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The document discusses different types of invitations - formal, informal, printed card, letter. It provides details on the features and format of formal invitations such as being written in third person, not including signatures or dates. It also discusses informal invitations which are more personal and include salutations, dates. The document provides examples of drafting formal and informal invitations for events like weddings and school functions. It also discusses characteristics of formal replies which should acknowledge, thank, and confirm or regret attendance in a polite tone.

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Pinaki Auddy
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779 views23 pages

iNVITATION For Inspection

The document discusses different types of invitations - formal, informal, printed card, letter. It provides details on the features and format of formal invitations such as being written in third person, not including signatures or dates. It also discusses informal invitations which are more personal and include salutations, dates. The document provides examples of drafting formal and informal invitations for events like weddings and school functions. It also discusses characteristics of formal replies which should acknowledge, thank, and confirm or regret attendance in a polite tone.

Uploaded by

Pinaki Auddy
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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INVITATION

Formal Informal
Invitation Invitation

Printed Letter Letter


Card Type Type Type
FORMAL INVITATION
Features of a Formal Invitation
1. It is a single sentence presentation.
2. It is written in the Third person.
3. No signature is required.
4. The address is written at the bottom of the
invitation.
5. The date of writing is not given.
6. The Simple Present Tense is used
7. The name, designation of the chief guest or
special invitees in case of an official
invitation.
FORMAL INVITATION
8. Each of the following is written in a separate
line:
(a) Name of the host
(b) The Standard expression
(c) The reason of the invitation /event
(d) Day, date and time of the event.
(e) Venue of the event
9.Inline commas are used.
10. Skip end of line punctuation
1. Name of the Host(s)
2. Standard expression:
(Select any one of the following expression)
(a) Request the pleasure of your company
(b) Solicit your gracious presence
(c) Cordially invite you to
(d) Cordially request the honour of your presence
(e) Invite you to join
(f) Request your benign presence
(g) seek the pleasure of your presence
3.Purpose of the invitation
(birthday/marriage/inauguration/celebration of
historic day etc.)
4. Name of the honoree (birthday person, bride,
groom etc.)
5. Day, date and time of the party/function
/programme.
6. Name of the place location with complete address.
7. RSVP (French expression : Respndez s’il vous plait
means : Respond if it pleases you. (Pronunciation=
re-spawn-day-sill-voo-play)
8. Just below RSVP write the telephone/mobile No. or
address of the host
1. Name(s) of the Host(s)
2. Standard expression
3. Purpose of the invitation
4. Name of the honoree
5. Day, date and time of the event
6. Venue

7. RSVP
Telephone/mobile No.
address of the host.
On behalf of your parents draft a formal
invitation to be sent to your friends and
relatives on the occasion of your brother’s
marriage.
.
Mrs. & Mr. Patekar
Request your benign presence of your company
On the auspicious occasion of the
MARRIAGE
of their son
Akhilesh
to
Akanksha
(D/O Mrs. & Mr. Sangavi of Nainital)

On Sunday, 27th January, 2018 at 8.00 p.m.


At their residence.
RSVP
45-A, Malviya Nagar
New Delhi
Mob. 9842765455
M/s Shyam Lal & Sons are opening a new
general store ‘Galaxy Novelties’ in Geetanjali
Enclave,Dwarika, Delhi. The inauguration
ceremony is fixed for Sunday, the 19th of
October 20XX at 11 a.m. Prepare a draft of formal
invitation letter for the purpose.
M/S SHYAM LAL & SONS
Cordially invite you
On the opening of

GALAXY NOVELTIES
A General Store

In Geetanjali Enclave, Dwarika, Delhi

INAUGURATION
On Sunday, 19th October, 2018

At 11:00 a.m.
Visit for all kinds of Grocery & Domestic items
AVAIL INAUGURAL DISCOUNT OF 10% ON ALL GOODS
R.S.V.P.
Galaxy Novelties
Phone:011-27542201
You are a student of Newton Public School,
Nagpur. The school is holding its annual
function. Mention the chief guest invited.
Design an invitation card to be sent to the
parents and other invitees. Do not exceed
50 words.
.

The Principal, Staff and Students of


NEWTON PUBLIC SCHOOL
Solicit the pleasure of your benign presence
On the auspicious occasion of
ANNUAL FUNCTION
of their School
At 7.00 p.m. on Saturday, 28th April, 2018
Dr. D M Parikh
Collector ,Nagpur will be the Chief Guest and give away the
The prizes to the students

RSVP
Principal
Newton Public School
Nagpur
Ph. 3355567
Letter type formal the Invitation

You are Sachin Bansal, the Head Boy of Springdales


Public School, Gurgaon. Your school is holding an
inter-school T-20 cricket championship from 2nd
October to 8th October, 2018. Write a formal
invitation to Sh. B.S. Bedi, the legendary cricketer, to
inaugurate the championship on 2 Oct. 2018 at 10 a.m.
at your school grounds.
Springdales Public School
Gurgaon
25 September. 2018

Sh. B.S. Bedi


2/27 Jorbagh
New Delhi

Sub: Inauguration of Cricket Championship


Sir,
Our school is holding an inter-school T-20 cricket championship from 2nd
October to 8th October 2018. All the schools of the area are likely to
participate. Your presence in our midst will act as a catalyst and inspire us.
You are requested to inaugurate the championship on 2nd October 2018 at 10
a.m. in our school grounds.
Kindly confirm your availability by 30th September.

Yours faithfully,
Sachin Bansal
Head Boy
INFORMAL INVITATIONS
Main Characteristics:
Informal invitations follow the pattern of ordinary personal
letters. These letters are written to relatives, friends and
acquaintances.

1. These letters are first/second person presentations.


2. Personal feelings and emotions find an expression.
3. The writer’s address is given in the usual place.
4. The salutation is usually “Dear’ plus “Name’.
5. The date of writing is given.
6. The style and tone are relaxed and informal.
7. Different tenses are used as the sense demands.
8. The complimentary close is: Yours sincerely’.
Rohit has got success in CBSE-PMT. He wants to celebrate
his admission to Shivaji Medical College, Nagpur by
throwing a party to his friends. Write an informal
invitation giving details of venue, time and date. Do not
exceed 50 words.
33/427 Priya Vihar
New Delhi
15 July 2018

Dear Varun

You will be glad to learn that I have secured 80th rank in the CBSE-
PMT competition. I have got admission in a prestigious institution
– Shivaji College, Nagpur. I want to share a few happy moments of
my life in the company of my old Mends at a dinner in the Hotel
Kanishka at 9.00 p.m. on 23 July, 2018.
Please join the celebrations and merry-making.
Yours sincerely
Rohit
A formal reply is usually very short. It is brief and to the point. The quality
of a good reply is that it must always be pleasant. Even while declining the
invitation or expressing inability to attend one must be polite and
courteous. Formal replies demand a formal tone and treatment. There is
no room for unnecessary details or superfluous matter in them.
Main characteristics:

Formal Replies:

Acknowledge the invitation.


Express thanks in third person.
Mention acceptance/regret.
Specify the reason for refusal.
Be brief and specific.
Be formal in tone and treatment.
Do not exceed the word limit (usually 50 words).
Draft a formal reply accepting an invitation to be
present on the occasion of the wedding of Ankush
S/o Mr. & Mrs. Shankar of 24, Green Park Road,
Kanpur. You are Vikram Gaur of Raja Ki Mandi,
Agra.
Rajaki Mandi
Agra
05th May, 2018

Mr. and Mrs. Vikram Gaur thank Mr. And Mrs. Shankar for inviting
them on the occasion of the wedding of their son Ankush at 24,
Green Park Road, Kanpur on 15 May, 2018 and assure them that
they will be present on the occasion to wish the newly weds a very
happy married life. Mr and Mrs Gaur will reach Kanpur by the Agra
Mail which leaves Agra at 8.00 a.m.

Vikram Gaur
Draft a formal reply an invitation to be present on
the occasion of the wedding of Ankush S/o Mr. &
Mrs. Shankar of 24, Green Park Road, Kanpur.
However you regret for your inability to attend the
function You are Vikram Gaur of Raja Ki Mandi,
Agra.
Rajaki Mandi
Agra
05th May, 2018

Mr. and Mrs. Vikram Gaur thank Mr. And Mrs. Shankar for inviting
them on the occasion of the wedding of their son Ankush at 24,
Green Park Road, Kanpur on 15 May, 2018, however they regret for
their inability to attend the wedding due to prior engagement. Best
wishes to the newly weds .
Vikram Gaur

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