GOVERNMENT POLYTECHNIC, VIJAYAWADA

MECHANICAL ENGINEERING SECTION

FORMAT FOR PREPARATION OF TRAINING SEMINAR REPORT

FOR
VI SEM INDUSTRIAL TRAINING

1. ARRANGEMENT OF CONTENTS:

The sequence in which the project report material should be arranged and bound should be as
follows:

1. Cover Page and Title Page

2. Bonafide Certificate
3. Abstract
4. Acknowledgement
5. Table of Contents
6. List of Tables
7. List of Figures
8. List of Symbols, Abbreviations and Nomenclature
9. Chapters
10. Appendices
11. References (if any)

The table and figures shall be introduced in the appropriate places.

2. PAGE DIMENSION AND BINDING SPECIFICATIONS:

The dimension of the seminar report should be in A4 size. The seminar report should be
bound using flexible cover of the thick black art paper. The cover should be printed in
yellow letters and the text for printing should be identical.

3. PREPARATION FORMAT:

Cover Page & Title Page – A specimen copy of the Cover page & Title page of the project
report are given in Appendix 1.
 Bonafide Certificate – The Bonafide Certificate shall be in double line spacing using Font Style
Times New Roman and Font Size 14, as per the format in Appendix 2.

The certificate shall carry the GUIDE/ ASSESSING FACULTY signature and shall be
followed by the name, academic designation, department and full address of the institution
where the GUIDE/ ASSESSING FACULTY has guided the student. The term GUIDE/
ASSESSING FACULTY must be typed in capital letters between the his/her name and
academic designation.

Abstract – Abstract should be one page synopsis of the seminar report typed double line spacing,
Font Style Times New Roman and Font Size 14.

Acknowledgement – The acknowledgement should be brief and should not exceed one page
when typed in double spacing. The candidate’s signature shall be made at the bottom end
above his / her name typed in capitals.

3. 5 Table of Contents – The table of contents should list all material following it as well as any
material which precedes it. The title page and Bonafide Certificate will not find a place
among the items listed in the Table of Contents but the page numbers of pages in lower case
Roman letters will be added to Table of Contents. One and a half spacing should be adopted
for typing the matter under this head. A specimen copy of the Table of Contents of the project
report is given in Appendix 3.

List of Tables – The list should use exactly the same captions as they appear above the tables in
the text. One and a half spacing should be adopted for typing the matter under this head.

List of Figures – The list should use exactly the same captions as they appear below the figures in
the text. One and a half spacing should be adopted for typing the matter under this head.

List of Symbols, Abbreviations and Nomenclature – One and a half spacing should be adopted
or typing the matter under this head. Standard symbols, abbreviations etc. should be used.

Chapters – The chapters may be broadly divided into 3 parts (i) Introductory chapter, (ii) Chapters
developing the main theme of the Training/seminar work (iii) and Conclusion.

The main text will be divided into several chapters and each chapter may be further divided
into several divisions and sub-divisions.

 Each chapter should be given an appropriate title.

 Tables and figures in a chapter should be placed in the immediate vicinity of the
reference where they are cited.

 Footnotes should be used sparingly. They should be typed single space and placed
directly underneath in the very same page, which refers to the material they annotate.
  Chapter names are to be typed in Uppercase, with the Font style “Times New Roman”
and Font size 14, and sub headings are to be typed in the Font style “Times New
Roman”” and Font size 14, use sentence-style capitalization. i.e., capitalize the first
letter of the first word and any proper nouns in sub headings, but leave the rest lower
case.

Appendices – Appendices are provided to give supplementary information, which, if included in

the main text may serve as a distraction and cloud the central theme.

 Appendices should be numbered using Arabic numerals, e.g. Appendix 1, Appendix

2, etc.
 Appendices, Tables and References appearing in appendices should be numbered and
referred to at appropriate places just as in the case of chapters.

 Appendices shall carry the title of the work reported and the same title shall be made
in the contents page also.

List of References –The listing of references should be typed 4 spaces below the heading
“REFERENCES” in alphabetical order in single spacing left – justified. The reference
material should be listed in the alphabetical order of the first author. The name of the
author/authors should be immediately followed by the year and other details.

A typical illustrative list given below relates to the citation example quoted above.

REFERENCES

1. Ariponnammal, S. and Natarajan, S. (1994) „Transport Phonomena of Sm Sel – X

Asx‟, Pramana – Journal of Physics Vol.42, No.1, pp.421-425.

2. Barnard, R.W. and Kellogg, C. (1980) „Applications of Convolution Operators to

Problems in Univalent Function Theory‟, Michigan Mach, J., Vol.27, pp.81–94.

3. Shin, K.G. and Mckay, N.D. (1984) „Open Loop Minimum Time Control of
Mechanical Manipulations and its Applications‟, Proc.Amer.Contr.Conf., San Diego,
CA, pp. 1231-1236.

Table and figures - By the word Table, is meant tabulated numerical data in the body of the
project report as well as in the appendices. All other non-verbal materials used in the body of
the project work and appendices such as charts, graphs, maps, photographs and diagrams
may be designated as figures. If a figure in Chapter 3, happens to be the fourth, then assign
3.4 to that figure. Identical rules apply for tables except that the word Figure is replaced by
the word Table.
4. TYPING INSTRUCTIONS:

The impression on the typed copies should be black in colour.

Single spacing should be used for typing the general text. The general text shall be typed in
the Font style “Times New Roman” and Font size 12.

5. SIZE OF PROJECT REPORT:

The size of project report should be 40-60 pages of typed matter reckoned from the first page
of Chapter 1 to the last page of the last chapter.

6. PAGE DIMENSIONS AND MARGIN:

The dimensions of the final bound copies of the project report should be 290mm x 205mm.
Standard A4 size (297mm x 210mm) paper may be used for preparing the copies.
The final copies of the project report (at the time of submission) should have the following
page margins :
Top edge : 20 to 25 mm
Bottom edge : 20 to 25 mm
Left side : 25 to 30 mm
Right side : 20 to 25 mm

The project report should be prepared on good quality white paper preferably not lower than
80 gsm/sq.m. Tables and figures should conform to the margin specifications. Large size
figures should be photographically or otherwise reduced to the appropriate size before
insertion.

Page Numbering, Headers, Footers - All pages numbers (whether it be in Roman or Arabic
numbers) should be typed without punctuation on the lower right hand corner with the last
digit in line with the right hand margin. The preliminary pages of the project report (such as
Title page, Acknowledgement, Table of Contents etc.) should be numbered in lower case
Roman numerals, on bottom centre. Pages of main text, starting with Chapter 1 should be
consecutively numbered using Arabic numerals on the lower right hand corner.

Starting with Chapter 1, the text “Department of Mechanical Engineering”” should be typed on
the lower right hand corner with the first word in line with the left hand margin. Similarly,
the title of the seminar should be typed on the upper right hand corner with the last word in
line with the right hand margin.

*****
 APPENDIX 1
(A typical Specimen of Cover Page & Title Page)
<Font Style Times New Roman – Bold>

TITLE OF SEMINAR/TRAINING REPORT

<Font Size 18><1.5 line spacing>

A SEMINAR REPORT
<Font Size 14>
Submitted by
<Font Size 14><Italic>

NAME OF THE CANDIDATE(S)

<Font Size 16>

in partial fulfillment for the award of

<Font Size 14><1.5 line spacing><Italic>

Diploma in Mechanical Engineering.

<Font Size 16>
IN
<Mechanical Engineering Department>
<Font Size 14>

UNDER THE GUIDENCE OF

< NAME OF THE GUIDE>

GOVERNMENT POLYTECHNIC, VIJAYAWADA

<Font Size 14>
STATE BOARD OF TECHNICAL EDUCATION AND
TRAINING, ANDHRA PRADESH.
<Font Size 14><1.5 line spacing>

MONTH & YEAR

<Font Size 14>
 APPENDIX 2
(A typical specimen of Bonafide Certificate)
<Font Style Times New Roman>

GOVERNMENT POLYTECHNIC, VIJAYAWADA

<Font Style Times New Roman – size -18>

BONAFIDE CERTIFICATE
<Font Style Times New Roman – size -16>

<Font Style Times New Roman – size -14>

Certified that this seminar report “……….TITLE OF THE

PROJECT/TRAINED FIELD………..”is the bonafide work of “…………..NAME

OF THE CANDIDATE(S).…………” , submitted in partial

fulfillment of the requirements for the award of the Diploma in Mechanical

Engineering from SBTET, A.P.

<<Signature of the Head of the Department>> <<Signature of the Guide>>

<<Name>> <<Name>>
HEAD OF THE DEPARTMENT SEMINAR GUIDE

<<Academic Designation>>

<<Department>> <<Department>>

<<Full address of the Dept & College >> <<Full address of the Dept & College >>
 APPENDIX 3
(A typical specimen of table of contents)
<Font Style Times New Roman>

TABLE OF CONTENTS

CHAPTER NO. TITLE PAGE NO.

ABSTRACT iii
LIST OF TABLES xvi
LIST OF FIGURES xviii
LIST OF SYMBOLS xxvii
1. INTRODUCTION 1

1.1 GENERAL 1
1.2 ............. 2
1.2.1 General 5
1.2.2 ........... 12
1.2.2.1 General 19
1.2.2.2 . . . . . . . . . . 25
1.2.2.3 . . . . . . . . . . 29
1.2.3 ............ 30
1.3 . . . . . . . . . . .. . . . . . . 45
1.4 .................. 58
2. <SEMINAR CHAPTERS> 69
GENERAL 75
2.2 .......... 99
2.2 ……………. 100