Master data

MATERIAL MASTER

Basic view (client level):

BUM, Material group,

Purchasing view (plant level):

Order unit, Autom. PO, Batch management, Quota

arr.usage

MRP (plant):

MRP type, planed delivery time, procurement type

Accounting view (valuation area):

Valuation class, price control

MASTER
VENDOR MASTER
DATA
General data:

Address, control, communication data

Company code data:

Accounting info payment transaction

Purchasing data:

Purchasing data, order currency, payment terms

INFO RECORD

General data:

Vendor data, purchase order UOM

Purchase org data:

Control-pln delivery, tolerances

Conditions:

Price related data

 Master data

Data that is created centrally, and is valid for all applications. It remains constant over
time but we need to update it on a regular basis. For example: Vendor is a type of master
data that is used for creating purchase orders or contracts.

SAP Master Data is of the following two types −

 Material Master Data
 Vendor Master Data

Material Master Data

This is the enterprise main source of material-specific data. This data will include
information on the materials that a company can procure, produce, store, or sell.

o Main Data − this will include basic data (base unit of measure, weight),
purchasing data (over tolerance and under tolerance), accounting data (standard
price, moving price).
o Additional Data − this will include additional information like short description
about material, currency etc.
 Material Master Data

INDUSTRY
SECTOR

USTRY
SECTOR Qty updating and
value update at
MATERIAL plant
TYPE
(Valuation area)

NUMBER
RANGE
ASSING

CREATE MATERIL
MATERIAL
TYPE MM01

Basic view (client level)

Purchasing view (plant level)

MRP (plant)

Accounting view (valuation area)

Industry Sector:
Industry Sector means those firms that produce similar products or provide similar services using
somewhat similar business processes.

PATH: SPRO – SAP reference IMG – Logistic general - Material master - filed selection –
define industry sector and industry sector specific filed selection.
Material Types
Materials with some common attributes are grouped together and they are assigned to a material
type. It differentiates the materials and allows organizations to manage different materials in a
systematic manner in accordance to a company’s requirement. For example, raw material and
finished products are some of the material types. Material type can be created by following the
steps given below.

Path: spro – logistic general – material master – basic settings – material types – define
attributes of material types / define number ranges for each material type

T.CODE: OMS2

Material Types Material type Description

ROH Raw Material
FERT Finished goods
HALB Semi-finished material
UNBW Non valuated material
NLAG Not Stock material
Overview on material configuration:

Filed control
View control

Procurement control

Valuation control
Filed control

In this section we define whether the material field is hidden, display, mandatory or optional in
maintenance, we can customize this according to client’s requirement.

PATH: SPRO - Logistic General - Material Master - Field Selection

T-Code (OMS9).

For material master we can define field selection with reference to T-CODE, Material type assigned
to Field reference and Industry sector.

In this particular example

Field reference = ROH for Material Type TROH
T-Code=MM01/02/03
Industry Sector=G

We can see here for selection group 175 there are no. of fields is assigned.

So for this field reference according to field selection group Purchasing group, currency key fields
are optional without entering to that field we can save material without any error.
In this example we can see with reference to T-CODE MM01/02 we should have to maintain Price
control indicator whether it is standard or moving average price but for MM03 that entry is only for
display
Procurement Control: In this field we can see that we can control for TROH- Raw material for TATA
material type we can by only external purchase order, there is no in-house production is available for
this particular material type.

Valuation Control: In this field we have to maintain price control whether it is standard or moving
average price and with help of account assignment category we can define valuation class to
particular material type. I have selected standard price for this material type, hence that will
automatically trigger while creating material as well as respect to AAC valuation class took
automatically by the system.
Material Views control: Every Material has different attributes and uses for specific of particular
department, Basic view, Purchasing view, accounting view with these three views we can run entire
purchase order cycle but for manufacturing company point of we have to take MRP view likewise
from the point of view of sales we can sales view For my finished material I need only these views
because my material is not manufactured within my plant to take MRP view for planning the
material.

Qty updating and value update at plant:

Quantity Updating Specifies that the material is managed on a quantity basis in the material
master record for the relevant valuation area. Value Update: Specifies that the material is
managed on a value basis in the material master record for the valuation area concerned.
Create number range for material type:
When we create a material master record, every material is recognized by a unique number that
is known as the material number. We can assign a number to a material through two ways −
 External number assignment − While creating a material, you have to enter your own
number (containing alphabets or digits), and that should be unique.
 Internal number assignment − While creating a material, you need not enter any
number. The system automatically generates a unique number to that material.

PATH : IMG ⇒ Logistic General ⇒ Material Master ⇒ Basic Settings ⇒ Material Types
⇒ Define Number Range for Each material Type
TCode: MMNR
Assign number range to material type.

Assign number range

to material type
Material Groups:
Material group is a wider range of material type. Materials with some common attributes are
taken together and they are assigned to a material group. For example: We have some materials
that are to be packaged, so the material type can be electrical or food products, but we can group
these material types and put them in the packaged material group. Follow the steps given below
to create a Material Group.
IMG ⇒ Logistic General ⇒ Material Master ⇒ Settings for Key Fields ⇒ Define Material
Groups
TCode: OMSF
Material Master Creation
Material master contains information on all materials that a company procures, produces, or
sells.

Tcode: MM01 / MM02 / MM03

Initial screen of material creation. Will create material at plant level.

Basic data: A material master record contains data that is valid for the whole company: the
material number, the material description, the assigned material group, the base unit of measure,
the weight, and so on. This data is maintained at the client level in the material master.

Purchasing view: Purchasing view is totally related to the external procurement of

material/services. In purchasing view we can use functions automatic po, batch management,
quota usage, source list etc.
MRP view: MRP type is a field that is maintained in the material master MRP 1 view under
MRP procedure data. This is a key which is used to regulate the material requirements planning.
MRP type also determines how and when the material is to be planned or to be available for the
requirement. MRP 2 Here you can choose if your material has internal production (our case),
external procurement, or both types of procurements are possible.
Accounting view: The Accounting view of material master holds specific data about the
material value and accounting properties.

Display view: Every Material has different attributes and uses for specific of particular
department, Basic view, Purchasing view, accounting view with these three views we can run entire
purchase order cycle but for manufacturing company point of we have to take MRP view likewise
from the point of view of sales we can sales view For my finished material I need only these views
because my material is not manufactured within my plant to take MRP view for planning the
material.
 Vendor Master Data

VENDOR ACCOUNT
GROUP
VENDOR ACCOUNT
GROUP

NUMBER RANGE

CREATE VENDOR

XK01 MK01 FK01

Create vendor Create vendor Create vendor

respective company respective purchase respective company
code and plant organization code
 Vendor Master Data

 Vendor Master Data is the enterprise main source of vendor-specific data. It includes
information on vendors from which a company can procure, or can sell.
 A vendor master record contains information such as vendor's name, address, etc.
 Data in a vendor master record is divided into three categories :-

General Data − General data is maintained at client level and it is valid for all
organizational levels.
Accounting Data − Accounting data is maintained at company level and it is
valid for all plants belonging to that company.
Purchasing Data − Purchasing data is maintained at purchasing organization
level.

PATH: SPRO – logistic general – business partner – vendors – control – define

account groups and field selection (vendor) / define umber ranges for vendor master
records
Vendor group

Vendors are categorized according to their requirements. Some of the vendors having similar
characteristics are grouped together and placed in one category. For example, all local vendors
can be placed under one account group.
Number Range
When we create a vendor master record, every vendor is recognized by a unique number known
as the vendor number. As in the case of material master, we have external as well as internal
number assignments for vendor master.

Number range assign to vendor group.

Creation of Vendor Master
Vendor Master contains a list of vendors from where a company can procure or sell goods.

Tcode: XK01 / XK02 /XK03

Display: in vendor master data there are three views general data, company code data, purchase
organization data.
General data: General data is maintained at client level and it is valid for all organizational
levels. The general data include basic information of suppliers and Diller’s .ex. address, control,
payment transactions, contact persons etc.
Company code data: Accounting data is maintained at company level and it is valid for all plants
belonging to that company. in company code view include accounting information, tax,
payments terms, payment methods, tolerance group etc.
Purchase organization data: Purchasing data is maintained at purchasing organization level.
in purchasing data there include information of order currency terms of payment, active GR
based invoice verification, acknowledgment reqd, automatic purchase order.

To display all vendor use Tcode: MKVZ

 Purchase Info Record

Standard

Subcontracting
INFO RECORD

ME11
Consignment

Pipeline

General data

Vendor data, Order

unit

Purchasing org data

Pl. delivery time, qty,

price, tolerance, tax

Conditions

Price related data

 Purchase info record
The separate data of material and vendor master we combined altogether in one record is called
purchase info record, purchasing info record maintain material and vendor supplying that
material
Ex. current price, standard quantity, planed delivery time, Tax code, tolerances.
Purchase info record can be minted at the plant or at the purchasing organization level.

There are four type of info record

 Standard: standard info record has information on standard orders (orders include
details of vendor and material) this info record will include vendor’s price for supplying
the particular material.
 Subcontracting: subcontracting info record has information on subcontract orders. This
info record will include price for assembling the raw material that is supplied by the
ordering party.
 Consignment: consignment info record has information on material that is kept at
ordering party premises. This info record contains vendor’s price that is to be paid for
withdrawing material from consignment stock.
 Pipeline: pipeline info record has information on material that is provided by vendor
through pipes. For ex. Like water, electricity.

Purchase org. and plant

specific info record

Types of purchase info

record according to
procurement type
General data: Fill in the required details such as 1st/2nd/3rd reminder, number, personal
details, order unit, origin data, regular vendor.
Purchase organization: Fill in the required details such as plant delivery time, purchase group,
standard Qty, minimum Qty, rem shelf life, under tolerance, over tolerance, tax code, and net
price.
Condition: here we maintain price related data. Ex. Gross price, discount, freight charges.

Create purchase info record.

What is important of purchase info record?

Material with different prices regard to different vendors can maintain in info record.

Vendor: 910

Material 8011

Vendor: 915
 From below figure we can see that how info record data like Net price, Planned Delivery date,
Condition can be trigger automatically once we put vendor and material combination in purchase
order.

Purchase order
 Source list
 The combined information of martial and vendor is kept in a record that is known as
purchase info record. But a particular material can be ordered from different vendor in
different time intervals. This information can be maintained in a list that is called as the
source list.
 Source list includes a list of possible source of supply for a material over a given
framework of time.
 Source list specifies the time period of ordering a particular material from a given vendor.
 Source list maintained at plant level.

T.code: ME01
 Source list specifies the time period of ordering a particular
material from a given vendor. Also we can fixed or block the
vendor

Fixed vendor: Above we can see I have maintained tow vendors for my material 8011 at plant
level and fixed 915 vendors now, then while creating purchase requisition system will
automatically give me this vendor for this particular period of time.

Fixed vendor
If I there to put different vendor, system is showing me this warning massage.

Showing warning massage

Block vendor: now I got to source list and block the vendor.

Block the vendor 916

As I blocked vendor no system is showing me
error massage.