APPENDICES

REVIEW EDITION

May 2012
COPYRIGHT AND PUBLISHING

All rights are reserved. This edition is intended for review and comment. It should not be taken
to represent the final form of these Appendices or reflect the final form of any other part of the
finalised CIOB Contract. No part of this publication may be copied, reproduced or transmitted
in any form or by any means, or stored in a retrieval system of any nature, or used for any other
purpose than review and comment without the prior written approval of the Chartered Institute of
Building.

 The CIOB Contract for Complex Projects

Page 2 © copyright Chartered Institute of Building 2012
TABLE OF CONTENTS

APPENDIX A – DEFINITIONS........................................................................................................ 11

Access Date. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Academy of Experts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Activity. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Activity ID. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Advance Payment Bond. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Auditor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Base Date. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Bill of Quantities. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Building Information Model. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Building Research Establishment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Business Day . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Certificate of Failure to Complete. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Certificate of Making Good Defects. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Certificate of Partial Possession. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Certificate of Substantial Completion. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Chartered Institute of Building. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

CIOB Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Collateral Warranty . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Common Data Environment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Completion Testing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Connected Contract. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Connected Party. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Consenting Party. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Contract. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Contract Agreement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Contract Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

The CIOB Contract for Complex Projects

© copyright Chartered Institute of Building 2012 Page 3
 Contractor Administrator’s Notice of Payment Due. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Contractor’s Design . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Contractor’s Notice of Payment Due. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Contractor’s Plant. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Contractor’s Pricing Document. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Contractor’s Time Contingency. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Data Date. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Date for Sectional Access. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Date for Sectional Completion. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Date for Substantial Completion. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Date of Contract . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Design Contribution. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Design Contributor. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Design Coordination Manager. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Design Element . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Design Execution Plan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Design Level of Development. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Design Stage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Design User. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Determination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Draft Impacted Planning Method Statement. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Draft Impacted Working Schedule . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Draft Planning Method Statement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Draft Revised Planning Method Statement. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Draft Revised Working Schedule. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Draft Updated Planning Method Statement. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Draft Updated Working Schedule. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Draft Working Schedule. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Drawings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Due Date. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

 The CIOB Contract for Complex Projects

Page 4 © copyright Chartered Institute of Building 2012
 Early Warning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Employer’s Cost Contingency. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Employer’s Cost Risk Event. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Employer’s Time Contingency. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Employer’s Time Risk Event. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Event. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

File Transfer Protocol . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Final Valuation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Fragnet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Free Float. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Holding Company . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Holding Company Guarantee. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Initiation Date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Interest Rate. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Issue Resolution. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Key Date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Level of Effort. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Liquidated Delay Damages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Listed Persons. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Local Law. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Logical Date. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

London Court of International Arbitration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Milestone. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Notice Date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Notice of Payment Due. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Overheads and Profit. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Partial Possession. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Penultimate Valuation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Performance Security. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Permanent Plant. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

The CIOB Contract for Complex Projects

© copyright Chartered Institute of Building 2012 Page 5
 Planning Method Statement. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Post-Completion Retention Period . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Predicted Cost. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Preliminaries. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Prime Cost Sum. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Principal Expert. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Progress Meeting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Progress Records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Project Time Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Provisional Sum . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Reference Design. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Relevant Completion Date. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Relevant Date for Completion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Retention Bond . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Risk Register. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Scheme for Construction Contracts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Section. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Site . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Special Conditions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Specification. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Standards. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Subcontractor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Substantial Completion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Substantial Completion Date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Surety Bond. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Surety Bond Form. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Surety Bond Period. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Surety Bond Value . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Temporary Work. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Termination Date. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

 The CIOB Contract for Complex Projects

Page 6 © copyright Chartered Institute of Building 2012
 Total Float . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Valuer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Variation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Welfare Facilities. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Working Schedule . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Works . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

APPENDIX B – CONTRACT DATA................................................................................................. 25

Listed Persons. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Method of measurement of quantities. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Holding Company . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Law of the Contract. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Monetary currency. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Access Date. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Date for Substantial Completion. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Status of the Reference Design. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Interval for Progress Meetings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Holding Company Guarantee. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Surety Bond. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Advance Payment Bond. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Status interval for publication of Progress Records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Status interval for update of the Working Schedule and Planning Method Statement. . . . . . . . 26

Status interval for revision of the Working Schedule and Planning Method Statement . . . . . . . 27

Interval between quality assurance audits. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Cap on consequential losses. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Post Completion Retention Period . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Liquidated Delay Damages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Limit on the period of delay to completion. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Retention fund for repair of latent defects. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Retention Bond . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

The CIOB Contract for Complex Projects

© copyright Chartered Institute of Building 2012 Page 7
 Base Date. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Interval of statement of current value. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Final date for payment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Interest Rate. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Principal Expert. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Adjudication. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Rules of Adjudication. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Adjudicator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Rules of Arbitration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Arbitrator. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Experts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Dates for Sectional Access . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Dates for Sectional Completion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Damages for failure to complete a Section. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Key Dates. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

APPENDIX C – BUILDING INFORMATION MODELLING.............................................................. 33

Design Stages, Levels of Development, geometry, content and uses. . . . . . . . . . . . . . . . . . . . . 33

Design Contributors and Design Elements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

APPENDIX D – WORKING SCHEDULE AND PLANNING METHOD STATEMENT........................ 35

Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Standards. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Production and administration content. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Design Content . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Density. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Scope Breakdown Structure. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Conformity with Building Information Model. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Project-specific data fields . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

 The CIOB Contract for Complex Projects

Page 8 © copyright Chartered Institute of Building 2012
 Standard data fields. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Archiving submittals. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

APPENDIX E – PROGRESS RECORDS........................................................................................... 43

Record categories. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Cross reference to Working Schedule and Planning Method Statement . . . . . . . . . . . . . . . . . . 43

Submittals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Design Progress Records. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Production Progress Records. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Submittal archive. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

APPENDIX F – EVENTS................................................................................................................. 48

APPENDIX G – ISSUE RESOLUTION............................................................................................. 51

Purpose. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Questions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Submissions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Consultation with other experts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Further information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Conference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Status. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

The CIOB Contract for Complex Projects

© copyright Chartered Institute of Building 2012 Page 9
APPENDIX A – DEFINITIONS

Access Date
The date by which the Employer is to afford access to and grant possession of the Site under
Clause 5.1

Academy of Experts
The academy of that name, based at 3 Gray’s Inn Square, London, WC1R 5AH, United Kingdom

Activity
A process or task consuming time and resources and having the attributes specified in Appendix D

Activity ID
Activity identification data. A unique identifying code for an Activity, Milestone, or Level of Effort
made up of numerals, letters and symbols, or a combination of them1

Advance Payment Bond

A bond executed by the Contractor and a guarantor in the form and manner identified in or
referred to in the Special Conditions to be maintained until such sums have been fully repaid to the
Employer and with a bond value equivalent to the aggregate of the advance payment monies and/
or advance mobilisation costs paid to the Contractor

Auditor
The person named in Appendix B as the Time Management Expert or, if none is named therein,
subject to any reasonable objection by the Employer, such person as the Project Time Manager shall
identify as the Auditor

Base Date
The date stated in Appendix B

Bill of Quantities
A document setting out the quality and quantity of the goods and materials required for the Works,
prepared in accordance with the method of measurement identified in Appendix B

Building Information Model

A digital representation of the functional characteristics of the Works including all geometry,
physical characteristics and product data created by two or more Design Contributors via a
Common Data Environment

  See the CIOB Guide at paragraph 3.8.2.

1

The CIOB Contract for Complex Projects

© copyright Chartered Institute of Building 2012 Page 11
Building Research Establishment
The reasearch body of that name, based at Bucknalls Lane Watford WD25 9XX,
United Kingdom

Business Day
An ordinary working day in the construction industry in the country in which the Works
are to be carried out, excluding any days identified in the Specification on which no work
is to be carried out

Certificate of Failure to Complete

A Certificate issued by the Contract Administrator under Clause 47.1

Certificate of Making Good Defects

A Certificate issued by the Contract Administrator under Clause 46.6

Certificate of Partial Possession

A Certificate issued by the Contract Administrator under Clause 49.2

Certificate of Substantial Completion

A Certificate issued by the Contract Administrator under Clause 45.3

Chartered Institute of Building

The institute of that name, based at Englemere, Kings Ride, Ascot, Berkshire, SL5 7TB,
United Kingdom

CIOB Guide
Chartered Institute of Building, Guide to Good Practice in the Management of Time in
Complex Projects (December 2010) ISBN: 978-1-4443-3493-7, or later edition current
at the Base Date

Collateral Warranty
A collateral agreement or direct agreement executed by the Contractor in the form and manner
identified in or referred to in the Special Conditions

Common Data Environment

A server providing web-access for multiple users to collaborate in creating, editing and using digital
information in accordance with an agreed COBie protocol2

 Construction Operations Building Information Exchange. The protocol guidance developed by the US National Institute
2

of Building Sciences.

 The CIOB Contract for Complex Projects

Page 12 © copyright Chartered Institute of Building 2012
Completion Testing
Any testing which must be satisfactorily completed before the Works or any Section is Substantially
Complete

Connected Contract
Any related agreement for lease, forward purchase agreement, development agreement or other
contract between the Employer and a third party copies of or relevant extracts from which are
included in the Special Conditions

Connected Party
A third party under a Connected Contract

Consenting Party
Has the meaning set out under Clause 64.13

Contract
The Agreement between the Employer and the Contractor to which these Conditions of Contract
are attached, including those documents listed therein as Contract Documents

Contract Agreement
The attested agreement identifying the parties to the Contract, the Works, the price to be paid for
the Works (or the basis for calculating such price), the Contract Document and the identity of the
Contract Administrator, Project Time Manager, Design Coordination Manager and Quantity Surveyor

Contract Documents
The documents listed in the Contract Agreement as Contract Documents

Contractor Administrator’s Notice of Payment Due

A notice issued under Clause 55

Contractor’s Design
The design or Design Contribution prepared by or under the direction of the Contractor comprising
Drawings and any specifications, calculations, analyses, or other information relating to the design
or Design Contribution, or a Building Information Model prepared by or under the direction of the
Contractor and any drawings specifications, calculations, analyses, or other information extracted
from the model

Contractor’s Notice of Payment Due

A notice issued under Clause 56

The CIOB Contract for Complex Projects

© copyright Chartered Institute of Building 2012 Page 13
Contractor’s Plant
Plant, equipment and tools to be used by the Contractor to operate and construct the Works,
but which are not required to be and/or are not incorporated into the Works

Contractor’s Pricing Document

The document setting out the work which the Contractor identifies as being necessary to satisfy
the Conditions of Contract, any applicable Building Information Model, Bill of Quantities, and/or
Specification and Drawings together with any conditions, resources, materials or goods which the
Contractor requires to be made available to it, and the detailed method of pricing the financial
reward which the Contractor requires for carrying out the Works

Contractor’s Time Contingency

A period of time identified in the Working Schedule and Planning Method Statement, to be
absorbed in whole or in part, increased, reduced, amalgamated with other time contingencies,
or omitted, as the Contractor may decide from time to time

Data Date
The date at which the status of the data in an electronic file is established

Date for Sectional Access

The date identified in Appendix B by which the Employer is to afford access to and grant possession
of a Section in accordance with Clause 5.4.2

Date for Sectional Completion

The date identified in Appendix B by which a Section is to achieve Substantial Completion in
accordance with Clause 5.4.3

Date for Substantial Completion

The date identified in Appendix B by which the Works are to achieve Substantial Completion under
Clause 5.3

Date of Contract
The date shown in the Contract Agreement

Design Contribution
A design, part of a design, data or information which is created or prepared by

•  a Listed Person

•  the Contractor, or

•  a Subcontractor

that is communicated to, or shared with any other Design Contributor, in any way

 The CIOB Contract for Complex Projects

Page 14 © copyright Chartered Institute of Building 2012
Design Contributor
A person, being a Listed Person, the Contractor or a Subcontractor who makes a Design
Contribution

Design Coordination Manager

The person identified in the Contract Agreement as the Employer’s Design Coordination Manager,
or if none appointed, the Contract Administrator

Design Element
A part of a Building Information Model identified by reference to Table 2 in Appendix C

Design Execution Plan

The performance specification and plan of work for the timing, preparation, submittal and approval
of each Design Stage or Level of Development of the Contractor’s Design

Design Level of Development

The degree of completeness of a Building Information Model identified by reference to Table 1 in
Appendix C

Design Stage
The degree of completeness of Drawings identified by reference to Table 1 in Appendix C

Design User
Any person authorised to use the Building Information Model for the purpose identified in Table 1
in Appendix C

Determination
The opinion of the Principal Expert issued in accordance with Clause 63

Draft Impacted Planning Method Statement

The latest version of the document identified as such and published for acceptance under
Clause 36.6

Draft Impacted Working Schedule

The latest version of the document identified as such and published for acceptance under Clause 36.6

Draft Planning Method Statement

The latest version of the document identified as such and published for acceptance under
Clause 24.4 or 24.5

The CIOB Contract for Complex Projects

© copyright Chartered Institute of Building 2012 Page 15
Draft Revised Planning Method Statement
The latest version of the document identified as such and published for acceptance under
Clause 32.3

Draft Revised Working Schedule

The latest version of the document identified as such and published for acceptance under
Clause 32.3

Draft Updated Planning Method Statement

The latest version of the document identified as such and published for acceptance under
Clause 31.1 or Clause 31.3

Draft Updated Working Schedule

The latest version of the document identified as such and published for acceptance under
Clause 31.1 or Clause 31.3

Draft Working Schedule

The latest version of the document identified as such and before it has been accepted by the
Project Time Manager under Clause 24.4 or 24.5

Drawings
Two-dimensional plans, sections, elevations, details sketches and three-dimensional projections,
which are not extracted from a Building Information Model, and two-dimensional projections
extracted from a Building Information Model, which are supplemented with data, information or
projections which are not extracted from a Building Information Model

Due Date
Any Key Date, Date for Sectional Completion or the Date for Substantial Completion identified
in Appendix B

Early Warning
A warning given pursuant to Clause 34.2

Employer’s Cost Contingency

A sum of money identified in the Specification to be included in the Contractor’s Pricing Document
and to be absorbed in whole or in part or omitted as the Contract Administrator may instruct

Employer’s Cost Risk Event

An occurrence listed as such in Appendix F

 The CIOB Contract for Complex Projects

Page 16 © copyright Chartered Institute of Building 2012
Employer’s Time Contingency
A period of time identified in the Specification to be included as an Activity in the Working
Schedule and to be absorbed in whole or in part, increased, reduced, amalgamated with other
Employer’s Time Contingencies, or omitted, as the Contract Administrator may instruct

Employer’s Time Risk Event

An occurrence listed as such in Appendix F

Event
An occurrence described in Appendix F as being at the Employer’s risk as to cost and/or time

File Transfer Protocol

The method of uploading, downloading and transferring digital files by electronic means

Final Valuation
The valuation made under Clause 54

Fragnet
A small subnetwork or fragment of a critical path network, used to illustrate a short sequence
of Activities3

Free Float
The period, calculated by the latest accepted Working Schedule, by which an Activity may be
delayed without delaying the Logical Date for the start of its successor Activity

Holding Company
The Contractor’s ultimate parent company or such other as person identified in Appendix B
as the Holding Company

Holding Company Guarantee

A guarantee executed by the Contractor and the Holding Company in the form and
manner identified in or referred to in the Special Conditions

Initiation Date
The date upon which an Event occurs

Interest Rate
The rate of interest on late payments identified in Appendix B

  See the CIOB Guide at paragraphs 4.5.15 and 5.2.5.

3

The CIOB Contract for Complex Projects

© copyright Chartered Institute of Building 2012 Page 17
Issue Resolution
The procedure to be adopted under Clause 63

Key Date
The date identified in Appendix B to which Clause 5.5 refers

Level of Effort
A described duration on the Working Schedule and Planning Method Statement representing the
period over which the value of a Preliminaries or Overheads and Profit item is to be consumed,
logically linked to the Activities which start and end the relevant period

Liquidated Delay Damages

Liquidated damages under Clause 48

Listed Persons
Those persons identified as such in Appendix B

Local Law
Any and all of the following in force from time to time in the country or other jurisdiction in which
the Site is located

•  any laws, regulations, decrees, decisions, orders and/or other legal requirements of any
government authority

•  the ruling, judgment or order of any Court

•  all orders, rules, regulations, ordinances, notices, guidance notes, schemes, warrants,
by-laws, directives, franchises, licences, permits, circulars and codes of practice raised
under or in connection with any of the foregoing and

•  any amendment, updating or re-enactment of any of the foregoing

Logical Date
A date calculated by the Working Schedule

London Court of International Arbitration

The arbitration tribunal of that name, based at 70, Fleet Street, London, EC4Y 1EU, United
Kingdom

Milestone
A point in time identified on the Working Schedule and Planning Method Statement which has
neither duration nor resources attributed to it

 The CIOB Contract for Complex Projects

Page 18 © copyright Chartered Institute of Building 2012
Notice Date
The date calculated to be 5 days from the last date by which the Contract Administrator is required
to issue a statement of Current Value, Penultimate Valuation or Final Valuation. Such calculation
shall exclude any days which are bank and/or public holidays under Local Law

Notice of Payment Due

A notice under Clause 55 or 56

Overheads and Profit

The costs and profit related to running the Contractor’s business as a whole, which are not Activity- or
Site-related and which are identified as such in the Contractor’s Pricing Document

Partial Possession
Possession, deemed or actual, by the Employer of part of the Works or a Section thereof in
accordance with Clause 49

Penultimate Valuation
The valuation made under Clause 53

Performance Security
An Advance Payment Bond, a Retention Bond or a Surety Bond

Permanent Plant
Any plant or equipment which the Specification requires to be permanently incorporated
into the Works

Planning Method Statement

The description of the assumptions and calculations underlying the Working Schedule accepted
under Clause 24

Post-Completion Retention Period

The period after Substantial Completion of the Works or any Section identified in Appendix B
to which Clause 46.1 refers

Predicted Cost
The predicted ultimate cost of the Works calculated in accordance with Clause 51

Preliminaries
Site establishment costs which are not directly related to any Activity and which are identified as
such in the Contractor’s Pricing Document

The CIOB Contract for Complex Projects

© copyright Chartered Institute of Building 2012 Page 19
Prime Cost Sum
A sum of money identified in the Specification to be included in the Contractor’s Pricing Document
for specialised work to be carried out by a Subcontractor to which Clause 17.3 refers

The Principal Expert

That person identified in Appendix B or, if none is stated or if the identified person is unable to act,
such other person as the parties agree, or in default of such agreement, the person appointed on
the application of either party be appointed by the Chairman for the time being of the Academy of
Experts

Progress Meeting
Any meeting under Clause 18

Progress Records
The accepted database records of the resources actually used to perform a recorded quantity
of work made and recorded in accordance with Appendix E

Project Time Manager

The person identified in the Contract Agreement as the Project Time Manager or,
if none is appointed, the Contract Administrator

Provisional Sum
A sum of money identified in the Specification to be included in the Contractor’s Pricing Document
for work which cannot be described in detail at the time of tender

Reference Design
The Drawings or Building Information Model provided by the Employer for the purpose of
describing the requirements against which the Contractor is to design the whole or any part
of the Works

Relevant Completion Date

Any Due Date identified in Appendix B, as extended under Clause 38 or brought forward under
Clause 43

Relevant Date for Completion

The Logical Date for completion of the relevant work the subject of a Key Date, Section, or the
Works calculated by the accepted Working Schedule or the schedule prepared under Clause 23.2
at the latest Data Date

 The CIOB Contract for Complex Projects

Page 20 © copyright Chartered Institute of Building 2012
Retention Bond
A bond executed by the Contractor and a guarantor in the form and manner identified in or
referred to in the Special Conditions, to be maintained for the period and with a bond value as set
out in the Special Conditions

Risk Register
The register maintained by the Contract Administrator under Clause 35

Scheme for Construction Contracts

U.K. Statutory Instrument 1998 No.649, The Scheme for Construction Contracts) (England and
Wales) Regulations 1998, as amended by U.K. Statutory Instrument 2011 No.2333, The Scheme
for Construction Contracts (England and Wales) Regulations 1998 (Amendment) (England)
Regulations 2011

Section
The part of the Works identified by the Specification and Drawings or Building Information Model
which is to be substantially complete by the Date for Sectional Completion specified in Appendix B

Site
The identified area or areas of land upon which the Works are to be executed, as defined in the
Specification and Drawings or Building Information Model, and to which the Employer is to afford
access and possession to the Contractor under Clause 5

Special Conditions
The Special Conditions listed as a Contract Document in the Contract Agreement

Specification
The Specification listed as a Contract Document in the Contract Agreement

Standards
The individual requirements contained within standards documents (including but not limited to
any British standard, any European standard and/or any International standard) which are referred
to in the Contract Documents and/or applicable to the works as a result of any Local Law and any
standard identified in the Specification

Subcontractor
Any contractor carrying out work or performing services for the Contractor under the Contract

Substantial Completion
A state where, in the Contract Administrator’s opinion, all the work required under the Contract
has been performed subject only to such minor outstanding items of work and/or minor defects the
existence of which does not affect the beneficial use of the Works or relevant Section

The CIOB Contract for Complex Projects

© copyright Chartered Institute of Building 2012 Page 21
Substantial Completion Date
The date stated in the Certificate of Substantial Completion on which the Works or a Section
achieved Substantial Completion

Surety Bond
A performance bond executed by the Contractor and a guarantor in the Surety Bond Form,
in the Surety Bond Value to be maintained for the Surety Bond Period.

Surety Bond Form

That identified in the Special Conditions, or if none is stated then the ABI Model Form of Guarantee
Bond first published by the Association of British Insurers in 1995 and revised in July 2002

Surety Bond Period

That identified in the Special Conditions, or if none is stated then from the Date of Contract
until the expiry of 20 Business Days from the earlier of the Termination Date or the Substantial
Completion Date.

Surety Bond Value

That identified in the Special Conditions, or if none is stated then ten per cent of the price (or, if
no price is stated therein, the estimated price) to be paid for the Works as set out in the Contract
Agreement

Temporary Work
Work which is designed and carried out by the Contractor in accordance with an approved
operational method statement for the purposes of the Works but which is not incorporated into
the Works

Termination Date
The date upon which the Contractor’s employment and all work under the Contract,
whether carried out on Site, or elsewhere is to cease

Total Float
The period, calculated by the last accepted Working Schedule, by which an Activity may be delayed
without delaying the achievement of a Due Date

Valuer
The person identified in the Contract Agreement as the Quantity Surveyor or, if none is appointed,
the Contract Administrator

 The CIOB Contract for Complex Projects

Page 22 © copyright Chartered Institute of Building 2012
Variation
•  The alteration, or modification of the design, quality, or quantity of the Works including
◦◦ the Working Schedule so as to reduce, overcome, or avoid the likely effects of any
delay to progress caused by one or more Events
◦◦ the duration, sequence, or timing of any Activity

◦◦ any period of time whether by reference to a lead, lag, or otherwise

◦◦ any Key Date

◦◦ the resources to be used in connection with any Activity

◦◦ the requirements of the Contract for publication, content and character of the
Working Schedule Planning Method Statement, Progress Records and Contractor’s
Design
◦◦ the addition, omission, or substitution of any work

◦◦ the alteration of the kind, or standard of any of the materials, goods, or plant to be
used in the Works, and /or
◦◦ the removal of any work executed, or materials, or goods brought thereon by the
Contractor for the purposes of the Works other than work materials, or goods which
are not in accordance with this Contract

•  the imposition by the Employer of any obligations, or restrictions in regard to the

carrying out of the Works or the addition to, alteration or omission of any such
obligations, or restrictions so imposed, or imposed by the Employer in the Contract
Documents in regard to
◦◦ access to the Site, or any part or Section thereof

◦◦ possession of the site or any part or Section thereof

◦◦ the use of any specific parts of the Site

◦◦ limitations of working space

◦◦ limitations of working hours

◦◦ the execution of the Works or any part thereof, in any specific sequence,
order or time
◦◦ compliance with a Connected Contract the terms of which are not included
in the Special Conditions, and/or

•  the specification of a particular Subcontractor to supply and fix materials, or goods,

or to execute work which is priced by the Contractor in the Contractors Pricing
Document for supply and fixing, or execution by the Contractor

Welfare Facilities
Restroom, toilet and washing facilities, drying rooms, clothing stores, canteen and other facilities
required for the personal wellbeing of the workforce on Site and the Contract Administrator and
Listed Persons as required by the Specification, or if none is specified, then in accordance with the

The CIOB Contract for Complex Projects

© copyright Chartered Institute of Building 2012 Page 23
UK Government “Construction (Design and Management) Regulations” (2007) Approved Code of
Practice L144

Working Schedule
The Working Schedule accepted under Clause 24

Works
Works includes all items and work that are specifically referred to in the Contract Documents or
otherwise contemplated by the Contract. For the avoidance of doubt, the Works include all risk
analyses, record keeping, scheduling and all other administrative functions which the Contractor
is required to carry out under the Contract

 The CIOB Contract for Complex Projects

Page 24 © copyright Chartered Institute of Building 2012
APPENDIX B – CONTRACT DATA

Listed Persons

Time
Profession Company Name E-mail Telephone
zone

Project Time Manager

Design Coordination
Manager

Architect

Structural Engineer

Mechanical Engineer

Electrical Engineer

Commissioning
Engineer

Civil Engineer

Quantity Surveyor

Project Manager

Interior Designer

Landscape Architect

Method of measurement of quantities is

(Appendix A) _________________________________________________________________________

Holding Company is
(Appendix A) _________________________________________________________________________
(if none is stated, it shall be deemed to be the Contractor’s ultimate parent company)

Law of the Contract is

(Clause 2.1) __________________________________________________________________________
(if none is stated, it shall be English Law)

The CIOB Contract for Complex Projects

© copyright Chartered Institute of Building 2012 Page 25
The monetary currency is
(Clause 2.2) __________________________________________________________________________
(if none is stated, it shall be the pound sterling)

Access Date is
(Clause 5.1) __________________________________________________________________________

Date for Substantial Completion is

(Clause 5.3) __________________________________________________________________________

The status of the Reference Design is that it is

(Clause 8.4)
1. provided for information purposes only and may not be relied upon by the Contractor, for any
purpose, or
2. prepared to Design Stage ____________________________________________________, or
3. as defined in the Special Conditions*

The interval for Progress Meetings shall be

(Clause 18.1) every ______________________Business Days after the Date of Contract/Access Date*

Holding Company Guarantee

(Clause 28.1.1) shall/shall not apply* (If not stated, shall be deemed not to apply)

Surety Bond
(Clause 28.1.2) shall/shall not apply* (If not stated, shall be deemed to apply)

Advance Payment Bond

(Clause 28.2) shall/shall not apply* (If not stated, shall be deemed not to apply)

The status interval for publication of Progress Records is

(Clause 30.2) every ______________________Business Days after the Date of Contract/Access Date*

The status interval for update of the Working

Schedule and Planning Method Statement is
(Clause 31.1) every _________________________________Business Days after the Date of Contract/
Access Date*

*strike out whichever is inapplicable

 The CIOB Contract for Complex Projects

Page 26 © copyright Chartered Institute of Building 2012
The status interval for revision of the Working
Schedule and Planning Method Statement is
(Clause 32.1) every _________________________________Business Days after the Date of Contract/
Access Date*

Interval between the quality assurance audits is

(Clause 33.1) every _________________________________Business Days after the Date of Contract/
Access Date*

Cap on consequential losses is

(Clause 44.2) _________________________________________________________________________

Post Completion Retention Period is

(Clause 46.1) ___________________________________________________________________weeks

Liquidated Delay Damages is

(Clause 48.1) ___________________________________________________________per week or part
thereof

Limit on the period of delay to completion is

(Clause 48.1) ___________________________________________________________________weeks

Retention fund for repair of latent defects is

(Clause 50.1) ____________________________________________________per cent of current value

Retention Bond
(Clause 50.4) shall/shall not apply* (If not stated, shall be deemed not to apply)

The Base Date is

(Clause 51.1) _________________________________________________________________________

Interval of statement of current value is

(Clause 52.1) __________________________Business Days after acceptance of the Draft Updated
Working Schedule under Clause 31.1. ( if none is stated, then within 10 Business Days of
acceptance or deemed acceptance of the Draft Updated Working Schedule)

*strike out whichever is inapplicable

The CIOB Contract for Complex Projects

© copyright Chartered Institute of Building 2012 Page 27
Final date for payment is
(Clause 57.3.1)__________________________Business Days after receipt of a Notice of Payment
Due under Clauses 55 or 56. ( If none is stated, then within 20 Business Days of the date of the
Notice)

Interest Rate is
(Clause 58.1) __________________________ per month/year, simple/compound.* ( if none is stated,
then the rate is 5% per annum above the official dealing rate of Governor and Company of the
Bank of England current at the date that the payment became overdue)

Principal Expert is
(Clause 63.5) _________________________________________________________________________

Adjudication
(Clause 64.6) shall/shall not apply*

Rules of Adjudication are

(Clause 64.6) _________________________________________________________________________

Adjudicator is
(Clause 64.7) _________________________________________________________________________

Rules of Arbitration are

(Clause 64.10) ________________________________________________________________________

Arbitrator is
(Clause 64.11) ________________________________________________________________________

*strike out whichever is inapplicable

 The CIOB Contract for Complex Projects

Page 28 © copyright Chartered Institute of Building 2012
Experts are
Time
Profession Company Name E-mail Telephone
Zone

Project Time Manager

Design Coordination
Manager

Architect

Structural Engineer

Mechanical Engineer

Electrical Engineer

Commissioning Engineer

Civil Engineer

Quantity Surveyor

Project Manager

Legal Advisor

Dates for Sectional Access are

Clause Section Date for Sectional Access

5.4.2

5.4.2

5.4.2

5.4.2

5.4.2

5.4.2

5.4.2

5.4.2

5.4.2

5.4.2

5.4.2

5.4.2

The CIOB Contract for Complex Projects

© copyright Chartered Institute of Building 2012 Page 29
Dates for Sectional Completion are

Clause Section Date for Sectional Completion

5.4.3

5.4.3

5.4.3

5.4.3

5.4.3

5.4.3

5.4.3

5.4.3

5.4.3

5.4.3

5.4.3

5.4.3

Damages for failure to complete a Section are

Limit on
Section Liquidated Delay
Clauses Section Period of
Value Damages
Delay

48.1 _______/week or part thereof _______weeks

48.1 _______/week or part thereof _______weeks

48.1 _______/week or part thereof _______weeks

48.1 _______/week or part thereof _______weeks

48.1 _______/week or part thereof _______weeks

48.1 _______/week or part thereof _______weeks

48.1 _______/week or part thereof _______weeks

48.1 _______/week or part thereof _______weeks

48.1 _______/week or part thereof _______weeks

48.1 _______/week or part thereof _______weeks

48.1 _______/week or part thereof _______weeks

48.1 _______/week or part thereof _______weeks

 The CIOB Contract for Complex Projects

Page 30 © copyright Chartered Institute of Building 2012
Key Dates are

Clause Key Date Description Activity ID Key Date

5.5

5.5

5.5

5.5

5.5

5.5

5.5

5.5

5.5

5.5

5.5

5.5

5.5

5.5

5.5

5.5

5.5

5.5

5.5

5.5

5.5

5.5

5.5

5.5

5.5

5.5

5.5

5.5

5.5

The CIOB Contract for Complex Projects

© copyright Chartered Institute of Building 2012 Page 31
 Clause Key Date Description Activity ID Key Date

5.5

5.5

5.5

5.5

5.5

5.5

5.5

5.5

5.5

5.5

5.5

5.5

5.5

5.5

5.5

5.5

5.5

5.5

5.5

5.5

5.5

5.5

5.5

5.5

5.5

5.5

5.5

5.5

5.5

5.5

5.5

 The CIOB Contract for Complex Projects

Page 32 © copyright Chartered Institute of Building 2012
APPENDIX C – BUILDING INFORMATION MODELLING

Design Stages, Levels of Development, geometry, content and uses

C 1. The Model shall not be used for any purpose not identified in Table 1 against the relevant
Level of Development.

Table 1 – Levels of Development, Design Stage and uses

The CIOB Contract for Complex Projects

© copyright Chartered Institute of Building 2012 Page 33
Design Contributors and Design Elements
C 2. The Design Contributor responsible for each Design Element at each Design Stage and Level of
Development shall be as indicated in Table 24.

Table 2 – Design Author responsible for the Design Element at each Level of Development

 Table 2 is based upon Table G of the Uniclass (Unified Classification for the Construction Industry: 1997, Construction
4

Project Information Committee. Table 3 may include additional items of design particular to the Contract, or be replaced
entirely by an another matrix to suit the project type.

 The CIOB Contract for Complex Projects

Page 34 © copyright Chartered Institute of Building 2012
APPENDIX D – WORKING SCHEDULE AND
PLANNING METHOD STATEMENT

Software
D 1. The Working Schedule shall be prepared and maintained using __________________________
_________________________________ software available from __________________________
________________________________________________________________________________

Standards
D 2. The Working Schedule shall be prepared in accordance with the Contract and the
recommendations of the CIOB Guide. Every Activity, Milestone and Level of Effort shall have
attributed to it a permanent unique alphanumeric Activity ID

Production and administration content

D 3. The Working Schedule shall conform to the Planning Method Statement and shall describe
the durations and sequence of all Activities planned to be carried out in the future and those
completed in whole or in part and is to comprise
a. all Activities necessary for the effective completion of the Works
b. the identity of any Subcontractor appointed to carry out any Activity
c. the identity of any supplier appointed to supply any goods or Permanent Plant for which
an Activity is included
d. all allowances for Prime Cost, Provisional Sums and/or Employer’s Time Contingencies
required by the Employer and/or those engaged or employed by it
e. Activities representing any work to be carried out by
i. the Employer details of which are contained in the Specification
ii. those engaged or employed by the Employer details of which are contained in the
Specification
iii. utility company
iv. statutory undertaker and statutory authority
f. all Contractor’s Time Contingencies required by the Contractor and/or those engaged or
employed by it
g. the resources planned to be used and the resources actually used in whole or in part
h. the value of all Activities, Level of Effort items and Milestones
i. the Level of Effort items for Preliminaries and Overheads and Profit
j. any date by which the Employer warrants that it will provide
i. acceptance or approval of a Design Stage or Level of Development of a Contractor’s
Design or Design Contribution, sample of work, work or materials, goods, or
Permanent Plant

The CIOB Contract for Complex Projects

© copyright Chartered Institute of Building 2012 Page 35
 ii. the supply by the Employer of Drawings, instructions, or other information
iii. the supply of anything the Employer is to provide, or
iv. work to be carried out by the Employer or those engaged or employed by it
k. the Logical Date by which the Employer is to provide
i. acceptance or approval of a Design Stage or Level of Development of a Contractor’s
Design or Design Contribution, sample of work, work or materials, goods, or
Permanent Plant
ii. the supply by the Employer of Drawings, instructions, or other information
iii. the supply of anything the Employer is to provide, or
iv. work to be carried out by the Employer or those engaged or employed by it
l. the duration and sequence of any Events identified in Appendix F
m. the duration and sequence of any Contractor’s risk events
n. testing and Completion Testing
o. the Key Dates for anything to be provided by the Employer or the Listed Persons,
p. the Key Dates for anything to be provided by the Contractor and any Subcontractor,
supplier, statutory undertaking, statutory authority, utility provider, or Employer’s contractor
q. the following Contract milestones
i. Access Date under Clause 5.1 and Appendix B
ii. Substantial Completion Date under Clause 5.3 and Appendix B
iii. dates for Sectional Access under Clause 5.4.2 and Appendix B
iv. dates for Sectional Completion under Clause 5.4.3 and Appendix B
v. the start and finish of the work of all Sub-contractors and suppliers
vi. the start and finish of testing and Completion Testing
vii. the specified Key Dates under Clause 5.5 and Appendix B
viii. valuation dates under Clauses 52, 53 and 54
ix. dates for Contract Administrator’s Notifications of Payment Due under Clause 55
x. payment dates under Clause 57, and
xi. Progress Meeting dates under Clause 18

Design Content
D 4. Where the Contractor is required to design the Works or any part or parts of the Works, unless
stated otherwise in the Specification, the Working Schedule and Planning Method Statement
shall include provision for Activities of adequate duration, linked to the construction Activities
to which they relate for
a. submittal for acceptance
b. period for consideration
c. period for corrections and amendments
d. period for reconsideration and acceptance

 The CIOB Contract for Complex Projects

Page 36 © copyright Chartered Institute of Building 2012
 in relation to each of the following Design Stages, where relevant
i. concept design
ii. design development
iii. technical design
iv. production information, and/or
where the Contractor’s Design or Contractor’s Design Contribution is made by reference
to a Building Information Model to which Clause 9 applies, in relation to each of the
following Levels of Development where relevant
v. Level 1
vi. Level 2
vii. Level 3
viii. Level 4
and shall include Activities of adequate duration, linked to the appropriate Design Stages or
Levels of Development for every licencing or Statutory Approval necessary in connection with
that design, or any relevant part thereof
a. preparation of submittals
b. submittal
c. consideration
d. approval

Density
D 5. The duration of planned Activities shall not exceed the following
a. For the high density period between the data date and three months after the data date
_______Business Days
b. For the medium density period between 4 months and 9 months after the data date
_______Business Days
c. For the low density period more than 9 months after the data date
_______Business Days

D 6. For the high density part of the Working Schedule, the duration of planned Activities shall
be calculated by reference to the resources planned to be employed and the productivity
anticipated by those resources. The Planning Method Statement is to set out the source of
data used and explain each such calculation

Scope Breakdown Structure

D 7. The Activities shall be coded according to a Scope Breakdown Structure as follows
Level 1: the whole of the Works
Level 2: Sections
Level 3: subsection

The CIOB Contract for Complex Projects

© copyright Chartered Institute of Building 2012 Page 37
 Level 4: defined zone of each Section
Level 5: floor of each zone
Level 6: Element
Level 7: Contractor Subcontractor or supplier
Level 8: design, fabrication, delivery and work
The Sections, subsections, zones and floors of the project are illustrated and described on
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________

Conformity with Building Information Model

D 8. In so far as it relates to the same element, zone, level, area or resource, where the design
is produced by a Building information Model from which the Working Schedule is not
extracted, the coding structure for the Working Schedule is to be identical to that in the
Building Information Model

Project-specific data fields

D 9. Where project specific data fields, Activity, or resource codes are used they are to be unique
and distinctive mnemonics and are to be described in the Planning Method Statement

Standard data fields

D 10. Allow for a database field entitled “Design Contributor” and coded “DC” and allow for 10
separate numeric identities for each of the following design field values to which they relate
A: Architect
B: Building Surveyor
C: Civil Engineer
D: Drainage, Highways Engineer
E: Electrical Engineer
F: Facilities Manager
G: Geographical and Land Surveyor
H: Heating and Air Conditioning and Ventilation Engineer
I: Interior Designer
K: Employer
L: Landscape Architect
M: Mechanical Engineer

 The CIOB Contract for Complex Projects

Page 38 © copyright Chartered Institute of Building 2012
 P: Public Health Engineer
T: Development Planner
W: Contractor
X: Subcontractor or supplier
Y: Specialist Designer
Z: General (non-disciplinary)
J: ______________________________
N: ______________________________
R: ______________________________
U: ______________________________
V: ______________________________

D 11. Allow for a database field entitled “Milestones” and coded “MS”. Allow for 100 separate
numeric identities for each of the following field values to which they relate
KD: Key Dates
AD: Access, Sectional Access and possession dates
SD: Sectional and Substantial Completion Dates
CM: Contractor’s start and finish dates
SM: Subcontractors and suppliers start and finish dates
EM: Dates of supply by the Employer
PD: Valuation, Notice of Payment Due and final dates for payment
PM: Progress Meeting dates
___: _______________________________
___: _______________________________
___: _______________________________

D 12. Allow for a database field entitled “Area” and coded “AR”. Allow for 100 separate numeric
identities for each of the following field values to which they relate
Section : SE
Subsection : SS
Zone : ZO
Floor : FL
Element : EL
________________________________ : _____
________________________________ : _____
________________________________ : _____

The CIOB Contract for Complex Projects

© copyright Chartered Institute of Building 2012 Page 39
D 13. Allow for a database field entitled “Cost Account” and coded “CA”. Allow for 100
separate numeric identities for each of the following field values to which they relate
Estimate : ES
Expenses : EX
Labour : LB
Materials : MT
Goods : GD
Contractor’s Plant : CP
Permanent Plant : PP
Subcontractor : SC
Preliminaries : PR
Licenses and Taxes : LX
Temporary Works : TW
Overheads and Profit : OH
Cost of Work Done : CW
Current Value : CV
Contractor’s Cost Risk Event : CR
Employer’s Cost Risk Event : OR
________________________________ : _____
________________________________ : _____
________________________________ : _____

D 14. Allow for a database field entitled “Trade” and coded “TR”. Allow for 10 separate numeric
identities for each of the following field values to which they relate
Groundwork : GWK
Drainlayer : DRL
Excavator : EXC
Carpenter : CPT
Joiner : JON
Cabinet Maker : CAB
Shopfitter : SHP
Steelfixer (reinforcement) : STF
Steel erector (structural) : STE
Rigger : RIG
Concretor : CCT
Bricklayer : BRL

 The CIOB Contract for Complex Projects

Page 40 © copyright Chartered Institute of Building 2012
 Mason : MAS
Electrical engineering : ELE
Plumber : PLB
Welder : WEL
Mechanical engineering : MEC
Heating and air conditioning : HAC
Scaffolder : SCA
Roofer : ROF
Landscaper : LDS
Plasterer : PLS
Decorator : DEC
Tiler : TIL
Furniture : FUR
Floorer : CAR
Marine Works : MAR
Pavior : PAV
________________________________ : _____
________________________________ : _____
________________________________ : _____

D 15. Allow for a database field entitled “Events” and coded “EV”. Allow for 999 separate
numeric identities for each of the following field values to which they relate
Employer’s Time Risk Event : ETR
Employer’s Time and Cost Risk Event : EEE
Employer’s Cost Risk Event : ECR
Employer’s Time Contingency : ETC
Employer’s Cost Contingency : ECC

D 16. Allow for a database field entitled “Contractor’s Risks” and coded “CR”. Allow
for 999 separate numeric identities for each of the following field values to which
they relate
Contractor’s Time Risk Event : CTR
Contractor’s Time and Cost Risk Event : CTE
Contractor’s Cost Risk Event : CCE
Contractor’s Time Contingency : CTC
Contractor’s Cost Contingency : CCC

The CIOB Contract for Complex Projects

© copyright Chartered Institute of Building 2012 Page 41
Archiving submittals
D 17. Unless the data is automatically maintained in a Common Data Environment,
the Project Time Manager shall archive each submittal of the Working Schedule and/or
Planning Method Statement with a unique file name including its data date and shall make
and maintain a database of submittals including but not limited to the following
data fields
i. The Identity of the party making the submittal
ii. The date of the submittal
iii. The nature of the submittal
iv. The name of the submittal
v. The Data Date of the submittal.
vi. The file name of the submittal.
vii. The location of the archive of the submittal.
viii. The size of the submittal in bytes
ix. The number of Activities in the submittal
x. Whether accepted, rejected, or conditionally accepted
xi. The date of decision on the submittal
xii. The date on which the conditions were complied with
xiii. The file name of the decision
xiv. The location of the archive of the decision

 The CIOB Contract for Complex Projects

Page 42 © copyright Chartered Institute of Building 2012
APPENDIX E – PROGRESS RECORDS

Record categories
E 1. Progress Records are the historical data of the timing and the resources actually used in the
design, procurement and construction of the Work and shall include records of
a. Work done,
b. Resources used
c. Quality control
d. Information flow
e. _____________________
f. _____________________

Software
E 2. Progress records shall be maintained using ____________________________________________
______________________database software available from ______________________________
________________________________________________________________________________

Cross reference to Working Schedule and Planning Method Statement

E 3. Progress Records are to be fully cross-referenced to the Working Schedule. Each database
record shall have
a. A unique data entry identifier
b. The date of entry
c. The identity of the person entering data
d. The reporting period dates, week commencement number and contract week number
e. Working Schedule Activity ID
f. Working Schedule Activity description

Submittals
E 4. The Contractor shall submit to the Project Time Manager sufficient information as may
be reasonably necessary to enable it to check and evaluate the Progress Records together
with the name and status of the person responsible for compiling and/or publishing the
information

Design Progress Records

E 5. Where the Contractor is required by the Specification to produce a Contractor’s Design,
unless specified otherwise in the Specification, for each Business Day from the date of

The CIOB Contract for Complex Projects

© copyright Chartered Institute of Building 2012 Page 43
 commencement of the Contractor’s Design until the Date of Substantial Completion of the
Works the Contractor is to record the production data in the following data fields:
a. In relation to planned design Activity identified on the Working Schedule
i. The Activity description.
ii. The Activity ID
iii. The Design Stage or Level of Development
iv. The date the Activity started
v. The date the Activity finished
vi. The design specialty
vii. The name of the Design Contributor
viii. The name and status of each employee allocated to a Activity in progress and the
hours worked by each
ix. The quantity of work completed
x. The value of work completed
xi. If not started as planned, the reason for non-commencement
xii. If the Activity is started, but without progress during the reporting period, the
reason for the absence of progress.
b. In relation to a change of or unplanned design Activity not contemplated on the Working
Schedule
i. The Activity description
ii. The Activity ID and designated coding
iii. The identity of any Event identified in Appendix F which is the direct cause of the
unplanned Activity, or change in scope
iv. The reason for executing the Activity, or change in scope
v. The Design Stage or Level of Development
vi. The date the new Design Stage, Level of Development, or change in scope started
vii. The date the new Design Stage, Level of Development, or change in scope finished
viii. The design specialty involved
ix. The name of the Design Contributor
x. The name and status of each employee allocated to an Activity in progress and the
hours worked by each.
xi. The quantity of work completed
xii. The value of work completed
xiii. If started but without progress during the reporting period, the reason for the
absence of progress
xiv. __________________________________________________________________
xv. __________________________________________________________________
xvi. __________________________________________________________________

 The CIOB Contract for Complex Projects

Page 44 © copyright Chartered Institute of Building 2012
Production Progress Records
E 6. For each Business Day from the Access Date until the Date of Substantial Completion of the
Works the Contractor is to record the production data in the following data fields:
a. In relation to planned production Activity identified on the Working Schedule
i. The Activity description.
ii. The Activity ID
iii. The date the Activity started.
iv. The date the Activity finished
v. The identity of any Subcontractor carrying out the Activity
vi. The identity of any supplier carrying out the Activity
vii. The name and status of each item of labour allocated to an Activity in progress and
the hours worked by each
viii. The name of each item of Contractor’s Plant allocated to an Activity in progress and
the hours worked by each item
ix. Any materials delivered
x. The quantity of work completed
xi. The value of work completed
xii. If not started, the reason for non-commencement
xiii. If started but without progress during the reporting period, the reason for the
absence of progress
xiv. The name of the Subcontractor or supplier responsible, if any
b. In relation to a change of or unplanned production Activity not contemplated on the
Working Schedule
i. The Activity description
ii. The Activity’s designated ID reference and coding
iii. The identity of any Event identified in Appendix F which is the direct cause of the
unplanned Activity, or change in scope
iv. The reason for executing the Activity, or change in scope
v. The date the new Activity or change in scope started
vi. The date the new Activity or change in scope finished
vii. The identity of any Subcontractor carrying out the Activity
viii. The identity of any supplier carrying out the Activity
ix. The name and status of each item of labour allocated to an Activity in progress and
the hours worked by each
x. The name of each item of Contractor’s Plant allocated to an Activity in progress and
the hours worked by each item
xi. Any materials delivered for use in connection with the Activity or change in scope
xii. The quantity of work completed
xiii. The value of work completed

The CIOB Contract for Complex Projects

© copyright Chartered Institute of Building 2012 Page 45
 xiv. If started but without progress during the reporting period, the reason for the
absence of progress
xv. The name of the Sub-contractor or Supplier responsible, if any
xvi. __________________________________________________________________
xvii. __________________________________________________________________
xviii. __________________________________________________________________
c. In relation to Drawings, approvals, information, or instructions requested:
i. Activity description
ii. Activity ID
iii. Unique identifier of the request
iv. Description of the request
v. Date of the request
vi. Date the response is required by
vii. Name and status of the person responsible for compiling and/or publishing the
request
viii. The Activity ID and description of the Activity directly dependent upon the data
requested
ix. __________________________________________________________________
x. __________________________________________________________________
xi. __________________________________________________________________
d. In relation to Drawings, approvals, information, or instructions supplied:
i. Activity description
ii. Activity ID
iii. Unique identifier of the request to which the supply relates, if any.
iv. Description of the request, if any
v. Date of the request, if any
vi. Description of the information, Drawings, details or instructions supplied
vii. Date of issue of the data
viii. Name and status of the person responsible for supplying the data
ix. The Activity ID and description of the Activity directly dependent upon the data
supplied
x. __________________________________________________________________
xi. __________________________________________________________________
xii. __________________________________________________________________
e. In relation to quality control:
i. Activity description
ii. Activity ID
iii. Any inspections or tests carried out, including Completion Testing and the result
thereof, listing deficiencies identified, together with the corrective action taken or to
be taken

 The CIOB Contract for Complex Projects

Page 46 © copyright Chartered Institute of Building 2012
 iv. Job safety evaluations
v. The weather conditions, maximum and minimum temperature, inside and out, at
0800hrs, 1200hrs and 1600hrs
vi. Photographic records taken
vii. Any visitors to the Site
viii. __________________________________________________________________
ix. __________________________________________________________________
x. __________________________________________________________________
f. In relation to unplanned occurrences:
i. Event Activity description
ii. Event Activity ID
iii. Description of the occurrence
iv. Any standing time, or unproductive resources and the reason for such loss of
productivity.
v. The identity of any Event identified in Appendix F, which is the cause of the lost
productivity or standing time
vi. __________________________________________________________________
vii. __________________________________________________________________
viii. __________________________________________________________________

Submittal archive
E 7. Unless the data is automatically maintained in a Common Data Environment, the Project Time
Manager shall archive each submittal of the database of Progress Records with a unique file
name including its Data Date and shall make and maintain a log of submittals including but
not limited to the following data fields
i. The Identity of the party making the submittal
ii. The date of the submittal
iii. The file name of the submittal
iv. The location of the archive of the submittal
v. The Data Date of the submittal
vi. The size of the submittal in bytes
vii. The number of records in the submittal
viii. The ID of the latest record.
ix. The date of entry of the latest record.
x. Whether accepted, rejected, or conditionally accepted
xi. The date of decision on the submittal
xii. The file name of the decision
xiii. If conditionally accepted, the date of compliance with the conditions.
xiv. The location of the archive of the decision

The CIOB Contract for Complex Projects

© copyright Chartered Institute of Building 2012 Page 47
APPENDIX F – EVENTS

Employer’s Employer’s
Event
Event Description Time Risk Cost Risk
No
Event Event
F1 An instruction to implement a Variation of the Works Yes Yes
An instruction for the expenditure of a Prime Cost or Provisional Sum,
other than one for which the Contract Documents require work to be
F2 Yes Yes
designed or goods or materials to be provided by or under the direction
of the Contractor.
An instruction to search for defective work or its cause where no defect
F3 Yes Yes
was ultimately discovered.
The suspension of the performance of the Contractor’s obligations
­pursuant to Clauses 5.10 or 57.3.3, or the suspension of the
F4 Yes Yes
Contractor’s obligations, or any part thereof as a result of instructions
issued under Clause 20.1.3.
An instruction to remedy any factual error in information contained
F5 in the Contract Documents other than that to which Clause 3.6.1, Yes Yes
Clause 3.6.2 or Clause 3.7 refers.
An instructions to repair or replace the of loss of, or damage to the
F6 Yes Yes
Works caused by an insured risk.
An instruction to correct any unstated departure from the Method
of Measurement stated in Appendix B, or any error in description or
F7 Yes Yes
quantity or any omission of items from the Bills of Quantity prepared by
or under the direction of the Employer.
An instruction to correct any error, omission, inconsistency or ambiguity
F8 in the Building Information Model provided by the Employer and not Yes Yes
caused by a Contractor’s Contribution.
An instruction to correct any error, omission, inconsistency or ambiguity
F9 in the Building Information Model, Working Schedule or Progress Yes Yes
Records caused by a defect in specified sofware.
F10 An instruction issued under Clause 14.10 Yes Yes

A failure to make available to the Contractor the necessary parts of

the Site, if any, and/or the Site as a whole on or before the latest
F11 Yes Yes
logical date or dates for Access identified in the Working Schedule and
Planning Method Statement as accepted from time to time.

A failure by the Contract Administrator to provide a response to a

F12 request to which Clause 6.1 applies within the time permitted by Yes Yes
Clause 6.4.
Any impediment, prevention or default, whether by act or omission
F13 by the Employer, or any of the Listed Persons, or other contractor Yes Yes
employed by the Employer.
Delay to the progress of the works or any part thereof caused by
any ­error in any investigation report, data, maps drawings, historical
F14 Yes Yes
records or other information provided by the Employer upon which the
Contractor is permitted to rely.
Suspension of the Works or any part thereof as a result of the discovery
on the Site of ground conditions, obstructions or utilities affecting the
F15 Yes/No* Yes/No*
suspended part of the Works, other than those described in the Contract
Documents.

 The CIOB Contract for Complex Projects

Page 48 © copyright Chartered Institute of Building 2012
 Employer’s Employer’s
Event
Event Description Time Risk Cost Risk
No
Event Event
The failure of a Statutory Undertaker to carry out work in pursuance of its
statutory obligations in relation to the Works as required by the Contract
F16 Documents, when the Contractor has complied with the procedures Yes/No* Yes/No*
required by the Statutory Undertaker and the procedures stipulated in the
Contract Documents.
Suspension of the Works or any part thereof as a result of an order or
F17 other act of a court or other public authority exercising authority under Yes/No* Yes/No*
Local Law.
Suspension of the Works or any part thereof as a result of a strike or lockout
F18 affecting the suspended part of the Works not confined to the Contractor or Yes/No* Yes/No*
those employed by or under the control of the Contractor.
Suspension of the Works or any part thereof as a result of civil commotion
or the use or threat of terrorism and/or of the activities of the relevant
F19 Yes/No* Yes/No*
authorities in dealing with such an event or threat affecting the suspended
part of the Works.
Suspension of the Works or any part thereof as a result of the discovery
on the Site of archaeological artefacts or human remains affecting the
F20 Yes/No* Yes/No*
suspended part of the Works, other than those described in the Contract
Documents.
Suspension of the Works or any part therof as a result of any event outside
F21 Yes/No* Yes/No*
the control of both the Employer and the Contractor.
Suspension of the Works or any part thereof as a result of the discovery on
F22 the Site of utilities affecting the suspended part of the Works, other than Yes/No* Yes/No*
those described in the Contract Documents.
Suspension of the Works or any part thereof as a result of rain, sleet or
snow falling during a Day in excess of that recorded as having fallen at the
F23 closest recorded monitoring facility to the Site during a single day in the Yes/No* Yes/No*
5 years preceeding the Base Date identified in Appendix B and adverseley
affecting the suspended part of the Works.
Suspension of the Works or any part thereof as a result of the maximum
temperature during a Day in excess of that recorded, or the minimum tem-
perature below that recorded during a Day at the closest recorded moni-
F24 Yes/No* Yes/No*
toring facility to the Site during a single day in the 5 years preceeding the
Base Date identified in Appendix B and adverseley affecting the suspended
part of the Works.
Suspension of the Works or any part thereof as a result of the maximum
humidy during a Day in excess of that recorded, or the minimum humidity
below that recorded during a Day at the closest recorded monitoring
F25 Yes/No* Yes/No*
facility to the Site during a single day in the 5 years preceeding the Base
Date identified in Appendix B and adverseley affecting the suspended part
of the Works.
Suspension of the Works or any part thereof as a result of the maximum
wind speed during a Day in excess of that recorded at the closest recorded
F26 monitoring facility to the Site during a single day in the 5 years preceeding Yes/No* Yes/No*
the Base Date identified in Appendix B and adverseley affecting the
suspended part of the Works.

*delete whichever is inapplicable

The CIOB Contract for Complex Projects

© copyright Chartered Institute of Building 2012 Page 49
 Event Employer’s Time Employer’s Cost
Event Description
No Risk Event Risk Event
___________________________________________________________
F27 ___________________________________________________________ Yes/No* Yes/No*
___________________________________________________________
___________________________________________________________
F28 ___________________________________________________________ Yes/No* Yes/No*
___________________________________________________________
___________________________________________________________
F29 ___________________________________________________________ Yes/No* Yes/No*
___________________________________________________________
___________________________________________________________
F30 ___________________________________________________________ Yes/No* Yes/No*
___________________________________________________________
___________________________________________________________
F31 ___________________________________________________________ Yes/No* Yes/No*
___________________________________________________________
___________________________________________________________
F32 ___________________________________________________________ Yes/No* Yes/No*
___________________________________________________________
___________________________________________________________
F33 ___________________________________________________________ Yes/No* Yes/No*
___________________________________________________________
___________________________________________________________
F34 ___________________________________________________________ Yes/No* Yes/No*
___________________________________________________________
___________________________________________________________
F35 ___________________________________________________________ Yes/No* Yes/No*
___________________________________________________________
___________________________________________________________
F36 ___________________________________________________________ Yes/No* Yes/No*
___________________________________________________________
___________________________________________________________
F37 ___________________________________________________________ Yes/No* Yes/No*
___________________________________________________________
___________________________________________________________
F38 ___________________________________________________________ Yes/No* Yes/No*
___________________________________________________________
___________________________________________________________
F39 ___________________________________________________________ Yes/No* Yes/No*
___________________________________________________________
___________________________________________________________
F40 ___________________________________________________________ Yes/No* Yes/No*
___________________________________________________________
___________________________________________________________
F41 ___________________________________________________________ Yes/No* Yes/No*
___________________________________________________________
___________________________________________________________
F42 ___________________________________________________________ Yes/No* Yes/No*
___________________________________________________________

*delete whichever is inapplicable

 The CIOB Contract for Complex Projects

Page 50 © copyright Chartered Institute of Building 2012
APPENDIX G – ISSUE RESOLUTION

Purpose
G 1. The purpose of Issue Resolution is to assist the parties in the management of their risks in
executing the Works and to reduce the possibility of formal dispute resolution proceedings.
Accordingly, the Principal Expert must issue its Determination on the basis of its own
investigations and shall not be limited by the submissions of the parties.

Questions
G 2. For each Issue the Principal Expert must give its Determination on the following questions
(to the extent that they are applicable to the Issue)
2.1. whether the Contractor’s submittal properly conforms to the Contract and if not,
which term or terms of the Contract is it not in conformance therewith?
2.2. whether the rejection of the submittal, valuation, or measurement, if any, was proper in
the circumstances?
2.3. whether the conditions applied to acceptance, if any, would properly have rendered
the submittal, valuation, or measurement not in conformance with the Contract?
2.4. whether the conditions applied to acceptance, if any, amount to a Variation of the
Contract?
2.5. whether and, if any, what other conditions should reasonably be applied to
acceptance?
2.6. Any other questions identified or required by the Parties, having regard to the nature
of the Issue.

Submissions
G 3. The procedure for submissions to the Principal Expert is as follows
3.1. The referring party must make a submission in respect of the Issue, with its notice
under Clause 63.1.
3.2. All submissions, responses, replies, requests and comments must be in writing and
served electronically in accordance with the File Transfer Protocol or, if none has been
agreed prior to the Issue arising, then by electronic mail. If a party to the Contract gives
information to the Principal Expert, it must at the same time give a copy to the other
party. All documents to be copied to either party under this procedure must be sent to
the relevant person.
3.3. The other party must respond within 5 Business Days after receiving a copy of that
notice and submission or such longer period as the other party may reasonably
require, having regard to the nature and complexity of the Issue and the volume
of the submission. If the parties do not agree on such requested extended period,

The CIOB Contract for Complex Projects

© copyright Chartered Institute of Building 2012 Page 51
 the Principal Expert will promptly determine any extra time that may reasonably be
permitted bearing in mind the complexity and seriousness of the Issue in relation to the
competent management of risk.

Consultation with other experts

G 4. Having regard to the nature of the Issue referred and the expert knowledge reasonably
required for the Issue Resolution, the Principal Expert shall consult with such other experts as
are necessary.

Further information
G 5. The Principal Expert may request further information from either party, to be provided within a
time limit. The Principal Expert must send a copy of the request and the response to the other
party, and give the other party a reasonable opportunity to comment upon the response.

Conference
G 6. The Principal Expert may request a conference with the parties to the Contract and any
other of the Listed Persons and any other expert who, in its absolute discretion, the Principal
Expert deems appropriate. The request must identify an agenda setting out the matters to be
discussed.

Status
G 7. The Principal Expert shall act as an expert and not as an arbitrator or adjudicator.

 The CIOB Contract for Complex Projects

Page 52 © copyright Chartered Institute of Building 2012