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Create and Manage Scenarios and Summaries

This document provides instructions for creating and managing scenarios in Excel. Scenarios allow storing multiple data values in the same cells to model "what if" situations. The document demonstrates setting up a budget sheet with named cells, then creating two scenarios called "Marketing" and "Finance" that change the data values. It explains how to switch between scenarios using the Scenario Manager on the Data tab or a custom ribbon group. The conclusion discusses generating scenario summary reports.

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74 views

Create and Manage Scenarios and Summaries

This document provides instructions for creating and managing scenarios in Excel. Scenarios allow storing multiple data values in the same cells to model "what if" situations. The document demonstrates setting up a budget sheet with named cells, then creating two scenarios called "Marketing" and "Finance" that change the data values. It explains how to switch between scenarios using the Scenario Manager on the Data tab or a custom ribbon group. The conclusion discusses generating scenario summary reports.

Uploaded by

Star Boy
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Fairfield Institute of Management and Technology

Create and Manage Scenarios And Summaries

Subject name: Computer Application

Subject code: 109

Submitted to: Submitted by:


DR. RANJEETA Name: Kamal Yadav
Enrollment no:
IPU032401
Course: BCOM(H)
Semester/Section: 1st
INDEX
Contents Page No.

Introduction 3
1.

2. Second excel Scenario 5

3. Showing Excel 7
4. Conclusion 8
5. Bibliography 9

INTRODUCTION
With Scenarios in Excel, you can store multiple versions of data, in the same cells.
For example, when preparing a budget, the Marketing and Finance departments
may have different forecasts for sales. You can store each forecast as a Scenario,
print them separately, or compare them side-by-side.
Note: There is a limit of 32 changing cells in a Scenario
To see the steps for setting up the Scenarios, and showing them, please watch this
short video tutorial. The written instructions are below the video.

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Set up the Excel Scenarios


Worksheet
Although Excel scenarios can be complex, a simple example is used here.

1. Delete all sheets except Sheet1


2. Rename Sheet1 as Budget
3. On the Budget sheet, enter the Marketing budget, as shown below
4. Name the following cells (there are Naming instructions here: Name a
Range). Naming the cells is not required, but will make it easier to manage
the scenarios, and read the reports:
o Name cell B1 as Dept
o Name cell B3 as Sales
o Name cell B4 as Expenses
o Name cell B6 as Profit
5. In cell B6, enter the following formula:
      =Sales - Expenses
Create the First Excel Scenario
1. On the Ribbon's Data tab, click What If Analysis
2. Click Scenario Manager

3. In the Scenario Manager, click the Add button


4. Type name for the Scenario. For this example, use Marketing.
5. Press the Tab key, to move to the Changing cells box
6. On the worksheet, select cells B1
7. Hold the Ctrl key, and select cells B3:B4
Note: There is a limit of 32 changing cells
8. Press the Tab key, to move to the Comment box
9. (optional) Enter a comment that describes the scenario.
10. Click the OK button

11. The Scenario Values dialog box opens, with a box for each changing cell.
12. You could modify these values, but in this example they contain the values
currently on the worksheet, and don't need to be changed.
13. Click the OK button, to return to the Scenario Manager.
14. Click the Close button, to return to the worksheet  
Create the Second Excel Scenario
1. To prepare for the Finance scenario, change the values in cells B1, B3 and
B4, as shown below

2. On the Ribbon's Data tab, click What If Analysis, then click Scenario
Manager.
3. In the Scenario Manager, click the Add button
4. Type name for the second Scenario. For this example, use Finance.
5. The Changing cells box should show the previous selection -- B1,B3:B4 -- so
leave that as is.
6. Press the Tab key, to move to the Comment box
7. (optional) Enter a comment that describes the scenario.
8. Click the OK button
9. The Scenario Values dialog box opens, with a box for each changing cell.
10. Click the OK button, to return to the Scenario Manager.
11. Click the Close button, to return to the worksheet  

Show an Excel Scenario


Once you have created Scenarios, you can show them. In this example, the Finance
scenario is currently visible. To change to a different scenario:

1. On the Ribbon's Data tab, click What If Analysis, then click Scenario
Manager.
2. In the list of Scenarios, select Marketing
3. Click the Show button
4. Click the Close button.

Add Scenario to Excel Ribbon


An easier way to switch between Scenarios, is to add a command to the Ribbon.
Follow these steps, to add a Custom Group, and put the Scenario command in that
group.

1. Right-click on the Ribbon, and click Customize the Ribbon


2. From the drop down list at the top left, select All Commands
3. In the list of commands that are currently on the Ribbon, click the plus sign
for Data, then click Data Tools. That group contains the Scenario Manager,
so we'll add the new group beside it.
4. Below the list, click the New Group button.
5. Then, click the Rename button, type Scenario as the name for the group, and
click OK

6. At the left, in the list of All Commands, scroll down to find Scenarios
7. Make sure that the new Scenario group is still selected in the list at the right.
8. Click on Scenarios, then click Add, to put Scenarios in the Scenario group.

9. Click OK, to close the window, then click the Data tab, and select a Scenario
to view.
CONCLUSION

This dialog box gives you a choice between creating a (static) Scenario Summary (the
default) and a (dynamic) Scenario PivotTable Report. You can also modify the range of
cells in the table that is included in the Result Cells section of the summary report by
adjusting the cell range in the Result Cells text box before you click OK to generate the
report. For this example, the cell range B7:F7 is chosen with the named cells, Q1_Income,
Q2_Income, Q3_Income, Q4_Income, and Total-Income as the Result Cells for this
summary report.

After you click OK, Excel creates the summary report for the changing values in all the
scenarios (and the current worksheet) along with the calculated values in the Result Cells
on a new worksheet (named Scenario Summary). You can then rename and reposition the
Scenario Summary worksheet before you save it as part of the workbook file.
BIBLIOGRAPHY

 https://www.dummies.com/software/microsoft-office/excel/how-to-produce-a-
summary-scenario-report-in-excel-2016/

 https://www.contextures.com/xlScenario02.html

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