Week 2: Innovations in the Hire to Retire Process

Unit 2: Time and Attendance Management with

SAP SuccessFactors
Time and attendance management with SAP SuccessFactors
The Intelligent Enterprise: the Recruit to Retire process is at the heart of it

BUSINESS NETWORK

BUSINESS
PROCESS Across All Functions
Lead to Cash
Recruit to Retire
Design to Operate
Source to Pay
EXPERIENCE MANAGEMENT

Intelligent Suite
APPLICATIONS SAP S/4HANA SAP Fieldglass Industry Cloud
SAP SuccessFactors HXM SAP Concur

SUSTAINABILITY MANAGEMENT

TECHNOLOGY Business Technology Platform

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Time and attendance management with SAP SuccessFactors
Recruit to Retire integration facilitates exceptional workforce experience

Recruit to Retire process

Understand, manage, and optimize all aspects of workforce (employees and external workers) in line with business
objectives and with clear financial impact – facilitating exceptional workforce experience and business transformation

Recruit to Retire Plan Staff Onboard Work Travel Pay & Close

▪ Get the workforce

engaged and productive,
Sub-processes

Hire to Retire Life Cycle of an Employee quickly

▪ Provide insights to make
better talent decisions –
Travel to Reimburse Worker Travel and Expense Management aligning to key business
and financial priorities
▪ Drive new and meaningful
External Workforce Life Cycle of an External Worker experiences that link
purpose to performance

SAP SAP S/4HANA SAP Analytics

SAP Concur SAP Fieldglass
SuccessFactors Cloud Cloud
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 Time and attendance management with SAP SuccessFactors
End-to-end integrated Hire to Retire process
1. Plan 3. Onboard 5. Pay & Close
2. Recruit 4. Work
Onboarding & Recruiting

Screen and Rank and Measure

SAP SuccessFactors

Approve and
Post Job interview select recruiting
send offer
candidates candidates effectiveness*

Collect personal
Create new Post-hire Complete Measure
data and
hire tasks tasks onboarding onboarding*
compliance forms

Analyze Request job Job Process

Manage Record
SAP SuccessFactors

workforce
requisition requisition work & life Post payroll
demographics pending (working) Run payroll
to inform hiring for internal request events of results
hires times
Core HR

decisions* resource submitted employees

Payroll
Pre-payroll Post-payroll
processing
analytics* analytics*
analytics*
SAP S/4HANA

Assign Update
Cloud

Record Reimburse Book payroll

employees to financial
project times expenses results
project tasks statements

Digital workplace experience with SAP SuccessFactors Work Zone

SAP Business Technology Platform SAP Task Center SAP Cloud Identity Services SAP One Domain Model and SAP Master Data Integration service

Implementation, Configuration, and Operation Tools SAP Cloud ALM SAP Central Business Configuration
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Time and attendance management with SAP SuccessFactors
Time recording use cases

I want to go on vacation during the I have worked 8 hours today.

first two weeks of August.

I’m sick for the rest of the week. I need to be on call in case there
is an emergency and my support
is required.

My child is sick. I need to take Yesterday, I worked two hours

child care leave. longer than planned.

I want to meet a friend tomorrow I worked under severe conditions.

and need to take the afternoon I need to record an allowance.
off.

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Time and attendance management with SAP SuccessFactors
Single platform for global operations

Solution capabilities
▪ Global absence management
▪ Work schedule management, including (dynamic) break handling and
holiday calendar
▪ Account management
▪ Localization features including accrual rules, business rules, and public
holiday calendars
▪ Time sheet for positive and negative time recording scenarios
▪ Real-time time evaluation to calculate things like overtime, shift
differentials, premiums, and more
▪ Real-time clock terminal integration
▪ Working time accounts, flex time, and time off in lieu
▪ Ability to buy and sell leave
▪ Native part of the SAP SuccessFactors app
▪ Predefined reports and dashboards
▪ Predefined integration into Employee Central Payroll
▪ Connectivity options to third-party shift planning tools
▪ Best practices content (rapid.sap.com)

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Time and attendance management with SAP SuccessFactors
Helps to ensure white- and blue-collar workers get paid accurately and on time

What has changed?

▪ New SAP SuccessFactors Time Tracking solution
– Includes all EC time sheet features, AND all new innovation related to
tracking of working time
– No new features are planned for EC time sheet
– For EC Time Management customers, there is no migration required
(technical foundation is the same)
– Public announcement released in December

▪ Time off remains part of Employee Central, and will

receive significant innovation
▪ SAP Solution Extensions remains on our price list and
will keep being positioned
– For use cases that involve scheduling and
complex (highly industry specific) blue collar
processes, we will position SAP Solution Extensions
– For all other cases, let’s say the 80% case, we
intend to position SAP SuccessFactors Time
Tracking

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Time and attendance management with SAP SuccessFactors
Taking a look at the SAP SuccessFactors time management product landscape

SAP Solution Extensions &

SAP Store
(More complex time scenarios)
Timesheet Roadmap Time Tracking Roadmap
▪ No new features, apart SAP SuccessFactors ▪ Extensive roadmap
from new UI Time Tracking
Complexity of Time Scenario

Employee Central
Basic Timesheet
(Included with Employee Central)
Time Off Roadmap
▪ Extensive roadmap
Employee Central
Time Off
(Included with
Employee Central)

Employee Central
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Time and attendance management with SAP SuccessFactors
Taking a look at the SAP SuccessFactors time management product landscape

Solution
Basic Timesheet Extensions
Roadmap (More complex time
scenarios) Time Tracking
• New time sheet UI Roadmap
• Maintenance mode after
Complexity of Time Scenario

H1 2020 • New time sheet UI

SAP
SuccessFactors • Clock Terminal Integration Service
Time Tracking • Enhanced collision framework
• Clock-in/Clock-out (web & mobile)*
• Cross-Midnight (attendances)
Time Off Employee Central • Enhanced time evaluation result
Roadmap Basic Timesheet handling
(Included with Employee
Central) • Monthly time sheet
• Termination and Rehire
• Alerts (e.g. fatigue regulations)
• Parallel absences
• Quick approval card on • Core times
new home page • Advanced time allocation (aligned
• Improved support of life with S4 and Fieldglass)
events, e.g. birth of a child
• Work on public holidays
Employee Central
Time Off
(Included with Employee
Central)

Employee Central

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Time and attendance management with SAP SuccessFactors
New Time Off Approval and Engagement Cards
Homepage Cards

Quick approval card

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Time and attendance management with SAP SuccessFactors
E-mail notifications for Admin Alerts 2.0

Prerequisite: Activate e-mail

notifications in user settings

Select an alert type

Define frequency for e-mail

notifications per alert type

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Time and attendance management with SAP SuccessFactors
Workflow dashboard

Workflow status
dashboard

E.g., drill through in

attendance dashboard

Available for download in

the content store

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Time and attendance management with SAP SuccessFactors
Workflow dashboard

Workflow status
dashboard

E.g., drill through in

attendance dashboard

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Time and attendance management with SAP SuccessFactors
Workflow status dashboard

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Time and attendance management with SAP SuccessFactors
Workflow dashboard with drill down in attendance dashboard

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Time and attendance management with SAP SuccessFactors
Workflow dashboard

Available for download in

the content store

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Time and attendance management with SAP SuccessFactors
New time sheet UI

2 month calendar view

Middle panel showing time

sheet overview and
(account) summaries

Day panel (on the right)

showing all recordings for
the day including approval
status, if applicable

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Time and attendance management with SAP SuccessFactors
SAP SuccessFactors Time Tracking – single record approval

Single record approval,

including approval status

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 1H
Time and attendance management with SAP SuccessFactors
SAP SuccessFactors Time Tracking – night shift workers 2021

Early
Adoption

Ability to record working

time during night shifts
+1 Day indicator helping
user to indicate when the
work will be recorded

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Time and attendance management with SAP SuccessFactors
New time sheet UI

Full insight in Time

Accounts and Time
Collector information

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Time and attendance management with SAP SuccessFactors
New time sheet UI – view on mobile

Responsive
design

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 1H
Time and attendance management with SAP SuccessFactors
Time admin console 2021

Early
Adoption
Track employees’ times by
integrating with external time
tracking services
View resulting time records
in employees’ time sheets
Use the Admin console to
get an overview of time
events and statuses
▪ Filter on relevant data
▪ Get error details and make
corrections

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Time and attendance management with SAP SuccessFactors
Summary

You have learned that:

▪ SAP has announced a new product: SAP SuccessFactors Time

Tracking

▪ There will be significant future investment into Employee Central Time

Off and SAP SuccessFactors Time Tracking

▪ Time Off remains part of Employee Central and will also receive
significant investment. Mainly focused on blue collar workforces and
more complex leave handling (e.g., illness and parental leaves)

▪ Our overall aim is to handle all common white collar and low-medium
complexity blue collar processes, with a primary focus on getting people
paid

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Thank you.
Contact information:

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