SAMARTH RURAL EDUCATIONAL INSTITUTE’S

SAMARTH COLLEGE OF COMPUTER SCIENCE BELHE.

A Project Report on

“ PHARMACY MANAGEMENT SYSTEM”

Submitted in Partial fulfillment of the requirement of the degree

S.Y.B.Sc ( Computer Science)

-: Submitted By :- Wagh Rahul Ravindra

As Savitribai Phule Pune University, Pune

Academic Year 2021-22

SAMARTH RURAL EDUCATIONAL INSTITUTE’S

SAMARTH COLLEGE OF COMPUTER SCIENCE BELHE.

 CERTIFICATE
Department of computer science
Wagh Rahul Ravindra

This is to certify that

S.Y.B.Sc ( Computer Science)

Has completed the project titled

“PHARMACY MANAGEMENT SYSTEM”

As per laid down by the Savitribai Phule Pune University, Pune During
Academic Year 2021-22

Internal Examiner External Examiner Project Guide

HOD Principal
 PHARMACY MANAGEMENT SYSTEM

Sr.No Title Page No

1 Introduction
1.1 Objectives
1.2 Purpose, Scope and Applicability

2 Requirement and Analysis

2.1Problem Definition
2.2Requirement Specification
2.3Software and Hardware Requirement
3 System Design
3.1 ER Diagram
3.2 Activity Diagram
3.3 Class Diagram
3.4 Use Case Diagram
3.5 Sequence Diagram
3.6 Data Flow Diagram
3.7 Component Diagram
3.8 Data Dictionary
3.9 Advantages and Disadvantages
3.10 Input And Screen layout
3. Conclusion
4 Reference and Bibliography
 1. Introduction

Now a day's Information and communication technology (ICT) plays a great role in
different fields or areas among thus Health care system belongs to this. This leads to
various studies and researches being conducted lo selected health care facilities. It is
necessary to ensure a technologically appropriate, equitable, affordable, efficient, and
environmentally adaptable and consumer friendly system, designed to fully utilize the ICT
for the maximum benefit in the health care industry.
Here computers have great relevant on storing dun's securely and ease access on
them in short period of time.
In order to exploit the ICT in health care system. Pharmacy management system is
being build. Pharmacy management system is robust, integrated technology. Pharmacy
management system deals with the maintenance of drugs and consumable in the pharmacy
unit. The set-up of this pharmacy management system will ensure availability of sufficient
quantity of drugs and consumable materials for the patient. This will enhance the
efficiency of clinical work and ease patient's convenience, bearing in mind that in Ethiopia
is heading towards pharmaceutical care of patients. In addition, Pharmacy management
system will be able to process drug prescription with ease. PMS (Pharmacy Management
System) will design to detect drug interaction. |
In general, The Pharmacy management system is based on computer technology
that gives service for users, managed by the pharmacist who give implementation of
function relatively in effective times as well as will design for removing time wasting,
saving resources, easy data access of the medicine, security on data input and data access
by removing almost manual based system.
 1.1 Objectives
It is the user friendly application for Pharmacist which reduces the burden and
helps lo manage all sections of Pharmacy like Medicine management and Billing etc., which
improve the processing efficiency, It deals with the automating tasks of maintaining of
Bills. In Pharmacy. Billing management is the key process. Including safe data store about
medicine as well as fast searching, delete and update of medicines. The pharmacy
management system is easy for use so the user can do pharmacy actions without
ambiguities.
The main Objectives of the PMS is making the pharmacy organizations
computerized by creating neat work through minimizing or eliminating wasting of time as
well as removing the resources such as papers for data saving since know a days is paper
based, decrease malfunctioned works on the medical usage by giving correct information
on each medicine.

1.2PURPOSE AND SCOPE

Proposed System
The pharmacy management system is design based on computer in order to
illuminate the problem of the current system which provided by the system involved all
the pharmaceutical employees of the pharmacy. This accessibility of the information will
be great advantage as it reduced further medical errors associated with physicians and
nurses.
The system handles all aspects of the inventory control function. It allows the
pharmacist to receive new batches of drugs, delete obsolete drugs and modify the current
dosage and identification of drug in the database. Furthermore, the system cases the
process of stock replenishment.
 On the other hand. PMS enables dispensation process. It stores all the physicians'
prescription of the patients. A summarized list of drugs dispensed to the patient can he
viewed for monitoring purposes.
With the proposed system, the pharmacist will be able to monitor the movement of
the drugs with case. The system is design to track the entry of refresh batches of drugs, be
it upon orders from manufacture or loan from the hospital/clinics. It also monitors the
drug’s movement history, thus leads to better inventory management of n for the purchase
of drugs.
Compared to the current manual system, the implementation of Pharmacy
management system will reduced the time spent for paperwork, leading to concentration
on improving pharmaceutical care of patients, especially emphasis on patients' counseling
and patient medication monitoring. It will he greatly embraced by the pharmacy
profession as it is one giant leap towards pharmaceutical care of patients.

Scope of the project

EBR systems help in easy integration with scanning technologies for both capturing
and managing information. EPCS or Electronic Prescriptions for Controlled Substances
functionality ensures secure transmissions between insurance verifier, pharmacy stores
and the point of care

1. REQUIREMENT AND ANALYSIS

There are functions done by the system such as: store the necessary information of
drugs, prepare bill for the medicine, give week reports, easily searching of medicine,
working in two languages. Update, delete and save data's of medicine.

2.1Problem Definitions
 User-friendly:
 Is the way that the built system is not ambiguous which is clear for using the created
software interface for manipulating actions or tasks. In the other way the proposed
system is designed for human likable components in color, font and other related
things.

 Manual based system:

The system that uses was paper based and arranged on the shelf through functionality
of documents. Everything that is arranged, searched, updated and deleted is through
humans only. In general manual based system is un-computerized system which is
tedious in its data arrangement for efficient work.

• Pharmacist:
The profession who have knowledge on the medicine usage, instruction for use those
medicines fur the particular diseases and other related things.

• Management system:
A system in which manage, organize, formulate data's through a technical data
structure arrangement

• Billing:
The way in which generating paper which store information about some specific data
containing details explanation.

Feasibility Study
The feasibility study financial projection analysis can be used as an estimate of expected
costs, revenue and script volume captured using historical data of similar Pharmacy
Operations. This information is provide in a two-year pro forma income statement,
however, it will not address the real estate and excess construction costs that may apply.
 2.2HARDWARE AND SOFTWARE REQUIREMENTS

Hardware Requirements
• Processor : Intel (R) Core (TM) i3 or above

• Clock speed : 500 MHZ

• System bus : 32 bits/64 bits

• RAM : 4GB of RAM

• HDD : 500 GB or higher

Software Requirements

• OS : MS WINDOWS 7 or above

• Environment : Java Runtime Environment 1.5

3.SYSTEM DESIGN

3.1 ER Diagram
3.2 Activity Diagram
3.3 Class Diagram
3.4 Use Case Diagram
3.5 Sequence Diagram
 3.6 DATA FLOW DIAGRAM

3.6.1 DFD Level 0 :

3.6.2 DFD Level 1 :
3.6.3 DFD Level 2 :
3.7 Component Diagram
 3.8 DATA DICTIONARY

Table: working glossary for Pharmacy management system. Keeping track of important terms
and their definitions ensures consistency in the specification and ensures that developers use
the language of the client.
Medicine: Medicine is an entity in which recorded deleted, updated in the Pharmacy
management system and finally saved into the system Disk for re-access the data what done.

Pharmacy Manager: the user of the system that have higher privilege to control over it.
Record, delete, update, and get report and other actions that Implemented by the system is
done by the pharmacy manager
Patient: The customers in pharmacy who buy medicine from the doctor Prescription.

And get bill for that medicine.

Report: the generated document for medicines which store or include Necessary
informationabout the medicine that is sold in the week End by indicating date and time.
Bill: the piece of paper which store information about single medicine In which printed
orsaved into the system
Notification: An alerting message which notify to the user to take action for Unavailable or
lowmedicine in items.
 3.9 Advantages and Disadvantages

Advantages

• Low cost of ownership

• It is helpful in increasing productivity and resultantly profitability.
• It is a flexible system that can be customized as per your requirements.
• There are wide-ranging modules created keeping in mind all the
requirements, with a separate login for pharmacy administrators &
employees.
• It offers Smart User Management by assigning different privileges to
different users. It is also able to manually set parameters for different
users.
• With it being integrated with Barcode Scanner, it is able to record details
easily and hence speeds up the sale procedure.
• It is a lot more than just a Pharmacy Management System, as it also takes
care of Supply Chain Management.
• There are a number of useful features available in the system such as
Expiry Date Alert & Minimum Stock Alert.

• Quite promptly & quickly the system provides the analysis and information
about the business, which is helpful in better decision-making.
• It offers a Centralized Data Storage facility as well as Easy & Interactive
retrieval of data.
• The system is reliable & secure as during the development of the system,
all the major threats were considered and all preventive measures are also
taken care of.
• It boasts a simple, user-friendly & efficient user-interface design, as all the
key elements are taken care of during the designing of the system.
Disadvantages:

• One of the biggest disadvantages of the online pharmacy model is the lack
of physical evaluation capability. In some cases, physical evaluations can be
made and situation analysis can be done very effectively. Even if the online
evaluation process is done, this process will not be done by licensed
healthcare professionals.

• One of the disadvantages of E-Pharmacy is that there is no one you can

contact face to face. When patients want to ask questions about the drugs
they are taking, it is very difficult for them to reach a licensed pharmacist.
For this reason, it may not be possible for patients to access their
medication on the same day.

• Some online pharmacies can dispense medicines to patients without

requiring a prescription. In such a case, patients can get sick much more
severely instead of healing. Therefore, when buying drugs from the
pharmacy, pharmacists must definitely request a prescription. Some illegal
online pharmacies sell over-the-counter drugs by putting human health at
risk, and it is very difficult to prevent this.

• One of the issues that raise questions about the E-Pharmacy application is
the privacy of personal and financial information. Therefore, online
pharmacies should create their own privacy policy pages on their websites
and ensure that personal information and financial information are not
shared with third parties.
3.10 Supposed user interface

3.1 Navigation Page

3.4 Login form

3.4Admin Main Page

3.11 Conclusion
Pharmacy management system is actually a software which handle the essential data and
save the data  and actually about the database of a pharmacy and it's management.This
software help in effectively management of the pharmaceutical store or shop.It provide the
statistics about medicine or drugs which are in stocks which data can also be updated and
edited.It works as per the requirement of the user and have options accordingly.It allow
user to enter manufacturing as well as the expiry date of medicine placing in stock and for
sales transaction.This software also have ability to print the bill and invoices etc.The record
of suppliers supplies can also be saved in it.There are other function available too . The
main purpose is effectively and easily handling of pharmacy data and it's management.
 REFERENCE AND BIBLIOGRAPHY

Websites referred

• Google for problem solving

• http://www.javaworld.com/javaworld/jw-01-1998/jw-01-Credentialreview.html
• Java and Software Design Concepts by Apress
• https://www.tutorialspoint.com/java/
• www.google.com
• www.tutorialspoint.com
•

Books referred

• Prentice Object Oriented Software Engineering Using UML Patterns and Java 3rd
2012
• Cambridge. Press. Software Modeling and Design. Feb.2011