅäVZ6,µ%kZÃA çkZ
192. Secretary need not be troubled in this case.
X 7]gz¢Å¶ŠØi~A çkZÃ~ñó
193 We might place it on the file. Xce¢
8™&ñY1™Eï÷
á ÐZ
194. Please place a copy of this letter in File No. .........
-Z Å÷ Z%kZx™{Z',
XÚg~ ................. EÜq
195. The letter placed below may be substituted for the letter of the same number
and date.
Î(ÅâÆõg @*
X ñYc* gzZÏZâZƒ3gn
196. Please obtain his consent in writing. ,
X,™Ýq~qŸg~k’ÅkZx™{Z',
197. Please continue the old practice. X ñY3g ~g Yw©&g2Š **
Z6,
x™{Z',
198. Please curtail the list as discussed.  zWø
X,™f~„ D x™{Z',
199. Please obtain written permission before leaving the station.
,
X,™Ýq]iYZ ~k’¬Ðähgx £gœx™{Z',
200. Please close this case. X ,Š™ »ÃA çkZx™{Z',
201. Please examine it and point out important points.
KÅ] ïëZgzZB{^
+¶
X,™„0 ,Y»kZx™{Z',
 15
202. I fear the rule has been misapplied. Please re-examine it in the light of my
comments at the margin.
I
X B {^ zŠ~ÝzgÅ}û}÷~ õ/Gd qx™{ Z',
,Y{g !* HHßt :Z »}°G‡āì˜}
Xì Š .=
™
5BE$
203. Early action please. XÙ ðZzgg » öÐG X ,™ðZzgg »¢
204. Effective implementation of the instructions be ensured.
¯DÃæ MgŠ¿W,í!6,]c*
X ñYc* Z@
205. This case needs to be attended to. Xì ÔzÂ~g ¯nçt
206. For quick response keep on reminding from time to time.
»¯»zaÆä™Ýq[ZŽ ~¢
Xcg D Z™ ã;ŠŠ c*
207. Please take immediate steps. X N VZxŠ~g ¯&,™x ZŠZ ~g ¯x™{ Z',
208. Please take immediate action. X ,™ðZzgg »~g ¯x™{ Z',
209. Please take it into account. X OgpÅÐ Zx™{ Z',
210. Please take legal proceedings. XÙ qzÑðZzgg » ãâ ‡x™{ Z',
211. Please take the initiative. X ,™Z’Z&òŠ7X ,™i ¸ M &qzÑx™{ Z',
212. Please take the initiative in this regard. XÙi¸ M ~KkZx™{Z',
213. Please take the initiave immediately. X ,™ Z’Z Ug ¯x™{Z',X,™i¸ M ~g ¯x™{Z',
214. Please initiate the case. X ,™Z’Z ÅA çx™{Z',
215. Please take notice. Xcg ix™{Z',
216. Please take further necessary action. X,™ðZzgg »~gz¢h
+'× x™{Z',
217. Please also take into consideration this aspect of the case.
XÚgpÅÌÃUkZÆA çx™{Z',
218. Please take action accordingly. Xñ YÅðZzgg »._ÆkZx™{Z',
219. Please take this case personally to the Deputy Financial Adviser.
XN Yák0*
Æ] 1âāT
$**
6,
gîCZ fnçtx™{Z',
220. Please draw up the memorandum on this subject. X,™k ,  ZŠŠc*
’“ qçñkZx™{Z',
6,
221. Please see my observation in the margin of the preceding paragragh.
À&
X õ/GŸG Š ñZg ~÷6,õ/GI
d qÆ}c—‚x™{Z',
222. Please send an interim reply. XC[ ZŽ ~gˆx™{Z',
223. Please remind the Ministry of Education.
XNÑŠŠ c*
{g !* ý]g Zizx™{Z',
zŠ&N Z™ ã;ŠŠ c*
 16
224. Please follow-up until the report is received.
-äƒwßz^g7g
Xcg D™~zcJ
225. Please await further action. X ,™g OZ » ðZzgg »h
+'× x™{Z',
226. Please await further report. X ,™gOZ »^g7gh
+'× x™{Z',
227. Please await return of the file. X ,™gOZ »3ZzÅEx™{Z',
228. Please await the reply. X ,™g OZ »[ ZŽx™{Z',
229. Please await the return of the Secretary. X,™gOZ»3ZzÅ~ñóx™{Z',
230. Please await further orders. X ,™g OZ »]â © Zh
+'× x™{Z',
231. Please await decision of the case. X,™g OZ »êÆA çx™{Z',
232. Ministry of Finance may be consulted. X ñYH{gtÐ ]1â ]
è g Ziz
233. Ministry of Law may be requested to clarify further in this case.
X ñYÅ„
 ZpgŠ Ås
# Ÿzh
+'× Ðyâ ‡‹g Ziz
234. Ministry of Foreign Affairs may be referred to. X ñYH qŽgÐzg {‹g Ziz
235. Ministry of Education may be reminded. ý‹g Ziz
X ñYðZ™ ã;ŠŠ c*
236. Ministry of Interior may be approached. X ñYH qŽgмZŠ‹g Ziz
237. Ministry of Defence may be contacted. X ñYH‚ZgÐ qÊ‹g Ziz
238. Ministry of Commerce may be advised. X ñYH iÃ]g ˆ‹g Ziz
239. Please amend it. ÅkZx™{Z',
X ,™çF,
240. Please amend the draft as discussed X ,™çF,
~}ŠzWïE L i8x™{Z',
241. Please amend the draft keeping in view the latest development of the case.
pgÃ7ÃÄg7+F,
~}Šzñƒn
X ,™çF, ÅA çx™{Z',
{i@*
242. Please amend the draft accordingly. X ,™çF,~}Šz._ÆkZx™{ Z',
243. Please amend the draft as proposed. X ,™çF,
~}Šzm, L i8x™{ Z',
?ïE
244. Please amend the draft as directed. X ,™çF, $Z@ ïE
~}Šze L i8x™{ Z',
245. Matter may please be clarified. XñYÅs
# ŸzÅA ç
246. Matter may please be explained. X ñYÅs
# ŸzÅA çx™{ Z',
247. Matter in issue may please be stated in detail. Xñ YHyÒÐ ,nçck
,i
248. Matter under consideration may please be discussed with the undersigned
today.
X ñYÅWB‚ƶZg ` M6,
g¨k
,inçx™{Z',
 17
249. Matters in conflict may kindly be stated separately. XñYHyÒ{eÃgñZ°%Z
250. Please circulate and file.
X ,Š Î~bÃgzZ,™°uXOg~EˆÆäZ™lŠ¤
/x™{Z',X,™ï÷
á ~EÆ™Ò
251. Please inform immediately. X ,™ i~g ¯x™{Z',
252. Please expedite compliance. XÙz¢X,™~¢~z
253. Please expedite disposal. X ,™ð~¢
254. Please finalize the case expeditiously. XØŠ^î¢ÃA çx™{Z',
255. Please remove discrepency in the statement.
Û &´Ú»ó**
X ,™gzŠŠ §&s %Z&t ªx™{Z',
256. Please obtain formal sanction. X ,™Ýq ~gā{°‡!*
&Šgx™{Z',
257. Issue please. X ,™~g Yx™{Z',
258. Issue today. X ,™~g Y` M
259. Issue as amended. X,™~g YçF,
D
ø
260. Issue as proposed. X ,™~g Ym,?ø
D
261. Issue reminder urgently. ~g ¯
X ,™~g Yã; ŠŠ c*
262. Issue without further delay. X ,™~g Yí@*
+'
h × š
263. Issue and report. X ,™^g7gÆ™~g YX,™ iÆ™~gY
264. Issue and resubmit the file. X,™7{g !*
zŠEgzZ,™~g Y
265. Issue accordingly. X,™~g Y._ÆkZ
266. Issue the letter and follow up. X,™~zcÅkZÆ™~g YÏZ%
267. Seen. Issue. X,™~g YX H±5
268. Seen and returned. XH:ZzÆ™±5
269. Seen. Thanks. Xt]X H±5
270. Sanctioned as proposed. X Hgàm,?ø
D
271. Office to note and comply. X}™zgzZ}™±5íŠ
272. Order may be issued. Xñ YH~g Y¬
273. Open part file. XBÅbÃ&E~zb

274. Explanation may be called for. X ñYÅé[ ZŽ
 18
275. This is a final decision. Xìêît
276. This is a final order. Xì ¬¬t
277. This is our joint responsibility. Xì ~g ZŠ)fāœ~g øt
278. This may please be treated as priority case. Xñ YŒnçÁF,
ÐZ
279. This draft may now be issued. X ñYH~g Y[ Z {Šzt
280. Return of the file may be awaited. XñYHgOZ »3ZzÅE
281. Relevant papers may be put up. XN YK7]Z½»´
282. Please submit annual performance report. ,
X , ™7ÏŠ™g »Š ZŠzg: Ñ‚x™{ Z'
283. Please submit the detailed report on the subject. X,™7^g7g-6,
qçñx™{Z',
284. Please submit the consolidated report as amended.
X ,™7^g7g¦ùçF,
D x™{Z',
ø
285. Please submit the final draft immediately. X,™7~g ¯{Šzîx™{Z',
286. Please submit this file for the perusal of the Secretary.
X ,™7aƱ5Æ~ñóEtx™{Z',
287. Please submit the quarterly inspection report without further delay.
X ,™7í@*
+'
h × š¤çŠ ZŠzg „âx™{Z',
288. Please resubmit the file after one week. X ,™7{g !* -Zx™{Z',
zŠEˆ‹q
289. Please resubmit the case on Monday. zŠEÃcx™{Z',
X ,™7{g !*
290. Please resubmit this report after my return from forthcoming tour.
X ,™7{g!* 3ZzÅ}gzŠ {Ò M}÷x™{Z',
zŠ^g7gt6,
291. Please resubmit these papers on the eve of my visit to Lahore.
zŠ] Z½»t6,
X ,™7{g !* µñÆ}gzŠÆgƒÑ}÷x™{Z',
292. Please resubmit the file when all the reminders are issued.
zŠEtˆÆäƒ~g Yã;ŠŠ c*
X ,™7{g !* ]sZ%x Ó
293. Comments may be invited. X ñYÅ„
 ZpgŠ Å}ûXñ YÅÔñZg
294. Further comments are no longer necessary. Please put up draft summary.
X ,™7āÜ{Šzx™{Z',X 7]gz¢Å}ûh
+'× [Z
295. Copy to be added to File No .............. for action on item7 in para 2.
X ñYÅï÷
á ~ ................... EÜaÆðZzgg »6,7ÔÅ 2s Z¤
/Zc
296. Copy to be placed on the file. XñYÅï÷
á ~EÜXñYÅEï÷
áÜ
 19
297. Spare copies to be destroyed now X N Y~Š™ù Ÿ[ ZwÝpÃ
298. One copy will do. XÏìg °»Üq
-Z
299. Please prepare the case to obtain administrative approval in this regard.
X,™g »EaÆä™Ýq ~gàò OZ~KkZx™{Z',
300. Explanation from the defaulter may be obtained. X ñYÅé[ ZŽÐ{yŠ **
301. Signed. pl. send this letter by special messenger.
X N Z{m{{g »C +Ã÷Z%kZx™{Z',X ‰K\Š
Ù =g &
302. This letter may please be issued forthwith.
X ñYH~g YUg ¯ÏZ%tX ñ YH Z̀Zg|Z °»÷Z%kZ
303. Please send this letter under registered cover.
+âtX ,™w‚g Z~±Ö{”~Zgâtx™{Z',
X C~Zg=g &
304. His request cannot be acceded to. X$  ZpgŠ ÅkZ
Ë ƒ7gà„
305. The proposal in its present form is not acceptable.Please discuss.
Þ ‡~]gß{ŠŽñm,?
X ,™Wx™{Z',X 7wJ.
306. The proposed action is contrary to the announced policy of the Government.
Please speak.
A ] !*
X ,™’ ã!* ÆŒ0*
ix™{Z',Xì @', {Š™y´Z Å#
Ö ÓðZzgg »{iX
307. Application may be rejected. Xñ Y~Š™Šš„  ZpgŠ
308. The assumption given in para 65 is not borne by Р뛣zG Š
Hc* Š ~ 65 Zc
facts. ƒ7"
X@* $U*
309. Please see for necessary action. X N â
Û ±5aÆðZzgg»~gz¢x™{Z',
310. Please examine and submitearly. X ,™7¢ˆÆ䙤çx™{Z',
311. Most of the points made appear to be right and correct. May be kept in mind,
as far as possible, in dealing with the case.
-V˜ñƒD™ðZzgg»6,
XÚgd‚f7ZƒeJ nçkZX÷Dƒx¥9gzZ„
 gŠ]ïF,
{Šc*
i
312. I have spoken to Mr. .................. Await response.
X ,™g OZ »[ZŽ Xì ÅWÐ............................. [ »ä~
313. Signed for issue. X ‰K\Š Z̀Z ñ Z',
314. Please let me have a programme for implementing the proposal. Consult
Establishment Division, if necessary.
X ,™]gzxÐyn,zeoƒ~gz¢¤ /z6,=aÆæ MgŠ¿6,
/ZX,™7x Z¤ m,?
315. Matter has already been taken up with the Additional Secretary concerned.
 20
Please pursue this case.
X ,™~zcÅA çkZx™{Z', VQ„¬nçtt ‚Æ~ñó¾i
Hc*
Xì Š +Z´
316. Let us make a self-contained reference to the Establishment Division on the
subject. Draft reply please.
X,™7[ ZŽ {Šzx™{ Z', ™w‚g ZÏZ%ì Yq
Xce** -ZÃyn,zeo6,qçñkZ…
317. Signed. May issue.Thereafter, draft reply to the F.R. in the file may be put
up.
X ñYH7[ ZŽ {Šz»¦g {i @*
ŠŽñ~EVZiZˆXñ YH~gYX ‰K\Š
318. Clean copy as revised.
XñYÅ78»s ™ãU*
ÃøD
è
319. Please put up on file dealing with this subject.
bÃ/E0Ð ðZzgg »6,qçñkZx™{Z',
X ,™76,
320. I am busy with meetings until .... The case may be put up after a week or so.
X ñYH7ˆßq
-Z ðÃnçtXVƒsz^~VΰZJ
- ................... ~
322. Action as discussed. Please put up actual position and draft quickly.
X ,™7¢¹ÏZ%{ŠzgzZwq]gßÇx™{Z',X ,™ðZzgg »._ÆW
323. Discussed. Approved as proposed in para ........../N above.
Xìgà._Æm,?ˆ~Š~Ñ!*
^â& .................ZcXˆÅW
324. Please proceed as per orders and keep me posted with progress. However,
before taking action, see whether concurrence of DFA (Cab.) is required.
ā,™g¨¬Ð ä™ðZzgg »ë @* ÐÄg7=gzZ,™ðZzgg »._Æx © Zx™{Z',
X Og¸!*
Xì [£kZñÅ (Ÿ» )] 1âāT$** c* M
325. Please discuss with J.S. (Budget) as well. We should raise the level of
discussion only after proper consideration at lower levels. In any case please
prepare a self-contained brief urgently so that it can be used for discussion at
all levels.
RÅW…„ˆ Æg¨ƒ  o6,R¬ X,™WÌÐ ( P&6Zö) ~ñózZŽ x™ {Z',
ñ YHg »p',
Ù Ð Zā @*
C ìY&āÜ‚ŸzŠpq
] Z¯!* gî~g ¯ÔƒÌðÃ]gßXce ãJ (,
-Z6,
XnYHwEZaÆW6,R
326. We must get views of the ..... on the action plan as soon as possible.
!µÔƒe„‰
XÂeã™Ýqgz¢…Y Zg M Å ............... 6,¿î0E
327. I shall consider the position submitted above later. Please first issue
reminder to .... to let us have their concurrence to the proposed training plan.
ÏZ%à ................ ¬ x™{Z',X ÇVz™g¨VZi Zˆ 6,wq]gß{Š™76,
,™~g Y ã;ŠŠ c* zZ ~
XnYÅÝqkZñÅyZ6," µm ŽF,
{ iXā @*
 21
328. Seen. We would require a follow up and reporting system to keep ourselves
posted with the development in this matter.
Ã\ M LZÐÄg7ÅA çkZā @*
σ]gz¢Å„Š q :Zx ÂgzZ σã™~zc…XH±5
X ÃÄg¸!*
329. Please take action on the orders of the Secretary immediately as discussed.
X ,™ðZzgg »~g ¯6,
] â © ZÆ~ñóx™{Z',ÔWïE
L i8
330. As discussed. In the first instance, views of the ........ on the Action Plan
may be obtained and the case resubmitted to the Secretary. Draft letter to
................. Early please.
Å7{g !*
zŠEÃ~ñóQgzZN Y ÅÝqY Zg M Å ................ 6,¿/µ¬Ð ƒ WïE L i8
XÙ ~¢x™{Z',Xñ YH7 ................... x ¯â {ŠzX ñ Y
331. Please follow up with .......... so that the Action Plan with such modifications
as may be required in it, can be put into effect by an early date.
iZ¢ÔVƒ ~gz¢~ kZŽB‚ÆçZ F, ,™~zcB‚Æ................ x™{Z',
+Z6,¿/µā @*
XnYHæ MgŠ¿¢
332. Let us discuss this case on the 14th instant.
A çkZÃ õg @*
X ,™W6, X 14ÅVZzg {â
1.16. Queries from higher officers. ] Zg §ZÆÑ!*
y ZfZ
1. When submitted and to whom? ?þgzZ Š
HH7“

2. Why such an order should not be passed? X ñYHgà: VY¬(Z
3. Whether rates are prescribed? ?÷gHc3,
c*
M
4. Whether the action is in order?  gŠ ðZzgg »tc*
?ì„ M
5. Where is the annexure of the letter to be issued? ?ìV¹v»âáZzäƒ~gY
6. Let me know the anticipated expenditure and saving during current financial
year.
C0ÆYzay
X ñYc* µáyZgzŠÆw‚à â VZzg
7. Please let me know the source of information.
XñYc* Æq :Z î0œG
C~}g !* $ g f=x™{Z',
8. What is the Education Division's reply to the proposed plan of action? Please
discuss early.
?ì H[ ZŽ »yn,ze ½6,¿/µ{iX
X ,™W¢x™{ Z',
9. Why to reduce the number of units? Please speak.
X ñYÅÁVYŠ Z®ÅVŠ-
XÙ]!*
 22
10. What alternative do we have? ?ì wŠ Hk0*
}g ø
11. What was the suggestion made by the .... .......... in this connection?
?HÐ s§Å ................~ŸkZ
?ìð M m,
12. What reply is outstanding? Please put up. X ,™7x™{Z',?ì ¹!*
[ ZŽ ‚yÃ
13. Pl. see d.o. letter at P-28/C. Has reply been sent?
H`[ ZŽ HX,™±5â ~g »u46,vZ%&28™
?ì Š
14. Any suggestion? ?ðÃ
?m,
15. Received today. Any comments? ?{ûðÃX Zƒwßñ` M
1.17. Present position of the case wq]gß{ŠŽñÅA ç
1. The case is under consideration. Xìg¨k
,inç
2. The matter has been under consideration for a long time.
Xìg¨k
, -Znç
iÐá²sîq
3. The matter is under discussion. ,
Xìckinç
4. The case is under enquiry, ,
Xì ïkinç
5. The project is under execution. Xì Šk
,iz6,
6. Explanatory memorandum has been received and would be submitted in due
course.
X Ïñ YÅ76,  ogzZì ˆƒwßñ“
Ü zƒ
‰  ZŠŠ c*
‚Ÿz
7. Final orders have to be passed by the authorised officer.
X ÷ä™gŠ ™x ©Zîäi WfZ&Ð,™gàiWfZx ©Z¬
8. Final report is awaited from Regional offices. XìgOZ»^g7g~y FÊð‡´
MÐ,
9. Formal approval of the plan is awaited. Xìg OZ »~gà‚Ÿ!*
Å"µ
10. Formal orders have not been issued yet. Xì Zƒ7Z̀Z ÌZ »] â ©Z‚Ÿ!*
11. The file is held in abeyance pending receipt of further information.
-ä M ]â ¥h
Xì ~Z pZncEJ +'×
12. Matter has been referred to concerned quarters. H5Ãx ©´nç
Xì Š
13. Matter has been dropped. Hc*
Xì Š Š™uF,
nç
14. Reaction to the instructions from various Ministries/Divisions has been
summed up as follows.
D
Xì sf ø ,YgzZāÜ»¿ŠgÆVâ n,
è {^ ze &VÂg ZizZ6,]c*
Z@
 23
15. The latest position of the case is given below.
Xì sf `gŠwq]gß+F, ÅnçkZ
{i @*
16. Action required to be taken by us is summed up as follows.
ŠāÜ» ðZzgg »/£~sf
Hc*
Xì Š
17. This case deals with a scheme of ................. . The latest progress in respect
of various components of this scheme is reflected in detail in paragragh
28/N.
ÃÄg7+F,
{i @* Å0
$!*
" Ì F, Z ZÆYkZXì 0ÐYÅ ................... nçt
ñZ b
Xì Š Ù ªB‚Æ,~ª&28s Z¤
HHC /Zc
18. The position appears to be as follows.
D wq]gß9Xì sfzgqwq]gßāì @*
Xì sf ø ƒx¥
19. No definite position in this connection can be stated as yet.
Ë YÅ7yÒJ
X$ -ÌZwq]g߬ðÃ~ŸkZ
20. Replies from the following agencies are still awaited.
-[Z »]!*
Xìg OZJ ZŽÆVzg ZŠ Zsfzgq
21. Views from all the Ministries/Divisions concerned and Provincial Govern-
ments except Government of ................. have been received. They have
submitted the case to the Chief Minister and a reply would be sent by next
week.
´X÷ ˆƒwßzÆ .......... #
Ö Óñ ZÎY Zg M Ð VáÓð!* ze &VÂg Ziz´x Ó
ßgzZ Vâ n,
-ߌZ[ZŽgzZìŠ
X ÇñYHw‚g ZJ Hc*Š™7ÃdZk ,iznçtāì H iä# Ö Óð!* ß
1.18. Sentences used for submission of files to higher officers

]ZLÙaÆä™7EÃÑ!*
y ZfZ
1. Submitted please. Xì # .7
Ö }
2. Submitted for approval please. X ì# .7~gàñZ',
Ö }
3. Submitted for consideration please. X ì# .7g¨ñZ',
Ö }
4. Submitted for perusal please. X ì# .7±5ñZ',
Ö }
5. Submitted for orders please. Xì # .7x © Z ñZ',
Ö }
6. Submitted for signature please Xì # .7\Š ñZ',
Ö }
7. Submitted for concurrence please. X ì# .7kZññZ',
Ö }
8. Submitted for decision please. Xì # .7êñZ',
Ö }
9. Submitted for instructions please. Xì #
Ö } Z@ñZ',
.7]c*
 24
10 Submitted for sanction please. X ì# .7~gàñZ',
Ö }
11. Submitted for favour of orders. Xì # .7x © Z ñZ',
Ö }
12. Submitted for favour of perusal. X ì# .7±5ñZ',
Ö }
13. Submitted for favour of signature. Xì # .7\Š ñZ',
Ö }
14. Submitted for favour of consideration. X ì# .7g¨ñZ',
Ö }
15. Submitted for favour of approval. X ì# .7~gàñZ',
Ö }
16. Submitted for favour of sanction. X ì# .7~gàñZ',
Ö }
17. Submitted for ready reference. Xì #
Ö } œñZ',
.7!Zjª
18. Submitted for remarks. Xì # .7Y Zg W /] %¥ñZ',
Ö }
19. Submitted for necessary action. Xì # .7ðZzgg »~gz¢ñZ',
Ö }
20. Submitted as advised please. X ì# .7e
Ö } $Z@ø
D
21. Submitted as amended please. Xì # .7çF,
Ö } D
ø
22. Submitted as proposed please. Xì # .7m,?ø
Ö } D
23. Submitted as ordered please. Xì # .7¬ø
Ö } D
24. Submitted as instructed please. X ì# .7e
Ö } $Z@ø
D
25. Submitted as modified please. Xì # .7çF,
Ö } D
ø
26. Submitted as directed please. X ì# .7e
Ö } $Z@ø
D
27. Submitted as desired. Xì # .7éZpø
Ö } D
28. Submitted as detailed below. Xì # .7sf,ø
Ö } D
29. Submitted as per detail on reverse. X ì#
Ö } # ®Æ,6,1
.7Z
30. Submitted as per schedule below. Xì # .7sf wz]
Ö } .ø
D
31. Submitted as per schedule at Flag 'A'. Xì# .7._Æwz]
Ö } .‰bŠ6,ó ZL6
ó³ K
L¶
32. Submitted as set forth below. Xì # .7._Æsf ø
Ö } D
33. Submitted for information please. Xì # .7q :Z ñZ',
Ö }
34. Submitted for discussion with the Secretary Xì# .7aÆWB‚Æ~ñó
Ö }
35. Submitted for consultation with the Financial Adviser.
Xì # .7aÆ]gzxÐ] 1âā
Ö }
36. Submitted the relevant file as desired. Xì # .7E´éZpø
Ö } D
 25
37. Submitted the case as directed. Xì # .7Ee
Ö } $Z@ø
D
38. Submitted for reconsideration please. Xì # .7g¨{g !*
Ö } zŠ ñZ',
39. Submitted for counter signature please. Xì # .7\Š j¤ñZ',
Ö }
40. Submitted with previous papers. Xì # .7B‚Æ]Z½»—‚
Ö }
41. Submitted with previous file please. Xì # .7E—‚ì
Ö }
42. Submitted with linked file please. Xì # .7B‚ÆEÝ
Ö }
43. Submitted with relevant record please. Xì # .7B‚Æeg kg´
Ö }
44. Submitted for the approval of the competent authority.
Xì # .7aÆ~gàÅi WÁq
Ö }
45. Submitted for approval as the Chairman of the Committee.
Xì # .7~gàñZ',w}çg
Ö }
46. Submitted for approval of the Secretary. Xì # .7aÆ~gàÅ~ñó
Ö }
47. The relevant file is submitted please. Xì # .7E´
Ö }
48. The file is submitted for reconsideration. Xì# .7g¨{g!*
Ö } zŠñZ',
E
49. The file is resubmitted for consideration. Xì# .7{g!*
Ö } zŠg¨ñZ',
E
50. The file is resubmitted as directed. Xì # .7{g !*
Ö } zŠEe $Z@ ïE
L i8
51. The file is resubmitted as desired. Xì # .7{g !*
Ö } D
zŠEéZpø
52. The file is resubmitted as verbally directed by the Joint Secretary.
Xì # .7{g !*
Ö } zŠE6, iÆ~ñózZŽ
‹!*
53. The file is resubmitted after issuing the letter as desired.
Xì #
Ö } zŠEˆÆä™~g YÏZ%ÔéZpø
.7{g !* D
54. The file is resubmitted after adding necessary papers to it.
Xì # zŠˆÆä™ï÷
.7{g !*
Ö } á ]Z½»~gz¢~bÃ
55. The draft is submitted for approval please. Xì # .7{Šz~gàñZ',
Ö }
56. Draft for approval is submitted please. Xì# .7~gàñZ',
Ö } {Šz
57. The amended draft is submitted please. Xì # .7{Šz{”çF,
Ö }
58. The amended draft is submitted for approval. Xì#
Ö } ~gàñZ',
.7{Šz{”çF,
59. The revised draft is submitted please. Xì # .7{Šz{”ãU*
Ö } Ã
 26
60. The draft letter as modified by the Deputy Secretary is submitted for
approval.
Xì # .7~gàñZ',
Ö } â{ŠzÔ ~ñó÷eçF,
D
ø
61. The re-typed draft is submitted please. Xì # .7{Šz{”U
Ö } $N*
{g !*
zŠ
62. Draft is added for approval. Xìï÷
á ~gàñ Z',
{Šz
63. Previous papers have been added. X ‰Kï÷
á ]Z½»—‚
64. Draft sanction letter is submitted for approval. Xì # .7~gàñ Z',
Ö } â{Šz
65. Draft d.o. letter is submitted for approval. Xì#
Ö } â~g»u4{Šz
.7~gàñZ',
66. Draft Memorandum is submitted for approval. Xì# .7~gàñZ',
Ö }  ZŠŠc*
“ {Šz
67. Draft Office Memorandum is submitted for approval.
Xì # .7~gàñZ',“
Ö }  ZŠŠ c*
~ íŠ {Šz
68. Draft U.O. Note is sumitted for approval. Xì# .7~gàñZ',
Ö } ^âŠg){Šz
69. Draft Office Order is submitted for approval. X ì# .7~gàñZ',
Ö } )**
¬~íŠ
70. Draft Notification is submitted for approval. Xì # .7~gàñZ',
Ö } y´Z {Šz
71. Draft Press Release is submitted for approval.
Xì # .7~gāñZ',„gö6,&ð´Z {Šz
Ö }
72. Draft Circular Letter is submitted for approval.
Xì # .7~gàñ Z',
Ö } â°u&âÙŠ¤
/{Šz
73. Draft Summary for the President is submitted for approval.
Xì # .7~gàñZ',~ª{ŠzaƁgœ
Ö }
74. Revised draft of the Summary for the Prime Minister is submitted for
approval.
Xì # .7aÆ~gàWZk
Ö } ,izñZ',
~ª{Šz{”ãU*
Ã
75. Draft Brief is submitted for approval. Xì # .7~gàñ Z',
Ö } p',
{Šz
76. Draft tender is submitted for approval. Xì # .7~gàñZ',
Ö } g #{Šz
77. Draft Show Cause Notice is submitted for approval.
Xì # .7~gàñZ',{Žzg ÖZFâ{Šz
Ö }
78. Draft Charge Sheet is submitted for approval.
Xì # .7~gàñZ',
Ö } L `g e&x Z²ZŠ
Å Û {Šz
79. Draft Report is submitted for approval. Xì # .7~gàñZ',^g7g{Šz
Ö }
 27
80. Draft minutes of the meeting are submitted for approval.
Xì # .7~gàñ Z',
Ö } k°ZŠ ZŠzg {Šz
81. Draft appointment letter is submitted for approval.
Xì # .7~gàñ Z',
Ö } )**
g½{Šz
82. Draft Resolution is submitted for approval Xì # .7~gàñZ',Š ZŠg Z Œ
Ö } Û {Šz
83. Draft Ordinance is submitted for approval.
Xì # .7~gàñZ',yâ ‡ò u&¼eg M {Šz
Ö }
84. Draft Act is submitted for approval. Xì # .7~gàñZ',l Z {Šz
Ö }
85. Draft contract is submitted for approval. Xì # .7~gàñZ',{@ç{Šz
Ö }
86. If agreed, we may issue the letter placed below.
Š™~gYâsf `gŠ Â,™t ·Z\ M¤
X ñYc* /Z
87. If approved, we may proceed further in this regard.
X ,™ðZzgg »h
+'× ~KkZë~]gßÅ~gà
88. No previous reference is forthcoming. The file is resubmitted for orders.
Xì # .7{g !*
Ö } EX ;gƒ7[ ø
zŠ] â © Z ñZ', Z6,ðÃ
7Š!Zj**
89. May kindly see for approval. XN â
Û ±5~gàñZ',
90. Assent orders of the President have been conveyed to all concerned.
Submitted for kind information.
Xì# X÷‰bŠ™w‚gZ&÷‰bŠàÊZ
.7q:ZñZ',
Ö } Û Z´xÓ~gàx©ZƁgœ
91. The Fresh Receipt is submitted at dak stage. Xì #
Ö } µ%ÆuZe¦g{i@*
.76,
92. The Fresh Receipt is self explanatory and needs no comments. Submitted for
orders.
Xì #
Ö } X 7`ZÅ}ûgzZì m=Šp¦g { i@*
.7x ©Z ñ Z',
93. The petitioner has given his consent in writing for withdrawing the
complaint. We may have no objection. Submitted for orders.
ñZ',Xì 7nZ ‹Z ðÃ…Xì ~Š ~qŸg ~k
,’aÆh
e :Zz e
$D KZ ä g Z ¦
/„
 ZpgŠ
Xì #Ö } .7x © Z
94. The draft condolence letter is submitted for approval.
Xì # .7~gàñZ',
Ö } )**
$±{Šz
e
95. The consolidated report is submitted for perusal.
Xì # .7±5ñZ',^g7g¦ù
Ö }
96. Daily Progress Report is submitted for perusal.
Xì # .7±5ñZ',
Ö } /
~g Z ¦g »Š ZŠzgð-
 28
97. Draft is added for approval. Xì ï÷
á ~gàñ Z',
{Šz
98. Facts of the case are as follows. D ë›ÆA ç
X÷sf ø
99. In compliance with the Secretary's instructions at para 55/N above, the
required report is submitted at 'A'.
Xì # .76,ó ó³ Z L L^g7 g/£Ô~ zÅ] c*
Ö } Z@Å ~ñó`gŠ~ Ñ!*
ª&5 5 Zc

100. In pursuance of the Additional Secretary's orders at para 6/N above, the
required statement has been prepared and is submitted for his perusal.
ÆyZgzZì Š ª/£Ô~ zÅ]â ©ZÆ~ñózZŽ `gŠ ~ Ñ!*
HHg »)** ª&6 Zc
Xì #Ö }.7aÆ”5
101. Interim information is submitted please. Xì # .7q :Z ~gˆ
Ö }
102. Matters in dispute are as follows. X÷sfzgq]5çBqg p
Ð
103. In this case, matters of interest for us are as under.
D gñZzÂ.
X ÷sf ø Þ ‡a}g ø~AçkZ
104. In this regard, matters on which opinion is requested are as follows.
D gñZÔ{gt~KkZ
X ÷sf ø
105. Submitted the file for necessary instructions. Xì#
Ö } Z@~gz¢ñZ',
.7]c* E
106. Needful has been done.The file is resubmitted for necessary orders.
Xì #
Ö } zŠ] â ©Z ~gz¢ñZ',EXì _ YÅ ðZzgg »~gz¢
.7{g !*
107. Orders are solicited. Xì kùZaÆx ©Z
108. Points for discussion and orders are as follows. X÷sfø gñZ
D x ©ZzWñZ',
109. Prior approval of the competent authority i.e. Cabinet Secretary is required
in this case. The file is resubmitted please.
Xì#
Ö } zŠEXì~gz¢~gà!ÅŸ»~ñóªiWÁq~AçkZ
.7{g!*
110. Prior concurrence of the Information Division has now been received. The
consolidated views received are therefore submitted for information and
further orders.
+'
h × zq :Z ñZ',Y Zg M ¦ù{”wßzXì ˆƒwßñ[ Z ( ñZgt · Z )kZñ!Åyn, z e ] ¬: Z
X ÷# .7] â © Z
Ö }
111. Question at issue has been discussed below.
Xì ˆÅW~sf6,ZÔê
112. A self-contained note on the subject is submitted please.
Xì #
Ö } ìYq
.7^â]Z¯!* qçñkZXì#
-Z6, .7^â&ªm¥Špq
Ö } qçñkZ
-Z6,
 29
113. Brief reasons of delay are given below. X ÷sfzgq{Ž z¿Åí@*
114. Brief Summary of the case is submitted please at 'A' below.
X ì# .76,ó ó³Z L L~sfāÜ¿»nçkZ
Ö }
115. Delay in submission of the case is regretted please.
Xì CYÅ]gm6,
í@* /7ÅnçkZ
~~g Z ¦
116. The case could not be submitted earlier due to non availability of the
previous papers. Delay is, however, regretted.
XìCYÅ]gm6,
í@* XeYH77¬ÐzzÅ!ø
ë@* 7Šx°Å]Z½»—‚nçt
117. It is regretted that the case could not be submitted earlier.
X eYH77¬nçtāì k\Z
118. It is proposed that we may reconsider this case.
X ,™g¨{g !* A çkZëāì CYÅ7m,?
zŠ6,
119. It is proposed that we may close this case now.
X,Š™ »nçt[ Zëāì CYÅ7m,?
120. It is proposed that we may pend this case till the receipt of the forthcoming
report.
-à ßzÅ^g7g {Ò Māì m,?
X ,Š™~ –nçtëJ
121. It is proposed that we may pend the consideration of this case for the time
being.
X ,Š™~ –g¨6,
A çkZëwÒZ °āì m,?
122. It is proposed that we may consult Law Division in this regard.
X ,™]gzxÐyn,zeyâ ‡~KkZëāì m,?
123. The views received from the Law Division may kindly be seen at Flag 'A'.
XN â
Û ±56,ó ó³Z L6 KÔY Zg M {”wßzÐ yn,
L ¶ z ey â ‡
124. Despite repeated reminders, no reply has been received from the Defence
Division yet. We may now take up this case at Secretary's level.
6,RÅ ~ñó…[ Z Xì Zƒ 7wßñ[ ZŽ J
-ÌZ Ð yn, Æ VE;Š Š c*
ze q Ê ÔŠŽ z!* g !*
g !*
Xce **
VZnç
125. Defence Division have forwarded concrete proposals in this regard. We may
now prepare the draft Summary for the Prime Minister.
™g» {Šz»WZk
Xce** , āÜ…[ZX÷Åw‚g Z m,
izñZ', zˆk^~KkZäyn,ze q Ê
126. We may request the Finance Division to reconsider this case.D.F.A. is
submitted please.
7 ~gàñZ',{ŠzX }™g ¨{g !*  ZpgŠ Ð y n,ze ] 1 â …
zŠ 6,A ç kZāce 㙄
Xì #Ö }.
 30
127. Finance Division have agreed to our proposal.Draft sanction letter is
accordingly submitted please.
Xì#
Ö } ÏZ%{ŠzakZÔì1™t·ZÐm,
.7~gàñZ', ze]1â
?~gøäyn,
128. Views of the Finance Division regarding Medical Rules of the National
Language Promotion Department have been received. The Section Officer
concerned in the Establishment Division has been reminded on telephone to
expedite their reply. As soon as their views are received, the matter would be
submitted for the approval of the competent authority.
ÃfZ v´Æyn,zeoX ÷ ˆƒ wßz Ôy!*
iò ¸ rz
Û {g ZŠ Z Ô?°Z ¸" Y Zg M Åyn,ze ]1â
$!*
iWÁqnçtÔNƒwßñY Zg M ÅyZ „‰X ,™w‚g Z¢[ ZŽ CZ {zāì ˆðZ™ ã;ŠŠ c*y¯8
6,
XÇñ YH7aÆ~gàÅ
129. Views of the Finance and Establishment Divisions regarding Medical Rules
of the National Language Promotion Department have now been received.
They have proposed a number of amendments. A comparative statement
indicating the rules and the proposed amendments has been prepared and is
submitted for perusal.
Fä V,ZX ÷ˆƒwßñ[ Zy!*
m?çZ F,
, i ò ¸ r z
Û {g ZŠ Z ?°Z ¸"
$!*Y Zg M Åyn,zeogzZ]1â
± 5 ñ Z',Ô÷ ˆÅC { iXgz Z°Z ¸{gÃè~ Tì Š
Ù ªçZ F, HHg ») ** ª© »q -Z X ÷ Å
Xì #Ö }.7
130. The draft Service Rules prepared in consultation with the Section Officer
(Admn.), are submitted for approval.
Xì #
Ö } Ö i5°Z ¸{Šz{”g »Ð ]gzxÅ (ðOZ )fZv
.7~gàñZ',#
131. As desired, I have discussed this matter with Section Officer (Accounts). He
has agreed to approach the AGPR in this regard.
~KkZ äV,ZXì ÅWÐ ( ]!*
ÝõdZò** ˆ)fZ v~nçkZ ä ~éZp ïE L i8
Xì Ht ·ZÐ ä™qŽgÐ ( g M 8Y} Z )yÎ 0*
132. After incorporating the propsals of the Finance Division in the contract, the
draft is submitted for approval.
Xì # .7~gàñZ',{ŠzÔˆÆä™ï÷
Ö } á m,zˆÅyn,
ze]1â ~}@ç
133. The Chairman of the Cabinet Committee has approved the minutes of the
meeting. We may now send them to the participants. Draft letter is
submitted please.
Š™w‚g Z ÃY »ÑÐ Zāì m,?Xì à ™gàk°ZŠ ZŠzg ä wŸ »}ç
ÏZ% {ŠzX ñY c*
Xì # .7
Ö }
134. Action on para 3 of the letter recieved from Education Division is required
to be taken by us, I have opened a file on the subject. The implementation
report in this regard would be submitted in due course.
Xì à wÅE5q
-Z6,qçñkZ ä~Xì ã™ðZzgg »…6,3 ZcÆâ!ßñÐ yn,
z e½
 31
X ÏñYÅ76,  o^g7gæ MgŠ¿~KkZ
Ü zƒ
‰
135. Progress Report in respect of paras 1, 2, 3 and 4 of the President's Directive
is submitted for information.
Xì # .7q :Z ñZ',
Ö } ^g7gÄg7" Å4gzZ 3Ô 2Ô1 ZcƁgœy⠁
$!* Û
136. Implementation Report on para 3 of the Prime Minister's Directive is still
awaited. We may remind the agency concerned as per draft placed below.
Ã}g ZŠ Z´sf {Šzø -ÌZ »^g7gæ MgŠ¿6,2 ZcÆWZk
D āì m,?Xìg OZJ , izy⠁
Û
X ñYðZz™ ã;ŠŠ c*
137. The papers have been checked and found correct. May kindly be signed.
 gŠgzZì ˆÅw@*
X ÷‰ ñ0*
X N YbŠ™\Šx™{Z', „ 7,Å]Z½»
138. The case has been examined in this section. The comments in this regard are
as follows.
L i8ñZg&{û~KkZXì Š
Xì sf ïE ,Y»nç~vkZ
H1{^
139. The store has been inspected. No item was found missing. Submitted for
information please.
Xì # .7q :Z ñZ',
Ö } X ˆð0*
7T$¸ÚðÃX Š
HH¤ç»g:
140. As directed, investigations are being carried out in this case. In this connec-
tion a comprehensive report would be submitted in due course.
XÏñYÅ7^g7gìYq
-Z6,  o~ekZX÷„gYÅ]îÅAçkZÔe
Ü zƒ
‰ $Z@ ïE
L i8
141. Para-wise comments on the audit observations have been prepared in the
form of a statement placed below. This may kindly be seen before we initiate
further necessary action in this regard.
HHg »~]gßÅó**
~KkZëā¬Ð kZXì Š ªsf `gŠ {ûg ZzZc6,^e M ] Z@x
X ñY1™±5Ð ZÔ,™qzÑðZzgg »h +'
×
142. Our comments on the proposals received from Education Division are
given below at seriatim.
Hc*
Xì Š m,zˆ!ßñÐ yn,
Šg ZzŸ~sf {ûZg ø6, z e½
143. We may agree to the proposed arrangement and convey our consent as per
draft placed below.
X,™w‚g Z~qŸgKZ._Æ}ŠzñƒÇgngzZB™t ·ZÐnzÈ{iXāce…
144. In order to implement the policy in this regard, it is proposed that following
instructions may kindly be issued.
XN YÅ~g Y] c*
Z@sfzgqāìCYÅ7m,
?aÆæ MgŠ¿6,
Œ0*
~KkZ
145. Keeping in view the latest development of the case, following proposals are
submitted for consideration.
X÷# .7g¨ñZ',
Ö } m, pgÃ7ÃÄg7+F,
zˆsfzgqñƒn ÅA çkZ
{i@*
 32
146. As pointed out by the Deputy Secretary, the discrepency in the statement
has been removed and the file is resubmitted for perusal please.
zŠ±5ñZ',EXì Š
{g !* Hc* Û ) ´Ú~ó**
Š™gzŠ ( t ªÔð⁠+¶
Û „0 Kä ~ñó÷eā 6
Xì # .7
Ö }
147. Views of the Communications Division, Information, Broadcasting Division
and Science & Technology Division have been received so far. Views of the
ProvincialGovernments are still awiated. They have been reminded to send
their replies immediately. Submitted for information please.
ð!* ze Yß (z b‚gzZ yn,ze ] c*
ßX÷ _ƒ wßz Y Zg M Å yn, íz ] ¬:Z Ôyn,ze ] &Zñ
ñZ',X ,™w‚g Z ~g ¯]!*
ZŽ LZāì ˆ ðZ™ ã;ŠŠ c* -ÌZ » Y Zg M Å VáÓ
¹Z Xì g OZ J
Xì # .7q: Z
Ö }
148. Views of all the agencies concerened except the Ministry of Education have
been received. The Ministry concerned is being reminded. Submited for
information please.
Ã]g Ziz ´X ÷ ˆƒ wßñY Zg M ÅVzg ZŠ Z ´x ÓÔ½]g Ziz ñZÎâ
Xì „g Y ðZ™ ã; ŠŠ c*
X ì# .7q :Z ñZ',
Ö }
149. As desired in para 39/N above, the officer concerned (Mr. ABC, Section
Officer) in the Ministry of Finance has been contacted on telephone, today.
He has informed the undersigned that the file on this subject has already
been submitted to the Finance Secretary for orders.
6y¯8` MÐ ( fZ vÔ `[ Z[ »)fZ´Æ] 1â ]gZizÔÑ!*
, ª&39ZcÔéZpø D
ñZ',Ã] 1â ~ñó„¬ ÔE6,qçñkZāì H ià Šk , i&¶Zg ä V,Z Xì Š
HH‚Zg
Xì _ YÅ7] â © Z
150. The Government of Punjab has informed that the views from all the
provincial departments have not been received. As soon as these are
received, the case would be submitted to the Chief Secretary for orders.
rE„ Dƒwßzt X÷ ðƒ7wßñY Zg MÐ VVð!*ßx Óāì H iä [ º# Ö Ó
X Ïñ YÅ7] â ©Z ñ Z',
Ã~ñó
151. All the replies have been received. These are being consolidated. The draft
summary would be submitted by next Saturday.
-ߌZāÜ&~ª{ŠzXì; g YH ‰ ZÃyZX ÷‰ƒwßñ]!*
X Çñ YH7J ZŽ x Ó
152. Delay in submission of the file is regretted.
Xì CYÅ]gm6,
í@*
~ä™7E
153. The required file is not available please. Xì 7[ø
7ŠE/£
 33
154. Submitted for further orders please. Xì # .7] â © Zh
Ö } +'× ñZ',
155. It is for orders that ................. ............. ā÷[£x ©Z
156. Instructions are solicited in this regard. XìkùZaÆ]c*
Z@~KkZ
157. Orders of the competent authority are solicited in this case.

Xì kùZaÆ]â ©ZÆiWÁq~A çkZ

158. The copies were examined and found correct. Submitted for signature.
X ÷# .7\Š ñZ',XIð0*
Ö }  gŠ¤çˆwÝ
„
159. Draft may be approved. X ñYHgà{Šz
160. Draft is added for approval. Xì ï÷
á ~gàñZ',
{Šz
161. Submitted for onward transmission to Deputy Secretary (Admn.).

X ì# .7aÆä™w‚g Zà (ðOZ ) ~ñó÷e

Ö }
162. Spoken. As directed, another draft has been attempted and is placed below
for approval.
Xì Š Žì ˆÅÒÃÅ}ŠzgzZq
H3gn~gàñZ', -Ze L i8X ÅW
$Z@ ïE
163. Submitted as FR. The file on this subject is already under submission.
Xì ðƒÅ7„¬E6,qçñkZXì # .7¦g { i@*
Ö } g
164. Orders at para 89/N refer. The requisite brief is submitted please.

X ì# /£X â 
.7p',
Ö } Û qŽgs§Å]â © Z‰bŠ~ª&89Zc
165. As directed in para 16/N ante, the plan of action has been prepared and is
placed below for consideration.
H3gng¨ñZ',
Xì Š Æ™g »¿/µÔIâ ª&16 - Zce
$Z@ø
D
166. Revised. May be signed. X N YbŠ™\Šx™{Z',XˆÅ ãU*
Ã
167. Secretary may like to see the outline given above for approval.
XNâ
Û ±5aÆ~gàÃÆ{‰bŠ6,  ZpgŠÐ ~ñó
zZāì „
168. Orders may please be given on action proposed in para 8/N above.
XN YbŠ] â ©Z6,ðZzgg »{Š™m,
?~Ñ!*
u&8 Zc
169. The case is now submitted for orders of the Additional Secretary.
Xì # .7aÆ] â ©ZÆ~ñó¾i
Ö } +Znçt[ Z
170. Approval is solicited to initiate the actions mentioned above.
Xì kùZaÆ~gàÅä™qzÑ]â ZŠZ Ñ!*
{gÃè
 34
171. Spoken.The Additional Secretary enquired about theavailability of funds to
implement the proposal. Attention in this connection is invited to para 3/N
above. The funds would, however, be available from next financial year.
Ū&3Zc~ŸkZXHg§ZaÆx¸g!ø
7ŠaÆæ MgŠ¿6,?ä~ñó¾i
m, +ZXÅW
Xì #
Ö } X σ[ ø
.7] â © ZñZ', 7Š~w‚ C1â ŒZ ¶gë@*
Xì CYðZ™wzKzÂs§
172. Notes above from para 25/N onwards refer.
X ,™qŽgs§ÅÑ!*
ªÐ MÐ25X Zc
173. Orders on the programme submitted above are solicited.
Xì kùZaÆ] â © Z6, /z6,
x Z¤ {Š™76,
zZ
174. May be approved as amended. X ñYHgàçF,
D
ø
175. In the light of the discussions took place in the meeting, orders on the
programme already submitted in para 18/N ante, are solicited.
Xì kùZ aÆ]â©Z6, /
xZ¤ {Š™7Ь~Iâ u&18- ZcÔ~ÝzgÅWˆÅ~k°Z
z6,
176. The file is accordingly resubmitted for orders on various proposals contained
in para 6/N above.
Xì #
Ö } zŠEaÆ] â ©Z6,m,zˆZ!˜~Ñ!*
.7{g !* u&6 - Zc
177. May please be seen for discussion with the Secretary
aÆWÐ ~ñó
X ,™±5x™{Z',
178. DFA has been revised and is submitted please.
Xì #
Ö } {ŠzˆÆãU*
.7~gàñ Z', Ã
179. We may discuss this case at your convenience so that an agreed draft
corrigendum may be proposed for approval of the Secretary.
Æ~gàÅ ~ñó)** ,™W6,A çkZë._ƪ
4gŠ {Šz.ā @* œÅ\ Māì m,?
Xn YHm, ?a
180. My views are as follows. X ÷sf ïE
L i8Y Zg M ~÷
183. The views of this Division in the matter are as follows.
L i8Y Zg M Åyn,
X÷sf èïE ze kZ~nçkZ
1.19. Approval of the higher officers on the file ~gàÅÑ!*
yZfZ6,E
1. Proposal at para 2 is approved. Xì CYÅgàm,?{Š™76,2Zc
2. Accepted. Xì wJ
3. Agreed. Xì t · Z
4. Agreed as proposed. Xìgàm,?ø
D
 35
5. Allowed. Xì ]iYZ
6. Approved as suggested. Xìgàm,?ø
D
7. Approved as proposed. Xì CY~Š ~gà._Æm,?
8. I agree. Xì t ·Z=
9. I agree with the suggestion. Xì t · ZÐm,?=
10. Signed. X‰K\Š
11. I agree in principle. ™t ·Z6,gîà ßQ~
X Vƒ@*
12. Well done. Xl!*
á
÷
13. Approved as proposed at 'A' above. XìgàÔÑ!*
{gÃè ó ó³Z L Lm,?ø
D
14. Countersigned. X ‰K \Š j¤
15. Examined and approved at 'A'. HHgà6,ó ó³Z L gLzZ Š
XŠ H1 {^
,Y
16. I am happy that the matter has been finalized with mutual understanding.
Xì Š ðÐ ƒzx ~Zb!*
H0* nçāì Ùp=
17. Good. The action is in order.  gŠ ðZzgg »X [p
Xì „
18. Approved conditionally. Xì CY~Š ~gào zæ
19. Approved in amended form. XìCY~Š~gà~]gß{”çF,
20. Approved subject to the provision that. āìCY~Š ~gà6,oÑkZ
21. Seen and approved. HHgà±5ˆ
XŠ
22. Seen. Thanks. Xt]X H±5
23. I generally agree. However a couple of points in the proposed Action Plan
are not very clear to me and may please be discussed before the Plan is sent
for the concurrence of Establishment Division.
ÆkZñÅyn,zeo/µtX ÷ 7ãZz= ]ïP~¿ÇÑ{ iXë @* ™t ·Z òÀ~
X Vƒ @*
X ñYÅWÔ¬Ðä™w‚g Za
24. As modified. Fair copy signed. X‰K\Š6,8»s ™~]gß{”sp
25. I agree as proposed in para 8/N except that .........
m,
?øD Ô ......... ZÎâ &Vƒ @*
™t ·Z ~ ._Æm,
?ˆ~Š ~ ª&8 - Zc Ô ............ ñZÎ
Xì t ·Z=Ðu&8 - Zc
26. Approved. We may now implement the scheme quickly.
Ug ¯Y…[ZXŠ
Xceã™Ç** HHgà
 36
27. Approved as amended. XìgàçF,
D
ø
28. I agree with Additional Secretary. ™t · ZÐ~ñó¾i
X Vƒ@* +Z~
29. Well done. A.d.o. letter would be quite in order.
X ǃƒ ÏZ%~g »u4Xl!*
 oÇ!* á
÷
30. I generally agree to the programme set out in para 33/N. We can put the
programme into action according to a systematic plan. Such a plan may
please be drawn up, shown to me, and thereafter duly implemented. We
should, at the same time, keep the Ministries/ Divisions posted with
developments in this regard.
After taking action along the aforesaid lines, please also discuss on ............
(Date).
/z6,._Æ/µ±ëX Vƒ @*
¿6,x Z¤ ™t · Z òÀ~ Ð x Z¤ /
z6,{Š™yÒ ~ª&33- Zc
…B‚B‚X ñY Hæ MgŠ ¿{°‡!* VZiZ ˆ gzZ ñY c* 3Š = ™ ¯/µ (Z X ÷ Mh ™æ MgŠ
Xce´g¸!* ÐÄg7~KkZÃVâ n, ze &VÂg Ziz
X ,™ÌWà ( õg @* ˆÆðZzgg »6,oèÑ!*
) ........... x™{ Z', {gÃè
 37
2. Drafting

+â{Šz
2.1. Draft {Šz
ÃÅT^ðZ’Z c*
ãU* «Å ( k
, [ÂÔÏZ%)k
½c* ,’Ëì È » {Šz~ ¹
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zZÆvZ%zÆEÌ{Šz»÷Z%{Š™m,
6, ?g óª ƒ ˆÅ7 m,?Åä™~g Y
Xì @*
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kZgzZì @* yZfZ™Äg
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2.2. Three principles of drafting C&Æ+â{Šz
wßZ~Š ã
,
~k’ñO Å ã!*i?kt pì Le ** ™?k)g fÆ÷ Z%ÐDZ [ ¯Ôg ó[¯ ( ³Z )
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Ð ZɃ:g ZÜÐ kZgzZ}™kCpŠ~kZ ÑZz"7,
Xƒlp™| 7, »kZX ñY0
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Xì~gz¢„zg¨ãZza
gzZ σzÂ{Š c*
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ce ** ™i Z ZÐ VzLãgzZ {ëÔsîa kZX Ç}™ðZzgg » ~gz¢¢6,÷Z%{z
Ü z»DZ[ ¯~KÆkZā @*
Xƒ: ù Ÿ‰
2.3. Drafting : Important points ]ïë ZÆ+â{Šz
X}™7x|¬gzZ 9»x ©Z {”gà6,
ª{Šz ( 1)
XnYÅ:¨ßÅx ©Zā @*
ƒ¿gzZã)Ôs ™Ô ãZz {Šz ( 2)
Xce ÈÐ g ZƒÅ] ÑìgzZ I Z F,
z p ÖZ Ô ðZg M¾IÔ VÓ*g" gzZ sî~ }Šz ( 3)
ì Cƒ ã.6,ÃáZz"7,Ð k
, ’ðƒz QgzZãXì ~gz¢o ôZ Ì~ wEZÆ]Ì
Xì@*
ƒù Ÿ‰ Ü z»kZgzZ
 38
XcebŠāÜ»]ïë ZÆ÷Z%~s Z¤ M ƒ{ëc*
/Zc~y /Z ( 4)
sî{Šz¤
 oaƱŸZz çF,
íqƒ Xì @* $N*
Y HU c* -Z s§VâzŠÆ½» {Šz ( 5)
–™hgSq
Xì @*
YZhg
!ZŽ!Zj »âÆDZ [ ¯Xì @* Y –._Æg » & §{gHÆn´Å÷Z%Ô {Šz ( 6)
{Š c* -Z~ õg @*
iÐ q „q-Z)g fƏEq -ZÃDZ[ ¯q-Z¤
/ZXì @* Šå~÷Z%
Yc*
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Y c* -ZB‚ƏE~ ]gß+Z ÂN YK ~g Y÷Z%
X ] !* ê Xƒ: Za
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E E
aÆ äZ™wzKs§Å] é¹Òh4$zÂÅg » U $N*X ñY Å s# Ÿz Å ] é¹Òh4$~ {Šz ( 7)
Xce´Š Î÷~h M q -Z~ õ/GI
dq
E
Š Z®Å] é¹Òh4$~zŠg Qs§N ZŠÆÔgzZ~~ m,
ôZs§N !* ÆÔ~y MÆ}Šz ( 8)
X ñYèÌ
I E
Å]!* kZ~ õ/Gd qÆ}Šzƒ: ]gz¢Åä™U $N* ¹ZgzZVƒŠŽñäÅ] é¹Òh4$¤ /Z ( 9)
X ñYƒx¥Ãg »U$N* ā @*ì CY~Š™s # Ÿz
c*Š™~ õGI
/d qÆ}ŠzÌ™f »Š Z®ÅyZ ƒ]gz¢ÅwÝ{Š c* i Å÷ Z%ÃfZDZ[ ¯¤ /Z ( 10)
Xá¯V\ »&ä~Š Z®/£g »U
$N*
ā @*
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Y
™\Š¿B‚Æõg @*
Xì @* 6,gîÆ#
Ö ´Å ~gàÌ6,}ŠzfZ ÑZzä™\Š6,÷Z% ( 11)
Y–åÌ{Ç»fZkZ~}Šz
Xì@*
L ^⏻ÔÆvZ%gzZì CYðÎ~v Z%zÆEÜq
6,
Å -Z Å÷Z%{”~g Y ( 12)
Xì@*YH `gŠ!Zjg
6,}ŠzaÆÑkZgzZce ã™C
ßF, Ù ª6,}Šz~ÈzgŠ Å}ŠzÐ p ÒÆÌZ ( 13)
X ÷D Îó óÁF, /E
L gLzZ ó ó~g ¯L LÔó ó{Çö; g L LõG#¶ oÆ
Kƒ
ÇñYá {g »C
ðZƒ Ô ~Zg c* $Z@ ÌaÆg »−F,
Ù àSÏZ%āì CY ~Š e 6,}Šz ( 14)
X ÇñY 5)g fÆuZ ex ¬ Ô ( −F,
~g ¯) ~g= eöÝ ZÔuZ e
2.4. Technique of good Communication writing ®»+âÏZ%{÷
:āì ~gz¢aÆä™k
,’ÏZ%YZq
-Z
XƒD»*Zçz°Z ¸gzZŒ0*
åÅ#
Ö Ó6,qçñ´… ( ³Z )
X ,™†ŸZ~]â ¥0Æ>g »LZgzZ íŠ LZÚë ( [)
(a) Plan of the communication ā {»÷ Z%
™Ýq ]â ¥}X Og ~ ‚f Ñ »™ÏZ%¬ Ð äZc*
Ô ** ™ÏZ%:] ïë Z ( 1)
 39
»÷Z%¬ Ð ™ áZz™iZ X **
™spg » & §{ŠŽñ c*
** ™ ½] â ¥
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/ZXì @* -ZÃbC
Y 1É~V/zŠq Ù ~T÷D ¯ā {¿
â-gzZ sîX ñY HA
$%™áÐ ªÃ]ïyZ¬Ðƒ
 Q Â÷ŠŽñ~ª
X Çñ YƒÁykZ »äƒi Z0
+ZÃ&UgÆb c* ëZ ËÂñ Y1¯ā {Ь¤
]!* /Z »
.Ôåce r&NÌðÃā ǃt{Z
sv +û ãU*
ÃX BZeÃ{g!*
zŠ6,]ï{”A
$%:ãU*
à ( 2)
$%k
ÐZgzZ ä™A , /ZcÐ T ÇñYƒì‡ögzZK
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M F,
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M F, /Z b§kZXÏAŠæ~ä™ãZz
ð¯ ]ï„ -Z ¬ā Çìg 7~gz¢t Q ÔÇ ñY ` @*
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CÅkZQgzZ ñY c*
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wì ~ / -Z~}cC
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™ ZŠ Zwì ~œ -ZŽ
%q
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-ZXƒ: ï÷
á Š Zñ~gz¢)~ kZgzZ ñY Hg ÖZ »
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»y*Ñ~g ‡Ð Tì @* hÈ]~œ
/%&ì @*
Y HyÒ
Xì ©
8™{i Z0
+Z
"We are unable to grant your request for two reasons.
The rules provide that ......."

ì Ÿ» »°Z ¸X ÷܇Рä™gà„

 ZpgŠ Å\ M6,¯Å{Ž zzŠ ëL L
ó'
ó ''ā
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X ñYHk
, ~i ¸ MÆ÷Z%Ã}cc*
M c*
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œ% ( ³Z )
Å~g ‡Ð ( Contrast )Š §kZā @*
ñY HyÒ~}c¿×wì ~œ / % ( [)
X ñYƒwzKs§kZzÂ
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+Z ZgzZ VzcZwì ~œ/
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c ƒ: mZ÷Ð }uzŠ q ZÄÆ V¯Z¤
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ÅnkZaÆ÷Z%EC Š {eyZÄ»yZgzZ ñY HyÒ~ V¯Z¤
Ù ã½X ñY c* /Zc {e
 40
,
k’Ðg "ZÔ&Š Zñk^gzZ ñY Mt ‚Æ~g ‡™ƒ ãZzzbÙ »y*ā @*
C M F,
ì ~gz¢K
XnYŒÐã‚ M ÔƒŠ HH
(b) Main parts of the communication úÆ÷ Z%
{Vc*
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x!Z(3)ÔQ(2)Ôi¸W(1):÷Dƒ{Vc* Ù 6,
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ā @*
ce **  Zg {Z',™f »y*Ñ~ s Z¤
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¯NŠÃk
Xì YYc* ,’
:wVÅk
, +ZyY"gzZŠg
’iZ0
I am in receipt of your letter dated .............
Xì¦gÅ ............... Qg í!âÆ\ M t
:ì YY¹ÌtñOÅ}LÑ!* zgq
Thank you for your letter dated ............
Xt]» ............... Qg í!âÆ\ M
(2) Text y*Ñc*
Q
āâ ]â ¥ÔN YK yÒë›~ kZ :ê†Ôì YƒÐgñZ Zm»QÆ÷Z%Ë
Ð î6,Ë Ë~A çË c* ñY c* ê Ôlg \ ðÃÔN Y ÅëZ
Š ¬c* Û ] â ¥ÔN Y
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(3) Ending x !Z
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¿~yM Xƒ W,í!p¿x !Z »÷Z%Xì µÂÅ ðZzgg »¾ÐDZ [ ¯āce ãƒk ,’
:ceI7t}Xce ÈÐ wEZÆ( Gerund)ÌZ ~g]~
Assuring you that we shall be pleased to receive this informa-
tion at your earliest convenience.

Â,Š™ëZ
Û ] â ¥/£…~ › /Zāñƒ D ÑŠ ¢Ã\ M
Û AÍ Z KZ \ M¤
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X σ]äu" …
:ceIb§kZ ñOÅ}LÑ!*zgq
We shall be pleased to receive this information as soon as
possible.

XN Yƒwßñ¢iZ¢]â ¥/£āσÙp…
(c) P.S. (Postscript) ,
k’:
Š™†ŸZ »k
c* ,’gzZ¼ˆÆäYƒ \Š6,kZgzZ äYƒ åÏZ%] ‡zZ ‰X ]g „ °ŸZ
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(d) Covering Communication ÏZ%°g ¬
Z ~]gß+Z îSÔì @*
# ƒ °» r^â °g ¬‚¿ñOÅ™ÏZ%sî]‡zZ‰
°g ¬¿~g ‡X Vƒ ã™ëZ
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(e) Communication of Information Û Å] â¥
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1 Ð np z g¨gzZ o ôZ e ,Y » VƒU ZÆ ]â ¥Ï% ¬ Ð ™ ÏZ%
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ñY Hg¨6,] !*kZ Âñ Y à ™&¤Åäƒ 9ÆkZgzZ ñYƒ ¦Š Zñ~Š ã CZ# X ñY
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2.5. Qualities of a good communication ]:SÅ÷ Z%iZ
(1) Correct u 0*
Ð V!
;Š Z%Ð÷ Z%9u 0*
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i 9x|„ i9 ( [)
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c ä™7ë›ßXì C7,ã™v Z%h
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ÃA çŽ Âe äƒ `gŠ `ZÃz ë›x Ó{z~ kZ Xce ** Ù ÏZ%~g »u
ƒ åÐ p ÒC
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(5) Courtesy -÷
á
-÷ á Â÷D™s %ZÐ m, ?Ë\W¤ /ZXce´gwì »·zwZŠZgzZ -÷ á ~k ,’~ íŠ
\ M X vΙÄg(ÅDZ [ ¯Ã\ M LZ ‰ Ü z D™k,’ÏZ%X ,™g ÖZ »s %Z LZÐ
ÂÇA ÐZ[ZŽ »\ M Z# gzZ ÏVƒH]uÂÅkZ Âǃ–ÏZ%Ã\ M äkZZ # ā õ/G8FÎ
D™ŠšÃ„  ZpgŠ ËXceãƒ~} ], ZŠÆ-÷ák’Å\ M XÐVƒ H]Z W,@*
, ÆkZ
» -÷ XØŠ bÑŠ ~ iZ0
á āÚgŠ c* á gzZ [vñƒ D™s %ZÐ ]!*
+Z+÷ Ë c*Ü z
‰
XìðÍ{Š ‚gzZò3,
É 7æ÷á pÈ
Åäƒgà**  ZpgŠ Å kZ Z
„ Ü z kZ Ï-â &1 6f {Š c*
# ì Cƒ ‰ iÐ ƒ  ÃòŠ M x ¬
~[ ZŽakZXˆÅŠš6,Š ã CÅ] ;Ž zÁ„
 ZpgŠ ÅkZāì CY ~Š%ñ Ct q: Z
ā÷ ìg™g ïZa kZ \ M¤/ZX 7eVY ** ™wJ„  ZpgŠ ÅkZaÆ\ MāCt
ÆŸŒdÎg ï Zt¤ /ZX ,Š C s ™s ™]!* t Â;g 7g (ZÃF &yn, zeÆ\ M [ Z
x ZúÐ vZ%Å\ MāÚg d‚f X7N Ö Ð ZX ,Š C Ìt Ð ò3, Q Âì ._
ñƒ ïŠ [ ZŽ »âÆòŠ M x ¬Xce **
XÙ wEZp ÖZx3, ƒ Á, ÃyxgŠÆ# Ö ÓgzZ
ÀÉ
X ÷ìg™W„ ÐDZ[ ¯\ Mā õG b§kZÏZ%
 Zg {Z', /Ÿ
:Ù:wEZ »] éG
E ~ íŠsfzgqñƒ˜ÏZ%ÃòŠ Mx ¬
54´F,
I am directed that āì5¬=
I am instructed that $Z@=
āìˆ~Še
I am to state that H¹Ãä™yÒt=
Xì Š
I am to assure you that ÑŠ¢tÃ\ M=
āì**
I am to add that āì Ih
+'× t=
āì °» It¡ñOŃ
 yZ
"Government have decided that ..........."
ó 'āì Hêä#
ó' Ö ÓL L
44
 45
3. Correspondence

v Z%
Forms of Communication x lZÅ]s Z%
1. Letter â
2. Office Memorandum  ZŠŠ c*
“ ~ íŠ
3. Memorandum  ZŠŠ c*
“
4. Demi-Official Letter â~g »u4
5. Un-Official Note ^âŠg)
6. Endorsement S
7. Notification y´Z
8. Resolution Û
Š ZŠg Z Œ
9. Press Communique/Press Note ð´Z
10. Telegram/Teleprinter Message 8&g @*
x Ú6,
11. Cypher Telegram v
g @*
12. Office Order )**
¬~ íŠ
13. Chancery Letter â Cg \
14. Diplomatic Note/Note Verbale ^â Cg \
15. Aide Memoire  ZŠŠ c*
“ Cg \

3.1. Letter â
mºgz Z a ÆÑm{ Ô ~ ]gßmºâ ~g »uX ÷ ë â Ãx  ~k , ’~ ¹
w ‚g Z ~gàŠggzZ x © Z Ô ñ Zg Å#
Ö Ó)g fÆ â ~g »uX ì @* ,
Y Hk’Ã} g ZŠ Z &íŠ
X ì CY Å
wEZ
vZ%gzZ ¶Š q:Z Å~gàŠgÊ Z
Û ZgzZ (Public bodies)Vzg ZŠ Z ~g »uÔ VáÓð!*
ß ( ³Z )
XaÆ
 46
XaÆä™w‚g Z ~gàŠgÅ#
Ö ÓÃF,
ʏâ gzZVV1 ( [)
YH7wEZaÆvZ%yxgŠÆVân,
X@* zeZÆyÎ 0*
Ö Óâ~g »u ( ` )
#
0 ñZ b
Ì F, Z
»íŠâ&F&yn,
x** Ö Ó¬Ðƒ
ze&]gZizQgzZyÎ 0*
#  :({”T ) )**
u X1
⏠X 2
Z̀Z õg@*
gzZx £ X 3
»áZz− X 4
{ÇgzZx **
Y{Z', dZà&~ñórsÜaÆv%
u´c* Z Ð# ß)ØgzZ{Ç»DZ[¯
Ö Óð!* X5
X(ƒZƒwßzÐfZœŽ ËÆ# ßâ{ZpÔñYHw‚gZâ„Ã
Ö Óð!*
+Z »y*Ñā @*
( ñYƒ{iZ0 ) qçñ X 6
p ÖZáZzä™g ÖZ »mïgzZx Z ZaÆ¥#~â:[ØZ X7
(Sir)à ¬[» : aÆfZ ~g »u
(Dear Sir/Sirs) [» x H : aÆŠ Z Vzg ZŠ Z ~g »u)
Û Z c*
(Madam) D¬[» : aÆfZ ~g»uyÂ{
»}c¬Xì @* Š»}cC
Y c* Y –~ V¯Z¤
Ù ì @*  oy*»â : y*Ñ X 8
/Zc ƒ
p ÖZ mºP i ¸W » â ~g »u ._Å ÎâÅA çXì @* W~g Ñ{zp*
@Y –7
ƒi ¸W»âÐáZjÆkZ ƒ; g Y Hk
Xì @* ,’~[ ZŽÆDZ[ ¯â¤ /Zì @*
ƒÐ
:aÆä™w‚g Z ~gàŠggzZx © ZÔ ñZgÅ# Ö Ó /
I am directed to Vƒ@* /e
™lg Z ¦$Z@ ïE L i8
$Z@Å#
:ñ Y–:6,e /Z /
Ö Óâ¤
I have the honour to say /~÷
ì lg Z ¦
:ð!Z X9
:aÆfZ ~g »u
Yours Faithfully qi * »\ M
:aÆŠ Z
Û Z&Vzg ZŠ Z ~g »u)
Yours truly tŠ ™»\ M
Xy¯8gzZ {ÇÔ\ŠÆáZz−â X 10
X N YÅw‚g Z¤
/ZÔŠ Z®Å] Z m,
z*Šv X 11
 47
3.2. Introductory phrases and Sentences used in Official Letters

]ZLgzZp ÖZmºðZ’ZÙ~oè~g »u
1. I am directed to say. XìˆÅe
$Z@Åìt=e $Z@ ïE L i8XìlgZ¦/e$Z@ ïE
L i8
2. I am directed to state. XVƒ@* /
™lg Z ¦ $Z@ ïE
~e /e
L i8Xì lg Z ¦$Z@ ïEL i8
3. I am directed to request. Xì CYÅ ¬+ Ze L i8Xì CYÅ„
$Z@ ïE  ZpgŠe
$Z@ ïE
L i8
4. I am directed to forward. XVƒ@* $Z@ ïE
™w‚g Z~e L i8Xì# .w‚g Ze
Ö } $Z@ ïE
L i8
5. I am directed to invite your attention to this Division's letter No. ...................
dated ................
X Vƒ@*Z™wzKs§Å ............ Qg í!..............âÆyn, zekZzÂÅ\ M ~e $Z@ ïE
L i8
6. I am directed to refer. X VƒêŠ!Zj~e $Z@ ïE
L i8Xì @*
Yc* $Z@ ïE
Š!Zje L i8
7. I am directed to enclose. XìÝe $Z@ ïE
L i8
8. I am directed to inform you that. XāìCY~Š q :ZÃ\ M e $Z@ ïE
L i8
9. I am directed to submit. Xì CYÅ7e $Z@ ïE
L i8
10. I have the honour to say that' /
''āì lg Z ¦x Z Z/
11. I have the honour to state that' /
''āì lg Z ¦x Z Z/
12. I have the honour to request that '  ZpgŠx Z Z/
'āì ¬+ Z&„
13. I have the honour to forward herewith a sealed envelope ''
Xì #Ö } -ZB‚ÆkZ
.w‚g Zx Z Z/Ô†Ö2uq
14. I have the honour to enclose a detailed report regarding ''', received
from ''
Xì ÝÔx Z Z/^g7g -{”wßzÐ'' Ô0Æ '
15. I have the honour to refer to your letter No '' dated '' on the above
subject and to state that ''
''āì n²x Z Z/ÔÐáZjÆÑ!* qçñ/''Qg í!''âÆ\ M
16. I have the honour to invite your attention to ''
Z™wzKzÂÅ\ M +
X VƒLe** $YÅ''
17. I have the honour to acknowledge the receipt of your letter dated .....
addressed to ......
X VƒêŠ q :ZÅà ßzÅ'''' x ¯''''Qg í!âÆ\ M ~
 48
18. In excercise of powers conferred vide Ministry of Finance's O.M. No.
............... dated ................, I am directed to convey the sanction of the
President.
g» ñz',Ã]Zg (Z {”!º)g fÆ...........Qg í! ............ “ ~ íŠ Å] 1â ]g Ziz
 ZŠŠ c*
X Vƒ@*Ö }
™# .w‚g Z ~gàŁgœe $Z@ ïE L i8~Ôñƒ D Ñ
20. I am directed to invite your attention to Establishment Division's O.M. No.
............... dated ............. on the above subject and to say that the
Government of Pakistan have further decided as follows.
s§Å ...... Qg í! ..... “ ~ íŠ Å qçñÑ!*
 ZŠŠ c* `gŠÆyn,zeozÂÅ\ M ~ e
$Z@ ïE
L i8
Xì Hêh +'× sfzgqä#Ö ÓāVƒ@*™n²ñƒD Z™wzK
21. I am directed to convey the sanction of the President to the creation of the
following temporary posts in the Establishment Division for the period upto
...........
zeoÔaÆJ
èg ¬sfzgq~yn, -]æ Å ..........................................~Ôe
$Z@ ïE
L i8
™w‚g Z ~gāŁgœaÆä™äzVx‚ Z
XVƒ@*
22. I am directed to invite a reference to clause (b) of paragraph 1 of this
Ministry's. O.M. No. ............ dated .............and to state that it has been
decided that ........
D Z™wzKzÂs§Å ( [) ÔÅ 1Ds Z¤
/ZcÆ....... Qg í!........“ ~ íŠ Å]g ZizkZ
 ZŠŠ c*
HHêtāì lg Z ¦
........āì Š /e$Z@ ïEL i8Ôñƒ
23. I am directed to refer to this Ministry's letter No. ................ dated .............
on the above subject and to say that the orders contained therein are hereby
withdrawn.
/ÐáZjÆ......... Qg í!............... âÆ]g Ziz kZ6,Ñ!*
kZāì lg Z ¦ qçñÔe$Z@ ïE
L i8
X÷D Ya:ZzZB=g & +x ©Zï÷
á~
24. I am directed to say that the President has been pleased to decide that
..............
/e
.................āì Hêägœāì lg Z ¦$Z@ ïE
L i8
25. In excercise of powers conferred vide Ministry of Finance O.M. No.
............ dated ......... read with that Ministry's O. M. No............. dated
..........., I am directed to convey the sanction of the President to the grant of
.................................. of Rs. ............ (Rupees ......... Only) for the calendar
year ...............
Å]g Ziz ÏZ wøÛ 7,............. Qg í! .............. “ ~ íŠ Å] 1â ]g Ziz e
 ZŠŠ c* $Z@ ïE
L i8
ñƒD Ñg »ñz',Ã]Zg (Z {”!ºÐ zg Å ..............Qg í!.................. “  ZŠŠ c*
~ íŠ
 49
...... ....................... g ( ~ ]g „ ¶g ) sÜ9zg ............... ñZ'
,~gāŁgœÔ~
™w‚g Z .............w‚a¾ñZ',
XVƒ@*
26. I am directed to invite attention to paragraph 1(3) of the Establish- ment
Division's letter No. ........... dated ......... on the above subject and to say that
........
/ZcÆ................. Qg í! .............âÆyn,zeo6,qçñÑ!*
1Ds Z¤ zgqzÂÅ\ M Ã ¶Zg
..........āì ˆÅe $Z@ÅìtñƒD Z™wzK+ $YÅ .......... ( 3)
27. I am directed to convey the sanction of the President to the grant of
honorarium equal to their one month's pay to the following members of the
staff of the Cabinet Division.
aÆ ä™ «ti Z ³Z ',
Z',Æ {Z 9Å {â q
-Z ÅyZ Ã}i 5 sfzgqÆ yn,zeŸ»Ôe$Z@ ïE
L i8
Xì # .w‚g Z ~gàŁgœ
Ö }
28. I am directed to convey the sanction of the President of Pakistan to the
creation and filling of a temporary post of a Research Officer (BS-17) in the
Cabinet Division, Islamabad.
%NÐ ZgzZ ä™äzò ‚Zèg ¬q
æF -Z Å ( 17X Ï~Š ã
C) ïfZ~Š !* zeŸ»Ôe
M xsZyn, $Z@ ïE
L i8
Xì # .w‚g Z ~gàÅyÎ 0*
Ö } gœ~}g !*Æä™
29. I am directed to convey the sanction of the President of Pakistan to the
purchase of books at a total cost not exeeding Rs ....... (Rupees ..... ) only for
the training of Section Officers.
+) 9zg ........ qâ ¦ùÅXaÆÃ ~g Zh ~ eÆ š
+y M F,Å+yZfZ Ô e
$Z@ ïE L i8
Xì # .w‚g Z ~gàÅyÎ 0*
Ö } gœÔ σ7{Š c*
iÐ( 9zg ó ó¶g L L
30. I am directed to refer to your telephonic conversation with ........ and forward
a copy of our Office Memorandum No. ....... dated ........... on the above
subject and to request that this division may please be forwarded the
required views, latest by ........
Qg í!................“ ~ íŠ6,Ñ!*
 ZŠŠ c* qçñ~ÐáZjÆWÅ\ M6, y¯8B‚Æ.........
{Š c*
iÐ {Š c* i ÔY Zg M/£Ãyn, ze kZā Vƒ @* ZpgŠ gzZ Vƒ @*
™„ ™w‚g Z Üq-Z Å ..............
XN YÅw‚g ZJ- .................
 50
3.3. Specimen of letter (English - Urdu) ( zŠg QD~ m,ôZ ) â:%

Specimen of letter (English)

From Mr.Muhammad Akram

Section Officer,
Cabinet Division,
Islamabad.

To The Accountant General

Pakistan Revenues,
Islamabad. (date)
No......................... . ......................

Subject: PURCHASE OF BOOKS.

Dear Sir,
I am directed to convey the sanction of the President of Pakistan to the
purchase of books published by National Lanaguae Authority at a total cost not
exceeding Rs. 5000/- (Rupees five thousand) only for the use of officers in this
Division.
2. The expenditure involved therein is debitable to the Head "......" which
will be met from within the sanctioned budget grant of the Cabinet Division for
the Year ..............
3. This issues with the concurrence of the Deputy Financial Advisor
(Cabinet) vide his U.O. No........... dated .........
Yours Faithfully

(Muhammad Akram)
Section Officer
Tel. No. ............. .
Copy to:
Deputy Financial Advisor (Cabinet)
 51

( zŠg Q ) â:%

*x™ Z· $»
:+
ÔfZv
MxsZÔyn,zeŸ»
XŠ !*
Ô yÎ 0* +ˆ :#
ÝõdZg Z$ Ö {
( õg @*
) XŠ !*
MxsZ
'''''' '''''

+y
Ã~g Zh  :qçñ

[» x H
ïEL i8ÔaÆäh +yÃ {Š™ ù÷ á Åy!*i ò ¸{gÇaÆwEZÆVzfZÆyn,zeŸ»
Ù õ0*
gZD +) 9zg 5000&Du {Š c* i Å qâ ÅÃ Ôì #
iÐ {Š c* .w‚g Z ~gàÅ yÎ 0*
Ö } $Z@
gœe
X σ( 9zg
{”gàÅyn,
zeŽ ǃ ZŠ ÑZ Z
# ZzÐ æ Å ó ó ..............L L ay
ÑZz äƒ6,~g Zh
+yÅV1Â X2
X ÇñYH Zg7Ð ....................... w‚ñZ',
$Z¤
. /P
Qg í! ................. ªŠg) Å yZ !Zf ~qŸg Å (Ÿ» ) ] 1â āT$** ÏZ%t X3
Xì ;g YH~g YÐ ...................
qi* »\ M

( x™Z·)
fZ v
''y¯
Ö {Ü
:#
(Ÿ» )]1âāT
$**

________________________________________________________________________________________
gZŠ) f KZ ~ eÆ zŠg Q f Î~ VÎ'
Vc* ,ðZ’ZˆÆ x ªÆ( y !*
i ò ¸ r z
Û {g ZŠ Z [ Z ) {gÇä x™ Z·[ » *
X ñƒ],
ðgÐ q Ê]g Ziz~ñózZŽg~Y 2010X XZŠ ZÐ mïgzZœe
$.
 52
3.4. Office Memorandum “ZŠŠ c*
 ~ íŠ
wEZ
XaÆ v Z%yxgŠÆVâ n,
ze &VÂg Ziz X1
Xƒ: »g »u¬zgŠ »XaÆä™w‚g Z] â ¥~gz¢+ZÃVzg ZŠ Zâ gzZVV1 X 2
YH7~g Y¬»#
X @* Ö Ó)g fÆ“
 ZŠŠ c*
~ íŠ X 3
ƒÐp ÖZyZi¸ M »kZgzZì CYè~T
:ì @* $¸uZz+“  ZŠŠ c*
~ íŠ X 4
Xó ó ................... āì@* /¶Zg& Šk
™lg Z ¦ , $Z@ ïE
ie L i8L L
Components 0 ñZ b
Ì F, Z
»yn,
X x ** Ö Ó¬Ðƒ
ze &]g ZizQgzZyÎ 0*
#  X1
ÔÏZ% X 2
XZ̀Zx £gzZ Z̀Z õg @*
X ( ì ~gz¢) qçñ X 3
X y*Ñ X 4
X D Y‘7ð!ZgzZ[ØZ~kZ X 5
–~¯¸x **
»fZá Zz−X ÷˜y¯gzZ {ÇÔx **
»á Zz−nÆ\ŠÔ~y
M X 6
Xì @*
Y
Æ ÷Z%x **
» kZƒ „g Y è“ ~ íŠ Ã}g ZŠ Z â c*
 ZŠŠ c* F1&yn,ze &]g Ziz T X7
Xce ** ,
ƒ `gŠ ~k’zŠg Q s§N ZŠngzZ ~k ,’~ m, nÆÔ~y
ôZ s§N !* M
â &F1&yn, ze &]g Ziz´QXì @* Y–{ÇgzZx ** »fZ´~¯¸]gz¢ïE L i8
Y–Ø» íŠ
Xì @*
3.5. Introductory Phrases and Sentences used in Office Memorandum
]ZLgzZp ÖZmºðZ’ZÆ“
 ZŠŠ c*
~ íŠ
1. The undersigned is directed to state that .....āì@* /( Šk
™lgZ¦ ,i)¶Zge
$Z@ ïE
L i8
2. *
The undersigned is directed to request that... āì@  ZpgŠ¶Zge
™ ¬+Z&„ $Z@ ïE
L i8
3. The undersigned is directed to forward herewith ...........
™w‚g ZB‚ÆkZ ¶Zge
Xì @* $Z@ ïE
L i8
4. The undersigned is directed to say that ............

ì ˆÅe
$Z@ Å ä™n²&ìt à Šk
,iX ................... āì @* /&n² ¶Zg e
™lg Z ¦ $Z@ ïE L i8
............ā
 53
5. The undersigned is directed to refer to the Defence Division's Office
Memorandum No. ........ dated ........... on the subject noted above and to state
that .........

n²tà ¶ZgÐáZjÆ .............Qg í! ............... “ ~ íŠ Åyn,ze qÊ6,Ñ!*

 ZŠŠ c* qçñ
............āì ˆÅe
$Z@Åä™
6. The undersigned is directed to enclose a copy of the contract for necessary
action.

Xì ˆÅe
$Z@Åä™# .w‚g ZaÆðZzgg »~gz¢Üq
Ö } -Z Å}@çà ¶Zg
7. The undersigned is directed to refer to the Education Division's O.M.No.
........... dated........... on the above subject and to confirm the presumption
made therein.
e L i8ÐáZjÆ ........... Qg í! ............“
$Z@ ïE ~ íŠ Åyn,ze½6,qçñÑ!*
 ZŠŠ c* zgq
Xì@*™&¤Å£zG&kª `gŠ~kZ ¶Zg
8. The undersigned is directed to refer to Cabinet Division's O.M. No........
dated ....... and to say that the documents mentioned therein appear to have
not been received alongwith the above referred O.M.
āì ˆÅe
$Z@Åìtà ¶ZgÐáZjÆ ........... Qg í! .........“ ~ íŠ Åyn,
 ZŠŠ c* zeŸ»
X Nƒ7wßñ{ Z_ÆkZ]Z m,z*Š {gÃè~“  ZŠŠ c*~ íŠ Ñ!*
!"
9. The undersigned is directed to refer to the Women Division's O.M. No. .......
dated ....... on the above subject and to state that.
L i8ÔÐ áZjÆ ....... Qg í! .............. “
ïE ~ íŠ Åyn,ze &Zp6,qçñÑ!*
 ZŠŠ c* zgq
*
............. āì @ /¶Zge
™lg Z ¦ $Z@
10. With reference to the Management Services Division's Office Memorandum
No. ....... dated ........., on the subject cited above, the undersigned is directed
to say that ....
áZjÆ.....Qg í!............ “ ~ íŠ Å ( 8
 ZŠŠ c* -z] â } .ò OZ ) yn, zeo6,qçñÑ!*
zgq
...............āì ˆÅe
$Z@Åìtà ¶ZgÐ
11. With reference to correspondence ending with this Divison's Office
Memorandum NO. ................ dated ............ ,the undersigned is directed to
state.
Ð áZjÆvZ% àZz äƒ »6,........... Qg í! ................... “ ~ íŠ Åyn,
 ZŠŠ c* ze kZ
āì@*
™lg Z ¦/¶Zge$Z@ ïE
L i8
12. With reference to correspondence resting with Education Division's d.o.
letter No. ..................... dated ......................, the undersigned is directed to
state that .......
ÐáZjÆvZ% ðƒ Å¥&{”s ¸ñ6,........... Qg í!............. â ~g »u4Æyn,ze ½
 54
*
.............āì @ /
™lg Z ¦ ,
Šk $Z@ ïE
ie L i8
13. The undersigned is directed to refer to this Division's O.M. No. ...... dated
...... and of even number dated ..... on the above subject and to say that it has
been decided that ....
qçñ/........ Qg í!“ ~ íŠ ÅÏZgzZ ........... Qg í!........ “
 ZŠŠ c* ~ íŠ Åyn,
 ZŠŠ c* ze kZ
........āìZƒêtāì ˆÅe
$Z@Åìtà ¶ZgÐáZjÆ Ñ!*
14. The undersigned is directed to invite reference to this Ministry's O.M.
No........ dated....... on the subject mentioned above and to say that ........
zÂs§Å .......... Qg í! ...... “ ~ íŠ Å]g Ziz kZ6,Ñ!*
 ZŠŠ c* qçñāì ˆÅe $Z@ à ¶Zg
/ñƒD Z™wzK
...............ā} ™lg Z ¦
15. The undersigned is directed to refer to this Division's O.M. No. ........ dated
...... on the subject mentioned above and to say that the position has been
reviewed further.
ÐáZjÆ.........Qg í! ......... “ ~ íŠ Åyn,
 ZŠŠ c* ze kZ6,Ñ!*
qçñāì ˆÅe $Z@à ¶Zg
H1{^
Xì Š ,Yh × »wq]gßā}Š q: Z
+'
16. The undersigned is directed to refer to the schedule to this Ministry's Office
Memorandom No. ..... dated ..... on the subject noted above and to convey
the following further decisions.
ÐáZjÆwzo&wz]
.Æ......... Qg í! ............. “ ~ íŠ Å]g Ziz kZ6,Ñ!*
 ZŠŠ c* qçñ
Xì ˆÅe $Z@Åä™w‚g ZŸh +' × sfzgqà ¶Zg
17. The undersigned is directed to refer to para 1 of this Ministry's O.M. No.
....... dated ..... and subsequent amendment of even number dated ..... on the
subject noted above and to say that ......
ˆâ çF,
ŏÏZgzZ .........Qg í! ......“ ~ íŠ Å ( Z åXE3W]g Ziz)]g ZizkZ6,Ñ!*
 ZŠŠ c* `gŠ qçñ
........āìˆÅe $Z@Åìtà ¶ZgÐáZjÆ......... Qg í!
18. The undersigned is directed to say that it has been decided that the orders
issued in this Division's O.M. No. ..... dated....... read with O.M. of the same
number dated .... regarding .....
.............Qg í!...... “ ~ íŠ Åyn,
 ZŠŠ c* ze kZāì ˆÅe
$Z@Åä™n²t à ¶Zge
$Z@ ïE
L i8
HHêt..... "
........āìŠ .........Qg í!“
$!* ~ íŠ ÅV7 wøÛ 7,
 ZŠŠ c*
19. The undersigned is directed to invite a reference to this Ministry's O.M. No.
...... dated ..... and to say that a doubt arose whether these orders were still
operative after the issue of Appendix No. ........ to Fundamental and
Supplementary Rules, Vol-II.
ì Zƒ ZaµtÐáZjÆ.......Qg í!........ “ ~ íŠ Å Z åXE
 ZŠŠ c* /e
3W]g Zizāì lg Z ¦$Z@ ïE
L i8
 55
™Å
X÷ ÿ) Z Ç**
]â © Ztc*
M ̈Æäƒ~g YÆ........eÆxzŠ¢°Z ¸:gzZ ~Š ã
Cā
20. The undersigned is directed to invite a reference to the orders issued in this
Ministry's O.M. No. ............. dated ............. and to say that .......
/Ð áZjÆ] â © Z {Š™~g Y ~ ......... Qg í! .......... “
lg Z ¦  ZŠŠ c* ~ íŠ Å Z åXE3W]g Zizà ¶Zg
...............āì ˆÅe $Z@Åä™
21. The undersigned is directed to invite a reference to this Minsistry's Office
Memorandum of even number dated ..... on the above subject and to say that
the words "........" shall be deleted therefrom.
ñƒD Z™wzKzÂs§Å .............Qg í!“ ~ íŠ ÅÏZ Å]g ZizkZ6,Ñ!*
 ZŠŠ c* `gŠ qçñ
.Ð~kZ ó ó ............L L p ÖZāìˆÅe
X N YbŠ™sv $Z@Åä™lg Z ¦
/tà ¶Zg
22. The undersigned is directed to say that the President is pleased to order that
the following amendments shall be made in Appendix No....... to the
Fundamental and Supplementary Rules, Volume-II
zgqä gœ~ ...... eÆxzŠz°Z ¸:gzZ ~Š ã
Cāì ˆÅe$Z@ Åä™n²t à ¶Zg
Xìc*Š¬»ä™çZ F,
sf
23. In continuation of this Ministry's O.M. No. ....... dated ...... on the above
subject, the undersigned is directed to calrify that ........
# Ÿzt à ¶Zg~ öÆ ......... Qg í! ......... “
s ~ íŠ Å]g Ziz kZ6,Ñ!*
 ZŠŠ c* `gŠ qçñ
...........āì ˆÅe
$Z@Åä™
24. The undersigned is directed to state that it has been decided that the
following shall, with effect from the date of issue of these orders, be added
at the end of paragraph 1, of this Division's O.M. NO. ....... dated..... on the
above subject.
Æ ............ Qg í! ......... “ ~ íŠ Åyn,
 ZŠŠ c* ze kZ6,Ñ!*
qçñāì @* ™n²e L i8 ¶Zg
$Z@ ïE
Xì Š HHê»ä™ï÷ á sf ïE L i8Ô W,í!Ðõg @* Å Z̀ZÆ]â © ZyZÔ~y
MÆ( 1) Zc
25. The undersigned is directed to say that it has been brought to the notice of
this Division that inspite of the instructions issued in this Division's O.M.
No. ......... dated........ and No....... dated ...... on the subject ..........
~ íŠ Å Z åXE3W yn,
zeāì ˆðÑ ] !* t ~ DÆyn, ze kZāāì ˆÅe $Z@ Å ä™n²t à ¶Zg
Æ]c*
.....ŠŽ z!* Z@{”~g Y~Ô Ñ!*
qçñ/ ......Qg í!........gzZ ........Qg í! .......“
 ZŠŠ c*
26. The undersigned is directed to say that it has been decided that the rules
regarding ..... shall be revised to the extent indicated in the following
paragraphas.
Hê »ä™ ãU*
ÃJ-uÅVzcsf `gŠ~ ........ "! °Z ¸āì ˆÅe
$* $Z@ Åä™n²Ã ¶Zg
 56
H
Xì Š
27. The undersigned is directed to say that references have been received in this
Division enquiring whether or not the orders contained in this Division's
O.M. No. ....... dated ..... as modified by O. M. of even number dated ...... are
also applicable to the employees of the autonomous bodies under Federal
Government.
kZāì Š HHg §Z~X÷ñƒwßñ] Y!Zj~yn, ze kZāì ˆÅe $Z@Åä™n²Ã ¶Zg
........ Qg í!......... V7 “ L i8 ; .....Qg í! ......... “
~ íŠ çF,ïE
 ZŠŠ c* ~ íŠ Åyn,
 ZŠŠ c* ze
X 7c*
ì @* }i 5ÆVzg ZŠ Zg UŠpÆ#
ƒÌ6, Ö Ó¹Ãzc*
M t :Z »] â ©Z!˜~
28. In continuation of the Establishment Secretary's d.o. letter No. ......... dated
................, the undersigned is directed to request that the following
information, in the enclosed statements, be furnished to Establishment
Division urgently.
Åä™ ¬+ Ztà ¶ZgÔ~öÆ...........Qg í!................â~g »u4Æyn,
zeo~ñó
X N YÅëZ gî~g ¯Ãyn,zeoÔ] â ¥sfzgq~Vñ**
Û 6, ª†“āì ˆÅe$Z@
29. In continuation of Establishment Division's Office Memorandum of even
number dated ..... the undersigned is directed to say that in addition to the
information called for therein, the following information may also please be
furnished.
kZāì ˆÅe
$Z@Åä™n²tà ¶Zg~ öÆ....... Qg í!“ ~ íŠ ÅÏZ Åyn,zeo
 ZŠŠ c*
X N YÅëZ
Û Ì] â ¥sfzgq{z´Æ] â ¥{Š™Ô~
30. The undersigned is directed to refer to Establishment Division's Office
Memorandum No......... dated ...... on the above subject and to make the
following clarification.
¶Zge L i8ÐáZjÆ ...........Qg í!.............“
$Z@ ïE ~ íŠ Åyn,zeo6,Ñ!*
 ZŠŠ c* `gŠ qçñ
Xì @*™7s # Ÿzsfzgq
31. With reference to the Establishment Division's Office Memorandum
No.''' dated'''', the undersigned is directed to clarify that for
the purpose of making curent charge arrangement, it is not necessary to
insist on completion of the length of service as prescribed for promotion.

t ¶Zg e L i8Ð áZjÆ''''Qg í!''''“

$Z@ ïE ~ íŠ Åyn,zeo
 ZŠŠ c*
]æ{gHaƹF,
āì 7~gz¢tÐ n¾Åä™] â OZ6,Š ã
CÅ `g eVZzgāì @*# Ÿz
™s
X ñ Yc*
Šgzi&ñYHg ZÜZ6,äƒZg7#
Ö i5
 57
32. In supersession of Cabinet Division's OM No. '''' dated'''
and all other instructions issued on the subject from time to time, the
undersigned is directed to state that the Government of Pakistan has made
the following procedure for acceptance and disposal of gifts received by
government/public functionaries.

»¯ »z6,qçñkZgzZ'''''Qg í!'''''“ ~ íŠ Åyn,

 ZŠŠ c* zeŸ»
Ö Óāì ˆÅ e
ä yÎ 0*
# $Z@ Å ä™n²t à ¶Zg Ô ñƒ D™ ;Å] c*
Z@ à Zz äƒ ~g Y
XìHäzg »&§sfzgq»x OZÆyZgzZqJÅ`ŽáZzäƒwßzÃ}i 5~g »u
33. The undersigned is directed to state that the proforma for obtaining
information from officers/officials for permission in regard to acquisition/
disposal/ construction of movable/ immovable property has been received in
order to make it elaborate.

Æy&|
~ }g !* Û &w”Æ u5Z!®) &!®āì ˆÅ e
# z $Z@ Å ä™n²t à Šk
,i
XnYc*
¯ãZz{Š c* ìˆÅ ãU*
iÐZā @* Ã6,âg Ãz6,&)Î%aÆ]i YZÃVzg »IZ&VzfZ
 58
3.6. Specimen of Office Memorandum (English - Urdu)

( zŠg QD ~ m,
ôZ )“ ~ íŠ:%
 ZŠŠ c*
Specimen of Office Memorandum (English)

GOVERNMENT OF PAKISTAN
CABINET SECRETARIAT
(O & M DIVISION)
PUBLIC ADMINISTRATION RESEARCH CENTRE

No.11/2/81-Manuals Islamabad. the 15th August; 1981

Office Memorandum
Subject: Institutional arrangements for more effective inspection and
supervision of the Working of Secretariat and Attached
Departments/ Sub-ordinate offices

The undersigned is directed to enclose an extract (annexure) from the

recommendations made by the Secretaries Sub-Committee on Simplification of
Forms and Procedure and to state that the Cabinet has taken the following
decisions:-

"44. All Secretaries incharge of Ministries/ Divisions

should be required to ensure strict observance of
instructions about inspection as embodied in the
Secretariat Instructions. Joint Secretary (Admn.) in
each Ministry/ Division should be made responsible
for this".

"45. The proformae for inspection should be simplified so

as to include only selected items to be covered by each
inspecting officer. The reponsibility for inspection and
supervision at different levels should be very clear and
precise".

2. The Ministries/Divisions are requested kindly to take necessary action to

implement the above decisions of the Cabinet under intimation to this Division.
 59
~ íŠ:%
 ZŠŠ c*
( zŠg Q )“

yÎ 0*
Ö Ó
#
$ñóŸ»
f
,zeg »& §z^)
*( yn

/
)¬Ä‹ îœ%
™Å
Y 1981~ZX 15Qg í!Š !*
Mxs Z ÿ) Zg2ŠX 81&2&11:
 ZŠŠ c*
“ ~ íŠ

ÆãZôgzZ Íç W,í!{Š c*
igzZÆ ÏŠ™g» Å F, $ñó :qçñ
Ê â &] YY1gzZ f
]â OZCZg ZŠ Za

$Y Å w~f ÅV-ñóaÆ ä¯ y‚ M Ãg » &§gzZ Vñg à Ôe

{Š™7Ð + $Z@ ïE
L i8
:÷KŸsfzgq䟻āìn²h
+'× Ôì w‚g Z (v) k½Z »]÷
á\

]c*Z@ ā ñY Å e $Z@ ÃV-ñó `g ™Z x ÓÆ Vâ n,ze &VÂg Ziz X 44L L

Ù aÆ kZ X N ¯ DÃ~È0*
C Ð ñŤç] c* Z@ !˜~ ~à
¯g ZŠ)fà (ðOZ ) ~ñózZŽÆyn,
ó Xó ñYc* ze&]g Ziz

sÜfZ¤çC Ù āñYc* ¯{Š ‚ b§kZÃVñg Ãz6,&VñÎ%ÆÍç X45L L

$.~g ZŠ)f Å ãZôgzZÍç6,RC
gzZ ãZze Ù X}™¤ç»VzqÉ
ó Xó ceレ

,™x ZŠZ ~gz¢aÆæ MgŠ¿6,] c*

Z@Ñ!*
{gÃèÅŸ»{zāì „ ze &VÂg Ziz
 ZpgŠÐ Vâ n, X2
X ,™ i~}g !* kZÃZ åXE3Wyn,
zegzZ

__________________________________________________________________
™x »6,
Xì@* gîÆ8
-z]â}
.ò OZÆyn,
zeotgzZìŠ
Hc* zeoÃyn,
Š™æ~yn, zeg»& §z^[Z *º
 60
3. Regarding inspections in the Federal Secretariat as laid down in para 53 of the
Secretariat Instructions, it is clarified that it is no longer necessary to send copies of
inspection reports to the President's Representative on Administrative Inspection as that
organisation has since been abolished.

(M.J.R.Khan)
Director General
All Ministries/Divisions.
(Joint Secretaries Incharge of Admn.)
Rawalpindi/Islamabad/Karachi.

Copy for information and necessary action. to:-

1. The Chief Secretary,

Government of Punjab, Lahore

2. The Chief Secretary,

Government of Sindh, Karachi.

3. The Chief Secretary,

Government of NWFP*, Peshawar

4. The Chief Secretary,

Government of Balochistan, Quetta.

(M.J.R.Khan)
Director General

_______________________________________________________________________________
* Khyber Pakhtoon khaw
 61
CY Ås ÆVÅçÆf
# Ÿz~}g !* $ñó¹Ãz {Š™k ,’~ 5 3X ZcÆf
$ñó] c*
Z@ X3
»[ ZÃ^kZèYX N Y Èäçò OZ ñ Z',{ÒúCg Zœ›g7g¤çā7]gz¢ÅkZ[ Zāì
Hc*
Xì Š Š™

( y{g WXZX * Z )
w¾I], Ze
yn, ze &'g Ziz]
(ðOZ `g ™Z ~ñózZŽ )
M xsZ&~fzZg
cZ™&Š !*

Ö {ðZzgg »~gz¢zq :Z ñ Z',

:# Ü

ÔdZà&~R,ór X1
XgƒÑÔ[ º#
Ö Ó

ÔdZà&~R,ór X2
c Z™Ô|#
Ö Ó

ÔdZà&~R,
ór X3
gz?Ô */ß~uu! fwÑ#Ö Ó

ÔdZà&~R,
ór X4
X@ÃÔyñ # Ö Ó

( y{g WXZX *Z )
w¾I], Ze

__________________________________________________________________

ŠÄg Zpy J6Æ™spx **

Hc*
Xì Š »"ß~uu!fwяÆçF, tg/òsZM W
,zg VZ~1973y Î 0* *º
 62
Annexure

RECOMMENDATIONS MADE BY THE SUBCOMMITEE

Item. No. 5

The Sub-Committee considered this issue and felt that detailed

instructions for carrying out regular and systematic inspections by Deputy
Secretary and Joint Secretary already existed in the Secretariat Instructions.
Similar instructions to carry out inspections in Attached Departments were
circulated by the Establishment Division to all Ministries/Divisions. It was,
however, noted that in actual practice inspections were not carried out at regular
intervals.

2. Views expressed by two Provincial Governments also confirmed that

inspections were not being regularly carried out in various organizations in the
Provinces. This was primarily due to the reason that most of the time of the
officers responsible for carrying out inspections was being consumed daily in
solving matters like enforcing the price level of essential commodities, protocol,
checking of vehicles etc. In certain cases, the Senior Officers who did not find
time for inspection, deputed their subordinates to carry out inspection on their
behalf. Moreover, the multiplicity of institutional arrangements to carry inspection
e.g., Governor's Inspection Team, the Provincial Vigilance Commission,
Divisional Vigilance Committee, and District Vigilance Committee etc., may
create confusion with consequential blurring of the responsibility of each
institution.

3. The Committee was also informed of the cumbersome procedure for

inspection, which usually render inspections more difficult and time consuming.

4. After discussion, the Sub-Committee decided to make the following

recommendations:-

(i) All Secretaries incharge of the Ministries/ Divisions,

should be requested to ensure that instructions about
inspection, as embodied in the Secretariat Instructions
were strictly followed. For this purpose the Joint
Secretary (Admn.) in each Ministry/ Division should
be made responsible to ensure compliance of the
provisions of the Secretariat Instructions.
 63
v

á g \ˆÅ7Ð s§Åw~f
]÷
X 5Ô
Z@ -a Æ VÅç±gz Z {°‡!*
÷e ñ Z',] c* ā H kCgz Z Hg ¨6,Zä w~f
Z@ +ZaÆVÅç~ VV1X ÷ ŠŽ ñ~ ~à] c*
o] c* Z@ „¬ ~ñózZŽgzZ ~ñó
Íç6,gîiā ˆÅ±5] !*
V²z{°‡ !* X IÈÃV â n,
t ë @* z egzZ V Âg Zizx ÓÐ +
$Y Åy n,z e
X ‰K 76,

V²z {°‡!* ~V¡Z~V1ßāìÅ&¤äY ZgW{Š™g ÖZÐs§ÅVáÓð!* ßzŠ X2

i: Z izg » V zf Z g ZŠ ) f á Z z ä ™Í çā åt :
Ü z F,{ Š c*
‰ L ë Z » k Z X ‰ K 7Í çÐ
‰X å @*
ƒ sÜ6,{)z w @*7,Å V- h Çgz Z wà Iz6,Ô ä™ Ç **
7 RÅ Y â Z ë Z }] 5 ç, Z
G
+G
Æ䙤 çÐ s§K ZÃV ð3B â L Z ä V,Z 5 7‰ Ü zaÆ ÍçÃXdZ y Zf Z ~ V Âgß
Ô zy Zôð!*ßÔ š¤ ç Å3,gÍ } ;] ÒÅ ] â OZ CZg ZŠ Z a Æ Í ç V M ',h
+' × X Hgñâ a
WZÐ x · Z ~ } g !*
Æ ~g ZŠ) f Å} g ZŠ ZC
Ù ~ËÆ T{)z wy ZôVgz Z wy Zô9n,z e
Xì $
Ë ™ Za

YƒÂ¤ç6,gîx ¬Ð Tì {ëg »i§»Íçāˆ~Š q:Z Ìt Ãw

kZgzZì @* X3
Xì @*
ƒsÜ{Š c* Ü z~
ỉ

:Hê»ä™7]÷
á g \sfzgqäw~fˆÆwì!Š n X4

ā ñY Å „ ZpgŠ Ð V- ñó `g ™Z ] Æ Vâ n,ze /VÂg Ziz ( ³Z )

DÃ~È0* Ð ñÅ] c*Z@ !˜~ ~à] c* ÆÍç
Z@~}g !*
(ðOZ ) ~ñózZŽÆy n, Ù aÆÑkZ X N ¯
ze &]g ZizC
X ñ ¯DÃæ MgŠ¿6,] YgqÆ~à] c* ¯g ZŠ) fÃ
Z@{zāñ Yc*
 64
(ii) The need to reduce the number of inspecting agencies
to make the system more effective and economical
may be considered.

(iii) The proformae for inspection should be simplified so

as to include only selected items to be inspected by
each inspecting officer.

(iv) The line and sphere of responsibility for inspection

and supervision should be very clear and precise.
 65
~Š Z®Å Vª Z¤çZa Æ ä¯ e
$ñ !*gzZ W,í!h
+'× Ãx  ( [)
X ñYHg¨6,]gz¢Åf

Æ} ^
,YÆfZ¤çC ¯y‚ M b§kZÃVñÎ%ÆÍç
Ù āñYc* (`)
Xñ YHï÷á ÃVzqÉsÜa

Xce** $.g»{],
ƒ³gzZãZze ZŠgzZ¿&§»~gZŠ)fÅ ãZôgzZÍç (Š)
 66
Specimen of Office Memorandum (English)

GOVERNMENT OF PAKISTAN
FINANCE DIVISION

(date)
No. ...................... Islamabad, .......................

OFFICE MEMORANDUM

Subject: Revision of Leave Rules for Civil Servants.

The undersigned is directed to refer to para 11 of this Division's Office

Memorandum No. ................, dated.................... on the subject mentioned above and to
clarify that in case a civil servant on leave preparatory to retirement dies before
completing 180 days of such leave, his family shall be entitled to lump-sum payment
equal to the period falling short of 180 days.

(Muhammad Ishaque)
Section Officer
Tele........................

All Ministries/Divisions
Islamabad/Rawalpindi
 67
~ íŠ:%
 ZŠŠ c*
( zŠg Q )“

yÎ 0*
Ö Ó
#
yn,ze ] 1 â
( õg @*
)
'''''' ÔŠ !*
Mxs Z ................................

 ZŠŠ c*
“ ~ íŠ

ãU*
Ã6,Ág°Z¸Æ}i 5wÎ :qçñ

Qg í! ................... “ ~ íŠ Å yn,
 ZŠŠ c* ze kZ 6,qçñ Ñ!* ,
`gŠ Ô Šk ie$Z@ ïE L i8
xi 5wÎÑZz äg Z ¦ /4],ðg i Z IÁg¤ /Zāì @*™s # ŸzÐ áZjÆ11 D ZcÆ ......................
-aÆ]æ ÅV⊠¹!*
q Ð ~yŠ 180yZ0 +{ »kZ ÂñYƒ]¯¬Ð äg Z ¦ /yŠ 180ÆÁg +Z
X ǃg ZŠ h»5ZŠ Z_

( t GZ·)
fZ v
.............:y¯*

ze &'g Ziz]
yn,
~fzZg /Š !*
Wxs Z

___________________________________________________________
,
X }™k’gz¢y ¯8CZ6,
÷ Z%fZg óÏZ% *º
 68
3.7. Memorandum  ZŠŠ c*
“
wEZ
XaÆv Z%yxgŠÆF,
ʏâ gzZVV1ÆyZgzZVâ n,
zeÔVÂg Ziz X1
XaƶŠ[ZŽ »V¤ZŠn²gzZV2ZpgŠ Å{)zg½ X 2
XaƶŠFâ »{ŽzgÖ Z c* +¬x̀Š
ä™Z Û ~]5çRŠ @* X 3

0 ñZ b
Ì F, Z
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X x ** Ö Ó¬Ðƒ
zeÔ]g ZizQgzZyÎ 0*
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XZ̀Zx £gzZ Z̀Z õg @*
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ƒÐ p ÖZyZi ¸ M »kZgzZìCYè~T
:ì @* $¸uZz+“
 ZŠŠ c* X 4
................. i Z ........... Qg í! ......................... ÏZ%&“
 ZŠ n²&„
 ZpgŠ!Zj
XÑ!*
qçñ/
X D Y‘7ð!ZgzZ[ØZ~kZ X 5
X ÷˜y¯gzZ {ÇÔx **
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 ZŠŠ c* X 6
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Xì@* »fZáZz−
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x ** X7
Xce** ,
ƒ`gŠ~k’zŠg Q
3.8. Introductory phrases and Sentences in Memorandum

}Lzp ÖZmºðZ’ZÆ“
 ZŠŠ c*
1. With reference to his representation dated .............,. Mr. ............... is
informed that.........
YH iÐáZjÆ ..............Qg í!“
''āì @*  ZŠn²ÅyZà ................... [»
2. With reference to his application dated .........., Mr. ............ is offered a
temporary post of ............ in this Ministry on the following terms and
conditions.
~ ]g Ziz kZ Ð áZjÆ ...................Qg í! „
 ZpgŠ Å yZ Ã ..................... [»
XìCYÅ76,_ ZÑzŠzusfzgqò ‚Zèg ¬Å .........................
 69
3. Whereas Mr. .............. Section Officer, ............. Division, Islamabad is
alleged to have been found guilty of the following offences.
»ìZ̀sf ïE
L i86,g !*
M xsZ Ô yn,ze ......................... ÔfZ vÔ ...................... [»
xêÃ7Æë›
X ÷‰ ñ0*
4. Reference Cabinet Division's Memorandum No..................... dated..............
on the above subject.
XÑ!*
qçñ/.....................Qg í!.....................“ ~ íŠÅyn,zeŸ»!Zj
 ZŠŠ c*
 70
3.9. Specimen of Memorandum (English - Urdu)

:%
 ZŠŠ c*
( zŠg Q D~ m,ôZ )“
Specimen of Memorandum (English)

Government of Pakistan
Cabinet Division
.......................

No. 3-5/90-Admn. Islamabad, the ..................

MEMORANDUM

Reference to this Division's Memorandum of even number dated .............

2. Mr. ............. Naib Qasid, was directed to reply within 3-days on account
of availing leave without any intimation. Mr. ............... has not replied to the
above memorandum which is under rule is a misconduct.
3. Mr. ................. Naib Qasid is, therefore, again directed to explain the
reason of his irresponsible attitude within 3-days of the receipt of this
memorandum. He should note that if he does not comply with the Government
Orders, severe disciplinary action under the Government Servants (Efficiency and
Discipline) Rules, 1973 will be taken against him.

(Muhammad Khalid)
Section Officer(Admn.)
Tel: ...................
Mr. .....................
Naib Qasid,
Cabinet Division, Islamabad.
 71
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 72
3.10. Demi Official Letter â ~g »u4
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(My dear ..................)

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(Dear Mr/ Madam ...............)

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 73
3.11. First Sentence in D.O. Letter. {Lª»â ~g »u4
1. Please refer to your d.o. letter No. .......... regarding.......
wzKzÂ+
$Y Å ..........Qg í!......... â ~g »u 4 LZ ~ }g !*
Æ .............. x™ {Z',
XN ⁠Û
2. I am enclosing herewith a copy of my previous letter No. ......... dated.........
addressed to you.
-ZÅ ..................Qg í! ......................â—‚LZx **
XVƒ;g™w‚g ZÜq Æ \ M~
3. Would you kindly refer to the marginally noted correspondence (copies
thereof are enclosed for ready reference) and dozens of reminders with
regard to .....
V†gŠgzZ ( ÷ ÝwÝÔ!Zj~g ¯ñZ',) v Z%{” `gŠ6,íq~}g !* Æ............. \ M H
XÐN ⠁
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4. Kindly refer to your d.o. letter No. ................ dated .................. addressed to
Joint Secretary (Admn) of this Ministry.
............ Qg í! ........... â ~g »u4LZx **
Æ(ðOZ ) ~ñózZŽÆ]g Ziz kZx™{Z',
X N â
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5. You will kindly recall that ...........
..............ā ǃŠ c*
Ã\ M
6. Please refer to the correspondence resting with this Division's office
Memorandum No. ........ dated ........... and subsequent reminders of even
numbers dated ..........and '''regarding...........
..........gzZ ........ Qg í! ................ “ ~ íŠ Åyn,
 ZŠŠ c* Æ............. x™{Z',
ze kZ ~}g !*
XN â
Û zÂs§ÅvZ%ˆÅ~ŸÆ............gzZ ..............Qg í!VE; ŠŠ c*
ŏÏZˆâ
7. Will you please refer to your d.o. letter No. ................ dated ............
regarding .......?
zÂs§Å .............. Qg í!.................. â ~g »u4 LZ~}g !*
Æ............... \ M H
?ÐN ⠁ Û
8. In continuation of this office letter No.................... dated ....................., it is
stated that .........
/
''āìlg Z ¦~öÆ.............Qg í!................ âÆíŠ kZ
9. In response to your letter No. ....................... dated ............, it is pointed out
that ........
...........āì CYÅ„0
+¶KÅ%ZkZ~[ZŽÆ ...............Qg í!..................âÆ\ M
 74
10. Please refer to your letter No. ............. dated .............. addressed to Secretary
Education Division ........ on the subject noted above. It is stated that ......
áZjÆ ............. Qg í! .................. âÆ\ M x **
Æyn,
ze ½~ñó6,qçñÑ!*
{gÃè
.............āì n²Ð
11. Please refer to your letter cited above and intimate the latest position
regarding .........
&ØŠ q :Z Åwq]gß{ŠŽñ~}g !*
Æ .........āì „
 ZpgŠÐáZjÆâÑ!*
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X ,Š q: ZÅwq]gß{ŠŽñ~}g !*
Æ ........gzZN ⠁
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!"LZx™{Z',
12 I shall be glad to be informed that ...........
â
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13. With reference to your d.o. letter No. ......... dated ..........addressed to
Secretary, Election Commission of Pakistan, you will kindly recall that ........
Ã\ MÐáZjÆ ..........Qg í! ...........â~g »u4Æ\ M x **
ÆyÎ 0*
z$Z ~ñó
............ā ǃŠ c*
14. Please refer to the enclosed letter dated ....................... alongwith
its enclosures received from the Cabinet Secretary regarding ......
{Z',s§Å]Óì ........... Qg í! ..........âv!ßñП» ~ñó~}g !*
Æ ...........
X ,™qŽgx™
15. Kindly refer to our letter of ..........., of which I enclose a copy in case you did
not receive it earlier.
wßz¬ä\ Mth
+÷ -Z ÅTN ⠁
á āì ³Üq Û qŽgs§Å ........... Qg í!â}g øx™{Z',
XƒH:
16. Kindly refer to the instructions contained in paras No. 2 to 4 of this
Division's O.M. No. ........... dated ........... on the subject noted above ........
2ZcÆ .......... Qg í!.............“
!˜~ 4@* ~ íŠ Å íŠ kZ6,qçñÑ!*
 ZŠŠ c* {gÃèx™{Z',
XN â Û qŽgs§Å]c* Z@
17. Please refer to para 4 of the Finance Division's O.M. No.................. dated
.......... circulated under this office endorsement No.......... dated .......
regarding ........

“ ~ íŠ Åyn,ze ]1â Ô ˆÅÒ)g fÆ ............ Qg í!.............. SÅ íŠ kZ

 ZŠŠ c*
XN ⁠s§Å4ZcÆ.......... "
Û qŽgx™{ Z', $!*..........Qg í! .............
18. This refers to your frequent inquiries regarding prescribed duties of
assistants in the Federal Secretariat.
X N â
Û qŽgs§Å] Zg §ZŠ¼LZ0Ð øZ
Û {gHÆ2zç~f
$ñó¹Ãzx™{Z',
 75
19. Please refer to the enclosed letter dated '''' (raceived on ''')
alongwith its enclosures received from M/S ''''''' for the
refund of security.
ì( {”wßzÃ'')''''Qg í!â!ßñÐ'''ixÔaÆ3ZzÅ- $Jgi
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XN â
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20. I am enclosing herewith a copy of my letter No. '''' dated '''
addressed to you.
Ý&s“B‚ÆkZÜq
-Z Å''''Qg í!'''''â LZx **
Æ\ M ~
XVƒ;g™
21. Please refer to the enclosed instructions issued by the Cabinet Division
regarding level of the officer who signs the communication addressed to the
Prime Minister's Secretariat (Public).
{Š™~g Y Åyn,
zeŸ» 0Ð RÅfZáZz ä™\Š6,ÏZ%x **
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 76
3.12. Specimen of Demi Official Letter (English - Urdu)

ôZ )â ~g »u4:%
( zŠg QD ~ m,
Specimen of Demi Official Letter (English)

GOVERNMENT OF PAKISTAN
(CABINET SECRETARIAT)
CABINET DIVISION
No. 10/2/85-NLA Rawalpindi, the 26th February, 1985

Khalid Umer Farooqi

Additional Secretary,
Tele. 632219

Subject: Introduction of Urdu as the Official Language.

My dear
Kindly refer to the Presidential Directive No. 228 of 1984 on the subject
noted above. In this connection, I would like to state that about 1800 officers of
various Ministries/Divisions have by now completed Daftri Urdu Course being
conducted by the Allama Iqbal Open University, Besides, the first course in Urdu
shorthand/typing would conclude by the end of April, 1985. It appears to be
necessary that the expertise and technical skill acquired by the trained officers/
officials should not only be retained but it should also be improved. Following
instructions are accordingly issued for compliance in view of the objective
indicated above:-
(1) Officers should dispose a part of their official work in
Urdu so that stenographers/typists who have received
training in Urdu shorthand and typing continue their
practice and improve their recently acquired skill.
Every officer is expected to assess as to how much
work he can do in Urdu. The scope of work in Urdu
should gradually expand.
(2) Brief noting on files may be done in Urdu to the extent
possible.
(3) Correspondence with the various officials in scale
(1-4) e.g. Sweeper, Farash, Naib Qasid, Jamadar,
Driver etc.may be done in Urdu.
(4) Letters received in Urdu may be diarized in Urdu.
Replies thereof should also be given in Urdu. In
addition, correspondence with the public should be
done in Urdu.
 77

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 78
(5) Office orders/internal instructions should be issued in
Urdu. Minutes of the internal meetings should be
recorded in Urdu.
(6) Brief orders on fresh receipts e.g. "Please put up
immediately"; "Please put up with relevant records"
etc. may be recorded and signed in Urdu.
(7) Brief reminders should be issued in Urdu to the extent
possible.
(8) Name plates of officers/ officials should be displayed
in Urdu.
(9) All the work in General Section should be done in
Urdu. Demand for various items e.g. stationery etc.
should be sent to the General Section in Urdu.
(10) Leave application should be submitted in Urdu.
(11) One-third of the stenographers/typists to be recruited
in future should have the required skill in both the
languages.
(12) Typewriters to be purchased in future should include
Urdu typewriters on the basis of requirements.
(13) Stationery for official use may be printed in Urdu.
2. Listed above are some initial steps.With increase in the number of trained
officials, the volume of work disposed of in Urdu is expected to increase. In some offices
Urdu is extensively used prior to issue of these instructions. It should be continued and
increased as far as possible. You are requested to furnish a compliance report on the
implementation of these instructions within three months.
Yours Sincerely,

(K.U. FARUQUI)
All the Federal Secretaries/
Additional Secretaries Incharge/
Joint Secretaries Incharge, Ministries/Divisions
Islamabad/Rawalpindi.

Copy for information and necessary action to:-

1. All Chief Secretaries.
2. Principal Information Officer,
M/o Information and Broadcasting, Islamabad.
(K.U. FARUQUI)
Additional Secretary
Copy for information to:-
1. COS to the President.
2. Chairman, National Language Authority, Islamabad.

(K.U. FARUQUI)
Additional Secretary
 79
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 80
3.13. Un-Official (U.O) Note ^â&ªŠg)
wEZ
yxgŠÆF1gzZ yn,
ze &]g ZizÔƒ]i YZ V˜gzZ yxgŠÆVâ n,
ze &VÂg Ziz6,gîx ¬ X1
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 81
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3.14. Introductry Sentences in U.O. Note

}LðZ’ZƪŠg)
1. Reference to this Ministry's U.O. No. ........ dated ................. on the subject
mentioned above.
..........Qg í! .........ªŠg)Å]gZiz6
,kZ qçñÑ!*
{gÃè!Zf
2. Reference correspondence resting with the Cabinet Division's U.O. Note of
even number dated ............ on the above subject.
!Zj»vZ%{”Â6,''' Qg í! ªŠg)ŏÏZÅyn,zeŸ»Ô6,Ñ!*
qçñ
3. Reference Culture Division's letter No. ....... dated ........... on the above
subject, addressed to ..... .. with a copy to Cabinet Division.
x ¯ Ô Ñ!*qçñ/ ................... Qg í! .................. â Æ yn,ze Äp 6,Ñ!* qçñ
X!Zj»ÔˆÅw‚g ZÃyn, zeŸ»Üq
-Z ÅTÔ .................
4. Reference Audit and Inspection Note on the National Language Authority
for the period from ......... to .............
» ^â¤çz ^e M &'õa Æ ]æ J i ò ¸{gÇ
- ............... Ð .............. 0Ð y!*
X!Zj
5. This Ministry will be grateful for the advice of the Ministry of Law on the
issue raised in para 2 above.
XσyNÅ}gtÆyâ ‡]g Ziz~}g!*
ÆZ‰ ñ VZ~Ñ!*
2Zc]g Zizt
6. Law Ministry may please remove their file placed below.

XáU&áwïEKZ ðƒ¿gnyâ ‡]g Ziz

7. Establishment Division may please see for advice.

yn,zeo
X}™±5{gtñZ',
 82
3.15. Specimen of U.O. Note (English - Urdu)

( zŠg QD~ m,ôZ ) ^â&ªŠg):%

Specimen of U.O. Note (English)

Cabinet Secretariat
Cabinet Division

Subject: Implementation of decisions on preservation and

utilization of Archives and Public Records.

Reference Culture, Sports and Youth Affairs Division's Letter No.

........... dated ......... addressed to Director (Archives) with a copy to Cabinet
Division, on the above subject.
2. It is requested that the latest position in this regard may please be
communicated to this Division for submission to the Cabinet Secretary.

(A.D. Khokhar)
Section Officer
Tel. No. ...................

Culture, Sports and Youth Affairs Division,(Syed Sibte Hasan, Joint Secretary),
Islamabad.
________________________________________________________________
Cabinet Division, U.O. No..... dated .........................
 83
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 84
3.16. Endorsement S
wEZ
XaÆä™w‚g ZÊ Z F,Ê}uzŠ {z´ÆDZ[¯ÜÅ÷Z%Ë
Û Z c* X1
X aÆä™w ‚g ZÃy Zf ZÆíŠ „ L Z c*
F,Ê &íŠ}uzŠ ËÜÅ÷ Z%{”wßz X2
:ìsfzgqi§»−Ê Z
Û Z&F,Ê}uzŠÜÅ÷ Z%{”wßz X 3
6,1Å÷Z%~]gßÅäƒ:(ƒ nÆQÆ÷Z%{”wßz :)**
 oc* u ( 1)
» íŠáZzä™S¬Ðƒ
X x ** 
~~ m,ôZ :S ( 2)
s§N ZŠ~zŠg QÔs§N !*
XZ̀Z õg @*
&x £ ( 3)
aÆä™w‚g ZÃF,
Ê {Š c* ƒï÷
-ZXì @*
iÐq »DZ[ ¯~Ty*»S ( 4)
á x **
Xì @* » ( Š
Y–~S5x ** Û &íŠ )DZ[ ¯C
Ù
Xy¯gzZ {Ç( ~¯¸)x **
»{à\Š ( 5)
3.17. Sentences used for endorsement }LÙaÆS
1. Copy to Ö {Ü
#
2. Copy forwarded. Xì w‚g ZÜ
3. Copy forwarded for information. Xìw‚g Z q :Z ñZ',Ü
4. Copy forwarded for information and necessary action.
Xì w‚gZ ðZzgg »~gz¢zq :Z ñZ',
Ü
5. Copy forwarded for office record. Xì w‚g Z eg kg ~ íŠ ñZ',Ü
6. Copy forwarded for official use only. Xì w‚g ZÜaÆwEZ ~g»usÜ
7. Copy forwarded for ready reference. œñZ',Ü
Xì w‚g Z!Zjª
8. Copy forwarded for remarks. Xì w‚g Z ( Y Zg M )]%¥ñZ',Ü
9. Three copies of the sanction letter are forwarded for signature.

wÝ&Å~gàÏZ%
X÷w‚g Z \Š ñ Z',
10. Forwarded and recommended. Xì w‚g Z lg \/
11. Forwarded for disposal. Xì w‚g Z ðZzgg »ñZ',
 85
12. Forwarded for favour of orders. Xì w‚g Zx © Z ñZ',
13. Forwarded for consideration. Xì w‚g Zg¨ñZ',
14. Forwarded for favourable consideration. Xìw‚gZaÆg¨¬Zñ&µ
15. Forwarded in original. Xì w‚g ZÝZ
16. Copy forwarded in advance. Xì w‚g ZÜ!
17. Post copy. +Ü
X uZ e=g &
18. A copy of the letter is re-forwarded. Xì# .w‚gZ{g!*
Ö } -ZÅÏ%
zŠÜq Z
19 Copy to ......... with the request to furnish their comments at an early date.
X,™w‚g Z¢iZ¢{ûCZāB‚Æ„
 ZpgŠ kZ ............... #
Ö {Ü
20. Forwarded to the Principal Information Officer, Press Information Depart-
ment, Government of Pakistan, Islamabad for issuing the communique and
giving it wide publicity.
aÆnWz ÅkZgzZ ä™~g Yð´ZÊ !*
M xsZ ÔyÎ 0*
Ö ÓÔ] ¬: ZYÔ]¬:ZfZ ±6,
#
HHw‚g Z
XŠ
21. Forwarded for doing the needful. Xì w‚g ZaÆðZzgg »/£
22. Forwarded for necessary action. Xì w‚g Z ðZzgg »~gz¢ñZ',
23. Forwarded for Information. Xì w‚g Z q :Z ñZ',
24. Forwarded for perusal and return. Xìw‚g Z3ZzgzZ±5ñZ',
25. Copy to ........ for similar action. XðZzgg»V7 ñZ',.........#
Ö {Ü
26. Copy to the Cabinet Division, Islamabad, in continuation of this Division's
letter of even number dated .......
X Š !*M x s Z Ô y n,z eŸ » #
Ö { ÜÔ ~ öÆ ....... Qg í!âÆÏ ZÆ y n,z e k Z
27. Copy forwarded to ............... for information with reference to their
endorsement No. ....... dated .......
Xì w‚g Z q: Zñ Z',.................#
Ö {Ü........Qg í! .............S!Zf
28. A copy is forwarded to ...... by post in confirmation.
Xì w‚g Z & ¤ñZ', + .........#
uZ e=g & Ö {Ü
29. Copy to the Additional Secretary, Cabinet Division, Islamabad with the
request that a representative may please be nominated to attend the meeting.
-Zaƕ
{Òúq Ñ~ k°Zāì „ M xsZ Ôyn,zeŸ »Ô ~ñó¾i
 ZpgŠ XŠ !* +Z #
Ö {Ü
× **
X,™Š'
 86
3.18. Specimen of Endorsement (English - Urdu)

( zŠgQ D~ m,ôZ )S:%

Specimen of Endorsement (English)

Government of Pakistan
Ministry of ''''
'''' Division

Office Memorandum

No. _______________ Islamabad, The_________________

Subject: '''''''''''''''''

''''''''''''
The undersigned is directed to state that
'''''''''''''''''''''''''''''
'''''''''''''''''''''''''''''
'''''''''''''''''''''''''''''.

Section Officer(Coord.)
Tel. No. ...................

Government of Pakistan
Ministry of ''''
'''' Division

No. ''''''' Islamabad, (date)

Copy forwarded for information and necessary action to the.

i. DFA, Cabinet Secretariat, Islamabad.
ii. DFA, Election Commission of Pakistan, Islamabad.
Both the officers are requested to attend this meeting.
 87

( zŠg Q )S:%

yÎ 0*
Ö Ó
#
''''] Ziz
yn,ze''''
( õg @*
)
''''' Š !*
Mxs Z '''''

''''''''''''''''' :qçñ
'''''''''''''''' āì@* /¶Zge
™lg Z ¦ $Z@ ïE
L i8

'''''''''''''''''''''''''''

X'''''''''''''''''''''''''''

( '''')
(‚Zg )fZ v
'''y¯8

yÎ 0*
Ö Ó
#
''''] Ziz
yn,ze''''
( õg @*
) ÔŠ !*
Mxs Z ''''''

Ö {ðZzgg »~gz¢zq :Z ñZ',

:# Ü
XŠ !* $ñóŸ»Ô]1âāT
MxsZÔf $** ( ³Z )
s M z$ZÔ]1âāT
X yÎ 0* $** ( [)
Ñ~k°Z kZāì„
X,™•  ZpgŠÐVzfZVâzŠ
 88
3.19. Notification y´Z
wEZ
:aÆä™ù ÷
á gñZsfzgq~^ ¦
/ÆyÎ 0*
Ö Ó
#
l Z » ( Ÿg 0*
) ògØ>X 2Z ¸ X1
¼eg M &2Z ¸ò u X 2
*Zçz°Z ¸ X 3
x©Z X 4
x © ZƹF,
gzZአnÔg½ÆyZfZ ~h
+̀ X 5
Xƒ~gz¢~yÎ 0* /®
s M ^¦ á Z ÅXgñZ}uzŠ
)÷ X6

i§»™
$YN ZŠ~zŠg QgzZ+
X+ $YN !*
Ô~~ m,ôZ6,  X „0
zZЃ +¶KÅ^¦
/z X1
»F &yn,
Xx ** Ö ÓÔ~‰zƽ»ˆÆ„0
ze&]g ZizQÔyÎ 0*
# +¶KÅ^ ¦
/z:)**
u X2
X Z̀Z õg@*
gzZx £ X 3
X ó óy´Z L LÂ X 4
X y´Z X 5
X y*Ñ X 6
»{à\Š X7
X{ÇgzZx **
X ( Dƒ7ù ÷á ~^¦ t)ƒã™w‚g ZÜÅy´ZÃXŠ Z
/x ** Û Z&F,
Êx ** X 8
E4$
Xƒ** á y´ZÐ V˜Ø»ö6,yÎ 0*
ƒù ÷ s M cg7g »ì6,çE ?-G X9
3.20. Sentences used in Notifications }LÙ~]**
´Z
1. No............. In pursuance of Establishment Division's Notification No.........
dated ........ Mr. ........... assumed the charge of the post of Section Officer
(BPS-18), Establishment Division Islamabad on.......
............ [» ~ zÅ ............ Qg í!.................... y´ZÆ yn
,zeo ............... 
Xì 1we.....................`g e»ò ‚Z ÅŠ !*
Mxs ZÔyn,zeo( 18X {Z 9: e~Š ã
C)fZvä
2. No.................. Consequent upon his deputation abroad on training, Mr.
............. relinquished the charge of the post of Section Officer (BPS-18) in
the Prime Minister's Office on ..........
,
fZ v~ WZkiz íŠ ä .............. [ » ÔaÆš o yzÛÔ6,äŽZg » ........... 
M F,
 89
Š hg `g e »ò ‚ ZÅ ( 18X{ Z 9: e~Š ã
Xì c* C)
3. No......... Mr. ..............., Assistant (BPS-15) is hereby promoted as Assistant
Inspection Officer in the Federal Land Commission at Headquarters in
BPS-16, with immediate effect.

èZg Z ¹Ãz Ô íŠgœÔZ åXE3W=g &

+Ã ( 15X {Z 9: e ~Š ã
C) yzç ............... [» ............... 
Xì CY~Š ¹F,
6,gî~g ¯Ô 16X {Z 9: e~Š ã
CÔfZ¤çyzçg~z
4. No ...... After availing of ........... days leave from ........ to ........, Mr.
............... assumed charge of the post of Section Officer, Communications
Division, Islamabad on ......
.............. [ » ÔˆÆäg Z ¦
/Ág Åx- .............. J
- ............. Ð .................. 
Xì1we`g e»ò ‚Z ÅfZ v~yn,
ze]& ZñÔÐ ............ä
5. No. .......... Establishment Division's Notification No...... dated .........
appointing Mr. ........ Section Officer, Kashmir Affairs Division as Private
Secretary to the Minister for Health and Social Welfare, is hereby cancelled.
.................... [ » )g fÆT .............Qg í!............ y´Z »yn
 ,zeo ............
E
c™Z åX3W=g & HHŠ‹Yz¡k
+ÔåŠ , $ÇZ6,gg½»yn,
izñZ',~ñóf zeògñZ ÔfZ v
Xì@* YH
6. No......, Mr.................. Section Officer (B-18) Women Development
Division, was granted ......... days' leave on full pay, subject to title, with
effect from ........... On expiry of leave Mr. ............... assumed charge of the
same post and at the same station on ............
ÁgÅx- ..............Ãyn,ze&Zp ¹F, ( 18X !)fZv ................ [ »Ô..............
ä ................... [ » 6,x !ZÆ Ág X ¶ˆÅ «Ð ............... t ŸZ oÆ Ô {Z 9Ý‚/
Xì 1we`g e»ò ‚ ZÏZÔ6,x £ÏZà ...............
7. No. ......., Mr...........Section Officer, Defence Division, Rawalpindi is
transferred and posted as Section Officer in the Ministry of Information and
Broadcasting Islamabad in his own Basic Pay Scale with immediate effect
and until further orders.
C„ LZÔˆÆአnÃ~fzZgÔyn,ze qÊ ÔfZvÔ ............... [» Ô.................
~Š ã
Xì@*YH] ëfZ vg~]c* íz]¬:Z]g ZizãU* ¬@* gî~g ¯Ô~{Z 9: e
gzZ6,
8. No. ... On retirement from Government Service, Mr. ............., Financial
Adviser, is re-employed for a period of one year with effect from ...........
Ãg ^ +Z ¸+&] 1âāÔ ........................ [» Ô6,4],
,Zzi ðgÐ # Ö i5~g »u ............. 
@YHgñâ {g !*
X ì* zŠaÆw‚q -ZÐ ...............
 90
9. On return from training leave ( ex-Pakistan) , Mr. ................., Director, Press
Information Department, Islamabad is posted as Deputy Principal
Information Officer (BPS-19), Press Information Department, Islamabad
with effect from ........ and until further orders.
Ð ........... ÃÔŠ !*
M xs Z Ô ]¬:ZYÔI],Z e Ô............ [» 6,3ZzÐ Ág m yÎ 0*
ŽF, yzÛ
Xì @*
YH] ëÔŠ !* C)fZÂg ÎZ±6,÷egãU*
M xsZÔ] ¬:ZYÔ( 19D{ Z 9: e~Š ã ¬@*
gzZ
10. On attaining the age of superannuation, Mr. ........., an officer of the
Secretariat Group, at present Joint Secretary, Ministry of Defence shall retire
from Government Service on ........
Ü ßZ ° Ô .................................. [» fZ Æ \z¤
zZŽ ‰ /f $ñó6,îÃ/Å 4],ðg
XÐN Yƒ], ðgÐ# Ö i5~g»uÔà ................. Ôq Ê]gZiz Ô~ñó
11. No ....... The President of Pakisatn has been pleased to confer the award of
Quaid-i-Azam Police Medal for gallantry on following persons.
Xì H «i Z ³Z »~gŠ ·ñ Z', +‡Ãm¾ZsfzgqäyÎ 0*
wz:7WZZ gœ ............ 
12. No ........................ , The President has accepted the resignation of Mr.
................... , from the office of Federal Minister with effect from ...............
............... [ » Ð £&}ÇÆk
,iz ¹ÃzÐ ............. ä gœÔ .................
Xì 1™gà±Z »
13. In exercise of the powers conferred by clause (b) of the section 21 of the
Customs Act 1969 (iv of 1969), the Central Board of Revenue is pleased to
direct that the following further amendment shall be made in its
Notification....... dated ............ namely:
In the aforesaid Notification, after the word "Corporation" a
comma and the words, "Trading Corporation of Pakistan" shall
be inserted.
œ% ñƒ D Ñg » ñz',Ã]Zg (Z Æ( [ ) ÔÅ 21 vÆ ( Y 1969&4) Y 1969 l ZQ
~/
ñY ÅçF,+'
h × sfzgq~ ........... Qg í! .............y´ZÆkZāì @*$Z@ eg1E-g
™e
ªÔÏ
ó ócg7g » Cg ˆyÎ 0* × gˆ Æ ó c
L Lp ÖZ gzZ ó ó0 L L' ó g7g » L LÂ~ y´Z {gÃè
XÐN YK`gŠ
14. In exercise of powers conferred by sub-section (1) of Section 44 of the
Prevention of Smuggling Act 1977 (XII of 1977) the Federal Government of
Pakistan is pleased to rescind Law Division's Notification No.....................
dated.....................
D Ñg » ñz',Ã] Zg (Z Æ( 1)iŠ ~f Å 44iŠ Å ( Y 1977" 12) Y 1977l Z hŠ Z−Z
$!*
 91
Š™ c™Ã .........Qg í!...........y´ZÆyn,zeyâ ‡ä#
Xì c* Ö Ó¹Ãzñƒ
15. No. ....., Consequent upon his appointment as, Medical Officer Dr.
.........assumed the charge on ...........
Xì 1we`g eà ............ä ....................ËZ e6,¯Åg½fZpzgÔ............
16. No. ..........., The Prime Minister has been pleased to appoint the following,
as non-official members of the National Language Authority for a tenure of
three years with effect from ...........
Ordered that this notification be published in the
Official Gazette.
)Æ y!*
i ò ¸{gÇaÆŠ • Åw‚&Ð ........... Ê Z
Û Z sfzgqä yÎ 0* WZk , iz
y»g Z ~g »u
× **
XìHŠ'
X ñ YH ù÷ /~g »uy´Ztāì c*
á ~^ ¦ Š¬
17. No. .........., On recommendations of the DPC and with the approval of the
competent authority, the following Assistant Private Secretaries to the
Prime Minister and Stenographers of the Prime Minister's Secretariat
(Public) Islamabad are promoted to the posts of Private Secretaries (BPS-17)
from the date they assumed the charge of the post.
kZ sf zgqÐ ~gàÅ iWÁqgzZ 6,]÷ á g \ Å w¹F,: X .......................... 
Å ( 17X{ Z 9: e~Š ã
C)V-ñóf
$ÇZ6,Ã( )¬) f
$ñóWZk , ,
izÔWZk izñZ',m, ñóf $ÇZ6,
Xì CY~Š ¹F, ÔBe`ge »ò ‚Z {zÐõg @* TÔ6, Vñ‚ Z
18. No. ........, Mr. ........., Deputy Secretary has been allowed to hold the current
charge of the post of Joint Secretary in this Secretariat with effect from ......
for a period of three months.
$ñókZ a Æ ]æ Å { â &ÔÐ ............. à ............... [ » Ô ............
zZŽ~ f
Xì ˆ~Š]iYZ Å% e`g eVZzg »ò ‚Z Å~ñó
19. No. ........., The services of the following probationers of the Commerce and
Trade Group are placed at the disposal of the Controller, Imports & Exports
Karachi.
ˆÅáZjÆc Z™Ô]Zæ M',
z] Zæ MgŠ°zNÔ] â }
.ÅyZfZ ›â i M sfzgqÆ\z¤
/i zk%»
+R,
X÷
 92
3.21. Specimen of Notification (EnglishD Urdu)
ôZ ) y´Z:%
( zŠg QD ~ m,
Specimen of Notification (English)

TO BE PUBLISHED IN PART I OF THE GAZETTE OF PAKISTAN

Government of Pakistan
Ministry of .....................
....................... .Divion

Islamabad, the ...................................

NOTIFICATION

No. ......................... In pursuance of Establishment Division, Islamabad's

Notification No. ..................... dated ........................ Mr. ...................................
assumed the charge of the office of Section Officer (BPS-17) in the ...............
Division, Islamabad.

( )
Section Officer (Admn)
Telephone No. ...................
The Manager,
Printing Corporation of Pakistan Press,
Karachi.
Copy to:-
 93
( zŠg Q )y´Z:%

ñ Y Hù ÷
á ~wÍ Zî~O 8y Î 0*+̀
{h

yÎ 0*
ïGL!Ó
''''']g Ziz
yn,ze''''''
( õg @*
)
'''''' ÔŠ !*
Mxs Z

y´ Z

Qg í! ''''''  y´Z Æ Š !*
M xsZ yn,ze o'''''' 
C)fZ vä'''''''' [ » Ô~ zÅ''''''
( 17D { Z 9: e ~Š ã
Xì1we''''''`g e »£ÆÔŠ !*
M xsZÔyn,
ze'''''

( )
(ðOZ )fZv
''''''y¯8
ÔÁ
s M cg7g ȓ6,
Ôö6,yÎ 0*
Xc Z™

Ö {Ü
:#
 94
Specimen of Notification (English)

TO BE PUBLISHED IN PART II OF THE GAZETTE OF PAKISTAN

Government of Pakistan
Ministry of....''........
.....''....... Division

Islambad, the...............

NOTIFICATION

No....................On selection by the Federal Public Service Commission,

Mr......................is appointed as................... in the Ministry/ Division
...................w.e.f. the date he assumes charge of the post and until further orders.
2. He shall remain on probation for a period of.............

( )
Deputy Secretary
to the Government of Pakistan.
Telephone No. '''''

The Manager,
Printing Corporation of Pakistan Press,
Islamabad.

Copy to:-
 95
( zŠg Q )y´Z:%

á ~xzŠzÆy Î 0*
ñ Y Hù ÷ +̀
{h

yÎ 0*
Ö Ó
#
....................]g Ziz

yn,ze .......................
( õg @*
)
'''' ÔŠ !*
WxsZ

y´ Z

g½»''''''[» Ô6,[NZÆzkzuê¹Ãz''''''
g½tgzZÐBe`g e»ò ‚Z {zÃTì *
@Y HÐ õg @*
kZ~............yn,ze /]g Ziz ............g
X ǃãU*
¬@*
XÇìg6,
öâ i WaÆŠ •............{z X2

( )
~ñó÷e
yÎ 0*
Ö Ó
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'''''y¯8

Á
Ôö6, cg7g »ì6,
yÎ 0*
XŠ !*
Wxs Z

3.22. Resolution* Û
Š ZŠg ZŒ
 96
wEZ
:aÆä™{h /~g »u=g &
+̀&^¦ +y´Z »] 5çsfzgq
XŸÆ#
Ö Ó6,]5çŒ0*
ëZ X1
Xg½»zc*
>ËaÆœ£ëZZ X 2
X ò}Æ} ^
,YÆŠ ZŠzgëZ {Š™7Å}g ZŠ Z,Z X 3
i§»™
$Y N ZŠgzZ ( ~k
–( ~ zŠgQ ) + ,’~ m, $Y N !*
ôZ ) + Ô6,  :„0
zZ Ð ƒ +¶ KÅ {h +̀z X1
á ~{¾Æ{h
X ñYH ù ÷ +̀Ê ZŠg Z Œ
Û āñ Y
»yn,
Xx ** Ö ÓÔ~‰zƽ»ÔˆÆ„0
ze&]g ZizQÔyÎ 0*
# +¶KÅ{h
+̀
z:)**
u X2
X Z̀Z õg@*
gzZx £ X 3
Xó Šó ZŠg Z Œ
Û L LÂ X 4
X!Zj X 5
X y*Ñ X 6
»{à\Š X7
X{ÇgzZx **
Xƒù ÷ +̀~g »uŠ ZŠgZ Œ
á ~{h Û āñYc* M X 8
Š¬~}c~y
Xƒù÷ Û ÐV˜ÔØ»ö6,yÎ 0*
á Š ZŠg Z Œ s M cg7g »ì6,ÔÁ X9
3.23. Sentences used in the Resolution }LÙ~Š ZŠg ZŒ
Û
1. And whereas, it has been decided to revice this Ministry's Resolution No.
'''''' dated '''', as under:
Û Å]g ZizkZāì Š
Ô'''''':Š ZŠg Z Œ HHêtā (èa) **{ ÇC
Ù
:ñ YÅ ãU*Ãsf ïE 8
L ~''''Qg í!
i
2. In pursuance of the recommendations of the Commission on National
Education, the President is pleased to establish the Central Board for
Development of Urdu.
G
~gàÅx ªÆzŠg Q ö0  F,
ñZ'
,eg1 ~œ
/ á g \ Åz(ò ¸
%ä gœÔñƒ D™¿6,] ÷
Xì ~Š}Š

__________________________________________________________________
Û ÌÃñZg c*
ëŠ ZŠg Z Œ ŸkZÆ{ z¤ / }g ZŠ Zi ‚y â ‡ËX ì 7Z·{”ð c*
vŠ c* {Š Zg ZÈ »Š ZŠg ZŒ
Û ~¹ *
Š ¢òÀŽì q Û L L._Æg»°Z¸Æy Î 0*
-’{zŠ Z%Ð óŠó ZŠg ZŒ ÔZò ¸X ñ W6,x ¬©)g fÆ^zz˜ ÀŽ ÷
X ñ YÅ7Ð n¾Åñ Zgg Ö ZgzZc6,A çËÆ)¬
Xì @* YHw EZ~y !* i ãâ ‡{ ÇC
Ù **
 97
3. Whereas, in pursuance of the decision of the 6th Islamic Foreign Minister's
Conference held at Jeddah in 1976 to mark the commencement of the 15th
Hijra Century in a befitting manner, the Council of Advisors to the CMLA,
in a meeting held on the 30th April 1978, decided to constitute a National
Committee to chalk out an appropriate programme for celebration of the
advent of the 15th Century of the Hijra.
~œ,ðgGā~ zÅŸkZÆ {] .{Â÷л”Åzg { ñZgiz òsZ ~ Y 1976ā {ÇC
Ù
k°Z LZ ä±ÃÅyZāÆñîi
+Z Y ѯg â rÔñY c* á Ãi ¸ MÆ~ó
á yc*
oÐ j§y÷ ÷
Æäoæ M Å ~ó~œ,ðgG Ž ñY ~Š ú>ò ¸q
-Zā Hð~Y 1978 s6,
ZX 30{Â
$%¿ÇÑVziña
X}™A
4. And whereas, it has been decided to establish an autonomous body in order
to make necessary arrangements for the continuing work connected with the
Hijra Programme.
Ð n¾Åä™] â OZ ~gz¢aÆöÆx »0Ð x Z¤
/z6,{óāì ŠHHêtā {ÇC Ù gzZ
Xñ YHì‡{g ZŠ Zg UŠpq
-Z
5. And whereas, the establishment of a Literacy and Mass Education
Commission with sufficient powers is expedient for the purpose of
promoting Literacy in Pakistan.
x ª »)¬ ½Ï0
+Zpñ Z',zB‚Æ ]Zg (Z °»aÆrz
Û Æ Ï0
+Zp~ yÎ 0*ā { ÇC
Ù gzZ
Xì ~gz¢
6. Now therefore, in pursuance of the decision of the Cabinet, it is resolved to
establish a Literacy and Mass Communication Commission with headquarters
at Islamabad.
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 98
3.24. Specimen of Resolution (EnglishD Urdu)
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Specimen of Resolution (English)

Government of Pakistan
Finance Division
(Regulations Wing)

No.''''' Islamabad, the ''''''

Resolution
The rate of profit on deposits and balances at the credit of the subscribers
to the General Provident Fund and similar other Funds for the year ''' was
fixed under Finance Division's Resolution No.'''''''' dated
''''' @ ''' % per annum. It has now been decided that the rate of
profit applicable to the subscription and the balances in the various Provident
Funds during the financial year begining on the '''' shall be '' % per
annum. The Funds concerned are:-

(1) The General Provident Fund (GPF)

(2) The Contributory Provident Fund(CPF)

2. Necessary instructions regarding the rate of profit applicable to the

balances in the various Provident Funds under the control of the Ministry of
Railways and the Ministry of Defence for the year in question will be issued
separately by these Ministries.

Ordered that the Resolution be published in the Gazette of Pakistan.

( )
Deputy Secretary (R-III)
 99
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 100
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 1 01
3.26. Headlines of the Press Release (Samples) (EnglishD Urdu)

ôZ ) ( ] Y:% )Vìu˜Åð´Z
( zŠg QD ~ m,
1. Efforts on to maximise training opportunities for teachers

~g YlÃaÆä™{Š c* i µZñm
iÐ{Š c* aÆ{ E
ŽF, +‚ Z
2. Inflation down to 7.4% in September Improves by 1% compared to
corresponding quarter last year
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-œ°7Y 4gi¹ Z
Û Z~m
3. UN Secretary General appreciates Pakistan's continued commitment to
peaceful resolution of Kashmir dispute, offers good offices to facilitate
dialogue
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aÆiðZæF
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Resolution of Kashmir Dispute in accordance with UNSC Resolutions
Æò·i Ú._ÆVzŠ ZŠg Z Œ
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5. Law Review Committee Meets

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] ‡5ÐWZkizÅzg {k
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7. Farewell call on the special assistant to the Prime Minister for Foreign
Affairs by Ambassador of Romania
]‡5¦ZŠß ZÐ WZk
, zg {§ñZyzçàSÅ6 â zgÉ
izñZ',
8. Finance minister takes serious view of price hike in poultry meat

tzgh †ŸZ~7Å“
+”6,  ÍÆ©%»: Z 
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 1 02
3.27. Specimen of Press Communique or Press Note (EnglishD Urdu)
( zŠg QD~ m,ôZ ) (ð´Z )yÒ~g ¶ Z &^ âö6
,:%
Specimen of Press Release (English)

Press Release

Federal Minister for Religious Affairs will attend

Council of Islamic Ideology's session

Mr. ......................................., Federal Minister for Religious Affairs,

Zakat, Ushar and Minorities Affairs will attend inaugural session of Council of
Islamic Ideology, 133rd meeting scheduled to be held from 21st to 23rd June
1998. The session will start at 10.00 a.m. in the meeting Hall of the Council.

Dr. S.M. Zaman, Chairman of the Council will preside over the session.
The Council will consider various important issues in addition to the references
received from the High Court, Law Commission and various Ministries in its
three day session.

__________________________________________________________________

Government of Pakistan
Council of Islamic Ideology
Islamabad

No. ................. Dated the ...............

Forwarded to the Principal Information Officer, Press Information

Department, Government of Pakistan, Islamabad for issuing the Press Release and
giving it wide publicity.

(NASIR AHMED KHAN)

Administrative Officer
 10 3
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( zŠg QD ~ m, /8&g @*
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Specimen of Talegram (English)

STATE ORDINARY TELEGRAM

S.D.O. (INCHARGE)
CHAMBA HOUSE,
PAK. PWD, GOVT. OF PAKISTAN
LAHORE.

__________________________________________________________________

ARRANGE ACCOMMODATION FOR MR. ..............., JOINT

SECRETARY AND MR. ..................., DEPUTY SECRETARY IN CHAMBA
HO U S E LAHO RE FRO M ............. TO .......... ( .) ALS O MAKE
ARRANGEMENTS FOR INSTALLATION OF TELEPHONE CONNECTION
IN THE ROOM OF MR. .................., JOINT SECRETARY.

CABDIV
ISLAMABAD

__________________________________________________________________

Not to be telegraphed:

(Muhammad Ashraf)
DEPUTY SECRETARY CABINET
ISLAMABAD
 107
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 108

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TELEX

FROM: AVIATION DIVISION, RWP.

TO: DG, CAA, KARACHI.
ATTEN: GENERAL MANAGER (ESTATES).

NO:................ DATED .....................

REFERENCE THIS DIVISION LETTER OF EVEN NUMBER

DATED ............. REGARDING COMPLAINT MADE TO WAFAQI
MOHTASIB BY MR. ...................(.) DETAILED REPLY IN THE MATTER
MAY PLEASE BE FURNISHED TO THIS DIVISION BY ...................
POSITIVELY (.)
 10 9
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 1 10
3.33. Office Order )**
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 11 1
3.34. Sentences used in the Office Order (Instructions)

( ]c*
Z@)]ZLÙ~)**
¬~ íŠ
1. The following office hours/weekly holidays will be observed in this Institute
with immediate effect.

Å]ug Zzß&] ‡zZ ~ íŠsfzgq6,gî~g ¯~^kXZkZ

X σ~È0*
2. The Secretary has directed that all reports and returns due for submission
should invariably be sent on the prescribed date.

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3.35. Sentences used in Office Order (BS-1 to 15)

( 15@* C)]ZLÙ~)**
1Ï~Š ã ¬~ íŠ
1. Mr. '''' is appointed as Naib Qasid (BPS-1) in the Establishment
Division, Islamabad, on purely temporary basis with effect from
'''''' and until further orders.
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2. His appointment is subject to the following terms and condition :
(1) Production of Medical fitness certificate.
(2) Verification of character and antecedents.
(3) Producation of character cartificate.
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currency.

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4. Certified that the Official is likely to be reported in the same capacity and at
the same station after the expiry of his leave.

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 11 2
5. Mr. '''''' , Assistant, who is under transfer orders, should
prepare to hand over charge on ........(date)...... to his successor, Mr.
''''', Assistant, who shoud take charge of all the files, registers,
documents and cash carefully and with full responsibility.

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6. After expiry of leave, he is likely to resume his duties in this Ministry at
Islamabad.

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M xsZ~]g ZizkZøZ kZˆÆÁgx !Z
7. After expiry of leave, he will stand relieved of his duties in this Ministry
with effect from the forenoon of ''''. He should report for duty in
the Embassy of Pskistan, Cairo after availing of usual joining time.

úòÀX ǃ lz§Ð øZ

Û LZ ~ ]g Ziz kZ Ð PzŠ i Z I''' {z 6,Ág x !Z
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8. Mr.''''', Assistant is granted leave on full pay for ''' days
from '''' to '''', subject to title.

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9. He is also permitted to leave the headquarters on the same date.
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10. He should note that no extension in leave on any ground what soever will be
granted to him.

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Z ce**
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11. With the approval of the competent authority, Mr. ''''', Assistant
of this Ministry, is placed under suspension with immediate effect and until
further orders. He will be entitled to full amount of his salary and all other
benefits and facilities during the period of his suspension..

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Y HØãU*
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 11 3
12. With the approval of competent authority, Mr. ''''', Assistant,
'''' Division, placed under suspension since '''' is
reinstated in the service on the same post. The decision regarding
suspension period will be conveyed in due course.

ØÐ '''Ž Ôyn,ze '''' ÔyzçÔ'''' [ » Ð ~gàÅiWÁq

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3.36. Specimen Sentences used in Office Order (BS-16 and above)

( Ñ!* C)] ZL:%~)**

z16Ï~Š ã ¬~ íŠ
1. Consequent upon his promotion as Deputy Secretary, Mr. Muhammad
Ashraf, Section Officer (Awards) is transfered and posted as Deputy
Secretary (Admn), Cabinet Divison.

CëÅyZgzZì *
@Y H!Š n » ( ] Zi Z ³Z )fZ vÔsÑZ·[ » Ô~ËƹF,~ñó÷eg
Xì CYÅyn,zeŸ»Ô(ðOZ ) ~ñó÷eg
2. Mr. Nasir Ahmad Khan, Confidential Officer, is transfered and posted as
Section Officer (Admn), Cabinet Division.

yn, zeŸ»Ô (ðOZ )fZ vgCëÅyZgzZì @* Y H!Š n»Ô~g ZŠi Zg§ñZfZÔV{£Z´[»

X ì CY Å
3. The additional charge entrusted to Mr. '''', Section Officer (Co-ord
- II) vide this Divison's Office Order No. ''''' dated ''' is
terminated with effect from ''''.

fZ vÔ '''' [» )g f Æ'''Qg í! '')** ¬~ íŠ Æ yn, ze kZ

)'''`g e°ŸZ Š
YH »Ð ''' ( õg @*
Xì @* Hc*ŠÃ( 2D‚Zg )
4. The following postings/transfers are made with immediate effect and until
further orders.
X÷D YKãU*¬@* gî~g ¯áŠ n&V» ësfzgq
gzZ6,
5. During the ex-Pakistan leave of Mr. ''''''', Section Officer
(Co-ord-I), Mr. '''', Section Officer (Co-ord - II) will look after the
work of Co-ord-I Section in addition to his own duties.

fZ vÔ''' [ » ÔyZgzŠÆÁg yÎ 0*
yzÛ Å ( 1D‚Zg )fZ vÔ ''' [»
XÐBŠ Ìx » » 1D‚Zgv{z´ÆøZ Û LZ ( 2D‚Zg )
 1 14
3.37. Specimen of Office Order (EnglishD Urdu)

ôZ )¬~ íŠ:%
( zŠg QD~ m,

Specimen of Office Order(English)

Govemment of Pakistan
Ministry of Information, Broadcasting & National Heritage
National History & Literary Heritage Division

No ....................... Islamabad. ........(date)......

OFFICE ORDER

Mr. ............................. Assistant, National History & Literary Heritage

Division, Islamabad, is granted 120 days leave on full pay from .......... to ...........
2. After expiry of the leave, the official is likely to resume his duty on the
same post and at the same station.

( )
Section Officer (Admn)
Tel. No. '''''
Distribution:
1, AGPR, Islamabad
2. AGPR (Computer Cell), Islamabad
3. Accounts Officer
4. Official Concerned
5. Personal File
6. Office Order File
 11 5
( zŠgQ )¬~ íŠ:%

yÎ 0*
Ö Ó
#
Xgzò ¸z]c*
íÔ]¬:Z]g Ziz

ò¸
zeXgz! Š Zzõg@*
yn,

............( õg @
* ) ......... Š !*
M xsZ ..................... 

)**
¬~ íŠ
x- 1206,{Z 9~g7ÃÔŠ !* ò ¸ÔkZÔ...............................[»
zeXgz! Š Zzõg @*
M xsZÔyn,
Xì CYÅgà..........@*
......... ÁgÅ

XÇáe6,x £ÏZgzZ6,ò ‚Z ÏZ>øZ

Û LZg »IZ´Ô6,
x !ZÆÁgāì µÂ X2

( )
(ðOZ )fZv
'''y¯8
:„
Š !*
MxsZÔg M 8 Y} Z X 1
Š !*
M xsZÔ( −R,
Û )g M 8 Y} Z X 2
]!*
ˆfZ X 3
g »IZ´ X 4
CZ fE X 5
)**
¬~ íŠE X 6
 1 16
3.38. Chancery* Letter â Cg \&{~ëe
wEZ
XyxgŠÆVâ {]g \ ãzÛÆyÎ 0* gzZî<Eä é7E]g Ziz X 1
XyxgŠÆî<Eä é7E]g ZizgzZVâ {]g \ãzÛÆyÎ 0* X 2
nt ÅvZ%B‚ÆVâ {]g \ ãzÛÆyÎ 0* Ìyn, ze}uzŠ {z´Æî<Eä é7E]g Ziz
X ÷D™wEZ
]:SV c*
ú
Xì @* 6½»áZz (Letterhead) ó**
Y–, u{”T X1
X Z̀Z õg @*
gzZ!Zj X 2
Xqçñ X 3
:(Salutation) [ØZ X 4
(Dear Chancery) ]g \g—
(Dear Ministry) ]g Zizg—
X y*Ñ X 5
X(Subscription) ð!Z X 6
(Yours ever) EZŠ »\ M
Zg7»fZáZzä™~g Y X7
X x **
Xì CYÅœ$Cg Ziz&Cg \mº X 8
X ( D YK7\Š}g7)X \Š¿~yxgŠÆ$ X9
: {]g \&]g ZizDZ[¯s§N !* ôZ6,x !ZÆ^â Cg\
~zŠg QgzZs§N ZŠ~~ m,
Xì * »
@YH `gŠx **

__________________________________________________________________
45.G'
X÷ë÷i+g ögGE
+j ZÃ{Çö;g Åɲ÷ë ~ëeÃíŠÆy'Î 0*É{Š™gH~o)Ë *
g45
E.G
X÷ë ö Z&: {]g \„Ã~ëevßx ¬
G
 117
3.39. Forms of Communications relating to Ministry of Foreign Affairs

ÏZ%x lZ0Ðzg {‹g Ziz

ÆgñZ C1â z ò OZÆzg { ‹g Ziz gzZ yxgŠÆ Vâ n,
ze &VÂg Ziz ~uzŠ gzZzg { ‹g Ziz X1
ze &'g Ziz ¹!*
wEZ yn, Åf$ñó ¹Ãz Ž ÷ Cƒ wEZ ] sZ%x lZ „z ~ }g !*
X ÷D™
&â Cg \aÆv Z%yxgŠÆ Vâ { ]g \Æ yÎ 0*
ì‡~ V”)gzZzg {‹g Ziz X 2
ƒwEZÌ{~ëe
Xì@*
zg {‹gZiz±)gzZzg{‹g Ziz2yxgŠÆVâ {]g \±)ì‡~yÎ 0*
gzZzg{‹g Ziz X 3
:÷DƒwEZ] sZ%sfzgqyxgŠÆ
(Diplomatic Note) ^â Cg \ /
 ZŠŠ c*
(Aide Memoire)“ Cg \ /
(Demarche) lg Ze
/
À &ŠaÆ, :^â
X n´ÅÏZ%6,VËŒZ õ/GŸG
 118
3.40. Specimen of Chancery Letter (EnglishD Urdu)

( zŠg Q D~ m,ôZ ) âCg \:%

Specimen of Chancery Letter(English)

Ministry of Foreign Affairs

Islamabad

No ....................... dated. .....................

Subject: Request of Mr. Tanveer Husain Siddiqui, Accountant,

for extension in the tenure of posting

Dear Chancery,
Please refer to your letter No. ...................... dated .................. on the
above subject.
2. The Competent Authority has approved the request for extension in the
tenure of posting of Mr. Tanveer Husain Siddiqui, Accountant, for a period of six
months, up to .....................
3. Please inform the official concerned that no further extension will be
granted in any case.
Yours ever,
(Initial/seal)
Ministry
(S.M.Abdullah)*
Section Officer
Embassy of Pakistan,
Zimbabwe

__________________________________________________________________
* Drafted by Mr. S.M. Abdullah. Later on, he served as Deputy Secretary, PM's Secretariat,
Director/ Director General, President's Secretariat and also as Director General, Wafaqi
Mohtasib Secretariat.
 1 19
( zŠg Q )â Cg \:%

zg {gñZ]gZiz
Š !*
MxsZ

........................ :õg @* ..................... 

 ZpgŠ Å WÂ~CëŠ •ÅÔg Z$

„ +ˆÔ jœ@k
,à[ » :qçñ
Ô]g \g—

X ,™qŽgÐÑ!*
qçñ/'''''' Qg í!'''''âLZx™{Z',

ÔaÆ]æ Å{âb Ô„
 ZpgŠ Å WÂ~ CëŠ •ÅÔg Z$
+ˆÔjœ@k
,à[» ä iWÁq X2
Xì à™gàÔJ
-''''

XÏñY~Š7~]gßËWÂh
+×'ā,™ iÃgZŠ}Ç´x™{Z', X3

EZŠ »\ M
þ $Cg Ziz&\Š¿ÿ
]g Ziz
( vZ†X * ZX öZ )
fZ v
ÔyÎ 0*
: {]g \
X}1Ii
 120
3.41. Diplomatic Note/ Note Verbale ^â Cg \
c* ôZ Å Note Verbal b ˜Z HÑ
[|Z ~ VâzŠ Xì Note Verbale ^~ m,
Û ðÃÐg ±ZÆe
Xì 7t $¸zn¾
wEZ
X yxgŠÆVâ {]g \ãzÛì‡~yÎ 0* gzZî<Eä é7E]g Ziz X 1
X yxgŠÆî<Eä é7E]g Zizy!*
ögzZVâ {]g \ãzÛÆyÎ 0* X 2
Xƒ~gz¢V˜ÔyxgŠÆî<Eä é7E]g Ziz±)gzZyÎ 0* î<Eä é7E]g Ziz X 3
:]:SV c*
ú
Xì @* u{”Tå
Y–6,½»áZz (Letterhead) ó ** X1
X÷D YK`gŠ õg @*
gzZ!Zj X 2
Xì @* $¸uZz+~kZ X 3
ƒwEZT
X÷D YK7[ ZŠ M Cg \6,x !ZgzZi¸ MÆ^â X 4
Xì CYÅœ(Seal)$mºÅä{]g \c* î<Eä é7EgñZ]g Ziz6,^â Cg \ X 5
X ÷ D YK œ\Š¿Æf Zá Z z ä™~g Y ^ âd $Œ Û Ç !* pCÙ !*c* +ZÆ$ X 6
g0
E
ôZ 6,x !Z Æ ^â Cg \ x **» ä{ ]g \ ãzÛ c*î<Eä é7 ]g Ziz DZ [ ¯ X7
~ ~ m,
Xì @* $YN ZŠ~zŠg QgzZ+
YH `gŠ+ $YN !*

3.42. Diplomatic compliments at the beginning [ZŠ M Cg \6,i ¸ MÆ^â

of Diplomatic Note/ Note Verbale
1. The Ministry of Foreign Affairs of the Islamic Republic of Pakistan presents
its compliments to the Embassy of .......... and has the honour to
state/request/forward.

k3g Ö Z &BÃx Z Z~ #

Ö } tg/òsZ ¼î<Eä é7EgñZ ]g Ziz
.Å ............. : {]g \Ô yÎ 0*
/ñƒD™7
XìC™w‚g Z&n²&lg Z ¦
2. The Embassy of the Islamic Republic of Pakistan, ............ presents its
compliments to the Ministry of Foreign Affairs, ................ and has the
honour to state/request/ forward.

&BÃx Z Z ~ # .Å ............ î<Eä é7EgñZ ]g Ziz Ô .............. yÎ 0*

Ö } tg/òsZ: { ]g \
Xì @* ™w‚g Z&ì @* /
™n²&lg Z ¦Æ™7k3g Ö Z
 121
3.43. Diplomatic compliments at the end of [ ZŠ M Cg \6,x !ZÆ^â
Diplomatic Note/ Note Verbale
1. The Ministry of Foreign Affairs avails itself of this opportunity to renew to
the Embassy of ............ the assurances of its highest consideration.

Xì C™7BÃ]ZZh µñkZî<Eä é7EgñZ]g Ziz

+‰g—Æä{]g \ ................6,
2. The Embassy of the Islamic Repbulic of Pakistan Pakistan, ......... avails
itself of this opportunity to renew to the Ministry of Foreign Affairs,
................, the assurances of its highest consideration.

+‰Ð .............. î<Eä é7EgñZ ]g Ziz6,µñkZ .................... yÎ 0*

h tg/òsZ: {]g \
™B ËZ Z
Xì @*
 122
3.44. Specimen of Diplomatic Note/ Note Verbale (EnglishD Urdu)

( zŠgQ D~ m,ôZ ) ^â Cg \:%

Specimen of Diplomatic Note/ Note Verbale (English)

Embassy of Pakistan,
Arab Republic of Egypt,
Cairo

No. ................... date. ......................

The Embassy of the Islamic Republic of Pakistan in Cairo presents its

compliments to the Embassy of Somalia in Cairo and has the honour to request
that diplomatic Visa may be granted on the enclosed Pakistan Diplomatic Passport
No. ................ issued on .................. in favour of H.E Air Commodore (Retd.)
Zafar Mahmood, Ambassador of Pakistan (designate) to Somalia.
2. The Embassy of the Islamic Repubic of Pakistan in Cairo avails itself of
this opportunity to renew to the Embassy of Somalia the assurances of its highest
consideration.

Embassy seal/initial

Embassy of Somalia
Cairo
 123
( zŠg Q )^ â Cg \:%

ÔyÎ 0*
: {]g \
Ô^tg/[²
Ù‡
X {C

''( õg @*
)''' '''''

D™7B à ‹â Z Z ~ # .Å {C
Ö } Ù ‡ÔDâ ß: { ]g \ ÔyÎ 0*
tg/ òs Z: { ]g \
gze**Z [ ó$] ³e''' tê'''^g70*
Cg \yÎ 0*
vāì @* ZpgŠ ñƒ
™„
X ñYH «Z m, ÔDâ ßñZ',yÎ 0*
zCg \6, Šú;( e],
× **
ÉŠ' ðg )

BÃ] ZZh
+‰g—Æ{C
Ù ‡ÔDâ ß: {]g \6,µñkZÔ {ÙC‡Ô yÎ 0*
tg/òs Z: {]g \ X2
Xì @*
™7

\Š¿&$Cg \

ÔDâ ß: {]g \
{ÙC‡
 124
4.45. Aide Memoire  ZŠŠ c*
“ Cg \

:āÜ»W] ‡5ÈZgzŠ
ó z»ä™{i @*
Xóa  ZŠŠ c*L L÷pÆkZXì ÂúZ
“ Û Aide Memoire X1
:]ïë Z
X¿:}g7: Dƒ7\ŠÇ!*
6,
 ZŠŠ c* /
“
XìCYÅ `gŠ“ õg @* /
 ZŠŠ c*
Xì @*
Yc* i[ ZŽ »“
Š ã!*  ZŠŠ c*
+Z ˜À /
:x Cg \Šg)
ā { » ]ïëZ ~ }g !*
c* Æ ðZzgg » c*?ÔDõË~ Tì x  Cg \ Šg)q
m, -Z X 2
Xì @* ,
ƒ~k’6,gîx ¬x tXƒŠ
Hc*
ŠāÜ
X}ŠŠæ~pgŠ c*
Ž q+ Z /
X}™x » » ã;ŠŠ c*
Ž ^ â (Z /
kZ ~ y!* Û ² Zƒ qzÑ~ ( Y 1846) ‰zÆ ~œ,ÞZ wEZ » kZ ~ yà Z
i úZ
Xðƒ~Y 1787Z’Z Å b ˜Z
gzZì @*M aÆ ]‡5ÐfZ ËÆî<Eä é7E]g Ziz y!*
öfZ ðà » ä{ ]g\ ±)Z
# X3
Âì @*
Y hg6,gîÆã; ŠŠ c* ÆA çg¨k
~}g !* , ÔYË^â ðì Ð äY
i c*
,
ckigñZ c*
ZÐ yÃyÃāì @*  ZŠŠ c*
ƒ `gŠt ~“ +ZXì @* Y ¹“
 ZŠŠ c*Cg \Ð Z
E
Xn™ðZzgg »~gz¢Ð~g ëg!î<Eä é7íŠgzZñ Yƒã; ŠŠ c* ñM
ā @*
:w©»V¡ò Z ¸ÑZÎ
]gßÅ ó “
ó ZŠŠ c*
 zˆKZ ÒZ °ò Z ¸ÑZ Î ~uzŠgzZ^Cg ˆ@¬ Ô {x Z ¸Z X 4
Cg \L Lm,
X÷C™g »~
 125
-Z »‚ZgŠg)yxgŠÆV”zŠ
:i§q
™w‚g ZÃo}uzŠ6,RŠg)gzZì @*
Xì @* ™g » m, ÆAçËoq
zˆKZ~}g !* -Z X 5
X Cƒ7~g ZŠ)f ãâ ‡ðÃÅo´~}g !*
Æ] YgqÆÏZ%~g »u)kZ
 12 6
3.46. Specimen of Aide Memoire (EnglishD Urdu)

Cg \:%
 ZŠŠ c*
( zŠg Q D~ m,ôZ )“

Specimen of Aide Memoire(English)

Aide- Memoire*

.............(dated) ..............

Pakistan and Senegal are enjoying excellent bilateral relations. Both the
countries are working hand in hand to further enhance the cooperation between
the two friendly countries.

To help boost Senegal's economy and to encourage private sector

effective inter-action, M/S Medico, Lahore, a major producer/ exporter of medical
equipment, participated in the international tender floated by the Ministry of
Health of Senegal. M/S Medico produces high quality goods of international
specification and have successfully participated in a number of international
tenders. The company has quoted very competitive prices and would be willing to
also favourably consider extending export credit.

__________________________________________________________________

* Drafted by Mr. Manzoor Alam Qureshi, Deputy Secretary to the Government

of Pakistan. He earlier served as Charge d' affaires, Embassy of Pakistan,
Senegal and also in the Embassy of Pakistan, Ankara.
 127
Cg \:%
 ZŠŠ c*
( zŠg Q )“

 ZŠŠ c*
“ Cg \

'''( õg @*
)''

Ɔ ŸZh
+'× ~ yz ¬y xgŠÆV”„ 1E
 zŠzŠX ÷ ] ©†§zŠ + 4Æw éºG 5_gzZ y Î 0*
4G
X ÷ìg™x »™ïë !* o V âzŠa
Æy â ‚?aÆðZ ‚ Û Z,jÅ¿b!*
W,í!~%˜gzZ ¶ŠŠæ ~ öZ ‚ Û Z Åuà éºG 1E
45_
G
1E
g #ò Z ¸ÑZÎ {Š™7Ð s§Å¡]g Z izà éºG45_ ä Ôgƒ ÑÔr zixÔ {àæ M',&g » Za } (,q
G -Z
ò Z ¸ÑZ ÎFƨZgzZ\g- ä kZgzZì @*
¯y â ‚~g £ dZ »Hò Z ¸ÑZ ÎrzixX Å•
Ñ~
: N ZñÌ6,¶Š£Œ
Û ~æ M',gz Z÷ ðC©V )¹ ä vXì Å•
ÑB‚Æ! x »~ Vzg #
Xì q ŸgaÆg ¨
 128
3.47. Demarche g ÖZ »]÷Zp c*
ÏÒúŠgÐw~g »u&lg Ze
+Z »½c*
~pzŠ Ât~] ©Cg \X iZ0 weì p~½»ÂkZX{Š™~
.ZÐ ÂúZ
Û
:ì@*
ƒwEZ
x ZŠZ! ZŽ Ôx ZŠZ iÔ¿ÇÑ ( ³Z ) X1
]© Cg \6,gîm{ )^ä|Z Î c* Ö Ó~uzŠÐ s§Å #
# Ö Óq-Z ( [)
Xg ÖZ Šg »]÷ZpÔ ñZgԏ í!~g »u6,
qçñË» ( ~
Æg ZŠ}ǃ
 oËÆzg {‹ Zgizg ZŠ}ǃ
 oðà »: {]g \ c*
Élg Ze Cg \ X 2
 ZpgŠ Åä™e
„ $×ÅŒ0* Ö Ó±)6,gîx ¬)g fÆÏZ%kZXì @*
ËÐ # ™áZj
ì CYÅ„
Ëc*  ZpgŠ ŶŠ] â ¥c*
÷CY~Š] â ¥~}g !*
ÆZËXì CYÅ
`îZ6,Œ0*
ÌaÆä™nZ ‹Z c* ËÅ#
Ö Ó±)Xì CY ÅÒÃÅä™b‡6,Z
Xì @*
YHwEZ~vZ%Ì÷gÂt] ‡zZ‰6,
gîŠg)Xì @*
YHwEZ lg Ze
Ð s§Å o q ¬ Ð VÇZzgg » m ÒZ lg Ze X 3
-Z ¬ Ð ä™!] â ZŠZ Cg \ c*
Xì @* ŠaÆDÆ] ZŠ ¢LZÃo}uzŠ
Yc*
3.48. Examples of demarche

BVÅlg Ze
1. In July 1914, a few days before World War I began, Australia and Russia
exchanged demarches
Y
XH!Š n»VØg Ze äkzggzZ ´7 M Ô¬yŠPÐäƒqzÑÆwÍZxëL E X ~Y 1914ðю
58E
2. In september 1996, US President Clinton issued a demarche to Iraqi
President Saddam Husain when intelligence reports showed troops massing
along the border of Kurd communities.

gœO%Z Â`Ø» q ½Z Y¯B‚ÆuuÅ~gŠ Z',

Š™Ð VIg7g Å ã‚g¸vZ
# ~Y 1996m
X H~g Ylg ZeÃ@x Zœgœ¹Z²ä'
3. On August 30, 1999, Pakistan issued a demarche to India demanding that the
Government of India should pay compensation for the loss of a Pakistani
aircraft and the lives of the sixteen personnel on board when one of its
military planes was shot down.

-ZÃc*
TH~g Y lg Zeq & ÃY 1999~Z 30Âc*
+Z äyÎ 0* /
Z¤g â i ˜Y¯q
-Z »yÎ 0*
äc*
+ZZ
& #
X}™ZŠ Z£zç»yvÆŠ Z kZgzZi ˜ãÎ 0*
Û Z!ÎgZÎ6, c*
+Z#
& HHc_~
Ö Óā Š
 129
4. On 15 September, 2014 the Ell, its 28 Member States and the governments
of the United States, Australia, Brazil, Israel, New Zealand, Mexico and
Monaco declared their opposition to the practice of the Icelandic government
that still permits commercial whaling, in particular the hunting of fin whales
and the subsequent trading of fin whale products.
The Eu's Ambassador to Iceland, Matthias Brinkmann, alongwith the
diplomatic representatives of the United States, France, Germany and the
UK delivered a demarche to this effect to the Icelandic government. The
Ambassador also pointed out that public opinion in the countries that are
Iceland's main trading partners is very much against the practice of whaling.
This evidenced by the public pressure put on companies around the world to
boycott Icelandic goods, not to mention the pressure that voters and various
organisations put on their politicians, encouraging them to send Iceland an
increasingly stronger message.

~iE ÔLZu Z Ôsi Z',Ô ´7 M Ôk%Z {ñ/c* g Ág 28 ÅkZ 2

g ÔV2c* ó - 8g-LÃY 2014m15
Hy´Z »¿#Ŏ Hy´Z »¿#Åw©kZÆ#
Ö ÓÅCõ M ä VáÓÅÃogzZGÔC
®VZi ZˆgzZg DÆdz®6,
gîm{Ô]g ˆÅ ( T~(,
-Z )dzJ
q Ö ÓÅCõ Mā
-ÌZä#
XìîŠ]i YZÅÔ]g ˆÅ]¬¡Ådz
E G-G
4$
L ½Ó)&gzZ*̀Ô÷Z
{ï
G 4)À',
gB‚ÆyZgzZ èEG
Û Ôk%Z {ñ/c*
& G
ø4£ ÔÉÆ2-8g-~Cõ M
KÌtäÉXHáZjlgZeq
„Šy¶ kZÃCõ M #
-Z~}g!* Ö ÓäVzÒúCg\Æ(6¤',
)
³#¹ Å¿kZ~}g !*
Ædz)¬ ñZg ~ V”ÆVzg ZŠz Cg ˆ}(,ÆC õ MāÅ
Š ò Zú6,VµaÆä™^§!*
Ù ªÐ ƒ !*
XìC ÆY âZ ÅCõ M ~½ *Š „ZÍÅ] !*
kZXì
ÃCõ M {zā÷îŠ (F,
ÃyZgzZ ÷ rZ e6,VâZŠ„ zzŽ H„™f » ƒ !*
 (Ô °ZgzZR, Š kZ
XCx J{Š c*
i
 130
3.49. Text of the Demarche

Joint Demarche by the European Union, its member states and the
Governments of the United States of America, Australia, Brazil,
Israel, Mexico and New Zealand.
__________________________________________________________

We, the European Union and its Member States and the Governments
of the United States of America, Australia, Brazil, Israel and New
Zealand, wish to express our strong opposition to Iceland's continuing
and increased commercial harvest of whales, particularly fin whales
and to its ongoing international trade in whale-products.
' ' ' ' ' ' ' ' ' ' ' ' '
' ' ' ' ' ' ' ' ' ' ' ' '
We encourage the Gover nment of Iceland to adhere to the
internationally agreed moratorium on commercial whaling and to
re-examine the decision to continue to issue fin and minke whale
quotas.
We also object to Iceland's international trade in whale products
' ' ' ' ' ' ' ' ' ' ' ' '
' ' ' ' ' ' ' ' ' ' ' ' '
In summary, we once again call upon Iceland to respect the IWC's*
global moratorium and end its commercial whaling and international
trade in whale products.

__________________________________________________________________
Y ™ Y ™
~g ZŠ)f Å°z ÄÆ ëE 5 zgzZDÆ„z6,R@¬&zëE
5ÒG 5 z ò Z ¸ÑZ Î {”ì‡~ Y 1946
5ÒG *

Xì Œ6,y»gZ 88ztXì ˆÅŠ4

 131
Q»lg Ze
Z ZÔsiZ',Ô´7 M Ôk%Z{ñ/c*
C~iEgzZGÔLu gÁgÅkZÔ2-8g-
ggzZV2c*
lg ZeāœÐ s§ÅVáÓÅ
_________________________________________________________

ggzZZc*
C~iEgzZLZu ZÔsiZ',Ô ´7 M Ôk%Z {ñ /c* gÁg ÅkZgzZ2-8g-Ôë
¢E
L 6,gîm{Ô]gˆ{”†ŸZgzZÚÅ„zÐs§ÅCõ Mā÷C™éZp‘ÓÅ
„z èE
X,™g Ö Z »³#JÅÔ]g ˆ~g Yò Z ¸ÑZÎÅ] ¬¡„zgzZ
' ' ' ' ' ' ' ' ' ' ' ' '
' ' ' ' ' ' ' ' ' ' ' ' '
\{Š™t ·Z6,gîò Z ¸ÑZ Î6, Û Z,jÅCõ M #
*~„z Cg ˆ{zā÷ D™ðZ ‚ Ö Óë
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'''''Xá{^ ,Y{g !* Äz õÁ5!LgzZ®
zŠ »ŸÆpg ~g YÆN* Å
è gzZ}™~È0*
]g ˆò Z ¸ÑZÎÅCõ M ~] ¬¡„zë
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KZgzZ}™x Z Z »\@¬ÅÏÚe ð Mā÷D™ ¬+ ZÐ Cõ MQiŠq
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X}™ »]gˆò Z ¸ÑZÎÅ] ¬¡dzgzZ]g ˆÅdz

__________________________________________________________________

XÅc* 5™z§{Å~AgzZ%X ~„zCgˆ

&»ä™g D»V ðÒG *
 132
3.50.Forms of Communications used between various Federal Offices
v Z%x lZÙyxgŠÆF,Ê ¹ÃzZ
1. Between Ministries/Divisions of the Federal Government

yxgŠÆVâ n,ze&VÂg ZizÅ#

Ö Ó¹Ãz
O.M., D.O. Letter, U.O. Note, Endorsement, Telegram

ÔSÔ^âŠg)ÔÏZ%~g »u4Ô“
g @*  ZŠŠ c*
~ íŠ
2. From Ministries/Divisions to Attached Departments and Subordinate
offices

ÃF,Ê âgzZVV1ÐVâ n,
ze&VÂg Ziz
Letter,O.M., Memo, D.O. letter, U.O. Note (Where permitted) Endorsement,
Telegram

ÔS( ƒ]i YZV˜)^âŠg)ÔÏZ%~g »u4Ô“

g @*  ZŠŠ c*
~ íŠÔâ
3. Between M inistries/Divisions, Attached Departments and their
Subordinate Offices

yxgŠÆF,
ʏâÆyZgzZVV1ÔVâ n,ze &VÂg Ziz
Memorandum, D.O. Letter, Endorsement, Telegram.

ÔSÔâ~g »u4Ô“
g @*  ZŠŠ c*
~ íŠ
4. From M inist ries/ Divisions to Prov incial Gov ernment s, Semi
Government Organisations, Autonomous Bodies.

XÃVzg ZŠ ZVzg UŠpgzZ~g »u4ÔV áÓð!* ze&VÂg Ziz

ßÐVâ n,
Letter, D.O. letter,Endorsement, Telegram.

ÔSÔâ ~g »u4Ôâ
Xg @*
5. From Ministries to Private Associations

ÃVxZÏÁZf / VIZ˜Ð VÂg Ziz

$ÇZ6,
Letter, D.O. Letter, Telegram.

Ôâ ~g »u4Ôâ
Xg @*
 133
6. From Ministries to Private individuals

Ê Z
Û Z ~g »u)ÐVÂg Ziz
Letter, D.O. Letter, Telegram, Memo (while replying to a petition and
application for appointment)
( ~[ZŽÆg½ñZ',„
 ZpgŠgzZè²)“
 ZŠŠ c* Ôâ ~g »u4Ôâ
Ôg @*
7. Between Ministry of Foreign Affairs and Pakistan Missions abroad

yxgŠÆVâ {]g \yÎ 0*

yzÛgzZzg {gñZ]g Ziz
Chancery Letter/Ministry Letter, D.O. Letter

â~g »u4ÔâCg \
8. Between Ministry of Foreign Affaires and Foreign Missions in Pakistan

yxgŠÆVâ {]g \±)~yÎ 0*

gzZzg {gñZ]g Ziz
Diplomatic Note/ Note Verbale, D.O. letter, Aide Memoire

Cg \Ôâ~g »u4Ô^â Cg \
 ZŠŠ c*
“
134
 135

4. Miscellaneous Sentences,
Terms and Phrases

]ZgzõgzZ]q˜ZÔ]ZLtº
4.1 Sentences used in the contents of communication
}LÙ~y*ÑÆÏZ%
1. I am to request that all concerned may kindly be informed of the above
decisions for further guidance.
XñYc* î<Eä åE
Š™ iÐVhÑ!* 5!óx ÓaÆðÉgh  ZpgŠ ~÷
+×'āì „
2. I am sending herewith a copy of the proposed draft contract. I should be
grateful if you kindly go through it and let me have your comments as soon
as possible.
/Z ÇVƒg Z ¦
™| 7,Ð Z\ M¤ /]XVƒ ;g™w‚g Z ÜÅ}Šz{iXÆ}@çB‚Æ÷Z%kZ~
XN â
Û {Ç M=Ð ñZgKZƒe¢gŠT
3. Will you please look into the matter personally.
G
X ñ Y ð⠁
Û î<Eð$ CZ f6,
A çkZx™{Z',
4. Please take necessary action in this regard under intimation to this office.
XÙ ðZzgg » ~gz¢~ekZx™{ Z',
ÔñƒD™ iÃíŠ kZ
5. Please send your reply with the least possible delay.
X ,™w‚g ZB‚Æí@*
ÁÐ Á[ ZŽ CZx™{Z',
6. Your comments in this regard are still awaited.
-ÌZ »Y Zg M Å\ M ~A çkZ
Xìg OZJ
7. All the questions referred to in ......... " gñZx Ó{”!Zj~ ..............
8. A copy of the letter is enclosed. Xì ³ÜÅâ
9. Please expedite the reply. X,Š[ZŽ¢x™{Z',
10. It is, hereby, informed. XìCY~Š q :Z Z åXE3W=g &
+
11. It is, hereby, renewed. +‰Z åXE3W=g &
Xì CYÅh +
12. I shall be glad to be informed X σÙp™ƒi
 136
13. I would, therefore, suggest. X Vƒ@*
™m,
?~Z®
14. The reply in this regard would be sent in due course.
X Çñ Y56,‰  o[ ZŽ~}g !*
Ü zƒ kZ
15. Information asked for may please be supplied. X N YÅ ½] â ¥/£x™{Z',
16 It is requested to kindly send your reply within one week of receiving our
communication.
+ZÆ‹ q
X ,Š[ ZŽg0 -ZÆäƒwßñÏZ%Zg øx™{Z',  ZpgŠ
āì„
17. Please send your reply without further delay. X ,™w‚g Zí@*+'
šh × [ ZŽ CZx™{Z',
18. The following reports/documents as mentioned in your letter referred to
above are sent herewith as desired.
X ÷w‚gZéZpø !"L Zä\ M™f »X]Z m,z*Š&›g7gsf î<Eä åE
D ì H~âÑ!* 5!
19. The enclosures mentioned in your letter have not been received in this
Division.
ze kZ] Y†“{gÃè~âÆ\ M
X ÷ñƒ7wßz~yn,
20. It is requested that the draft report may be revised in the light of the
aforesaid comments and furnished to this Division for further necessary
action.
ðZzgg »~gz¢h
+'× gzZ ñYÅ ãU*
Ã~ÝzgÅ}û{gÃè6,}ŠzÆ^g7gāì CYÅ„  ZpgŠ
X ñYHw‚g ZÃyn,
ze kZaÆ
21. It is accordingly requested that the proposed review may be carried out at
the earliest.
X ñY1¢iZ¢{^
,Y{iXāì ¬+Z Z®
22. It is, therefore, requested that the same documents may now kindly be
supplied to enable this Ministry to proceed further.
Xn™ðZzgg »h
+' N YÅëZ
× ]g Ziztā @* Û [Z]Z m,z*Š {zāì kùZakZ
23. It is requested that our main file on the subject which was referred to the
Finance Division under our U.O. No. ........ dated .......... may kindly be
returned to us at an early date to enable us to complete our papers.

Æ ............... õg C ............... ªŠg)Ž EÝZ ~g ø6,qçñkZāì „

 ZpgŠ
X Ùå]Z½»LZëā @*
ñYÅ:Zz…ƒe¢gŠTÔ¶ˆÅw‚g ZÃyn,
z e]1â
24. Kindly supply the report as per bearer of this communication.
Û ^g7g)g fÆÏZ%ïq&g ZŠ',
X,™ëZ ÏZ%kZx™{Z',
 137
25. The material may please be furnished to the undersigned by the 4th of this
month so that a consolidated monthly activity report may be prepared and
submitted in time.
Ü z',Æ™g » ^g7 g ÏŠ™g »: ; â ¦ùā @*
7‰ Û Ã ¶Zg J
ñ Y Hë Z g e Å { â kZŠ Zñt
- õg @*
XnYÅ
26. Information asked for may please be supplied immediately.
Û Ug ¯] â ¥/£x™{Z',
X ,™ëZ
27. I shall, therefore, be obliged if you kindly take personal interest in this case
and ensure that all the pending cases are finalised without further loss of
time.
+'
Ü zh
‰ × 6,]5ç Z pZk
,ix ÓāN ¯DÃ%ZkZ™á pŠ CZ f~A çkZ\ M¤
/Z ÇVƒgZ ¦
/]
XnƒåðZzgg »%KùŸ
28. I shall be grateful if you would kindly arrange to intimate the latest position
of printing so that Election Commission of Pakistan may be informed
accordingly.
._ÆkZÃz$ZyÎ 0*
ā @*
,™ iÐ wq]gß+F, Å®
{i @* /Z ÇVƒg Z ¦
) S\ M¤ /]
XnY~Š q: Z
29. I am to request you to bring to the notice of all concerned the previous as
well as the present instructions for careful compliance.
G
Åy Z Ð î<Eð$ ~g7 { zā ñ Y c*
Š ™{ Ç M Ð ] c*
Z@ { ŠŽ ñgz Z— ‚Ã} i 5´x Óāì ¬+ Z
X , ™z
30. Strict compliance with these instructions may kindly be ensured in future.
X ñYH¿b§~g76,] c*
Z@yZ {Ò M
31. These instructions may please be strictly complied with in future.
Ð ñÅ] c*
X ñYÅ~È0* Z@yZ {Ò M
32. Immediate compliance of the orders is necessary. Xì ~gz¢z~g ¯Å] â © Z
33 Please report direct to ..........., the steps taken by you to remove the defects
pointed out by him and at the same time send a copy of the annotated report
to ..........., for information.
Kä V,Z ÅXaÆ䙫gÃ÷ÕyZāñY H i„
y¶  Zg {Z',Ã ...................... x™{Z',
ñZ',Ã ............... Üq
-Z Å^g7g bæ„B‚ÆkZgzZì ð⠁
Û ðZzgg » Hä \ M ¶Å „Š
X ñYÅw‚g Z q: Z
 138
34. In this connection your special attention is invited to para.5 of the Audit
Note in regard to the last Audit Note. Please see that the defects pointed out
therein are removed at an early date.
G
gîm{Ôì 0Ð ^â´õ¸¦ /Ž Ôs§Å5X ZcÆ^â ( ´õ ¹Û â M î<Eð$ Å\ M ~KkZ
G
X ,Šî<Eð$6,䙫g¢¹Zx™{ Z',
ÔìˆÅ„0
+¶KÅ÷ÕXXìCYðZ™wzKÐ
35. Further details are given in the accompanying documents.
X ÷`gŠ~] Z m,z*Šv]¬h
+'×
36. Additional copies are enclosed. X ÷³wÝh
+'×
37. Further orders will follow. XÐN YÇ] â ©Zh
+'×
38. Kindly use your good offices for obtaining a decision.
X ,™wEZ cÎgzW,Z CZx™{Z',aÆä™Ýqêh +'
×
39. It is hereby informed. Xì CY~Š q :Z Z åXE3W=g &
+
40. The history of gazetted officers working in your Division may kindly be
furnished at an early date.
Û ¢iZ¢`ZÃÆ{h
X,™ëZ +̀yZfZáZzä™x »~yn,ze LZ
41. The President has now been pleased to decide that this scheme shall be
introduced with effect from next financial year in supersession of the
instructions contained in the Ministry of Finance O.M. No. ............ dated.
.............
ñƒ D™ ;Å] c*
Z@ !˜~ .............. Qg í! .............. “ ~ íŠ Å] 1â ]g Ziz
 ZŠŠ c*
X σ~g YYtÐw‚C1â {Ò Māì Hê[Z ägœ
42. The matter has been considered in this Ministry and the President has been
pleased to decide that .......
.............āì Š HHg¨6,
HHêtgzZì Š nçkZ~]g ZizkZ
43. The matter has been further reviewed and it has been decided that a proper
policy should be adopted.
X ñ YÅg (Z iÕƒ
 oq
-ZāìŠ
HHêgzZì Š
H1{^
,Yh
+'× »A ç
44. It is emphasised that all claims may be finalisd before the above date after
which no claims on this account will be entertained and the last date will not
be extended further in any circumstances.
ˆÆTN Ya™å¬ Ð õg @* Ñ!* î<Eä åE5!( ] ]_) ~z¬Š x Óāì CY ÅN @*Å% Z kZ
E
ðJ (,7h
+'× ~ ]gßÌË õg @*û æ: M gzZ Ç ñY H7wJ ( c_) òúŠ ðÃ~ }g !* kZ
X Ïñ Y
 139
45. The attention of the Ministries and Departments is invited to the
Government's decision mentioned above with the request to take necessary
action in the matter.
G
kZ {zāB‚Æ„
 ZpgŠkZì CYðZ™wzKs§ÅŸÑ!*
{gÃèÆ#
Ö Óî<Eð$ ÅVVgzZVÂg Ziz
X ,™ðZzgg »~gz¢~A ç
46. It is clarified that necessary Government approval to this effect shall be
accorded by the Head of the Ministry/ Division concerned.
~ŠÐ s§Å{Z',
uÆyn,
ze &]g Ziz´~gà~gz¢Å#
Ö Ó~ekZāì CY Ås
# Ÿzt
X Ïñ Y
47. The matter has been considered further in this Ministry and it has been
decided that in such cases the Ministers need not be troubled personally and
that the administrative Ministries should decide cases at the level of the
Official Head of the Ministry.
~Š: 1 CZ fà Zgiz~ ] 5ç,Zāì Š HHg¨h
HHêgzZì Š +'× ~ ]g Ziz kZ6,A çkZ
X,™ðÃ]5çyZ6,RÅ]g Ziz{Z',
u'g Zizò OZgzZ ñ Y
48. Instances have come to the notice of this Division that despite clear
prohibitory orders, as contained in this Division's O.M. No. ..............
dated........... as clarified under this Division's O.M. No.............. dated...... ,
some officers of autonomous, semi autonomous bodies ..............
~ .........õg C ...............“ ZŠŠ c* ~ íŠ Åyn,
ze kāZ ÷ð M~DÆyn, ze kZBV+Z
õg @*
.......... “
 ZŠŠ c* ~ íŠ Å yn, ze ÏZ s# Ÿz Å XÔŠŽz!* Æ ] â © Z ¦pÐ Z ãZz !˜
..............yZfZÆVzg ZŠ Zg UŠp4&g UŠp¼ Ôìˆ~..........

49. It is, therefore, emphasised that ............. . '''āì CYÅN @*

akZ
50. It is clarified that such cases are also covered by the said orders.
X ÷D M Æ]â © Z {gÃèÌ] 5ç,Zāì CYÅs
# Ÿzt
51. Ministries /Divisions are also requested to confirm urgently, if the above
mentioned rules have since been amended as requested in this Division's
O.M. dated ........... referred to above.
~ íŠ Ñ!*
!"Å yn,
ze kZā ,™ & ¤ ~g ¯Å%Z kZāì „ ZpgŠ Ìt Ð Vâ n, ze &VÂg Ziz
Xì_ YÅçF, M ~°Z ¸Ñ!*
-[ Z c*
J {gÃè._Æ„ ZpgŠ ˆÅ~...............Qg í!“
 ZŠŠ c*
52. Ministries /Divisions are requested to take action on paras 5-6 above at once.
X ,™ðZzgg »~g ¯6,
Ñ!* ze &VÂg Ziz
 ZpgŠÐVâ n,
6X 5]YZcāì „
 140
53. The following further suggestions are made about the revised draft of the .....
X ÷CYÅ7m, +'
zˆh × sf î<Eä åE ÃÆ .............
5!6,}Šz{”ãU*
54. It has been brought to the notice of the government that......
.............āì ˆðÑ] !*
t~DÆ#
Ö Ó
55. These orders shall come into force with effect from............... and shall apply
to all civilian employees of the Federal Government to whom the
Fundamental and Supplementary Rules, as a whole, apply.
™Å
:gzZ ~Š ã
C6, }i 5¹ÃzwÎx ÓyZt :Z »yZgzZÐVƒ ÿ) Z Ç**
Xǃ6, Р............] ⠩ Zt
ƒt :Z6,gî¦ù»°Z ¸
Xì @*
56. It has further been decided that. HHêh
āìŠ +'×t
57. It has also been decided that HHÌêt
āì Š
58. After careful consideration of these cases, the Government of Pakistan is
pleased to decide that ............
Ö ÓÆ™g¨b§~g76,]5çyZ
........āìHêäyÎ 0*
#
59. It has been brought to the notice of this Ministry that this condition is not
usually complied with.
X CYÅ7z˜ÀÅoÑkZāìˆðÑ]!*
t~DÆ]g ZizkZ
60. I shall be grateful to you to let us have this clarification alongwith a copy of
the revised orders, if any, as early as possible.
Û ƒe¢A…Üq
X,™ëZ -ZÅÔVƒðä Ãìs
/ZÔx©Z{”ãU* # Ÿzt\ Mā ÇVƒgZ¦
/]~
61. Also please keep this office on your mailing list for supply of any general
instructions ancillary to the Rules of Business issued by the Cabinet Division
from time to time.
KZ ÌÃíŠ kZ x™{Z',ÔaÆbZ
Û Å] c*
Z@ òÀ{Š™~g Y »¯ »z Åyn,
zeŸ»0Ð g»°Z ¸
XÙï÷ z
á ~uZ e„
62. Ministries/ Divisions are accordingly requested to apply the modified
procedures, where called for.
X ,™wEZg »& §{”çF, ze &VÂg ZizZ®
 ZpgŠÐVâ n,
ƒ]gz¢V˜āì„
63. It is requested that the above amendment in the Secretariat Instructions may
please be brought to the notice of all attached Departments, sub-ordinate
offices etc.
XNÑ~DÆ{)zF,ʏâ ÔVV1x ÓÑ!*
çF,
~f$ñó] c*  ZpgŠ
Z@āì„
 141
64. All Ministries/ Diviision are requested to send quarterly returns on 1st
January, 1st April, 1st July and 1st October each year to this Division.
Ã',Æ ZJgzZ ðю JÔs6, Ù Ãyn,
ZJÔ ~g†Jw‚C ze &VÂg Zizx Ó
 ZpgŠÐ Vâ n,
ze kZāì „
X ,™w‚g Z}g ZØÍ„â
65. All Ministries/ Divisions are requested to inform their attached Departments,
sub-ordinate Offices, autonomous bodies etc. and to ensure compliance with
the procedure outlined in para 8 above.
,™ iÃ{)zVzg ZŠ Zg UŠpÔF,Ê â ÔVV1LZ {zāì „ ze &VÂg Zizx Ó
 ZpgŠÐ Vâ n,
XN ¯DÃzÅg »& §`gŠ~8XZcÑ!*
{gÃègzZ
66. An advice may be sought through the enclosed proforma.
X ñYHÔ{gt)g fÆ( âg Ãz6,))Î%s“
67. All Ministries/ Division/ Departments etc. are accordingly requested to
check the following points before sending every gazette notification to the
press for printing.
sf î<Eä åE
5!{)z ]YY&yn, Ù aÆ®
+̀C
ze &'g Zizx ÓIÐ ä™w‚g Z y´Z ~h ) SÃö6,
7,Å]ï
X ,™w@*
68. Ministries/ Divisions are requested to issue similar instructions to their
attached departments and sub-ordinate offices.
Z@Å b§ÏZÃF,
X,™~g Y] c* ʏâ gzZVV1LZ {zāì „ ze &VÂg Ziz
 ZpgŠÐVâ n,
69. It is requested that steps may kindly be taken to implement these decisions
and copy/ copies of orders issued in this connection may kindly be sent to
this Division as early as possible.
Å] â © Z {”~g Y~ekZgzZ N YK ]â ZŠZaÆä™æ MgŠ¿6,VhyZāì „  ZpgŠ
ze kZƒe¢AwÝ&Ü
X ,™w‚g ZÃyn,
70. All Ministries/ Divsions are requested to note the aforementioned change
and carry out necessary amendment in the instructions issued under this
Ministry's O.M. referred to in para 4 above.
~ 4XZc Ñ!*
{gÃègzZX ,™±5 &,™zÂ6,~pÑ!*{gÃèāì „
 ZpgŠÐ Vâ n, ze &VÂg Zizx Ó
X ,™çF,
~gz¢~]c*Z@{”~g YÆ“ ~ íŠ Å]g ZizkZ!"
 ZŠŠ c*
71. It is requested that necessary information desired therein may please be
furnished to this Division at an early date.
Û ¢i Z¢Ãyn,
X ,™ëZ ze kZ]â ¥~gz¢{Š™Ô~kZāì „
 ZpgŠ
 142
72. In excercise of the powers conferred by Rule 44 of the Fundamental Rules,
the Persident is pleased to direct that the following further amendments shall
be made in the Supplementary Rules, namely:
°Z ¸:ā ì c*
Š¬ägœñƒ D Ñg »ñ z',
] Zg(Z {”«Æ44{°‡Æ°Z ¸~Š ãC
:ªÏN YÅçZ F,
+'
h × sf `gŠ~
73. Our comments on some of the suggestions/ alternatives mentioned in the
draft report are as follows.
D
X ì sf ø ] ÑŠ &m,zˆ‰Å^g7g {Šz
è {ûZg ø6,
74. In this connection attention is invited to this office letter of even number
dated ............
G
Xì CYðZ™wzKî<Eð$s§Å ............................. Qg í!âƏÏZÆíŠkZ~ekZ
75. Relevant extract is enclosed for your kind perusal. I hope this will be of
some help to you.
X ǃÆ&yzçgŠËaÆ\ MtāìyZ=Xì ³k½Z´aƱ5Æ\ M
76. The proposals received from the Communications Division have been
examined in this Division in the light of the policy guidelines on the subject.
In this connection this Divsion have reached the following conclusions.
ekZX Š ,Y~ Ýzg ÅVßßQ ÉgŒ0*
H1{^ ze kZ » m,
~yn, zˆ{”wßñÐ yn,ze] &Zñ
Xì à6,ò}sfî<Eä åE
5!yn,zet~
77. The findings of this Division are as follows.
X ÷sfî<Eä åE
5!]îò}Æyn,
ze kZ
78. It is stated that the matter is receiving the attention of the Government of
Pakistan. I will write to you again as soon as a decision is arrived at.
X Ïñ Y~Š}ŠÃ\ M q: ZÅkZ ZƒêðÃ4ŽXìg¨k
,iÆyÎ 0*
Ö Ónçtāì n²
#
79. This may please be confirmed. X ñYÅ& ¤ÅkZx™{Z',
80. Management Services Division is accordingly requested to please confirm
that they have agreed to the proposal of the creation of an additional post of
the Section Officer.
äzò ‚Z q
-Z Å+fZÐZ c*
Mā}™& ¤Å%Z kZ {zāì „
 ZpgŠÐ yn,ze ]â }
.ò OZ Z®
Xì t ·ZÐm,?Åä™
81. This seems to be good idea. It will be considered further when the final
report is examined in this Division.
E
XÏñ M ck
, # ÇñYH‰
i^g7g û æ: M Z Ü zkZg¨h
+'× 6,
kZ~yn, -Zt
zekZXì wìYZq
 143
82. It is reproduced below and may kindly be brought to the notice of all
concerned.
X ñY~Š}Š q :ZÅkZÊ Z
Û Z´x Óx™{Z',
Xì@* ,
YHk zŠnt
’{g !*
83. It is requested that the clarification sought for by this Division may please be
expedited.
# Ÿz{Š™ÔÐs§Åyn,
XñYÈ¢s  ZpgŠ
ze kZāì„
84. Immediate reply is requested.  ZpgŠ Å[ ZŽ ~g ¯
Xì „
85. The proposals received from the Interior Division have been examined in
this Division in the light of relevant rules and regulations. The decisions of
this Division are as follows.
ŸÆyn,
ze kZX H ,Y~ Ýzg Å*Zçz°Z ¸´~ yn,
Š 1{ ^ ze kZ » m,
zˆ!ßñÐ yn,ze¼ZŠ
X ÷sf Ý äá
86. I am bringing these important points to your kind notice at this time so that a
decision could be taken well in time.
Ü z',
XnYHê‰ ā @* щ
VƒLe**Ü zkZ~DÆ\ M ]ïëZt~
87. The letter dated ...........from M/s Pakistan Printing Press, Larkana, stated to
have been enclosed with the d.o.letter referred to above has not been
received. The same may kindly be supplied for further action by us.
HH³B‚Æâ ~g »u4Ñ!*
Ô åŠ !"6,g .............. Qg í!â »: »hÑÔö6,ì6,yÎ 0*
X ÙðZzgg »h
+'× 6,
kZëā @* ,™ëZ X Zƒ7wßñ
Û âtx™Ó Z',
88. I am to request that the sanction of Government be accorded to the retention
in service of Mr. ......... from .............. to .............
aÆpgg Z Œ
Û ',~# - ................. Ð ..............Ã .............[ »āì ¬+Z
Ö i5J
X ñY~Š ~gàÅ# Ö Ó
89. I should be obliged if you would look into the matter personally and settle it
without further delay.
X ,Š Z™Y»kZí@*
+'
h × %™ápŠ CZ f~A çkZ\ M¤
/Z ÇVƒg Z ¦
/]
90. The requsite details will be furnished in due course.
X ÏN YÅëZ
Û 6,  o]¬/£
Ü zƒ
‰
91. It has been decided that such cases shall be regulated as under.
XÇñYHE&‚Ÿ!* L i8Ã]5ç,ā
Ð j§sf ïE HHê
Z ìŠ
92. It may, however, be pointed out that ............
.....................āì CYÅ„0KÅ%ZkZë@*
+¶
 144
93. A copy of the Office Memorandum No. ............. dated ........... referred to
above, is enclosed for ready reference.
Xì³!Zj~g ¯ñZ', Üq -ZÅ .................... Qg í! .............. “ ~ íŠ Ñ!*
 ZŠŠ c* !"
95. The required statement is attached. Xì ‹)** ª/£
96. A Specimen Nomination Form is enclosed.
Xì ³xg ÃÏŠ' :%
× **
97. A copy of the orders issued in the matter may kindly be endorsed to this
ministry.
Xñ YÅSÃ]g ZizkZÜq
-Z Å]â © Z {”~g Y~A çkZ
98. After very carefully considering your proposals, it has been decided that.
HHêˆÆg¨Ð o ôZ¹6,m,zˆÅ\ M
.............āì Š
99. As explaind in our previous letter, XìˆÅs# Ÿz~⸦
/}gøā 6
100. As stated in our previous letter, HHyÒ~â— ‚}g øā 6
XŠ
101. As we have received no response from you,
Ô Zƒ7wßñ[ ZŽ ðÃÐ s§Å\ M …èa
G
102. If you give this matter your prompt attention, X ,Šî<Eð$ ~g ¯KZ6, /Z
nçkZ\ M¤
103. In any event, a reply to this will be very much appreciated.
X ǃd¯ [ZŽ »kZ~]gßÌË
) !*
104. We have come to the conclusion that .... 'ā÷ã6,ËkZë
105. We found it impossible. Xc*
0*
e**ÐZ äë
106. I shall esteem it a personal favour. X ÇVõe$Á CZ fÐZ~
107. I sincerely hope that you will give the subject your earnest consideration.
XÐN ⠁
Û g¨Ðò¤
/us§Å qçñkZ\ MāìyZmïæF
%N=

4.2. Authority to issue the Communication g (Z »ä™~g YÏZ%

1. This issues with the concurrence of the Finance Division.
Xì „g YÅ~g YÐkZñÅyn,
ze]1â ~gàt
2. This issues with the concurrence of the Deputy Financial Adviser vide his
U.O. No. ..............., dated..............
+kZñÅ] 1âāT
~g YÐ ...............Qg í!..................... ªŠg)=g & ÏZ%t
$**
Xì ; g Y H
 145
3. This issues with the approval of the Secretary.
Xì; g YH~g YÐ~gàÅ~ñóÏZ%t
4. These posts have been created by......... by virtue of the powers delegated to
him in .............
X ÷Å äzÐzg Å] Zg (Z {”!º~ ..........Vx‚ Ztä ...........
5. This issues with the agreement of Ministry of Foreign Affairs.
HH~g YÐkZñÅî<Eä é7E]g ZizÏZ%t
Xì Š
6. The Comptroller and Auditor General have been consulted before the issue
of these orders.
HH{gtÐyÎ 0*
Xì Š ˆ)°zçH
w¾ñe MgzZ ( ] !* 2.²¬Ð Z̀ZÆ]â © ZyZ
.F

4.3. Amendment/ Cancellation of Communication ÏZ%;&çF,

1. In partial modification of this Division's Circular letter No ....... dated
........... it is stated that .........
.........āì lg Z ¦ ç,
/~zb F/~ ........ Qg í! ............ â°u&ÙŠ¤
/Æyn,
ze kZ
2. In partial supersession of this Ministry's letter of even number dated
............, it is stated that ...............
Å ........
/ÔñƒD™ ;~zb
...... āì lg Z ¦ Qg í!âƏÏZÆ]g ZizkZ
3. In cancellation of this Department's Memorandum of even number
dated..........., it is stated that ...........
/ÔñƒD™ ;Å ..........Qg í! “
....... āì lg Z ¦ ŏÏZÅF kZ
 ZŠŠ c*
4. In partial modification of this Ministry's O.M. No............. dated .............. on
the above subject, the Government of Pakistan have decided that ..............
yÎ 0*
Ö ÓÔ~çF,
# ÅÑ!*
~zb qçñ/ ............ Qg í! ........ “
 ZŠŠ c* ~ íŠ Å]g ZizkZ
............. āì Hêä
5. In partial modification of instructions issued vide O.M. No. ........... dated
.........., it has now been decided that .........
t [ Z Ô~ çF, Å]c*
~zb Z@ {”~g Y)g fÆ ..............Qg í! ............ “  ZŠŠ c*
~ íŠ
HHê
.......... āì Š
6. In supersession of all previous orders on the subject,I am directed to convey
the sanction of the President.
qçñkZ &Xì # .Á‚g Z ~gàŁgœe
Ö } L i8ÔB‚Æ;Åx © Z— ‚6,qçñkZ
$Z@ ïE
Xì # .Á‚g Z ~gàŁgœe
Ö } $Z@ ïE L i8ñƒD™ c™Ãx © Z¸¦
/x Ó6,
 146
7. In cancellation of the previous O.M. of the same No., I am directed to
convey the sanction of the President.
X ì# .w‚g Z ~gàŁgœe
Ö } L i8ñƒD™ ;Å“
$Z@ ïE  ZŠŠ c* /ŏÏZ
~ 트¦
8. In supersession of the Resolution No. ...... dated........ on the above subject,
under which the Composition of the Board of Governors was announced, the
following Resolution is issued.
HHy´Z »úÅî*²q>TÆ ...........Qg í!............ Š ZŠg Z Œ
ÅkZ Ô åŠ Û 6,Ñ!*
qçñ
E
Xì CYÅ~g YŠ ZŠg Z ÛŒsf î<Eä å5!Ô ñƒD™ ;
9. In supersession of this Division's O.M. No......... dated .......... on the subject
noted above, the undersigned is directed to say that ...........
ñƒD™ ;Å ..........Qg í! ............“ ~ íŠ $òÀÅyn,
 ZŠŠ c* ze kZ6,qçñÑ!*
{gÃè
............ āì ˆÅe $Z@Åìtà ¶Zg
10. In supersession of the orders contained in this Ministry's Office Memoran-
dum No. ..................... dated................, the undersigned is directed to say
that ............
Åìt à ¶Zg~ ;Å]â © Z!˜~ .............Qg í! ............“ ~ íŠ Å]g Ziz kZ
 ZŠŠ c*
Xì ˆÅe
$Z@
11. These orders also supersede those issued in this Ministry's O.M. No ...........
dated ...........
c™ÌÃ] â ©Z {”~g Y~ ............. Qg í!..............“ ~ íŠÅ]g ZizkZ] â ©Zt
 ZŠŠ c*
X ÷D™
12. This supersedes this Division's Notification of even number ......... dated
.............
™ c™Ã ..............Qg í!y´ZƏÏZÆyn,
Xì @* zekZy´Zt
13. The Additional Secretary Incharge has directed that the following
amendments/ additions be made in the Office Order No. ............ dated
................
sf î<Eä åE
5!~ ......... Qg í! ..................... )** Š¬ä `g™Z ~ñó¾i
¬~ íŠāì c* +Z
XN YK±ŸZ&çZ F,
14. In cancellation of all previous orders on the subject, it is stated that......
.............. āì n²tÔñƒD™ ;Å]â ©Zx Ó¸¦
/6,qçñkZ
15. The earlier order on the subject dated ........... is hereby cancelled.
YH c™( )g fÆkZ ) Z åXE3W=g &
Xì@* ¬ª6,qçñkZ
+.............Qg í!)**
 147
16. The existing rules and general orders on the subject shall be deemed to have
been modified to the extent indicated in the above paragraphs.
XÐN YŒ{”çF,
-u{Š™yÒ~Ñ!*
J ]YZc]â©ZòÀgzZ°Z¸{ŠŽñ6,
qçñkZ
17. The udersigned is directed to say that the orders issued in this Ministry's
Office Memorandum No. ......... dated ......... are hereby withdrawn.
{” ~g Y ~ ..........Qg í! ................. “ ~ íŠ Å ]g Ziz kZāì n²e
 ZŠŠ c* $Z@ ø
D
+] â © Z
X ÷D Ya:ZzZB=g &
19. The Evidence Act 1872 (1 of 1872) is hereby repealed.
YH c™Z åXE
Xì @* ,
3Wk +
’=g & $!*1l Z )Y 1872]Š Þyâ ‡
( Y 1872"
20. It has been decided to revise the existing rates of ......
XñYÅ ãU*
Ã6, {ŠŽñÆ ...........āìŠ
Vp3, HHê
21. The relevant rules are being amended accordingly.
Xì„g YÅçF,
~°Z ¸´Z®
22. Paragraph ....... of this O.M. No. .......... dated ........... shall be deemed to
have been modified accordingly.
X ÇñYŒ{”çF,
à ........ZcÆ....................Qg í!............... “
 ZŠŠ c*
~ íŠ kZ Z®
24. The existing heading shall be substituted as under.
XÇñ Yc* L i8ÃyZÄ{ŠŽñ
+Ðsf ïE
Šw$
25. Note 2 shall be omitted. X ǃsv
.2X ^â
26. Column 5 of the table entitled "............" shall be deleted.
X ǃsv
.( 5)Ý» » ó ó ..............L LyZ>wz]
.
27. The other conditions prescribed in the O.M. of ....... referred to above will
continue to be applicable.
X Ï÷gt :Z. +_ ZÑ~uzŠ {gH~“
Þ ‡g2$ ~ íŠ Ñ!*
 ZŠŠ c* !"Å ...........
29. This order will override all previous orders on the subject.
X Ç}™ ;Åx ©Zx Ó¸¦
/ qçñkZ)**
6, ¬t
4.4. Date of effect of the orders ] â© Zf Îõg @*
1. The revision shall come into force with effect from ............
™Å
X σ ÿ) Z Ç**
Ð ...................ãU*
Ãt
2. This Notification shall be deemed to have taken effect from.....
™Å
X ÇñYŒÿ) Z Ç**
Ð ................y´Zt
 148
3. These orders shall have effect from the date of issue of this Office Memorandum.

XÐVƒW,í!ÐZ̀Z õg @*
Å“ ~ íŠkZÔ] â © Zt
 ZŠŠ c*
4. This sanction takes effect from. ............. Xì W,í!Ð'' ~gàt
5. This sanction will expire on ........... X σ»6,'''~gàt
6. This amendment shall be deemed to have taken effect on ....
™Å
XÇñYŒÿ) Z Ç**
Ð .............ÃçF,
kZ
7. These orders will be deemed to have taken effect from .......... and shall
remain in force until further orders.
™Å
XÐ÷gÇ**
ãU* gzZÐN YŒÿ) ZÇ**
¬@* Ð ............... ] â © Zt
8. These orders will be effective from the date of issue.
XÐVƒW,í!ÐZ̀Z õg @*
] â © Zt
9. These orders will have effect from the date of issue of this O.M.
™Å
XÐVƒ ÿ) Z Ç** Å“
ÐZ̀Z õg@* ~ íŠkZ] â ©Zt
 ZŠŠ c*
10 These orders shall take effect from ..............
XÐVƒÇ**
Ð ................. ] â © Zt
11. The above amendment shall take effect immediately. X σÇ**
6,gî~g¯Ñ!*
çF,
12. These amendments shall take effect from ............
X ÏVƒÇ**
Ð .............çZ F,
t
13. These orders shall come into force with immediate effect.
™Å
XÐVƒ ÿ) ZÇ**gî~g ¯] â © Zt
6,
4.5. Request for Acknowledgement à ßz¦g ñZ',„
 ZpgŠ
1. Please acknowledge the receipt of the letter. XØŠ q :Z ÅàßzÅâx™{Z',
2. Please acknowledge receipt. XC¦gx™{Z',
3. Please hand over per receipt. X ,™áZj™á¦gx™{Z',
4. Receipt of this communication may kindly be acknowledged.
XØŠ q :ZÅà ßzÅ÷ Z%kZx™{Z',
 149
4.6. Acknowledgement of Reciept àßz¦g
1. I am desired to acknowledge receipt of your letter No......... dated ...........
addressed to ............ regarding ....
D ¦gÅ ......... Qg í! .........âÆ\ M x **
X Vƒ; g ŸZZø Æ.........~}g !*
Æ.........
2. I am in receipt of your letter No............ dated ........... regarding ......
X Zƒwßñ..........."
$!*............ Qg í! ...........â»\ M=
3. I must thank you for your letter of .......... on the above subject addressed to
the Secretary Establihment Division.
Xce** ™ZŠ Zt]»\ M=aÆ...........Qg í!âÆ\ M Ôx **
Æyn,
zeo~ñóÔ6,Ñ!* qçñ
4. Thank your for your letter dated ......... Xt]» ......... Qg í!âÆ\ M
5. Thank your for sending your letter dated ............
Xt]»ä™w‚g Z .............Qg í!âÆ\ M
6. I am grateful to you for sending me a copy of the minutes of the meeting
held on ...........
/
XVƒg Z ¦]»\ M~6,ä™w‚gZ=ÜÅŠ ZŠzgÅk°Z {Âà ............
7. Thank you for sending me a copy of your letter dated ..........., addressed to
...........
Xt]»\ M6, -ZÅ .............. x ¯ ......... Qg í!âÆ\ M
ä™w‚g Z=Üq
8. I am pleased to acknowledge your letter dated .........
X Vƒ;g™w‚g Z¦gÅ ................Qg í!âÆ\ Māì Ùp=
9. I want to thank you for your letter dated .......
™ ZŠ Zt]» ......... Qg í!âÆ\ M ~
X VƒLe**
10. I have the honour to acknowledge the receipt of your letter dated .........
™ÝqsÑ»¶Š q:Z ÅäƒwßzÆ ............Qg í!âÆ\ M ~
X Vƒ@*
11. I acknowledge with thanks the receipt of complimentary copy received with
your letter No. ...... dated ............
Æt]ÅäƒwßzƯ~iZ ³Z {”wßñB‚Æ ........... Qg í! ........... âÆ\ M ~
X VƒêŠ q :ZB‚
12. I am grateful for your letter No .......... dated ........ on the above subject. The
extract supplied by you will serve my purpose.
Û »\ M XVƒg Z ¦
{Š™ëZ /]»\ MaÆ ............ Qg í! .............. âÆ\ M6,Ñ!*
qçñ
X Ç}™Zg7ÑZ÷k½Z
 1 50
4.7. Accessories of communications {°ŸZÆ]s Z%
1. Annex (To) ( ]Z½» ) **
™Ý
2. Append (To) ™Ý
**
3. Attach (To) **
™‹
4. Enclose (To) **
™³
5. Annexed Ý
6. Appended Ý
7. Attached ‹
8. Enclosed ³X s“
9. Addendum e
10. Annexure (Annex) v
11. Appendix e
12. Enclosure †“
4.8 Specific words and sentences used in Noting/ Correspondence

] ZLzp ÖZmºÙ~v Z%&+âª

1. From/ To # $»
Ö {&i ZX +
2. From overleaf Ðs§~uzŠ Åtgz
3. From prepage ÐÔÔ
4. From prepage bottom Iâ™i Zn
5. Noted ðƒq: Z
6. Noted above Ñ!*
zgq
7. Noted below sfzgq
8. Noted down  ZŠŠ c*
(“ g) H `gŠ
9. Noted and returned
Xì w‚g Z :ZzÔ ð0* q :ZX H:ZzˆÆq: Z
q :Z&H±5Xì w‚g Z:Zzð0*
10. Noted for future reference XH±5aÆáZj{Ò MX ÇìgpÅaÆáZj{Ò M
11. Noted for compliance XH±5aÆz
 15 1
12. Noted on the reverse 1 î<Eä åE
5!
13. Onward(s) s§ÅÐWX {ÒWXÐ MgzZ
14. Original copy at Flag A 6,
ó ó³ Z L6 K
L ¶¯ÝZ
15. Outward ãzÛ
16. Page ante —‚™
17. Please turn over õGH
/4É Qtgzã!*
${Z',
18. Preceding note ^â.‚
19. Previous note /
^⸦
20. Previous papers ]Z½»—‚
21. Per bearer Z åXE3WÿL$q=g &
+
22. Signed, sealed and delivered.
HHáZjgzZˆðÎ$Ô‰K\Š&Š
XŠ HHáZj$z\Šœ/&HáZjgzZðÎ$ÔH\Š
À&
23. Vide +X ( !Zjg)Ù qŽgÔ õ/GŸG
=g & ŠÔÙ±5Ôƒ±5
24. Vide infra ı5n
25. Vide overleaf tggz:ı5
26. Vide supra ı56,
zZ
27. Videlicet, viz āìtŠ Z%Xìt,ÅTX ªX sf ø
28. Whereas ë›Ô|gŠ²Xāìt|ÔèÑqÔā{ÇC
Ù Ô²
k¶Z~Vzm,
X÷DƒqzÑÐ whereas]ZLo zæc* ãâ ‡XÃ7Æ
z*ŠŠg c*
4.9. Salutations ] !*
ØZ
1. Sir, x HX [ »Ô ÑZz[ »( ~â~g »u ) à¬[ »
2. Madam*, ( ~â~g »u )D¬[ »
3. Dear Sir, ( aÆŠ Z Vzg ZŠ Z ~g »u))[ »x H
Û Z c*
4. My dear, ( aÆfZû%ëLZ~â~g »u4) ~(
5. Dear Mr. X( aÆfZ‘ÐLZ~â~g »u4)[ »ò(
6. Gentlemen y x™

Ôß{Ôx ZŠ â :p ÖZsŠ Zá~¹X xz:ݻ䙥#Ð] ³Ã&Zp

X)HÔ â !* *
 15 2
7. Excellency, His Excellency [ ó$¤X [ ó$] ³
8. His Highness, His Royal Highness { Yà¬X ]|ÑZzX ]|dZ
9. Her Highness, Her Royal Highness ]|D¬
10. His Majesty # ™X wrZr
{ CV˜X w°z{Yr # ™Xg ‡z~ fr#™
11. Her Majesty !rZîG47™Xg ‡z~ fîE
0E 08 éu
12. Honourable á ÑZzX[ ó$]³Xg ‡zà ¬Xx Z Z.
y÷ Þ ‡
13. Most reverend [ –k¼X x Z ÑZaZ
14. Mr. #™
[ »X r
15. Mrs. H
16. Miss ݻ䙥#ÐZ c*
Ä»yÂ{{”~Š ÷
á )X³W
16. Dear Chancery ]g \g—
17. Dear Ministry ]g Zizg—
4.10. General Labels fòÀ
1. Fresh Receipt (FR) &5
¦g {i @*
2. Paper Under Consideration (PUC) g¨k
,i½»
3. Linked File (LF) bÃÝX EÝ
4. Draft for Approval (DFA) ~gàñ Z',
{Šz
5. For Signature \Š ñZ',
6. Draft Summary for the President. §œñ Z',
āÜ{Šz
7. Draft Summary for the Prime Minister ,
WZkizñ Z',
āÜ{Šz
8. Summary for the President gœñZ',
āÜ
9. Summary for the Prime Minister ,
WZkizñZ',
āÜ
10. Summary for the Minister ,
kizñZ',
āÜ
11. Brief for the Minister ,
kizñ Z',
p',
12. Self-contained Note ìYX ^âì Y
^â‚ŸzŠpX ^â]Z¯!*
4.11. Parliamentary Labels f ãúg 0*
1. Assembly Question ÔZwZÎ
 15 3
2. Senate Question ìwZÎ
3. Material for Supplementary Questions ]ÑZÎ:ñZ',
Š Zñ
4. Adjournment Motion -’
Z pZq
5. Cut Motion -’CÍXfq
q -’
6. Privilege Motion -’
t ŸZq
7. Resolution Û
Š ZŠg Z Œ
4.12. Priority Labels fÁF,
1. Residence {Çö; g
: wE Z
]gßò u X ñY 56,{Çö;g ÅfZˆÆ ]‡zZ ~ íŠ q] 5çïqÆÌZ ~g ¯
ÆW]‚ ð™áÐ {g Š H]Zg6,VzyÆVzfZ c* Vzk,iz]Z½» c* bÃðÃÔ {z´Æwq
E J
"
»Îâ ~g ¯Ôzg {§ñZ ‹g Ziz ÔfZ çG
«3 ‚ K-e ÔyZgzŠÆ‰Ü z kZ ë@*X Âe −7yZgzŠ
E
«3J" ‚)g @*
K-eԬРä™w‚g Zg @* vXì YŸyÆfZ c* ,
k /8çG
iz´Ô ( x Z¤ vïq
E
«3J" ‚
Xn™wßzg @* vtfZ c* ,
k iz{zā @*Ç}™& ¤Å!ø 7Š6,yÅfZ c* ,
kiz´fZçG
2. Immediate ~g ¯
: wE Z
X ñYc* +ZÆ] 24q] 5çïqÆzÂ~g ¯
÷g0
3. Priority ßF,
: wE Z
+ZÆyŠ&Žì @*
X ÂeäYñ÷g0 Î6,] 5çyZft
Yc*
XÂeä™7wEZ6,gî~gz¢)fÁF,
gzZ {Çö;g :^â
4.13. Security Labels (For classified material) ) fõ™
( Š ZñÈnñ Z',
1. Top Secret vu" Xvð•Z
2. Secret v
3. Confidential i Zg+/
4. Restricted Šzö
y¶KÅi Zg+/c*
vÔve
$.6, z*ŠgzZ] Z½»ÔV¯ÖÔV|Z%ÔVz¦gX
] Z m, : ^â
t Xì CY Å ._Æ ] c*
Z@ {Š™ ~g Y Åyn,zeŸ»“ Z¼Å yZ Ôƒ ˆÅ „Š
 1 54
X÷ˆÅ `gŠ~ó óäsÅ]5çÈn~VVäÓL L[ÂÅyn,
zeŸ»]c*
Z@
4.14. Receipt, distribution and despatch gzZ„Ôà ßz
−F,
1. Central Registry /
~Zg ~œ%
zŠ ÅT ( +) v»ä™wßzuZ eÔ6,x £~œ
/ -Z Ô~ íŠ ~g »ugzZ yn,
%q ze Ô]g ZizCÙ
:÷Vc* C
g ZŠ)f ~Š ã
;„zàßzÅuZ e { i@* ( ³Z )
ÅuZ e ãzÛ
X −F, ( [)
X ÷D Y ñ Z{ÃVzfZ´Ô%áűÖ, ZÔƒ Zƒ –x **
»fZDZ[ ¯6,V ¯ ÖX X 2
Y ÑÅÃV¯Ö,ZÔƒ–x **
ì @* » íŠ c*
yn, »fZDZ[ ¯6,V¯ÖX X 3
zeÔ]g ZizɃ–:x **
XìCY~Š Ÿm,z*Š c*ÏZ%{zÃv´._ÆÏZ%qçñgzZ
Å íŠ ~g »u&yn, /
ze &]gZiz~ ~Zg ~œ%ÔaÆä™x¥v0ÐÏZ% qçñ X 4
Xceãƒ[ø 7Š„
 z+F, Å] ¬çñç{Š™~g YÐs§
{i @*
2. Classified Material Š ZñÈn
ÅŠ ZñkZ {àwßz¬ Ð ä™\Š6,à ßz ÅŠ Zñ(accountable) „Š [ ZŽ .
Þ ‡È n ( 1)
¿„t 6,3Zz ÅŠ ZñkZ {àw‚g ZgzZ }™w@*
7,Å ( ƒ ðä
/ZvÔ],Š Z® }) 4gŠ
X} ™
~±Öãzg0
+ZXN YK wEZ ±ÖzŠaÆŠ ZñÈnáZz äYK w‚g Z uZ e=g &
+ ( 2)
TƒŠŽñ¦gq
X}Š™:ZzgzZ}™\Š {àwßz6, -Z
$.)Š ZñÈ nXñ Y H~ ~],
e Z e6,gî~g¯ ` Zg0 +Z » kZ ƒ wßzŠ ZñÈ n~ íŠ ËZ# ( 3)
X ñYHwEZZg ~], Z e {eaÆ( Š Zñ„Š[ ZŽ ÿLE &‡gzZvÔv

ŠŽñÆkZ‰ ñY 3g eg kg -»Ãˆâ ÅŠ ZñÈ n~ íŠ &F {àwßz ( 4)

Ü z ÌËā @*
XnYÅx¥(9Åäƒ
ƒ s§ÅfZ dZÐ â Ãt {ZpÔce ãƒ)g fƦgå ÃÅŠ ZñÈ n ( 5)
ÆkZ c*
Xƒ@',
4.15. Despatch Terms ] q ˜Z
−F,
1. Immediate ~g ¯
By Special Massenger +&m{{g »C
œ‡àS=g & +
Ù =g &
 1 55
2. By Diplomatic Bag +
á Cg \=g &
3. By post +
uZ e=g &
4. Ordinary Dak uZ ex ¬
5. Postal address ػuZ e
6. Residential address Ø›; g
7. Economy slip c 6,îñ
8. Cover/ Envelope †Ö
9. Fair copy 8»s ™
10. Office copy 8»~ íŠ
11. Issued H~g Y
12. Stamp $
13. Local despatch ò£
−F,
14. Foreign despatch −F,
±)
15. Enclosure †“
1 56
 157

5. Summary-writing

+âāÜ
5.1. Summary āÜ
~gz¢)~ Tì m,z*Š ìY gzZ¿+Z q
gzZ ] ×b -Z 6,qçñmºËŠ Z%ÐāÜ
Å ä™·_ » bà Œ6,V”FgzZ eg kg ?Ñ!*
x ©™| 7,āÜgzZVƒ:ŠŽñ]¬
E
x¥Ìt XN YƒZzÐ Ãñ; î0G ©$ÆVVc*Vâ n,ze´gzZ ë›ÆA çÔ ñ O
Xì 4Ð}uzŠVYi‚yÃÐ ~yZgzZ÷HiÂÆZāñYƒ
°Z ¸aÆä™k ’āÜ »nC
, Ù X ÷ D YKg »áÜaÆœ£Z~ F, Ê ~g »u
( 2 ) ( 1)
Å]c* ÆgñZ ‰X ÷ŠŽñ] c*
Z@ yZ~}g !* Z@ ~ f Z@gzZ Y 1973g »
$ñó] c*
X÷K~gYÌx ©Zh × äyn,zeogzZyn,zeŸ»aÆs
+' # Ÿz
5.2. General Procedure for Summary - writing g »& §»~g óāÜ
:ce´gwì»gñZsfzgqñƒD™g »āÜ
»yn,
;}Ôx ** ]g ZizàZzä™g »āÜ ( 1)
ze c*
yÎ 0*Ö Ó
#
$ñóŸ»
f
yn,zeo
ñZ',āÜÔŸ»ñZ', āÜ }ñY Å„Š y¶ KÅkZ ÔñY Hg »āÜaÆdZ Á qT ( 2)
ƒ **
™ g » āÜ » nç äZ6,gzZ {ë ˤ
/Z X {)z WZ k
, iz ñZ',āÜ Ô gœ
X ñYc*Š™k, ó ÜL LsÜ
’óā
gîãZzgzZ ìYāÜ» qçñ ( 3)
X ñYHyÒ6,
XN YØŠg ZzK ÃV¯Z¤
M F, /ZcÆāÜ ( 4)
K yÒ ] ïaÆŸgzZ ë›´~ kZX ǃ(objective) èzcgzZ ìY Ô åāÜ ( 5)
XÐN Y
__________________________________________________________________
Rules of Business 1973:g »°Z ¸ ( 1)
Secretariat Instructions:( ~à] c* $ñó] c*
Z@)f Z@ ( 2)
 158
5.3. Procedure for preparing summary for the Cabinet

g »& §»ä™g »Ÿ»ñZ',

āÜ
~ TāÜ{” TgzZ (objective)èzcÔãZz Ô ì Y q-Z »A ç ~ñó»yn,ze´ ( 1)
Ã~ñóŸ» ÔVƒ ˆ ~Š ] ÷
á g \ Åk
,iz `g ™Z gzZê ñZ',] ïÔë›´gzZ©:
XÏN YÅï÷
á ~āÜY Zg WVâzŠ ƒZÐñZgÅk
,izñZgÅyn, /ZX Ç}™w‚g Z
ze¤
ëZ,Z~āÜÔƒ[£~gàÅŸ»6,gîàßZ~TÔ~nçÆ~i ‚yâ ‡{Š™m,? ( 2)
Xƒã™~i‚yâ ‡6,XÐN YKyÒ6,
gîãZzgñZ
g] Z½»´,Z sÜB‚ÆkZgzZƒ:Z
+ZiÐ ] ,{” TzŠgzZ åykÑZ ‚āÜ ( 3)
绊 Z®ÅwÝÅāÜ~ñóŸ»XVƒ~gz¢aÆuZgŠ Z 9ÆA çŽ Vƒï÷ áe
X Ç}™
Ÿ»āÜB™:g¨6,kZ yn,
ze´x ÓJ# ƒ 0Ð Vâ n,zeZ
-Z +ZiÐ q
-Znç¤
/Z ( 4)
ãZz~āÜ]ï °%Z~]gßÅñZgs %Z~ Vân, ze yZX ÇñY H77Ãyn, ze
Åyn,ze {à7B‚Æ−F, ÅāÜÃyn,
zeŸ»Üq
-Z ÅTXÐ N YK yÒ 6,gî
XÏñYÅw‚gZÃVân, ze´}uzŠÐs§
õYÐ yn,zegñZ ãúg 0*
gzZ s »Z Ôyâ ‡]g Ziz ] â © Z c*
2Z ¸ò u Ôyâ ‡] ZŠzx Ó ( 5)
7~pÅnË~yZ%Æ]gzxÐ yn, ze kZgzZXÐN YK7ß»ˆÆw@* 7,
X ÏñYÅ
ñY H{@çðà c*
ñYHi¸W»ïz„6,A çËÐ # Ö Ó±)āƒm,?t~āܤ /Z ( 6)
ā܈Æ}gtgzZ ñY 1{gtÐzg {]g Ziz¬ Ð ä™w‚g ZāÜÃyn,zeŸ» Â
Xìt · ZÐm,?kZÃzg {]g ZizāñYHyÒ~
™Ýq ñZg Å]1â ]g Ziz ƒ C1â U ðà »Tƒnç (Z ~āܤ
gzZì ~gz¢ ** /Z ( 7)
Xì~gz¢yÒ»ñZgkZ~āÜáZzäYKw‚g ZÃyn,zeŸ»
5.4. Procedure for preparing summary for the President/Prime Minister

g » & §»ä™g »WZk

,iz&gœñZ',
āÜ
: N YÇgÃ7] ïsfzgq ƒ **
™7nçðÃ~ # .ÅWZk
Ö } ,izc* #
gœZ
TǃŒ6,
āÜ(Objective)èzcgzZ ìYÔånç{Š™7aÆ] â © ZÃWZk
,iz ( 1)
X Vƒ‰KyÒ]ïaÆŸgzZ ë›´~
XÏVƒï÷ á g \àSÅk
á ]÷ ,iz`g ™Z~āÜ ( 2)
 1 59
XÇñYHw‚g ZB‚{Šz»ÏZ%ƒƒ
 oV˜ ( 3)
X Ç}™\Š `g ™Z ~ñózYB`g ™Z ~ñó¾i
+ZB~ñó6,
āÜ ( 4)
Y 3g ~ ( ~ ZX204X öZxg Ã)gÃbÃBl7 Em{ÃāÜ ( 5)
 oÐZgzZì @*
Ð j§ƒ
aÆ] â ©ZgzZ +⪠Âa¹!*
(ÁЙðäq WÆāܤ
-Z~y /ZXì @*YHg
Xì@* Š™†ŸZ »™Z
Yc* +Zi
™ ~g Y ]â ©Z c*
c Vƒ **
* ƒ bŠ x Z >g» ðÃä gœÆ çg WËÆ M W¤ /Z ( 6)
ñZ,'āÜL LyZ>āÜ~}g !* Æ%Z kZ yn,ze´ ƒg »gŠ ~gààSŁgœ
7ÁgœnçgzZ Ç}Š {gt C Z WZ k
,iz X Ç} ™ï÷ /Zc q
á s Z¤ -Z ~ ó óWZk
,iz
X Ç}™
X ÇñY c*
Š™w‚g Z :ZzÃWZk
,izÐZ Â, Š} Š ~gàgzZ B™±5nçgœZ
#
,Z áZz äY K 7 à gœ~ ( [X QXwzo) Y 1973g » °Z ¸ : ^â
Xì ˆÅs
# ŸzÅ]5ç
, +$
6(discretion)h ƒ bŠx Z >g » ðÃä gœÆçg WËÆM W¤
+ZßKZ c* /Z ( 7)
gzZ ìY Ôåq -Z ÁgœÐ ‰ ÂÆ WZ k , iz yn,ze ´ ÂVƒ **
™ ~g Y ]â © Z ðÃ
êgzZ ë›´~T Ç}™7~]gßÅ ó ógœñZ', āÜL LyZ>āÜèzc
X Vƒ‰KyÒ] ïaÆ
Æ]Zg (Z ~h
+$+ZßÆ gœ~ ¼( wzo)wz]
.Æ Y 1973g »°Z ¸ : ^â
Xì ˆÅs
# Ÿz~}g !*
5.5. Summaries for other purposes ]YāÜaÆœ£}uzŠ
:÷DYK7]YāÜÌÃVzg Zh +ÇdZvŠ {z´ÆgœgzZWZk ,izÔŸ»
(Federal Minister Incharge) `g ™Zk , iz¹ÃzñZ',
āÜ X
(Minister of State) k izñZ',
, āÜ X
(Adviser to the PM) WZk ,izāñZ',āÜ X
(Special Assistant to the PM)WZk ,izyzçàSñZ', āÜ X
(Secretary General)w¾~ñóñZ' ,
āÜ X
yn, zeŸ» ~ñóñZ', āÜ X
yn,zeo~ñóñZ', āÜ X
yn,ze q Ê ~ñóñZ', āÜ X
yn,ze] 1â ~ñóñZ', āÜ X
 1 60
zes »Zzyâ ‡~ñóñZ',
yn, āÜ X
zezg {gñZ ~ñóñZ',
yn, āÜ X
:aÆä™7ÃVzg ZŠ Z
(Cabinet) Ÿ»ñZ'
,āÜ X
(National Economic Council)±Ã~Š OZò ¸ñZ'
,āÜ X
(Coucil of Common interests)±Ã]ZŠ ¢āœñZ'
,āÜ X
(Secretaries' Committee) wÅV- ñóñZ'
,āÜ X
iò ¸wŸ»ñZ',
(Cabinet Committee on National Language)y!* āÜ X
(Ministerial Committee) wCg Ziz ñZ'
,āÜ X
(Islamic Ideology Council)±Ã Cc*
ÃòsZ ñZ',
āÜ X
(Inter-Provincial Conference)÷л ð!*
hZÎñZ',
āÜ X
5.6. Sentences indicating approval of the Minister Incharge

]ZLÙaÆ~gàÅ `g ™Zk
,iz
1. Minister for Commerce has seen and approved the submission of the
summary.
Xì ~Š ~gàÅä™7āÜgzZì H±5ä]g ˆk
,iz
2. The summary has been seen and approved by the Minister for Religious
Affairs.
Xì ~Š ~gàgzZì H±5āÜägñZIèk
,iz
3. The Minister for Labour has approved the Summary and authorised its
submission to the Cabinet.
Šg (Z »ä™7ß»ÐZgzZì1™gàāÜäœk
Xìc* ,iz
4. Minister of State for Finance has authorised the submission of this summary
to the cabinet.
Šg(Z »ä™7ß»āÜtä]1â ñ Z',
Xì c* k,
iz
5. The Summary has the approval of the Minister for Law and Justice.
Xì Ýq ~gàÅs »Zzyâ ‡k
,izÃāÜ
6. The Summary is submitted with the concurence of the Minister of State for
Environment.
Xì # .7āÜÐ~qŸg Å] 1jâ ñ Z',
Ö } k,
iz
 161
5.7. Sentences used for seeking approval of the Cabinet

]ZLÙaÆw”Æ~gàÅŸ»
1. The proposals at para 7 are submitted for approval of the cabinet.
X ÷# .7aÆ~gàÅŸ» m,zˆ{”`gŠ~7X Zc
Ö }
2. In the light of the foregoing, the following proposals are submitted for
consideration of the Cabinet.
X ÷# .7aÆg¨ÆŸ» m,
Ö } zˆsfzgqÔ~ÝzgÅÑ!*
{gÃè
3. Approval of the Cabinet is solicited to the proposal contained in para 2
above.
Xì kùZaÆ~gàÅŸ»6,m,?{”`gŠ~Ñ!*
2X Zc
4. Approval of the Cabinet is solicited to the proposal made in para.......... and
the Draft Bill at Annex-I
XìkùZП»aÆ~gàÅyâ ‡{Šz6,I-vgzZ m,?ˆ~Š~'''Zc
5. Approval of the Cabinet is solicited for the amendments proposed in
para.....above.
XìkùZП»aÆ~gàÅçZ F, ?~Ñ!*
{Š™m, '''Zc
6. The Summary is submitted to the Cabinet for information of the Members of
the Cabinet.
Xì # .7ß»āÜaÆ] ⠥ş»y»g Z
Ö }
7. Approval, in principle, of the Cabinet is solicited to the suggestions
contained in para.....after which Law and Justice Division would be
requested to draft the legislation.
z yâ ‡ˆ Æ TX ì kùZ a Æ ~gààßZ ÅŸ»6,m,
zˆ{” `gŠ ~''''Zc
X ÏñYÅ„
 ZpgŠ Åä™g »{Šz»yâ ‡Ðyn,ze s »Z
5.8. Sentences used for seeking approval of the Prime Minister

]ZLÙaÆw”Æ~gàÅWZk
,iz
1. The Prime Minister's approval is solicited to the proposal contained at para
......above.
Xì kùZaÆ~gàÅWZk
,izaÆm,?!˜~Ñ!*
'''Zc
2. Approval of the Prime Minister is solicited to the proposal made in the
para........above.
Xì kùZaÆ~gàÅWZk
,izaÆm,?ˆ~Š~Ñ!*
'''Zc
 1 62
3. The Prime Minister may kindly approve the proposal contained in para........
above.
X N ⁠?ˆ~Š~Ñ!*
Û gàm,  ZpgŠÐWZk
'''Zcāì „ ,iz
4. The proposal in para.......of the Summary is submitted for consideration and
orders of the Prime Minister.
Xì # .7aÆ] â ©ZgzZg¨ÆWZk
Ö } , ?{”`gŠ~'''ZcÆāÜ
izm,
5. The Prime Minister is requested to approve the proposal submitted in
para......above.
X N ⁠?{Š™7~Ñ!*
Û gàm,  ZpgŠÐWZk
'''Zcāì „ ,iz
6. The Prime Minister may be pleased to agree with the recommen-dations
proposed in para.......above.
XN⁠á g \{Š™m,?~Ñ!*
Û t ·ZÐ] ÷  ZpgŠÐWZk
'''Zcāì „ ,iz
7. The Prime Minister may like to approve the proposal at para .........above.
X N ⁠?ˆ~Š~Ñ!*
Û gàm, /
'''Zcāì lg Z ¦ ,
ÐWZkiz
8. The Prime Minister may kindly approve the proposal made in the Summary
at para.....above.
X N â
Û gàm,?ˆ~Š~Ñ!*
'''ZcÆāÜāì „
 ZpgŠÐWZk
,iz
5.9. Sentences used for seeking the approval of the Prime Minister
(Establishment Matters)

( ]5çCYo)]ZLÙaÆw”Æ~gàÅWZk
,iz
1. The Prime Minister may kindly select one of the officer listed above for
appointment as..........., under section 10 of the Civil Servants Act, 1973.
»q zZ ™ ⠁
-ZÐ ~ VzfZ {” `gŠ6, Û ã!* ,
$WZkiz ԏÆ10vÆ Y 1973l Z }i 5 wÎ
X N â
Û [ NZ
2. In view of the position explained above, the Prime Minister may kindly
approve the appointment of .........as................
'''gg½»'''[» ™ ⠁
Û ã!* ,
$WZkiz ÔÃ7Æ wq ]gß{Š™s# Ÿz6, zZ
X N â
Û gà
3. The Prime Minister is requested to kindly select one of the officers listed
above for appointment as.........
»q zZaÆg½'''g™ ⠁
-ZÐ ~ VzfZ {” `gŠ6, Û ã!*  ZpgŠÐ WZk
$āì „ ,iz
X N â
Û [ NZ
 163
4. The Prime Minister is requested to kindly nominate the Chairman of .........
from the following panel of experts.
X,™Š' }ç»''' Ð~}
× ** è Æ+C
Ù âsfzgq™ â
Û ã!*  ZpgŠÐWZk
$āì„ ,iz
5. The Prime Minister may kindly approve promotion of Mr..........................
as................. with immediate effect.
Æäƒ W,
ñ~g ¯Ô'''g ¹F,
Å'''[»™ ⠁
Û ã!*  ZpgŠÐ WZk
$āì „ ,iz
X ,™gàa
6 Orders of the Prime Minister are solicited on the recommendation contained
in para 5 above.
Xì kùZaÆx ©ZÆWZk
, lg \{”`gŠ~Ñ!*
iz6, 5X Zc
7. The Prime Minister may kindly approve extension in the term of appoint-
ment of Mr............as...........from...........to...........
'''Ð'''~Š • Åg½Ô'''gÅ'''[ » Ô™ ⠁
Û ã!* ,
$WZkiz
X,™gàWÂÔJ -
8. The Prime Minister may kindly approve appointment of Mr............
as............., in his own pay scale plus allowance and perquisites of the post,
on deputation.
6,]¬Z%Åò ‚ZgzZ ÷ƒ ÑZz {Z 9: e„ LZ Ô6,äŽZg » »'''[» ™ ⠁
Û ã!* ,
$WZkiz
X ,™gàg½'''g
9. In the light of position explained above, the Prime Minister may not agree to
the proposal contained at para........above (For other Division's proposal).
?ˆ~Š ~ Ñ!*
m,  ZpgŠÐ WZk
'''Zcāì „ ,iz Ô ~ Ýzg Åwq ]gß{Š™s# Ÿz6, zZ
X N â
Û : t ·ZÐ
5.10. Sentences used for seeking the orders of the President on the advice of
the Prime Minister

]ZLÙaÆw”Æ] â© ZƁgœ6,}gtÆWZk
,iz
The Prime MInister is requested to advise the President in terms of Serial
No.3 of schedule V-B to the Rules of Business, 1973 to approve the proposal
contained in para 3 above alongwith the draft notification at annexure I in
exercise of powers confered by Article 9 of the Constitution of the Islamic
Republic of Pakistan.
Ð zg Å 9çg WÆM WÆyÎ 0*
tg/òsZā,Š {gtÁgœāì „  ZpgŠÐ WZk ,iz
3ZcÐg ±ZÆ3ŸÆ[X5wzoÆY 1973g »°Z ¸ÔñƒD Ñg »ñz',Ã]Zg (Z {Š™ «
X ,Š ~gàÅy´Z {Šzìm,?ˆ~Š~Ñ!*
 1 64
5.11. Components of the summary for the Cabinet (Summary Format)

ZÆŸ»ñZ',
Y Zb āÜ

SECRET
Copy No.......
Government of Pakistan
Ministry of ...............
(...............Division)

Summary For The Cabinet

Subject: ..............................................................

1. Relevant facts of the case

2. Points for decision
3. Proposal of the Ministry/Division
4. The Ministries of ..........have been consulted. They have agreed to the
proposal (If any ministry/Division has expressed different views, their
point of view must be clearly stated).
5. Minister for .............has seen and authorised submission of this summary
to the Cabinet.
OR
The Prime Minister, in his capacity as the Minister Incharge of the
Ministry of .........has seen and authorised submission of the summary to
the cabinet.
6. Approval of the Cabinet is solicited to the proposal stated in para.......
above.

(Name)
Secretary/Additional Secretary Incharge
Place:
Date:
 1 65
v
'''¯
yÎ 0*
Ö Ó
#
''']g Ziz
( yn,
ze''')

Ÿ»ñ Z',
āÜ

'''''''''''' :qçñ

ë›´Ænç X1
] ïÔê X2
?Åyn,
m, zeB]g Ziz X3
/Z )Xì H t ·Z Ð m,?ä V,Z Xì ˆÅ ]gzxÐ VÂg Ziz Å'''
&]g Ziz ˤ X4
X (ce** ©$E
™yÒ6,gîãZzÃî0G »yZ ƒHg ÖZ »Y Zg WZäyn,
ze
Š}Šg (Z »ä™7߻РZgzZì 1™±5āÜtä'''k
Xì c* ,iz X5
c*
» ä™7߻РZgzZì 1™±5āÜt Ô''']g Ziz Ô `g ™Zk
, ,
izg ä WZk iz
Š}Šg (Z
Xì c*
Xì kùZaÆ~gàÅŸ»6,m,?{Š™yÒ~Ñ!*
'''Zc X6

( x **
)
`g ™Z ~ñó¾i
+Z /~ñó
:x £
:õg @*
 1 66
5.12. Outline of the summary for the Prime Minister

ā {»WZk
,izñZ',
āÜ

Government of Pakistan
Cabinet Secretariat
(Establishment Division)

Summary For The Prime Minister

Subject: .....................................................

....................Text of the summary....................

2. The Minister for the Establishment has seen and

approved the summary.
3. Approval of the Prime Minister is solicited on
para.........of the summary.

(Name)

Secretary,Establishment Division

Through:
Mininstry of Foreign Affairs (Mr.........Serectary) Islamabad.
Finance Division (Mr........Secretary)Islamabad.
Cabinet Division (Mr......Secretary)Islamabad.
Principal Secretary to the Prime Minister, PM's Secretariat (Public)

Establishment Division's UO No........dt..........Islamabad.

 167
yÎ 0*
Ö Ó
#
$ñóŸ»
f
yn,zeo

,
WZkizñ Z',
āÜ

:qçñ
''''''Q»āÜ ''''''

zeoñ Z',
X HgàÐZgzZ H±5āÜtäyn, ,
kiz¹Ãz X2
XìkùZaÆ~gàÅWZk
,iz6,'''ZcÆāÜ X3

( x **
)
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___________________________________________________________

'''''':õg C''''''^âŠg)yn,zeo
 168
5.13. Specimen (English-Urdu): Summary for the Prime Minister

,
WZkizñZ',
āÜ :( zŠg QD ~ m,ôZ):%

Government of Pakistan
Cabinet Secretariat
Establishment Division

Summary For The Prime Minister

Subject: Posting of an officer (BPS-21) as Managing Director, Printing

Corporation of Pakistan, Islamabad.

Mr......................., an officer of the Secretariat Group (BPS-21), has been

transferred recently from the post of Managing Director, Printing Corporation of
Pakistan, Islamabad.
2. To fill the resultant vacacy, the Establishment Divsion propose the
following panel of officers:-
1.
2.
3.
4.
5.
6.
3. All the above officers fulfil the requirements of service, experience and
aptitude. The following are, however, strongly recommended:-
1.
2.
3.
4. Orders of the Prime Minister are solicited on the recommen- dation
contained in para 3 above.Copies of ICP Charts of the above officers and their
synopsis are enclosed
Encl: (1) Six ICP Charts
(2) Six Synopsis
(Name)
Establishment Secretary
Principal Secretary to the Prime Minister,
Prime Minister's Secretariat (Pub),Islamabad.

__________________________________________________________
Estab.Divn.U.O.No................................ date ..........................
 1 69
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 170
5.14. Specimen of the Cabinet decision* Ÿ»ê::%
Pakistan Council of Research in Water Resources (PCRWR) has
recently conducted surveys and water testing of water sources in the
country. The results indicated widespread chemical and bacteriological
contamination in water storage reservoirs, rivers etc.

Analysis of significant samples of branded bottled water also revealed

chemicals and bacteriological contamination.

Decision:

The Cabinet, while considering the matter in its meeting held on

21-09-2005, has directed as follows:

"A compaign at all tiers of government be launched to

promote the use of boiled water by different segments of
society".

__________________________________________________________________
* Source: Pakistan Govt.Pk- The official web Gateway to the Government of Pakistan
 171
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172
 173

6. Minutes-writing

+⊠ZŠzg
6.1. Minutes Š ZŠzg
X ÷ëŠ ZŠzgÃeg kg ~k
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6.2. Importance of Meeting ÌZÅk°Z
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yZgzZ ]!* -Z »]Ñ©~ íŠ k° Z
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7
7BZ ¤ZÃx Z¤
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Yc* 7gzZ)** ]úŠaÆ
6.5. Importance of Minutes-writing ÌZ Å+⊠ZŠzg
ŸgzZ] ÷á g \āì e¹ÂN YÅ: w‚g ZwÝÅkZÃy»g Zx ÓgzZ ñYÅ:k , /Z X 1
’Š ZŠzg¤
ß ÅyZ Y »ÑZc* 9B‚Æ äg ¦
÷g: Š c* Ü z ]× b
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X ÏñW7^z»g~æWgŠ¿6, á g \~wq]gß+ZX,™s
VhgzZ] ÷ # Ÿz
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7) Z ¤ZŠ ZŠzgèa X 2
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 174
Xì ] â ¥î0œG -ZŠ ZŠzg
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6.6. General principles(Minutes-writing) ( +⊠ZŠzg )wßZx ¬
igzZ ìYiZ0
Xceãƒ{‚y!* +Z »kZX ñYÅk
,’B‚Æg "ZŠ ZŠzg /
ñY HyÒ6,gî¿ÌXck,iaÆÑkZXƒã)gzZ ãZz]g „Ð p ÒÆx| /
Xƒã‚W~KÃVhgzZ]÷
á g \{Š™7~}g !*
kZā @*
Xce ãƒ._ÆZ ¤ZK M F, ÅŠ ZŠzg /
©$E
X ñYÅȯŠ ZŠzgÐÃî0G $Y)Ô~g ZŠ-
èzcgzZ ~g ZŠ+ $c* Š /
ϹB‚Æäg ¦
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Ü zXce ** iyZgzŠÆ+⊠ZŠzggzZx !ZÆk°Z
ƒ79z{Š c*
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Šã  ZŠŠc*
gzZ]Zg÷ ,
á Z{Š™k’yZgzŠÆk°ZŠZŠzg„
 gŠgzZå /
6.7. Specific principles (Secretariat Instructions):

$ñó] c*
( ~à&f Z@) wßZàS
Æ+⊠ZŠzg~~à]c*
:÷‰KyÒwßQsfzgq~}g !* Z@
XÐVƒáZzä3Š ~g Z ¦
/g »gzZ±Ô {°‡!*
k°Zx Ó /
Xǃ™f »VhÔB‚Æ]ïg¨. Þ ‡gzZëZsÜÆðZzgg »~TÏñYÅk ’Š ZŠzg¿ /
,
X ñYÅ:„
 ZpgŠaÆkZJ -Z# X Âe ä™7k , ©$E
’Ãñ; î0G ~Š ZÐZ /
Xì @* GE
YHȯÃî0©$ ~Š ZÐZ~]gßÅñ Zgs%Z6,gîx ¬ /
6.8. Essential steps for minutes-writing ] â ZŠZ ~gz¢aÆ+⊠ZŠzg
~È/µk°ZiZI ( 1)
**,
™k’] Zg ÷ á Z k°ZyZgzŠ ( 2)
+⊠ZŠzgk°ZiZˆ ( 3)
~g »„Åk°ZŠ ZŠzg ( 4)
X** ´g~bÊ ZŠzgaÆ!Zj{ÒW ( 5)
™pôc*
~È/µk°ZiZI( 1)
j§W,í!Š ZŠzg Åk°Z ƒ ˆÅ ~È/µgzZ ~g » b§hZ~}g !*
ÆŠ ZZÆk°Z¤/Z
Ë YÅk
X ì$ ,’Ð
 175
ZÅ Z ¤Z~ TN ¯ā {q -Z »Š ZŠzg6,Š ã
CÅkZX ,™Ýq ( )**7) Z ¤Z » k°Z /
,
ä™k á ZnÆÔC
’ŸgzZ ]Zg ÷ Ù Â,™I \ W¤ /ZX Og wì »K gzZg яÆV<
M F,
X ,Š hg(à {aÆ
Åä™ï÷
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7gzZ)** /
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m{q -ZŠ Zñ»Š ZŠzg ._Æ]c* gz¢Å}g ZŠ ZÆ\Wāì YƒXì ]gz¢Åä™ `gŠ
Š ZŠzg ._Æ] c* gz¢y Z\ WakZXƒā {mºq -Z »Š ZŠzggzZƒ]gz¢Å™ ~i Z0+Z
X ,™k, ’
6.9. The Order and sequence of minutes- writing K Åä™k
M F, ,’Š ZŠzg
»yZÄXì CY àZ e÷nÆkZgzZì @* ,
Y Hk ÔÎâÅk°ZyZÄg
’{)zx £gzZ õg @* X1
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+¶ ÔÎâÅk°Z~i¸WÆŠZŠzg X 2
Ü zÔõg@*
X ]ÜðZ’ZÆk°Zgœ X 3
Xì CYÅÝÜÅkZgzZì @*
YH™f » Z ¤Z X 4
X ( ñY~Š™ÝY »Ñ„
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iŠ Z®) k°Z ñ »Ñx ** X 5
ÅkZ ƒ ŠHHgà**c*
gàÔ ŠHHnZ ‹Z ðä
/Z ~}g !*ÆÔƒ ðä /Z ÔŠ ZŠzg Åk° Z¸¦ / X6
sÜtX @* ƒ7(Z~Vΰ ZÆ{)zVVBVâ n, ze &VÂg Ziz6,gîx ¬)ì CY Å„Š y¶ K
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á g \6,
XŸgzZ] ÷
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 176
6.10. Approval of the Minutes ~gàÅŠ ZŠzg
ñƒ D™¿6,f $ñó]c* Z@ QgzZ ñY Åk,’Š ZŠzgƒ e¢ Aˆ Æ äƒ »k°Z
à ~gàîÅŠ ZŠzgÐ k°Z }çā @* Š™7ÃÑ!*
ñY c* yZfZ {ŠzaÆ~gàÅŠ ZŠzg
Xn Y
6.11. Despatch of the minutes to the participants ÅŠ ZŠzgÃk°Z ñ »Ñ
−F,
]úŠ àS] ‡zZ ‰X N Y Åw‚g ZÃk°Z ñ»Ñx ÓwÝÅkZˆÆ~gàîÅŠ ZŠzg
ê~}g !*kZ Ô CY Å7w‚gZŠ ZŠzgÃy»g Z¢q)gzZŠ Z
Û ZáZz äƒq-Ñ~ k°Z6,
™fZ dZ »}g ZŠ ZÆ\ Wc*
Xì@* k°Zgœ
6.12. Sentences used in the Notice and Agenda

] ZLÙ~)**
7gzZ)**
q :Z
1. A meeting of the ................................ will be held on ................(date) at
................(time) in the Committee Room of the ................(office) at
................(venue), under the Chairmanship of................

xzg wÆ ( íŠ ) ................ Ô ( ‰
Ü z) ................ Ã ( õg @*
) ................k°Z » ................
 }ç&ògœÅ ................Ô~( x £) ................~
X ǃÂ~’
2. A meeting of the.............................................. will be held on................(date)
at ................(time) in the Conference Room of the .......................(office) at
.......................................(Venue) Mr.................,................, will preside over
the meeting.
~xzg÷лÆ( íŠ ) ................Ô( ‰
Ü z) ................Ã ( õg @*
) ................k°Z » ............
XÐ,™]g ZœÅk°Z ( {Ç) ..........Ô( x ** ) ............[ »X ǃÂ6, Ô( x £) ................
3. The Agenda and Working Paper of the meeting are enclosed.

X÷s“g »k¤Œ 7&Z ¤Z »k°Z

Û gzZ)**
4. The Agenda of the meeting is as follows: Xì sf ø 7»k°Z
D Z ¤Z&)**
5. The Agenda of the proposed meeting is enclosed. 7»k°Z{iX
Xìs“Z¤Z&)**
6. The Agenda of the meeting is forwarded herewith
Xì w‚g ZB‚ÆkZ)**
7»k°Z
7. The Working Paper of the meeting will follow X ǃw‚g Z~ˆg »k¤Œ
Û »k°Z
8. Kindly make it convenient to attend the meeting Ñ~k°Zx™{Z',
X,™•
9. You are requested to attend the meeting Ñ~k°Zāì „
X ,™•  ZpgŠÐ \W
 177
6.13. Last paragraph (Working Paper) ( g »k¤Œ W
Û ) Zc~y
1. The matter is placed before the Secretaries Committee for consideration
Xì7g¨ñZ',
t ‚ÆwÅV-ñónç
2. The proposals given in Para................above are submitted for consideration
of the committee.
X ÷# .7aÆg¨Æwm,zˆˆ~Š~Ñ!*
Ö } ........Zc

6.14. First paragraph (Minutes) /Zcª»Š ZŠzg

s Z¤
1. A meeting of the Secretaries Committee was held on ........ at 10.00 am in the
Establishment Division under the Chairmanship of the Establishment
Secretary.
X Zƒk°Z »wÅV-ñóðWkŠÃ ........Ô~yn,  }ç&ògœÅo~ñó
zeoÔ~’
2. A meeting was held on ................ at 11.00 am in the Conference Room of
the Finance Division Islamabad. Secretary, Finance Division presided over
the meeting.
HÃ ................ k°Z q
~ñóX ZƒÂyŠ W {g Š -Z ~ xzg ÷Ð»Æ Š !*
WxsZ Ô yn,ze ]1â
X Å]g ZœÅk°Zäyn, z e]1â
3. The 8th annual meeting of the Advisory Committee of the National
Documentation Centre was held on ............. at ......... .
Ü z)'Ã'( õg@*
XZƒÂ '( ‰ )'k°Z: Ñ‚VZ^W»wCgzxÅ]Zm,
z*Šò ¸œ
/%
4. Mr. Zahur Azar, former Cabinet Secretary and Chairman of the Federal
Public Service Commission presided over the meeting.
X Å]g ZœÅk°Zäzkzuê¹Ãz}çgzZ ~ñóŸ».‚Ôg f Wg¼[»
6.15. Participants of the meeting k°Z ñ»Ñ
1. List of the participants is at Annex-I X슎 ñ6,I-v„
 zÅY »Ñ
2. The participants of the meeting included the following:
:¸ï÷
á sfzgq~k°Z ñ »Ñ
3 The meeting was attended by the following :Å•
Ñäsfzgq~k°Z
4 In addition, the Education Secretaries of the four Provincial Governments
were also present to assist their Chief Secretaries in the deliberations
Æ-
$zçÅV-ñórLZ~]gzx&„zg¨Ì½~ñóÆVáÓð!*
ßVzg eÔ,i Z {z´
X¸ŠŽña
 178
6.16. Initial remarks by the Chairman ]ÜðZ’ZÆ}ç
1. The meeting was formally opened with recitation of the verses from the
Holy Quran by................
XHÐ]zˆÅ]c*
WÅ*™yWŒ
Û ä................[ »i¸W6,gîŠg »k°Z
2. In his introductory remarks, the Chairman outlined the various aspects of
the work being done at the National Documentation Centre (NDC) and
expressed satisfaction over the progress made so far.
ðC,ÅVƒUZÆx »áZzäYK~ ]Z m,z*Š ò ¸œ
/%ä}ç~] Ü°g ¬LZ
X Hg ÖZ »yEZ6,Äg7àZzäƒJ
-[ZgzZ
3. The Chairman, in his opening speech, emphasized that................
................ā c* ,
Šgzi~k½k¶Z KZ ä}ç
4. The Chairman welcomed the participants and thanked them for sparing time
to share their views and ideas about................
Æä™g Ö Z »] ÑìgzZÃñ;`LZ~}g !* +æWlpÃY »Ñä}ç
Æ................gzZ ¹h
X H ZŠ Zt]»yZ6,
% ï‰ Ü zCZa
5. In his initial remarks, the Chairman welcomed the participants
+æWlpÃY »Ñä}ç~] ÜðZ’Z LZ
X ¹h
6.17. Discussion during meeting Wk° ZyZgzŠ
1. The meeting reviewed the implementation of the last year's programme
,Y»f ÎÆx Z¤
X 1{ ^ /z6,Æw‚Ôäk°Z
2. Other important issues discussed in the meeting included:................
................:¸ï÷
á sfzgq~yZÔˆÅW6,b)ëZ}uzŠX~k° Z
3. Other important issues deliberated upon by the Advisory Committee
included:................
................¸ï÷
á sfzgq~Ô Hg¨äwCgzx6,Xb)ë Z}uzŠ
4. The pros and Cons of the following three alternatives given in the Working
Paper were considered.
HHg¨6,VƒU³#z¬ZñÆ] ÑŠ &sfzgq‰ØŠ~g »k¤Œ
XŠ Û
5. During the discussions, the following points were made
X‰ ñVQ] ïsfzgqyZgzŠÆW
 179
6. The main points raised during the discussions are as under:
D Ô] ï~㉠ñVZyZgzŠÆW
:÷sf ø
7. The Committee took note of the position explained in the Working Paper
and decided as under:
D gzZű5wq]gß{Š™s
:Hêsfø # Ÿz~g »k¤Œ
Û äw
8. The proposals given in the working paper were condidered by the
Committee in detail and pros and Cons of these proposals were discussed
from various angles
XÅWÐV-zZiZ6,
bÑŠ³#z¬ZñÆm,
zˆyZgzZ Hg¨-äw6,zˆˆ~Š~g »k¤Œ
m, Û
9. The Establishment Secretary, explaining the background of the Working
Paper stated that................
# ŸzÅ©:Æg »k¤Œ
................ā HyÒñƒD™s Û äo~ñó

10. The Committee reviewed the implementation of the decisions taken at the
last meeting
,Y»f ÎÆVh‰ G~k°Z ~y
X 1{^ Wäw
11. During the discussion, the following points were made:
X ‰ ñVQ] ïsfzgqyZgzŠÆc&W
12. The above factors have been kept in view while framing the proposals
H3gÃ7ÃïZúÑ!*
XŠ zgqÔ ñƒD™g » m,zˆ
13. It was observed that............. ...........ˆ~Š ñ Zgt&...........ā Š
HH{@xt
14. The Chairman suggested that......... ,
.............ā Hm ?ä}ç
15. The Chairman stated that...... X¹ä}çX Ås
# ZÜä}ç
16. During the ensuing discussions,...... .............ÔyZgzŠÆWˆâ

17. It was emphasized that............ Hc*

.............ā Š Šgzi6,
kZ
18. The Establishment Secretary explaining the background of the working
paper stated that.............
# ŸzÅ©:Æg »k¤Œ
.............ā ¹äo~ñóÔ ñƒD™s Û
19. It was stated that............. .............ā Š H¹t
HHyÒt&.............ā Š
 180
6.18. Recommendations á g\
]÷
1. After careful considerations of the various factors involved, the Cabinet
Committee made the following recommendations
á g \sfzgqäwŸ»ÔˆÆg¨ÐzÂgzZo ôZ6,ïZú´Z
X X7] ÷
2. The Cabinet sub-committee held two meetings and presented the following
recommendations
á g \sfzgqgzZKÂk°ZzŠ äw~f ÅŸ»
X X7] ÷
3. The Committee, after due consideration, has submitted thefollowing
recommendations
á g \sfzgqˆÆg¨ƒ
XX7] ÷  oäw
4. In its last meeting, the Cabinet Committee examined the recommendations
of the National Language Authortity regarding introduction of Urdu as
medium of competitive examinations
»]÷
á g \Åy!*
iò ¸{gÇ0ƨ £]**
JZ=g fgzŠg Q f Îä wŸ»Ô~ k°Z ~y
WLZ
,Y
X 1{^
6.19. Decisions ]Yê
1. In its last meeting held on............. the Cabinet Committee on the National
Language Authority decided to constitute a sub-committee under the
Chairmanship of the Establishment Secretary to look into the following
matters:
ä™g¨6,] 5çsfzgq~ .............{Âk°Z ~y iò ¸{gÇñ Z',wŸ»
WLZ ä y!*
X Hê»ä™ì‡w~fq -ZÆ’  }ç&ògœÅo~ñóaÆ
2. The Advisory Committee approved in principle.............
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3. The following decisions were taken in the meeting.
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4. It was decided to approve, in principle, the draft rules
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5. In its meeting held on ............., the Cabinet decided that:.............
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6. In its meeting held on ............., the Cabinet directed as follows:
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 181
7. The following decisions were taken in the meeting
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8. The committee took note of the position explained in the Working Paper and
decided as under
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10. It was also agreed that............. HHt ·Z Ìt

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 182
6.20. Specimen of the minutes (1)(English-Urdu)
( zŠg Q D~ m,ôZ ) ( 1)Š ZŠzg:%
SECRETARIAT TRAINING INSTITUTE
ISLAMABAD

MINUTES OF THE MEETING OF DEPARTMENTAL PROMOTION

COM M ITTEE FOR APPOINTM ENT BY PROM OTION TO THE
VA C A N T POST OF SU PER IN TEN D EN T ( B S- 1 6 ) A N D THE
RESULTANT VACANCY OF ASSISTANT INCHARG (BS-15) IN STI,
ISLAMABAD.

A meeting of the Departmental Promotion Committee (DPC),

comprising the following, was held on 12-1-2016 at 11.00 a.m. in the office of
Director (Admn.), Secretariat Training Institute, Islamabad, to consider promotion
of eligible officials against leave vacancy of Superintendent (BS-16) and
anticipated post of Assistant Incharge (BS-15):
i) Mr.Matloob Hussain Awan, Chairman
Director (Admn.)
ii) Mr. Nadeem Siddiqui, Member
Deputy Director(Admn.)
iii) Mr.Nasir Mahmood, Member
Deputy Director (GS)
2. Consequent upon grant of four years (1461 days) leave on half average
pay to Mr. Kaleemullah Khan, one post of Superintendent (BS-16) became vacant.
In terms of Establishment Division's O.M.No. 54/27/53-ME, dated 8-4-1954 as
amended vide O.M.No.11/4/61 - F.II (XV), dated 6-4-1962, printed at Chapter, II,
S1.No.129, Estacode Edition 2007 vacancies exceeding two months may be filled
under personal orders of the Head of Ministries/Divisions/ Departments.
Establishment Division's O.M.No.30/2/90-CP-3, dated 18-2-1997 printed at
Chapter II, Sl. No.209, Estacode Edition 2007 also provides that an officer
recommended for promotion on temporary basis by the CSB/DPC and approved
by the competent authority is liable to reversion to lower post in case the higher
post is subsequently either abolished or cease to exist or its original incumbent
joins back. However if a temporarily promoted officer continues working against
the highter post without any break and, in the meanwhile, a regular vacancy in the
cadre becomes available, no fresh clearance of the CSB/DPC and approval of the
competent authority is required for his promotion to higher post on regular basis.
3. The DPC considered following agenda items and offered recommen-
dations against each:-
 183
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 184
ITEM NO.1
3. Superintendent (BS-16) one post: In terms of Rule 2 of Appointment,
Promotion and Transfer Rules for Ministerial Staff, the post of Superintendent
(BS-16) is to be filled in 100% by promotion. Rule 3 of the rules ibid provides
that Assistant-in- Charge(BS-15) having three years service or Assistant (BS-14)
(when no Assistant-in-Charge is availabe/eligible) having five years service may
be promoted as Superintendent (BS-16). Mr. Muhammad Zubair, Assitant
Incharge (BS-15) was appointed as Assistant on 3-12-1995 and he has more than
20 years service as Assistant/Assistant Incharge. He is the senior most in the cadre
and his service record was also found satisfactory. The DPC, therefore,
recommend that Mr. Muhammad Zubair, Assistant Incharge (BS-15) may be
promoted as Superintendent (BS-16) with the condition that he will stand reverted
to lower post in case the post of Superintendent (BS-16) is abolished or ceased to
exist or original incubent joins back.
ITEM NO.2
4. Assistant-in-Charge (BS-15) one post: Consequent upon promotion of
Mr. Muhammad Zubair, Assistant Incharge (BS-15) as Superintendent (BS-16),
an anticipated vacancy of Assistant-in-Charge (BS-15) is also to be filled in by
promotion. In terms of Rule 2 of Appointment, Promotion and Transfer Rules for
Ministerial Staff, the post of Assistant-in-Charge (BS-15) is to be filled in 100%
by promotion. Rule 3 of the rules ibid provides that Assistant (BS-14) having
three years service may be promoted as Assistant-in-Charge (BS-15).MR.
Muhammad Haroon Rashied, being senior most Assistant (BS-14), was
condidered for promotion as Assistant Incharge (BS-15). He has 12 years
qualifying service as Assistant and his service record was also found satisfactory.
He fulfills critreria for promotion to the higher post. The DPC, therefore,
recommends that Mr. Muhammad Haroon Rashied, Assistant (BS-14) may be
promoted as Assistant Incharge (BS-15) with the condition that he will stand
reverted to lower post in case the post of Assistant Incharge (BS-15) abolished or
ceased to exist or original incumbent joins back.

(Nasir Mahmood) (Nadeem Siddiqui)

Deputy Director (GS) Deputy Director (Admn)
Member Member

(Matloob Hussain Awan)

Director (Admn)
Chairman
 185
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 186
6.21. Specimen(2) of the Minutes (English-Urdu)

GOVERNMENT OF PAKISTAN
(ESTABLISHMENT DIVISION)
SECRETARIAT TRAINING INSTITUTE
******
Subject: MINUTES OF THE MEETING OF PURCHASE
COMMITTEE HELD ON 28-9-2015

Rates for supply of stationery items and paper(s) during financial year
2015-16 were invited third time through RE-TENDER floated on websites of
Establishment Division, STI and PPRA. Last date of receipt of bids was fixed as
28-9-2015 at 11.00 a.m.
2. Meeting of Purchase Committee, comprising the following, was held on
28-9-2015 at 11.30 a.m. for opening the bids received till the prescribed time:-

a. Mr.Matloob Hussain Awan Chairman

Director(Admn)
b. Mr. Safdar Shah Member
Deputy Director (FR)
c. Mr.Nasir Mahmood Member
Deputy Director (Gen)

3. The followging two firms participated in the bidding process:-

a. M/S Prime Traders, Islamabad.
b. M/S Supreme Traders, Islamabad.

4. Comparative statements showing rates offered by the respective firms for

supply of stationery items and papers are at Annex-I and Annex-II respectively.
Accumulate impact on the basis of rates received is worked out as under:-

S.No. Name of Firm Accumulative Impact (Rs.)

Stationery Papers
i) M/S Prime Traders, Islamabad. 287,945.05 370,983.60
ii) M/S Supreme Traders, Islamabad 425,185.00 370,740.00
 187
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 188
5. The Purchase Committee recommends as under:-
(a) Contract for supply of stationery items may be
awarded to M/S Prime Traders, Islamabad, being the
lowest.
(b) Offer of M/S Supreme Traders, Islamabad for supply
of paper being the lowest may be accepted.

(Nasir Mahmood) (Safdar Shah)

Deputy Director(Gen) Deputy Director(FR)
Member Member

(Matloob Hussain Awan)

Director (Admn.)
Chairman
 189
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 190
6.22. Agenda (Urdu Specimen)

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 1 91
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 200

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