DIVISION FUNCTIONS/ROLES/CONTRIBUTIONS TO EDUCATION

MS. MARCHELL DENN P. DIONSON

SDS

Job Summary:

1. Ensures quality in the delivery of basic education services by

developing division work systems and procedures, setting standards
consistent with the national and regional educational policies, plans
and standards and ensures compliance thereto
2. Plans and manages the effective and efficient use of financial, human,
and physical resources of the Schools Division achievement of DepEd
thrusts and goal.
3. Monitors/supervises operations of public and private elementary,
secondary and integrated schools, and learning centers within DepEd
standards.

Key Result Areas:

1. Strategic Management and Operations

2. Curriculum and Instruction Management
3. Human Resource Development and Management
4. Resource Management
5. Partnerships and Linkages

ASDS

Job Summary:

1. Reports directly to the Schools Division Superintendent (SDS) to

generally provide overall management and technical assistance for
the efficient operations and effective implementation of policies and
education programs at the Schools Division level.

Key Result Areas:

1. Strategic Management and Operations

2. Curriculum and Instruction Management
3. Human Resource Development and Management
4. Resource Management
5. Partnerships and Linkages
ACCOUNTANT

Job Summary:

1. Analyzes and attests to the accuracy of accounting records and

reports and provides information and advice to the management of
the schools division to ensure that the utilization of funds for basic
education is maximized and is compliant with government accounting
rules and regulations.
2. Supervises, facilitates, and monitors the work of the accounting
personnel and provides technical assistance to school heads and
implementing units to ensure proper utilization of funds and preparation
of reliable and timely financial reports.

Key Result Areas:

1. Financial Records and Reports

2. Financial Systems Maintenance
3. Monitoring and Evaluation
4. Technical Assistance
5. Accounting Services Performance

BUDGET OFFICER

Job Summary:

1. Provides management with economical, efficient, and effective

budgeting services and reliable and timely financial information for
decision-making towards a cost-effective utilization of financial
resources of the division.

Key Result Areas:

1. Budget Preparation
2. Budget Execution
3. Budget Accountability and Reporting
4. Budget Systems Maintenance, Monitoring, and Evaluation
5. Technical Assistance

ICT

Job Summary:
 1. Provides technical support to the Division Management (SDS) in
managing ICT solutions and services for governance and education, in
the implementation of programs and projects that meet strategic goals
and objectives, and provide technical assistance to schools and
learning centers in the integration of ICT in teaching-learning in
accordance with set policies, standards and methodologies for ICT
development and use.

Key Result Areas:

1. ICT systems and infrastructure management

2. ICT programs and projects implementation
3. Partnerships and stakeholder management
4. ICT policies and standards implementation
5. Technical assistance to schools on integration of ICT in school
governance, teaching, and learning
6. ICT M&E

LEGAL OFFICER

Job Summary:

Provides effective, efficient, judicious, and expeditious legal service to the

Division Office through:

1. Impartial, evidence-based, and speedy disposition of administrative

cases
2. Effective and efficient delivery of in-house legal services
3. Safeguarding the Department’s rights and interests on School Sites
4. Constant monitoring and timely submission of reportorial requirements
to appropriate authorities

Key Result Areas:

1. Impartial, evidence-based, and speedy investigation

2. Effective and efficient in-house general legal services
3. Safeguarding the Department’s rights and interests on school sites
4. Timely submission of reports on matters required by law

HEAD OF ADMINISTRATIVE SERVICES

To supervise the team that will provide the Schools Division Office with timely,
responsive and economical administrative services in personnel and records
management, cash disbursement, procurement, security and custody of
property and the maintenance of facilities, in order to ensure efficient
operation of the school’s division office towards enabling schools and
learning centers provide accessibly and quality and basic education.
 - CASH

Job Summary:

Provides effective, efficient, judicious, and expeditious legal service to the

Division Office through:

1. Impartial, evidence-based, and speedy disposition of administrative

cases
2. Effective and efficient delivery of in-house legal services
3. Safeguarding the Department’s rights and interests on School Sites
4. Constant monitoring and timely submission of reportorial requirements
to appropriate authorities

Key Result Areas:

1. Impartial, evidence-based, and speedy investigation

2. Effective and efficient in-house general legal services
3. Safeguarding the Department’s rights and interests on school sites
4. Timely submission of reports on matters required by law

- PERSONNEL

Job Summary:

Provides personnel and administration services to the management and

personnel of the Schools Division in the areas of recruitment and selection,
personnel administration, compensation and benefits administration, and
personnel records, while ensuring adherence to the standards, rules, and
regulations in personnel administration of government oversight agencies
(CSC, DBM, COA, etc.)

Key Result Areas:

1. Recruitment, Selection, and Placement

2. Personnel Actions
3. Salary Administration and Personnel Records
4. Benefits Administration
5. Personnel Information System

- PROPERTY

Job Summary:
 1. Provides technical services to the management and staff of the SDO in
relation to procurement (using alternative mode), inspection,
acceptance, issuance, storage, maintenance and inventory of
material resources, equipment, and properties to support the efficient
operations of the schools division office in managing the delivery of
quality basic education
2. Facilitates the disposal of waste materials and unserviceable
equipment to derive economic benefit and maintain orderliness and
efficient use of office space

Key Result Areas:

1. Policies, Standards, Guidelines, Systems

2. Procurement and Acquisition
3. Delivery Inspection and Acceptance
4. Custodianship
5. Disposal

- RECORDS

Job Summary:

Establishes and maintains a records management system, including the

creation, classification, storage, maintenance, use, and disposition of
operating records and documents of permanent, legal, and historical value
and ensures the security, preservation, and efficient access and retrieval of
such records when needed by the schools division office management and
staff.

Key Result Areas:

1. Records Management System

2. Receiving and Releasing
3. Documentation, Authentication, and Verification
4. Reporting
5. Technical Assistance
6. Unit Performance
SGOD CHIEF

Job Summary

To provide strategic direction and technical inputs to the management of

the schools division towards effective and efficient governance and
operation of the schools and learning centers and in being accountable for
its organizational effectiveness.

To lead and manage the work of the team that will help ensure that Schools
Division has the resources, technical assistance and are able to implement
sustainable programs and projects to help schools establish and manage a
conducive learning environment and ensure learner readiness to learn.

SCHOOL MNGT M & E

Senior Education Program Specialist (SG19) (School Mgt & M&E)

Job Summary
To provide technical support in implementing quality management systems in
the schools division office, the schools and learning centers and monitor
adherence to standards and policies towards effective and efficient delivery
of quality basic education.

To lead districts and schools/learning centers in the implementation of an

M&E system to monitor their progress.

Education Program Specialist II (SG16) (School Mgt & M&E)

Job Summary
To assist in providing technical support in implementing quality management
systems in the schools division office, the schools and learning centers and
monitor adherence to standards and policies towards effective and efficient
delivery of quality basic education

To assist districts and schools/learning centers in the implementation of an

M&E system to monitor their progress

EDUCATION FACILITY

Job Summary
Provide technical services for schools, learning centers, and the schools
division office to have a physical environment that is conducive to effective
teaching, learning and working by ensuring access to adequate, structurally
and physically safe buildings, grounds and facilities according to the
requirements and standards of an education and work facility that is
environmentally sustainable, hazard-free, gender-sensitive and friendly to
people with disability.

SOCIAL MOBILIZATION AND NETWORKING

Senior Education Program Specialist

Job Summary
To provide technical support in strengthening and sustaining relationships and
collaboration of education partners and stakeholders, and mobilizing
resources, and providing technical assistance to support special programs
and projects towards increasing access to and enhancing the delivery of
quality basic education.

Education Program Specialist II (SG16)

Job Summary
To assist in providing technical support to strengthening partnerships with both
internal and external educational stakeholders and respond to the needs of
the schools and learning centers for the resources and capacity to
implement sustainable programs and projects to enhance the delivery of
quality basic education.

HUMAN RESOURCE DEVELOPMENT

Senior Education Program Specialist

Job Summary

To provide technical support in the implementation of a strategic HRD plan,

operationalize the HRD systems, develop its components to suit local
situation, and provide technical assistance to the schools division through the
TA teams, in order to deliver quality and sustainable HRD services towards
acquisition and development of competent personnel in the region.

To provide technical assistance in the preparation of the HR strategic and

operational plans of schools and learning centers, and of the units in the
division office.

Education Program Specialist II

Job Summary
To assist the Chief and Education Program Supervisors in maintaining systems
and implementing its components in order to ensure the delivery of quality
and sustainable HRD services.

SCHOOL HEALTH AND NUTRITION

Job Summary

Medical Specialist
To promote, protect and maintain the physical and mental well-being and
readiness of learners to learn, by planning, formulating strategies for health
and nutrition programs, to provide the supervisory function to health
personnel in the conduct and monitoring of Health and Nutrition Program
Services and establishment of viable and sustainable linkages with
educational partners and stakeholders.

Dentist
To promote, protect and maintain the physical and mental well-being and
readiness of learners to learn, by planning, formulating strategies for Dental
health programs, to provide the establishment of viable and sustainable
linkages with educational partners and stakeholders with Dental Health
Programs

Nurse
Assist the Medical Officer in the implementation of Health and Nutrition
Programs and Projects of the SDO.

PLANNING AND RESEARCH

Job Summary

Senior Education Program Specialist

To provide technical support and inputs in the preparation and updating of
the school division’s 6-year strategic plan and annual work plans

To provide technical assistance in the preparation of the strategic and

operational work plans of schools and learning centers, and of the units in the
division office.

Planning Officer III

To provide descriptive and summary statistics and information that will be
utilized for planning, budgeting, report preparation, and policy direction as
well as, ensure basic education data quality and access by intended users.

To monitor and evaluate the implementation of policies and guidelines

related to planning and education and data management systems by the
schools and learning centers.
YOUTH FORMATION COORDINATOR
Job Summary

Perform technical tasks in the implementation and monitoring of the youth

formation programs at the division level. The position is also responsible for
assessing, crafting, and delivering youth formation programs that are
contextualized and localized depending on the needs of the schools. The
position is also responsible for providing technical assistance to schools and to
provide policy recommendations at the division level.

DISASTER RISK REDUCTION MANAGEMENT

Job Summary

Ensures safety and learning continuity, institutionalizes Disaster Risk Reduction

and Management (DRRM), Climate Change Adaptation (CCA), and
Education in Emergencies (EiE), and strengthens the resilience of basic
education in the context of natural and human-induced hazards.

CID CHIEF
Job Summary

o provide strategic and technical inputs towards the full implementation of

the articulated basic education curriculum, enforcing curriculum standards,
localization and indigenization of the articulated curriculum to suit the
conditions and context of the locality and ensuring access to quality and
varied learning resources.

To direct and manage the work of the CID team that will help manage
curriculum implementation in the schools division and provide technical
assistance to the schools in line with the curriculum and learning
management.

INSTRUCTIONAL MANAGEMENT
Job Summary

EPS
To supervise the development, production and distribution of all types of
learning resources (printed, digital, multimedia, etc.) for use in the schools
division so as to increase access to varied quality learning resources by
intended users (i.e. teaching and learning resources and professional
development materials)

To improve the delivery of the basic education curriculum.

To provide technical assistance to the schools in the set-up, management,

operations and maintenance of their Learning Resource Centers.

To provide technical support in the full implementation of the articulated

basic education curriculum for a subject area and the development of
learning resource materials to suit the conditions and context of the locality.

To provide technical assistance to the Schools in the curriculum

implementation, instructional supervision and learning materials development
and quality assurance.

(When part of LR Design and Development Team, may be assigned as

Instructional Design and Development Coordinator)

ALS
To provide basic education services to out-of-school children, youth and
adults by assisting the PSDS in coordinating activities on ALS programs &
projects; instructional supervision; monitoring & evaluation and provision of
technical assistance to ALS Learning Facilitators (Mobile Teachers, DALSCs,
Literacy Volunteers, Instructional Managers, Facilitators) at the District level.

DISTRICT INSTRUCTIONAL SUPERVISION/DIC

Job Summary

To provide schools and learning centers in a district with relevant and timely
service through:

– the conduct of instructional supervision

– provision of technical assistance in school management and curriculum
implementation
– establishing a conducive physical environment for learners and school
workers
– sustaining strong and harmonious partnerships and collaboration among
stakeholders in order to improve access to and delivery of quality basic
education.

LEARNING RESOURCES MANAGEMENT

Job Summary
LRMDS
To assist the LR supervisor informing and supporting the various LR design and
development teams, coordinating schedules content developers (writers,
illustrators, editors, QA reviewers) and target outputs and sourcing out the
necessary support for the teams including providers for the needed
competencies (e.g. writer, editor, illustrator, creative and layout artist, etc.)

To encode metadata and support content development activities as

directed.

To respond to individual users’ queries and difficulties with the Web-based

LRMDS, provide instructions and training, and diagnose and solve common
problems.

LRMDS ADMINISTRATOR/ LIBRARIAN

To manage, maintain, and monitor uploaded and catalog of materials in the
LRMDS portal and maintain the schools division library

To provide technical assistance to the library hubs and Learning Resource

Centers as well as monitor the effectiveness in the delivery of their services

ADMINISTRATIVE AIDE
Job Summary
To assist the management and staff and provide administrative support in the
effective and efficient operation of the CID Division.