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Analytical Tools and Methods in Educational Management

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Hiacynth Carpentero
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37 views

Analytical Tools and Methods in Educational Management

Uploaded by

Hiacynth Carpentero
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOCX, PDF, TXT or read online on Scribd
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ANALYTICAL TOOLS AND

METHODS IN EDUCATIONAL MANAGEMENT

HIACYNTH F. CARPENTERO Score: _____


MAEd 06/20/2022

Task 1

1.Identify the different information/data captured within your school/ organization as part of
knowledge management.

Answer

Prior to the issuance of DepEd Order (DO) No. 4, s. 2014 entitled “Adoption of the
Modified School Forms (SFs) for Public Elementary Schools, the preparation of forms was
tedious and took up a significant amount of time and effort on the part of teachers. This
burden was substantially lessened with the issuance of the said policy which replaced the
manual preparation of forms with the introduction of streamlined and electronic school forms
made available for download from the Learner Information System (LIS). Since the electronic
school forms utilized in all schools nationwide are pre-loaded with auto-generated information
based on the most recent available records and are not to be modified or edited outside the
system or through a spreadsheet, the consistency and accuracy of reporting school data were
significantly improved.

In LIS, we downloaded different forms such as: School Form 1 (SF1) School Register – A
list of learners who are officially enrolled and attending classes. School Form 2 (SF2) Daily
Attendance Report of Learner – A list of the learners’ daily attendance. School Form 3 (SF3)
Books Issued and Returned – A list of books and other reading materials issued to the learners,
and returned to the issuing authority. School Form 4 (SF4) Monthly Learner’s Movement and
Attendance – A summary number of learners who transferred in/out and dropped out during
the month and cumulative count from previous months. School Form 5 (SF5) Report on
Promotion and Level of Proficiency – A list of the learners’ academic performance and result of
assessment by the end of the school year. School Form 6 (SF6) Summarized Report on
Promotion and Level of Proficiency – A summary number of learner status by the end of the
semester and/or school year.
2. How does your respective school/organization acquire/create, use, generate, and share the
information or knowledge?

Answer

The Department of Education (DepEd) hereby prescribes the standard process and
protocols in the preparation, evaluation, and updating of school forms conducted at the end of
every school year to provide a reliable assurance mechanism of learner information, ensure
the quality and timeliness of school reports, and reduce the resources spent for clerical and
records management.

Prior to encoding important student’s information, at the beginning of the school year,
the class adviser shall collect supporting documents to establish the identity of each learner
assigned to his/her advisory class. Supporting documents or references may include but are
not limited to the PSA Birth Certificate, Baptismal Certificate or any equivalent document. If
the learner came from another school, the class adviser shall coordinate the transfer of the
Learner’s Permanent Academic Record and validate its authenticity. The guidelines for the
transfer of the learner’s academic records as provided in DO No. 54, s. 2016 shall be properly
observed. The class adviser shall observe due diligence in encoding the learner’s basic
information into the LIS to avoid issues in data accuracy and reliability. The learner’s academic
records shall be the basis of the adviser for enrolling or validating the said learner in the LIS.

The Learner Information System (LIS) is a web-based system for registering, enrolling,
tracking, and maintaining data on learners in formal and non-formal systems of basic
education.

After encoding all learner information in the LIS, the class adviser can generate SF1 using
his/her system account. This shall become the official enrollment list of his/her class and shall
be used as reference in any other reporting that requires the list of officially enrolled learners.

The class adviser shall also download SF2 from the LIS with pre-loaded names of
learners. This Learner Daily Attendance Report shall be forwarded to the school head for
assessment and consolidation, and to serve as reference for the consolidated report on
monthly movements of learners as required in SF4 or the Monthly Learner Movement and
Attendance Report.

At the end of the school year, once the computation of final rating for each learning
area is done, the class adviser shall transfer these grades from his/her class record into SF10.
Note that SF10 should not be prepared quarterly to avoid erasures in the document by
ensuring that only final grades are recorded. The validated SF10 will be the basis for updating
each learner’s status (promoted, conditionally promoted or retained) in the LIS as of end of
school year. Provisions stipulated in DepEd Order No. 58, s. 2017 Section IV, paragraphs D & E
and DepEd Order No. 69, s. 2016 Section IV, paragraph B shall be strictly observed. SF5 and SF6
or the Report on Promotion and Level of Proficiency and the Summarized Report on Promotion
and Level of Proficiency, respectively, for each class can be generated from the LIS using the
school level access accounts.

The SF5K shall be used for Kindergarten as validated by the Early Childhood Care and
Development (ECCD) Checklist post-test result and the Kindergarten Progress Report. Class
advisers in Kindergarten are not required to prepare SF10-ES (formerly Form 137).

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