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Progressive Report Writin1

The document provides guidance on writing progressive reports for projects. It discusses selecting a topic, composing the title, writing an introduction, creating a section on work accomplished, describing challenges faced, providing a future plan of action, and summarizing the report. It also discusses different formats for progress reports like memos, emails, and official reports.

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49 views

Progressive Report Writin1

The document provides guidance on writing progressive reports for projects. It discusses selecting a topic, composing the title, writing an introduction, creating a section on work accomplished, describing challenges faced, providing a future plan of action, and summarizing the report. It also discusses different formats for progress reports like memos, emails, and official reports.

Uploaded by

Smart cat
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Progressive Report Writing

Whenever a company starts a project, it wants to know the progress of the project, the
research being done by the project team, their decisions, and the scope for improvement. A
progress report is a written document that is intended to provide all such information to
the company’s management. In general, a progress report gives an update on the status of
the project.
If you want to write a report for your project, here are a few simple steps to help you with
the process:

Select the topic


The topic of the progress report is generally decided by the recent project that you and
your team are doing. However, during the report writing, whenever you plan your task and
outline work for the next time frame, you have to assign a topic to your next report.

Compose the title of the report


The heading or the title contains submission date of the report, name and designation of
the person to whom the report is addressed, name and designation of the writer, and the
topic of the report.

Write the introductory paragraph


This section presents an overview of the project, the purpose of the project, its timescale,
and other important details.

Create the “work accomplished” section


This section describes the tasks that have already been done. The description of the
completed tasks must be recorded in a chronological manner. You can make two columns –
one for the dates and another one for the tasks that you were working on. Give details
about key observations and conclusions in this section.

Describe the challenges faced during the project


The section specifies the challenges that you faced while carrying out the project. Explain
how you dealt with the problems or how you plan to do it. In addition, give details of any
changes that had to be made because of these challenges and mention if you require any
help on the project.

Provide a plan of action for the future


You need to explain to your seniors how you plan to move ahead with the project. Prepare
a summary of tasks that must be completed over a certain period of time. Mention dates
that will serve as deadlines for these tasks.

Sum up your progress report


This section offers only essential details regarding the work accomplished and future work.
In addition, provide a brief description of the challenges you faced and suggestions for
their rectification.

Types of progress reports


A progress report records a list of tasks that have been done and that still needs to be done
on a project. It demonstrates the progress that has been made on the project so that the
company’s management can see at a glance the status of their project.  Progress reports
can be prepared in different formats, but there are three main formats that the majority of
people use for writing their progress reports. These are:

 Memo: A progress report can be written in the form of a brief memo that can be
shared within a company. For example, you can submit a progress report to your boss,
and he’ll distribute copies of the same to other project members. So, if your progress
report will go out to your boss and coworkers, you can probably write it as a memo.
Given that all of them are working at the same office, you can choose to write the
report as a note.
 E-mail or letter: You can also choose to write progress reports in the form of an e-mail
or as letters. These reports are also short, just like memos. However, the difference
between a memo and an e-mail is that you can share the latter with people outside of
the organization too. So if you want to submit your report to your boss and also share
it with the company’s client, you can send the report in the form of an email. Email is a
convenient format and everyone can save an electronic copy for future use.
 Official report: Though they both serve the purpose, memos and emails are informal
reports. A more formal format is writing an official report. This report is long and
often presented in a folder or a binder. Official reports are generally used when the
progress reports need to be shared with people outside of the organization. For
example, if you were sending a progress report to the client, you might choose to do so
in an official report.

Important points to remember when writing a project report


Progress reports have many functions. They reassure the seniors of the progress that is
being made in a project (or update them of holdups). In addition, they can also be used to
determine and formalize the responsibilities of each team member, fix a work agenda for
the project, and talk about possible challenges in the project’s timeline.
In school projects involving writing, students are asked to write progress reports. These
reports summarize your progress to the teacher, who will usually give view on whether or
not your progress is satisfactory. Progress reports are critical papers in science and
engineering, where you have to submit a report as a part of your research team to a
funding organization describing your progress on the task you are performing for that
organization. It’s an important document that must be prepared with precision and
planning.

Here are a few points to consider while writing a report:

 Progress reports can be compiled in different formats like a short verbal report, an
email sent on a periodic basis to the seniors, a memo, or an official written report with
a well-defined structure. In-house progress reports may be compiled in memo format,
but the reports that are sent from one organization to other must be in the form of a
business letter.
 In addition to informing seniors about the status of the project, progress reports also
play a role in the decision-making process. It helps the company’s management to
revise, fine-tune, or modify their choices in keeping with a situation that arises during
a project.
 A report should be focused on the project and talk about the work accomplished by
your team and not about the expectations or plans of your seniors.
 A report should be prepared in a succinct and concise manner. There is no need to use
complex jargon or lengthy documents. In most cases, a report contains 2-3 pages.
 A progress report reflects your abilities as a manager and decision-maker. Therefore,
only include pertinent information about the tasks and how you plan to go ahead with
them.

Writing a report is beneficial for the company as well as the project manager. The
company will get correct real-time information and the managers can be sure of the
financial support and adequate staffing on the project they are working on.

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