F.R.

26(a) --- All duty in a post on a time scale counts for increments in that time scale

Qualifying service for the purpose of increment means:

 All duty including public holidays & closed holidays

 All leave viz. EL, HPL, Commuted Leave, Leave not due, EOL on medical certificate, EOL
without medical certificate for proscecuting higher technical studies in the interest of the
department & EOL without medical certificate sanctioned in a situation beyond the control of
the Government servant.
 All special kinds of leave viz. Paternity leave, Maternity leave, Child care leave, Special
disability leave for injury intentionally inflicted or accidental injury, Hospital leave, Seaman’s
sick leave, Study leave etc.
 Service rendered in a higher post due to promotion.
 Service spent in another post due to promotion on ad-hoc basis;
 Service rendered in an excadre post, whether within the department or outside.
 Deputation and Foreign Service.
 Joining time.
Non Qualifying service means :
 EOL on domestic grounds
 Dies non
 Unauthorized absence either in continuation of authorized leave or where it stands alone and
subsequently not regularized as leave of kind due and admissible.
 Periods of suspension if ordered that the period will not count as qualifying service by the
competent authority.
With the implementation of Revised Pay Rules, 2008 the following changes took place for release of
annual increments:
 All increments shall be released only on 01st July, every year;
 As an exception, Incentive increments can be released on the day they become due;
 The rate of increment is fixed as 3% of existing pay in pay band plus grade pay;
 The amount thus arrived shall be rounded off to next multiple of Rs.10 and added to pay in pay
band;
 If the fraction thus arrived is l.ess than one rupee to the nearest ten, the same may be ignored;
 Minimum service required for release of increment is 6 months as on 01st July.
An increment is automatic unless otherwise specifically withheld, in terms of FR.24. Every
Government servant who had put in a minimum service of 6 months between 01st July of a year to
30thJune of succeeding year will become eligible for one increment at a rate of 3 per cent of existing
pay plus grade pay. If, however, the Government servant had not put in a minimum of 6 months of
qualifying service, his increment gets postponed to 01st July of subsequent year. In effect, his
increment gets postponed for a period of one year and the loss is permanent.

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With the implementation of Revised P…ay Rules, 2016 the following changes took place for release
of annual increments:
 Increments shall be released only on 01st January or 01st July, every year;
 As an exception, Incentive increments can be released on the day they become due;
 The rate of increment is fixed as 3% of existing pay, rounded to nearest Rs.100;
 The amount thus arrived shall be rounded off to nearest multiple of Rs.100 and added to pay;
 Minimum service required for release of increment is 6 months as on 01st January or July, as
the case may be;
 Those who are appointed between 02nd January to 01st July of a year, inclusive of both days
will get their next increment on 01st January of next year;
 Similarly, those who are appointed between 02nd July to 01st January of next year, inclusive of
both days will get their next increment on 01st July of next year;
Presicely, an increment will be released only on completion of 1 year of service which shall include
atleast 6 months of qualifying service. An exception to 1 year was given in case of direct recruitments
and in cases of promotion, as one-time measure.

Note : There is a wide spread notion that only 6 months service is sufficient for earning an increment.
There is a difference between service and qualifying service. It is mandatory that an employee should
complete 6 months of qualifying service to earn an increment on completion of one year of service, but
for the exception stated above.

Let us work out some examples on increment regulation :

Example.1 : A Government servant was drawing a pay of Rs.37600 in Level.6 with effect from
01-07-2016. Regulate his pay from time to time and indicate his date of next increment (DNI).
Sol: Period Level.6 Remarks
01-07-2016
37600
30-06-2017
01-07-2017
38700 FR.26(a)
30-06-2018
01-07-2018
39900 DNI
onwards

Example.2 : A Government servant was appointed to Level.4 on 01-02-2016 FN. Regulate his pay from time to
time and indicate his date of next increment (DNI).
Sol: Period Level.4 Remarks
01-02-2016
25500
31-12-2016
01-01-2017
26300 FR.26(a)
31-12-2017
01-01-2018
27100 DNI
onwards

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Example.3 : A Government servant was appointed to a post carrying Level.8 on 12-07-2016 AN. Regulate his pay
from time to time and indicate his date of next increment (DNI).

Period Level.8 Remarks

13-07-2016
47600
30-06-2017
01-07-2017
49000 FR.26(a)
33-06-2018
01-07-2018
50500 DNI
onwards

Example.4 : A Government servant was drawing a pay of Rs.56300 in a post carrying Level.9 w.e.f. 01-07-2016.
He availed EL for 31 days from 18-09-2016 to 18-10-2016 followed by HPL for 36 days. Regulate his pay from
time to time and indicate his date of next increment (DNI).

Period Level.9 Remarks

01-07-2016
56300
17-09-2016
18-09-2016
EL - Leave Salary – No Pay ----
18-10-2016
19-10-2016
HPL – Leave Salary – No Pay ----
23-11-2016
24-11-2016
56300 Pay restored
30-06-2017
01-07-2017
58000 FR.26(a)
30-06-2018
01-07-2018
59700 DNI
Onwards

In terms of FR.9(12), Leave Salary means the monthly amount paid by Government to a Government
servant on leave.

In terms of Rule 40(1) of CCS Leave Rules, 1972 a Government servant who proceeds on earned leave
is entitled to leave salary equal to the pay drawn immediately before proceeding on earned leave.

In terms of Rule 40(3) of CCS Leave Rules, 1972 a Government on half pay leave or leave not due is
entitled to leave salary equal to half the amount admissible specified in sub-rule 40(1).

In terms of Rule 40(4) of CCS Leave Rules, 1972 a Government on commuted leave is entitled to leave
salary equal to the amount admissible specified in sub-rule 40(1).

In terms of Rule 40(5) of CCS Leave Rules, 1972 a Government on extraordinary leave is not entitled to
any leave salary.

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Example.5 : A Government servant was drawing a pay of Rs.21700 in a post carrying Level.2 w.e.f. 01-07-2016.
He availed EL for 20 days from 23-06-2017 followed by HPL for 18 days. Regulate his pay from time to time and
indicate his date of next increment (DNI).

Period Level.2 Remarks

01-07-2016
21700
22-06-2017
23-06-2017 Increment released
EL - Leave Salary – No Pay
12-07-2017 notionally w.e.f. 01-07-2017
13-07-2017
HPL – Leave Salary – No Pay ----
30-07-2017
31-07-2017
22400 FR.26(a) *
30-06-2018
01-07-2018
23100 DNI
Onwards

* The Government servant was on Earned leave while the increment accrued on 01-07-2017. Since definition of
leave salary under Rule 40(1) of CCS Leave Rules preclude enhancement of Pay while on leave, his increment
though released notionally on 01-07-2017 had its monetary effect only with effect from date of joining duty or
suffixed holidays.

Example.6 : A women Government servant was drawing a pay of Rs.41100 in a post carrying Level.6 w.e.f. 01-
07-2016. She availed Child Care Leave from 12-07-2016 to 18-11-2017 followed by EOL on medical certificate
up to 10-08-2018, suffixing 11-08-2018 and 12-08-2018 as holidays. Regulate her pay from time to time and
indicate the pay she will be eligible on joining duty.

Period Level.6 Remarks

01-07-2016
41100
11-07-2016
12-07-2016 Increment released
CCL - Leave Salary – No Pay
18-11-2017 notionally w.e.f. 01-07-2017
19-11-2017 Increment released
EOL – No Leave Salary
10-08-2018 notionally w.e.f. 01-07-2018
11-08-2018
43600 FR.26(a) *
30-06-2019
01-07-2019
44900 DNI
Onwards

* The Government servant was on CCL and EOL while her increments accrued on 01-07-2017 and 01-07-2018.
Since definition of leave salary preclude enhancement of Pay while on leave, her increments though released
notionally on 01-07-2017 and 01-07-2018 had their monetary effect only on her return to duty. During the entire
course of leave (CCL) she will continue to draw leave salary equivalent to that of Rs.41100. Though she resumes
back to duty on 13-08-2018, she will get her enhanced pay w.e.f. 11-08-2018, as they are suffixed holidays.

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Example.7 : A Government servant was drawing a pay of Rs.55200 in a post carrying Level.7 w.e.f. 01-07-2016.
He availed EOL from 27-06-2017 to 24-11-2017, for prosecuting higher technical studies in the interest of the
department. He resumed back to his duties on 27-11-2017. Regulate his pay from time to time and indicate his
date of next increment (DNI).

Period Level.7 Remarks

01-07-2016
55200
26-06-2017
27-06-2017 Increment released
EOL – No Leave Salary
24-11-2017 notionally w.e.f. 01-07-2017
25-11-2017
56900 ----
30-06-2017
01-07-2018
58600 DNI
Onwards

* The Government servant was on Extra ordinary leave while the increment accrued on 01-07-2017. As per the
definition of leave salary under Rule 40(5) of CCS Leave he will not receive any leave salary while on leave.
Since, EOL for the prosecuting higher technical studies in the interest of the department counts as qualifying
service, his increment though released notionally on 01-07-2017 had its monetary effect only with effect from date
of joining duty or suffixed holidays.

Example.8 : A Government servant was drawing a pay of Rs.24200 in a post carrying Level.1 w.e.f. 01-07-2016.
He availed EOL from 16-08-2016 to 13-02-2017, on domestic grounds. Regulate his pay from time to time and
indicate his pay on return to duty and date of next increment (DNI).

Period Level.1 Remarks

01-07-2016
24200
15-08-2016
16-08-2016
EOL – No Leave Salary ----
13-02-2017
14-02-2017
24200 Pay restored
30-06-2017
01-07-2017
24900 FR.26(a)
30-06-2018
01-07-2018
25600 DNI
Onwards

* The Government servant was on Extra ordinary leave from 16-08-2016 to 13-02-2016. While calculating his
eligibility for releasing increment on 01-07-2017 two aspects needs to be checked. (1) Service for one year; (2)
Qualifying Service of 6 months.

He was in service for one year, hence criteria (1) gets satisfied.

The period of qualifying service from 01-07-2016 to 15-08-2016 = 1 month and 15 days and the period of
qualifying service from 14-02-2017 to 30-06-2017 = 4 months and 15 days. Adding these two will give us 5
months and 30 days. In terms of definition of Calander month, 30 days is equal to one month thus the total period
of qualifying service would be exactly 6 months, which will satisfy cirteria (2). As such the Government servant
will become eligible for increment on 01-07-2017. His date of next increment would not undergo any change.

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Example.9 : In the above example, if EOL is up to 14-02-2017 then regulate pay and indicate DNI.

Period Level.1 Remarks

01-07-2016
24200
15-08-2016
16-08-2016
EOL – No Leave Salary ----
14-02-2017
15-02-2017
24200 Pay restored
30-06-2018
01-07-2018
24900 FR.26(a)
Onwards

The period of qualifying service from 01-07-2016 to 15-08-2016 = 1 month and 15 days and the period of
qualifying service from 15-02-2017 to 30-06-2017 = 4 months and 14 days. Adding these two will give us 5
months and 29 days. Hence cirteria (2) doesn’t satisfy. As such the Government servant will not become eligible
for release of increment on 01-07-2017. He has to wait till 01-07-2018 for release of his increment.

As per the spirit of RPRs 2016, an employee should not wait for more than 1 year, for release of increment in any
case. But, orders were communicated, in letter, only in cases of Appointment and Promotions as exempted. Thus,
if an increment was missed due to fault of Government employee then he has to wait for him normal date of next
increment. His increment cannot be released on 01-01-2018, as no specific orders were communicated, yet, in
this regard. The loss of increment is permanent, once it was postponed due to reasons attributable to the
Government servant.

Example.10 : A Government servant was drawing a pay of Rs.27100 in a post carrying Level.4 w.e.f. 01-07-2016.
He availed EOL from 16-08-2016 to 14-12-2016, on domestic grounds. His absence for the period from 18-03-
2017 to 21-05-2017 was ordered as dies-non, by the disciplinary authority. Regulate his pay from time to time
and indicate his pay on return to duty and date of next increment (DNI).

Period Level.4 Remarks

01-07-2016
27100
15-08-2016
16-08-2016
EOL – No Leave Salary ----
14-12-2016
15-12-2016
27100 Pay restored
17-03-2017
18-03-2017 Dies-non – No Leave Salary or
---
21-05-2017 allowances
22-05-2017
27100 Pay restored
30-06-2018
01-07-2018
27900 FR.26(a)
Onwards

The period of qualifying service from 01-07-2016 to 15-08-2016 = 1 month and 15 days, the period of qualifying
service from 15-12-2016 to 17-03-2017 = 2 months and 34 days and the period of qualifying service from 22-05-
2017 to 30-06-2017 = 1 month and 10 days. Adding these three periods we will give us 4 months and 59 days or
effectively, 5 months 29 days. This will make him short of 1 day qualifying service and the increment due on
01-07-2017 stands postponed, for life.

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