USER MANUAL FOR

SCHOOL USER

VERSION 2.0
JULY 2020
User Manual For School User

Table of Contents

1. Login ................................................................................................................................................................... 2
1.1 DCF Login .................................................................................................................................................... 2
1.2 UDISE+ School Management Login ............................................................................................................. 3
2. Dashboard........................................................................................................................................................... 3
2.1 Home .......................................................................................................................................................... 3
2.2 Change Password ........................................................................................................................................ 4
2.3 My Profile .................................................................................................................................................... 4
3. DCF - Data Entry .................................................................................................................................................. 4

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1. Login
1.1 DCF Login
The user needs to visit the UDISEPLUS website (http://udiseplus.gov.in/) for DCF entry and needs to select any one
of the login option available on the homepage of UDISEPLUS to go to their respective state login page as shown
below.
Block Entry User/ School User Login is granted User Name and Password by the Block MIS only. Once the Block MIS
setup any block entry/school user from his account the respective Block entry/School users get the user name and
the Password on their contact number.

On the login page, the user needs to fill the assigned User Name and Password along with the Captcha in their
respective text areas. Then press the LOGIN button as shown in the circle. Entry of Captcha field is mandatory due to
security reasons
In case of unsuccessful login due to incorrect credentials or invalid Captcha user will be redirected to the same page
with error message as “Invalid User ID or Password “and “Invalid Captcha”. In such case, user must try to re-login
with the valid credentials. The users are requested to remember their password.
Note: After successful login, if system is idle for 15 minutes, the session will be expired and user has to login again.

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1.2 UDISE+ School Management Login

For login to School Management, the user needs to choose UDISE+ School Management. It is authorised for
Block/District/State MIS and National admin only.

NOTE: The user can choose UDISE+ School Management option available on the homepage of UDISEPLUS website
too.

2. Dashboard
After having a successful login, the School User will see its respective school Dashboard as shown below.

2.1 Home
As shown above, following options are available for the school user.

 Instructions for filling the Data capture.

User can download the Instructions for filling the DCF from this option. Once user selects this button, an instruction
file would start downloading in user browser. User can follow the downloaded document for filling the DCF.

 User Manual for UDISEPLUS software-

Every Block entry/School user must have the better knowledge of the
UDISE+ software. Better understanding would help out user how to work on software and their features. User can
download a User manual for understanding the UDISE+ software by selecting the below button as mentioned in the
screenshot. Once the user selected the option, a new document would start downloading in the browser and user
can refer to that document for understanding the software specifications.

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 Download Prefilled DCF

With this option, the use can also download the blank/prefilled DCF.

 Contact Block/District MIS:

With these buttons, the user can find the contact details of its Block
or Distrct MIS.

2.2 Change Password

Here, user can change his login password. User need to put the following things and hit the submit button.

2.3 My Profile
This option shows the users current profile and full details, User can update the same by reaching out to admin i.e.
Block MIS or District MIS.

3. DCF - Data Entry

To proceed for DCF data entry, the School User needs to choose the option ‘Click here to open DCF to fill the data’
on the dashboard

Note for the school user:

1. If the below screen appears on clicking the DCF , it implies that the District MIS has changed the status the status
of school from ‘Operational’ to any one of the ‘Closed’, ‘Merged’, ‘Sanctioned but not operational or DCF not

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received’ status OR from ‘Closed’, ‘Merged’, ‘Sanctioned but not operational or DCF not received’ To
‘Operational’. The School User needs to click on ‘Synch school’ to continue dcf data entry.

2. If the Block/District MIS has made any change in any of the school details like name, category, management etc.,
then an ‘Update’ message will pop up before the DCF entry form. In that scenario, the school user needs to click
on the ‘Update’ button to proceed.

Once the user selects ‘click here to open DCF to fill the data’ or ‘Synch school’ as in the above case, the DCF form
will open to enter data as shown below.

Before proceeding for DCF entry data, there are few things which needs to get check/verified by the School User.

1. At the top of DCF screen, user need to confirm its school name, UDISE Code and School Category

User first check the above details, if there is any discrepancy/ mistake then user need to be check the same with
their respective Block admin and get it updated if required.

2. Select Language: User can select the language as per their convenient (Hindi/English)

3. Status: this shows the DCF status, whether it is certified to not

4. Overall Status: It shows the status of DCF progress

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On DCF dashboard is also divided in five columns, below are their purposes:

1. Form SI. No. It shows the serial numbers of each sub category under each Section

2. DCF Serial No. It shows the serial numbers of question asked in each sub category

3. Form Name: It shows the sub category name, which helps out the user which fields related questions are being
asked in this sub category

4. Form Status: It shows the status of particular sub categories, whether the user has started to fill that category’s
question or not

5. Last Modified By & last updated on: This column shows the user details who have submitted the details recently.
This shows the date and time of the last modification done by the user.

Government has tried to cover each and every area of schools education through DCF. Therefore DCF has been
bifurcated into 11 sections, and each section consists of sub-questions of particular area. Below are some highlights
of the DCF:

Section 1: School Profile (Location, Structure, Management and Medium of Instruction)

a) Profile
b) Category
c) Language
d) RTE Norms
e) Management

Section 2: Physical Facilities and Equipment

a) Classroom
b) Toilet Facility
c) Physical facilities and Equipment in Schools
d) ICT and Digital Initiatives

Section 3: Teaching and Non- Teaching Staff

a) Teaching and Non-Teaching Staff

b) Teachers and Instructors (Including Headmaster)

Section 4: New Admissions, Enrolment and Repeaters

a) New Admissions in Grade I (only for schools having primary and pre-primary section)
b) Enrolment in current academic session (Social Category and Minority Group)
c) Enrolment by grade in the current academic session (by Age in completed years)
d) Medium of Instruction
e) Repeaters in current academic session (Social Category and Minority Group)

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f) Enrolment by Grade for children with special needs

g) Availability of academic stream in the school (Only for Higher Secondary Schools/Junior Colleges)
h) Enrolment and Repeaters by Academic Stream (Social Category)-(Only for Higher Secondary Schools)
i) Enrolment and Repeaters by Academic Stream (Minority)- (Only for Higher Secondary Schools)

Section 5: Incentives and facilities provided to children (For Government and Government Aided schools
only)
a) Facilities provided to children (Previous academic year)
b) Facilities to CWSN

Section 6: Annual Examination Result at Elementary Level

a) Grade promotion by social category and gender for grade V
b) Grade promotion by social category and gender for Grade VIII (Not applicable for Primary Schools (I to V))

Section 7: Board Examination Result

a) Results of the Grade X Board Examination in the Previous Academic Year (Only for Secondary and Higher
Secondary Schools)
b) Number of Regular and Other than Regular Students passed/qualified the Secondary School Board (Grade
X) Examination in previous academic year by range of marks (Only for Secondary and Higher Secondary
Schools)
c) Result of the Grade XII Board/University Examination in previous academic year (Only Higher Secondary
Schools)
d) Result of the Grade XII Board/University Examination in previous academic year by range of marks (Only
for Higher Secondary Schools)

Section 8: Receipts and Expenditure

o Grants received by the school and expenditure made during the previous completed financial year

Section 9: Vocational Education under NSQF at Institutional Level (Only for Secondary and Higher Secondary
Schools)

a. Whether covered under the centrally sponsored scheme of vocationalisation of secondary

education
b. Enrolment in current academic session (By trade and by social category)
c. Enrolment in current academic session (By trade and by job role)
d. Availability of Vocational lab
e. Details of Classes conducted (Previous academic year)
f. Result of students who have cleared class X and XII with one vocational subject (Previous
academic year)
g. Details of the Vocational/Skill Training Providers (VTP) engaged with the school
h. Details of Resource persons including teachers/skill trainers, skill training provider, guest faculty
for NSQF Vocational Courses
i. Student Placement Details ( After Class X in previous year)
j. Student Placement Details ( After Class XII in previous year)

Section 10: PGI and Other Indicators (Only for Government and Government Aided Schools)

Section 11: School Safety

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Form 41: Validation of Filled Data

After submitting all above sections of the form, user needs to validate their data before certifying the DCF.
In the DCF, there is a section (Form 41) where the user has to validate some critical check points in the DCF as follow:

As in the above screenshot, some important validation check points are listed, those should be corrected before
submitting the DCF. User needs to click the Validate button for checking the questions. When user clicks the Validate
button, the application would check the whole DCF form and displays the result on the right side in status column as
shown in below screenshot.

When the status is successful in each and every section in the validation form, it means the user can proceed to
Certify.

Note: If any of the section is showing unsuccessful status, the user needs to correct the data corresponding to that
section and again Validate.

Once all fields would be validated successfully, user can go further and certify the school.

Form 42: Download DCF and School Report

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1. Download DCF: After saving the whole DCF, user can use this option to download the complete filled DCF
available in Form 42 for their future reference.

2. School Report: With this option, the user can view his summarised filled DCF report. Once the user clicks on
Download School Report button in section 42, a PDFreport will be downloaded in the user’s browser.

Form 43: Comparison and Certify School Data

Comparison and Certify Data: Here in this option, user need to certify their DCF and check the declaration option
that the information entered in Data Capture Format (DCF) is as per the DCF received in this office certified by the
Principal/Head Teacher/Block Entry User.

When the user selects this form it will display the following screen.

Data comparison and Critical indicators: The first section of the page is for data comparison and check for critical
indicator values.
On the left side, the user can view the data comparison of the year 2018-19 and 2019-20 where he can check for the
data
On the right side are the critical indicators which need to be passed. For these on indicators to be passed, the Value
column should be either Green or Orange highlighted. If the Value is Red highlighted, it indicates that the data is not
within the required ratio for which the user needs to correct the data of that section and then come again for
certifying.

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Note: The user should click on the ‘Refresh’ button available on the top to display the latest result in the ‘Data
comparison and Critical Indicator’ section if any changes are done in the data entry by the user.

Certification Module: User needs click in the check box and fill the required details after which he/she will click
on ‘Certify Data’ button. Untill all the critical indicator values comes within the required range i.e Green or Orange
highlighted, the user will not be able to certify.
Once the critical indicator values are green, or orange highlighted the user can proceed to the next section
of the page i.e Certification Module.

If the form is passed through critical indicator section, it will get certified on clicking ‘Certify Data’ button. The
following message will be shown indicating suucessfull certification of that school where the user needs to click on
‘OK’

Note: In case of Red highlighted indicator value, the user needs to verify and correct the data for that ratio and then
again certify.

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On clicking ‘OK’ following dialog box will appear where the user can download the acknowledgement form for the
certification done by clicking on the ‘Acknowledgement’ button as shown below.

He can go back to his school DCF form by clicking on the ‘Dashboard’ button as shown in the above screenshot.

Buttons to Save and Proceed

After selection of appropriate DCF, user would be able to fill the DCF for their respective school. Following are some
of the buttons user would see while submitting DCF data:

1. “Save”, “Save & Next” and “Next”: While filling the data user can fill the whole DCF in one go or they can save
the work at any point of time. These buttons provide privilege to the user to save their data or save a particular
section partially done and go to next section.

User basically sees the above option in each Tab for every DCF at the bottom of the screen as below.

2. “Add”, “Mark as Complete” and “Next”: User would see this option at “Teachers and Instructors” section i.e.
3.3. In this section, user needs to fill the details of their Teachers and Instructors available in their schools. These
options would help user to add a new row and to mark those entries where teacher details are fully filled i.e.
“Mark as Complete”, down the line user can go to next section at any time by selecting the option “Next”.

User would see this option in Teacher and Instructors sections at the top of
the screen, where he needs to fill the teacher details

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3. “Save”, “Complete & Next” and “Next”: This option stands for same function as above. User can save the
data partially and also go to next section with or without filling the current section.

User would see the above option at “Student Enrolment” section, where user needs to submit the student
count and this option would appear at the bottom the screen as below:

After filling the whole DCF completely, user would see the below two option for downloading their data and certify
the DCF. User must be sure before certifying the data that all their fields are filled properly. Once the DCF has been
certified then for any update user needs to reach out to Block MIS for unlocking the DCF.

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