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15 Purchase Order Monitoring

The document discusses monitoring purchase order confirmations by configuring acknowledgement indicators, confirmation control keys, and message determination to track whether vendors accept purchase orders and delivery dates. It provides examples of using acknowledgement numbers from purchase order items and inbound deliveries, and offers tips on customizing default values for acknowledgement indicators and confirmation control keys at the user, material, and purchasing value key levels.

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SWAPNIL HIRE
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44 views

15 Purchase Order Monitoring

The document discusses monitoring purchase order confirmations by configuring acknowledgement indicators, confirmation control keys, and message determination to track whether vendors accept purchase orders and delivery dates. It provides examples of using acknowledgement numbers from purchase order items and inbound deliveries, and offers tips on customizing default values for acknowledgement indicators and confirmation control keys at the user, material, and purchasing value key levels.

Uploaded by

SWAPNIL HIRE
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Purchase Order

Monitoring

Trainer : Email : Ph : (Australia)


Gurjeet Singh [email protected] +61413159465
Monitor Purchase Order Confirmations
Working only with Order Confirmations
Working with different Confirmation
Topics types
Covered Message Output and Expediters
Customizing settings for confirmation
control.
As a purchasing officer, you want to
make sure that all purchasing
documents that you send to your
vendors are also accepted by them.
Business To do this, you request an order
confirmation from the vendor. You want
Example to monitor the receipt of confirmation
easily.
After you have checked and recorded
the confirmations, you would like to
monitor delivery dates and if necessary,
send delivery reminders to your vendors.
Monitoring Order
Confirmations
Monitoring
Order You can enter vendor acknowledge for purchase
Confirmation orders or delivery schedules.
Acknowledgements are send by the vendor to
inform customers when ordered materials are
expected to arrive.
If you do not use acknowledgement, the Material
Planning can only go by the material dates and
quantity in the purchase order.
Working only with
Order Confirmation
In the purchasing data of the vendor
Default value master record.
for PO In the Purchasing Info Record.
acknowledge Using the user parameter EVO
-ment In the personal settings for ME21N
indicator transaction.
Working with
different
Confirmation Types
You have the following options –
Entering the confirmation in the purchasing
document.
Generating an Inbound Delivery. However, this
requires that you have used a confirmation
Using category that allows inbound delivery
different  The Data for the Inbound delivery is
Confirmation transferred to the corresponding field in the PO.
 You can enter good receipt with reference to
Types
PO or Inbound Delivery.
You have the confirmation transmitted
electronically by the vendor
 If vendor rejects the PO, the rejection indicator
and deletion indicator are set in the PO item.
Message Output
and Expediters
Message
Output
and Logistics  Material Management  Purchasing  Purchase
Order  Messages  Print/Transmit (ME9F)
Expeditors
Logistics  Material Management  Purchasing  Purchase
Order  Messages  Monitor Order Acknowledgement (ME92F)

Logistics  Material Management  Purchasing  Purchase


Order  Messages  Urging/Reminders (ME91F)
The acknowledgement requirement field
must be selected.
No acknowledgement number is yet entered
for items without a confirmation control key.
For items with a confirmation control key the
Preconditions ordered quantity has not been confirmed or
to generate only partially confirmed.
PO expediter The PO has been output.
The message determination for order
acknowledgement expeditor is set.
Message records for the order
acknowledgement expeditor are present in the
master data of purchasing.
Purchasing Value key in Material Master -
 SPRO  Material Management 
Purchasing  Material Master  Define
Customize
default values
Purchasing Value Keys.
for
Purchasing Purchasing value key for Material groups -
Value Keys  SPRO  Material Management 
Purchasing  Material Master  Entry
Aids for items Without a Material Master.
Customizing
Confirmation
Control Key
Customizing
Confirmation
Control key

SPRO  Material Management  Purchasing 


Confirmations  Set up Confirmation Control
What is the role of “Acknowledge Indicator in a
PO”?
What is the role of “Confirmation key”?
You have been asked that all the end users in the
Assignment
purchasing department should have “Acknowledge
indicator” ticked by default. How can you achieve
this? What are the different options? What option
would you suggest and why?
a

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