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Crime Information, Reporting and Analysis System (Ciras) : User'S Manual

The document describes the Crime Information, Reporting and Analysis System (CIRAS) user manual. It provides definitions for various data fields in the CIRAS database to record crime incident details such as the type of crime, dates, locations, case status, involved persons, weapons and other evidence.

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0% found this document useful (0 votes)

651 views

Crime Information, Reporting and Analysis System (Ciras) : User'S Manual

Uploaded by

Kim Sereñas

We take content rights seriously. If you suspect this is your content, claim it here.

Available Formats

Download as PDF, TXT or read online on Scribd

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PNP - DIDM Crime Information,

Reporting and
Analysis System
(CIRAS)

USER’S MANUAL

DIRECTORATE FOR INVESTIGATION AND

DETECTIVE MANAGEMENT

(DIDM)
Table of Contents
I. Process Flow ............................................................. 1
II. Data Definitions ......................................................... 1
III.IS Functions ............................................................ .29
IV.IS Features ............................................................. .29
V. System Flow …………………………………………..30
A. Opening the CIRAS Website……………………..30
B. Registering into the System………………………31
C. Registration After Approval……………………….34
D. Encoding Incidents………………………………...36
1. Complainant……………………………………..37
2. Suspects…………………………………………39
3. Case Details…………………………………….40
4. Offense…………………………………………..41
5. Drugs…………………………………………….42
6. Illegal Gambling…………………………………43
7. Firearms Involved………………………………44
8. Trafficking in Persons………………………….45
9. Vehicles Involved………………………………46
10.Other Items…………………………………….47
11.Progress Report……………………………….48
E. Saving the Encoded Incidents…………………..48
F. Crime Mapping……………………………………49
G. Report Generation……………………………….52
H. Updating Your Profile……………………………56
I. Logging Out the System…………………………58
VI. Frequently Asked Questions……………………...59

DIRECTORATE FOR INVESTIGATION AND DETECTIVE MANAGEMENT

I. Process Flow
PCP / STATIONS PPO PRO DIDM

Complaints
Sheet
A
View/Monitor View/Monitor PPO Receive Access
Encoding of Compliances Requests
Encode Database PCP/STATION
Complainant N
Reportee
is a Victim? B
Details Generate Manage User
Generate Weekly Crime Accounts
Y Print IRF Weekly Crime Statistical
Statistical Reports
Encode Victim
Reports
Details
Generate Crime
Encode Suspect Investigate Case Statistics per
View Crime Map PCP/STATION/P
Details View Crime Map
PO/PRO
Update Case
Encode Witness
Status
Details
Generate
Detailed
Encode Crime Reports for
Incident Details Reports DIDM and RAD

PCP Incident
Location A
View Crime Map

DIRECTORATE FOR INVESTIGATION AND DETECTIVE MANAGEMENT 1

II. Data Definitions

Database Name: pnp_cirs_business
Table Name: crime
Description: A table that contains crime details committed by the suspect.

FIELD NAME DESCRIPTION

An auto increment system generated number that serves as
id
index to every transaction/ data entry made.
cite_number The blotter number of the reported crime incident.
The code that identifies the type of crime incident committed
incidenttype_id
(e.g., robbery, shooting, exploitation, etc)
date_committed The date when crime was committed.
time_committed The time when crime was committed.
The date when particular crime incident was reported to the
date_reported PNP.
The time when particular crime incident was reported to the
time_reported PNP.
region_committed_id The region where crime incident was committed.
province_committed_id The province where incident was committed.
towncity_committed_id The city or town where the incident was committed.
barangay_committed_id The barangay where incident was committed.
street_committed_id The street where incident was committed.
longitude Longitude / vertical coordinates where crime was committed.
latitude Latitude / horizontal coordinates where crime was committed.
casestatus_id The code that identifies the current case status
date_filed The date when case was filed.
Logical field that identifies whether crime involved drug use
drugs or not.
is_number Refers to the prosecutor’s Information Sheet number
fiscal The prosecutor’s office who handled the case.
cc_number The criminal case number assigned to the cases filed.
judge The judge who handled the case.
court The court where the case progresses.
spot_report The facts and details of the reported incident.
Logical field that identifies whether incident happened in a
private
private place.
crime Logical field that identifies whether incident was a crime.
Logical field that identifies whether incident was referred to
olea
Other Law Enforcement Agency
Logical field that identifies whether case is a Barangay case
barangaycase
only.

DIRECTORATE FOR INVESTIGATION AND DETECTIVE MANAGEMENT 1

Logical field that identifies whether case was referred by the

referredbybarangay
Barangay.
Logical field that identifies whether case is for Women and
wcpc
Children Protection Center.
The code that identifies the police regional office or unit
reportingunit_pro_id where the MPS or PCP that recorded/reported the crime is
under.
The code that identifies the police provincial office or unit
reportingunit_ppo_id where the MPS or PCP that recorded/reported the crime is
under.
The code that identifies the city/municipal police station that
reportingunit_cmps_id
recorded/reported the crime incident.
The code that identifies the police community precinct
reportingunit_pcp_id
recorded/reported the crime incident.
The code that identifies the arresting unit level; whether
reportingunit_level
municipal police station or police community precinct.
The date when police community precinct forwarded the
date_forwarded
incident to municipal police station.
The date when the municipal police station received the
date_received
incident from police community precinct.
date_created The date and time when data was encoded.
last_modified The date and time when data was last updated or modified.
created_by The code that identifies the user who encoded the data.
The code that identifies the user who modified or updated the
modified_by data.
placecommission_id The code that identifies the type of place where the incident
occurred
grounds_for_dismissal_id The code that identifies the reason for having the case
dismissed in the prosecutor’s office
has_progress_rpt A tag that says if the record has a progress report

threat_group A tag that indicates if the incident involves a specific threat

group
incidenttypethreat_id A code that indicates the type of the incident with regards to
threat groups

Database Name: pnp_cirs_business

Table Name: crime_identifiers
Description: The table that stores or identify the types of crime.
FIELD NAME DESCRIPTION
An auto increment system generated number that serves as index
id
to every transaction/ data entry made.
cite_id The blotter number of the reported crime incident.
The code that identifies the crime whether sensational, heinous,
identifier_id etc.
date_created The date and time when data was encoded.

DIRECTORATE FOR INVESTIGATION AND DETECTIVE MANAGEMENT 2

last_modified The date and time when data was last updated or modified.
created_by The code that identifies the user who encoded the data.
modified_by The code that identifies the user who modified or updated the data.

Database Name: pnp_cirs_business

Table Name: drugs
Description: A table that stores drug details involved or recovered in the crime
incident.

FIELD NAME DESCRIPTION

An auto increment system generated number that serves as index
Id
to every transaction/ data entry made.
cite_id The blotter number of the reported crime incident.
drugtype_id The type of recovered drugs (e.g. marijuana, cocaine, heroin, etc.).
quantity The amount or number of drugs recovered.
ddb_value The dangerous drug board value.
market_value The price of the drugs in the market per quantity.
total_market The total price of the drug recovered.
Custodian The custodian of the evidence recovered.
place_of_operation The place where the drug operation by the PNP took place.
date_created The date and time when data was encoded.
last_modified The date and time when data was last updated or modified.
created_by The code that identifies the user who encoded the data.
modified_by The code that identifies the user who modified or updated the data.

Database Name: pnp_cirs_business

Table Name: fas_use
Description: The table that stores the firearms details used or recovered during the
crime incident.

FIELD NAME DESCRIPTION

An auto increment system generated number that serves as index
id
to every transaction/ data entry made.
cite_id The blotter number of the reported crime incident.
firearms_number Docket Number assigned by FED to the registered firearm
The code that identifies the kind/type of the firearm (e.g.
kind_id
machine gun, pistol, shotgun).
make_id The code that identifies the make/brand of the firearm.
caliber_id The code that identifies the firearm caliber.
The unique series of number designated to every firearm that
serial_number
serves as its identifier.
hp Field that classifies High-Pressured firearm.
lp Field that classifies Low-Pressured firearm.

DIRECTORATE FOR INVESTIGATION AND DETECTIVE MANAGEMENT 3

license_number The license or permit of the firearm evidence.

fas_status_id Indicates if firearm is licensed, Issued or a loose firearm
explosive Indicates if an explosive device
custodian The firearms evidence custodian.
are Memorandum Receipt/Acknowledgment Receipt of Equipment.
remarks Any added information pertaining the firearms used.
date_created The date and time when data was encoded.
last_modified The date and time when data was last updated or modified.
created_by The code that identifies the user who encoded the data.
modified_by The code that identifies the user who modified or updated the data.

Database Name: pnp_cirs_business

Table Name: modus_operandi
Description: The table that stores the modus performed during the crime incident.

FIELD NAME DESCRIPTION

An auto increment system generated number that serves as index
id
to every transaction/ data entry made.
cite_id The blotter number of the reported crime incident.
offense_id The code that identifies the offense (e.g. theft).
type_id The code that identifies the type of modus operandi. (e.g. sausi)
date_created The date and time when data was encoded.
last_modified The date and time when data was last updated or modified.
created_by The code that identifies the user who encoded the data.
modified_by The code that identifies the user who modified or updated the data.

Database Name: pnp_cirs_business

Table Name: offense
Description: The table that stores the offenses committed by suspects. This table
replaced the old offense table after the UCPER Bravo migration.

FIELD NAME DESCRIPTION

An auto increment system generated number that serves as
id
index to every transaction/ data entry made.
cite_id The blotter number of the reported crime incident.
primarycase Logical field that identifies whether the offense is primary not.
The code that identifies the status of case (i.e. cleared, solved,
casestatus_id pending)
The code that identifies whether crime is against property or
crimeversus_id
person.
The code that identifies the stages of felony (e.g.
offensedescription_id
consummated, frustrated).
The code that identifies the classification of the offense
classoffense_id committed.

DIRECTORATE FOR INVESTIGATION AND DETECTIVE MANAGEMENT 4

typeindex The code that identifies whether crime is indexed or non-index.

The code that identifies the means used in the commission of
meansuse_id
the crime (e.g. hands, feet, firearms).
othermeans Other means in used in commission of the crime.
investigatoroncase The name of the case investigator.
headinvestigatoroncase The name of the chief investigator of the case.
date_created The date and time when data was encoded.
last_modified The date and time when data was last updated or modified.
created_by The code that identifies the user who encoded the data.
The code that identifies the user who modified or updated the
modified_by data.
The code that indicates what section of a specific criminal
offense has been committed as referred to from a reference
section_id table
A literal numeral value indicating how many counts the criminal
count offense was committed based on applicable laws

Database Name: pnp_cirs_business

Table Name: offense_alpha
Description: This is previously the ‘offense’ table but after the Migration to UCPER
Bravo, this table is no longer updatable as it was renamed to offene_alpha and
replaced with a new offense table containing the converted offense data for UCPER
Bravo. Instead this table became a historical reference used for generation of reports
for the old UPCER-UCPER Alpha.

FIELD NAME DESCRIPTION

An auto increment system generated number that serves
id
as index to every transaction/ data entry made.
cite_id The blotter number of the reported crime incident.
Logical field that identifies whether the offense is primary
primarycase
not.
The code that identifies the status of case (i.e. cleared,
casestatus_id solved, pending)
The code that identifies whether crime is against property
crimeversus_id
or person.
The code that identifies the stages of felony (e.g.
offensedescription_id
consummated, frustrated).
The code that identifies the classification of the offense
classoffense_id committed.
The code that identifies whether crime is indexed or non-
typeindex index.
The code that identifies the means used in the commission
meansuse_id
of the crime (e.g. hands, feet, firearms).
othermeans Other means in used in commission of the crime.
investigatoroncase The name of the case investigator.
headinvestigatoroncase The name of the chief investigator of the case.

DIRECTORATE FOR INVESTIGATION AND DETECTIVE MANAGEMENT 5

date_created The date and time when data was encoded.

The date and time when data was last updated or
last_modified modified.
created_by The code that identifies the user who encoded the data.
The code that identifies the user who modified or updated
modified_by the data.
alpha_classoffense_id The code that refers to the old offense reference table to
indicate the specific offense committed during the incident
alpha_offensedescription_id The code that identifies the stages of felony (e.g.
consummated, frustrated) with regards to the previous
field.

Database Name: pnp_cirs_business

Table Name: officeinfo
Description: The table that stores office information or details.

FIELD NAME DESCRIPTION

An auto increment system generated number that serves as index
id
to every transaction/ data entry made.
office_level
officeaddress The address or location of PNP office or unit.
telephone The contact or telephone number of the office/unit.
cellphone The cellphone number of the office when there is any.
rank_id The code that identifies the rank of Chief Of Police.
chiefname The name of the Chief of the Office.
The code that identifies the highest education attained by Chief Of
highesteducation_id Police.
eligibility_id The code that identifies the eligibility of the Chief Of Police.
schooling_id The code that identifies the schooling attended by Chief Of Police.
date_created The date and time when data was encoded.
last_modified The date and time when data was last updated or modified.
created_by The code that identifies the user who encoded the data.
modified_by The code that identifies the user who modified or updated the data.

Database Name: pnp_cirs_business

Table Name: progress
Description: Table that stores the progress reports conducted by investigators on
case.

FIELD NAME DESCRIPTION

An auto increment system generated number that serves as index
id
to every transaction/ data entry made.
cite_id The blotter number of the reported crime incident.
date Date of the Progress Report.
content Content of The Progress Report.

DIRECTORATE FOR INVESTIGATION AND DETECTIVE MANAGEMENT 6

date_created The date and time when data was encoded.

Database Name: pnp_cirs_business

Table Name: reportee
Description: The table that stores the person who reported the crime incident. He/ She
may also be the victim of the incident.

FIELD NAME DESCRIPTION

An auto increment system generated number that serves as index
id
to every transaction/ data entry made.
cite_id The blotter number of the reported crime incident.
first_name The given name of the reportee.
middle_name The middle name of reportee.
last_name The surname of the reportee.
Added information to further identify a person from his descendants
qualifier
bearing the same name (e.g. Jr. , Sr.)
alias Name of victim that he/she is also known as (aka).
region_id The code that identifies the region of the reportee.
province_id The code that identifies the region of the reportee.
towncity_id The code that identifies the town or city of the reportee.
barangay_id The code that identifies the barangay of the reportee.
The location at which a the person/reportee may be found or
address
reached.
Gender The sexual category of the reportee (male or female).
nationality_id The code that identifies the nationality of the reportee.
telephone The contact number of the reportee.
The code that identifies how information was obtained (e.g.
infowasobtained_id
telephone, personal).
date_created The date and time when data was encoded.
last_modified The date and time when data was last updated or modified.
created_by The code that identifies the user who encoded the data.
modified_by The code that identifies the user who modified or updated the data.

Database Name: pnp_cirs_business

Table Name: robbery
Description: The table that stores robbery case details.

FIELD NAME DESCRIPTION

An auto increment system generated number that serves as
id
index to every transaction/ data entry made.
cite_id The blotter number of the reported crime incident.
establishment_type_id Type of Establishment

DIRECTORATE FOR INVESTIGATION AND DETECTIVE MANAGEMENT 7

establishment_name Business name of the establishment

amount_carted The amount that was taken by the robbers.
date_created The date and time when data was encoded.
last_modified The date and time when data was last updated or modified.
created_by The code that identifies the user who encoded the data.
The code that identifies the user who modified or updated the
modified_by data.

Database Name: pnp_cirs_business

Table Name: suspects
Description: The table that stores the details of the suspects.
FIELD NAME DESCRIPTION
An auto increment system generated number that serves
id
as index to every transaction/ data entry made.
cite_id The blotter number of the reported crime incident.
status_id The code that identifies the status of the suspect/s.
disposition Location of the suspect if arrested
The code that identifies the degree or level of
degreeofparticipation_id
participation of the suspect on the crime committed.
drug_category_id If under the influence of drugs/alcohol
first_name The given name of the suspect.
middle_name The middle name of the suspect.
last_name The surname of the suspect.
Added information to further identify a person from
qualifier his descendants bearing the same name (e.g. Jr. ,
Sr.)
alias Name of suspect that he/she is also known as (aka).
relationtovictim The relation of the suspect to the victim/complainant.
The code that identifies the region where suspect is
region_id located.
The code that identifies the province address of the
province_id suspect.
The code that identifies the town or city address of the
towncity_id
suspect.
The code that identifies the barangay address of the
barangay_id suspect.
The location at which a the person/suspect may be
address
found or reached.
The crime previously committed by suspect if there is
previouscriminalrecord any.
A logical field that determines whether suspect has
withpreviouscriminalrecord
previous criminal records.
statuspreviouscriminalrecord The code that identifies the status of the previously
_id committed crime by the suspect.

DIRECTORATE FOR INVESTIGATION AND DETECTIVE MANAGEMENT 8

The name of the person who takes care of the particular

guardian_name
person in the absence of its parents.
The location where the guardian of suspect may be
guardian_address
found or reached.
Logical field that identifies whether suspect is a member
pnpafp
of the PNP or AFP.
The code that identifies the rank of the suspect who is a
rank_id member of the PNP or AFP
unit The PNP or AFP unit where suspect was assigned.
The code that identifies status of PNP/AFP personnel
personnelstatus_id (e.g. Active, Retired).
gender The sexual category of the suspect.
birthday The date of birth of the suspect.
The age of suspect or the amount of time a person has
age existed.
birthplace The place where suspect was born.
nationality_id The code that identifies the nationality of the suspect.
The code that identifies the educational attainment of the
education_id
suspect.
civilstatus_id The code that identifies the marital status of the suspect.
The code that identifies the occupation or job of the
occupation_id suspect.
Any mark on the suspect’s body that could be used to
distinguishing_marks
confirm his/her identity.
height The suspects body height/stature.
weight The suspects body weight or mass.
hair_color_id The suspect’s hair color.
eyes_color_id The suspect’s eye color.
Logical field that identifies if there are any drug used by
drug
the suspect.
Logical field that identifies if there are any alcohol taken
alcohol
by the suspect.
motive The suspect’s motive or reason for committing the crime.
Any additional motive or reason why the crime was
othermotive
committed.
The code that identifies the ethnic group where suspect
ethnicgroup_id
belongs.
Literal name of any group or gang where suspect is
gangaffilliation
connected.
The date when police community precinct forwarded the
date_forwarded
incident to municipal police station.
The date when the municipal police station received the
date_received
incident from police community precinct.
date_created The date and time when data was encoded.
The date and time when data was last updated or
last_modified
modified.

DIRECTORATE FOR INVESTIGATION AND DETECTIVE MANAGEMENT 9

created_by The code that identifies the user who encoded the data.
The code that identifies the user who modified or
modified_by
updated the data.
ego_position_id The code that indicates if the suspect is an elected
government official and what position in the government
the suspect is holding
ego_class_id The code that indicates the classification of government
position the suspect is holding
group_affiliation_id The code that indicates the group affiliation of the
suspect as referred to in a reference table
age_group The code that indicates the age group of the suspect

tourist The code that indicates if the suspect is a tourist

ofw_balikbayan The code that indicates if the suspect is a balik-bayan

passport_id The field where the passport id of the suspect in entered

(required only if suspect is a tourist of balik-bayan)

Database Name: pnp_cirs_business

Table Name: trafficking
Description: The table that stores trafficking details.

FIELD NAME DESCRIPTION

An auto increment system generated number that serves as
Id
index to every transaction/ data entry made.
cite_id The blotter number of the reported crime incident.
spfc_ra9208_id Violated RA 9208
method_id The method of victimization used.
date The date realize.
modetrans_exit The port of exit.
modetrans_transit The port of transit
modetrans_destination The port of destination
how_contactestablish_id How contact was established
type_exploitation_id Type of Exploitation (e.g. pornography, forced labor, slavery).
pay_beforedeparture The amount paid before departure.
pay_upondeparture The amount paid upon departure.
pay_enroutedestination The amount paid enroute to destination
document_presented Documents presented by victim
date_created The date and time when data was encoded.
last_modified The date and time when data was last updated or modified.
created_by The code that identifies the user who encoded the data.
The code that identifies the user who modified or updated the
modified_by data.

Database Name: pnp_cirs_business

DIRECTORATE FOR INVESTIGATION AND DETECTIVE MANAGEMENT 10

Table Name: vehicle_use

Description: The table that store information on the vehicle used during the crime
incident.

FIELD NAME DESCRIPTION

An auto increment system generated number that serves as index
id
to every transaction/ data entry made.
cite_id The blotter number of the reported crime incident.
status_id Status of vehicle (e.g. recovered, stolen, impounded, etc.).
kind_id Kind of vehicle (e.g. car, truck, bicycle)
make_id The brand/make of the vehicle (e.g. Toyota, Kia)
model_id The code that identifies the vehicle model name (e.g. vios,
corolla)
body_color_id The code that identifies the vehicle’s body color.
plate_number The license plate of the vehicle.
motor_number The engine number of the vehicle.
chassis_number The vehicle chassis number.
registration_number The certificate of registration number of the vehicle.
year The year model of the vehicle.
status_vehicle_id Field to determine if vehicle is owned, borrowed, hired etc.
custodian The custodian of the vehicle evidence.
date_created The date and time when data was encoded.
last_modified The date and time when data was last updated or modified.
created_by The code that identifies the user who encoded the data.
modified_by The code that identifies the user who modified or updated the data.

Database Name: pnp_cirs_business

Table Name: victims
Description: The table that stores the information regarding the victim/s of the crime
incident.

FIELD NAME DESCRIPTION

DIRECTORATE FOR INVESTIGATION AND DETECTIVE MANAGEMENT 11

barangay_id The code that identifies the barangay address of the victim.
address The location at which the person/ victim may be found or reached.
gender The sexual category of the victim.
nationality_id The code that identifies the nationality of the victim.
telephone The contact number of the victim.
birthday The date when victim was born.
birthplace The place where victim was born.
age The age of suspect or the amount of time a person has existed.
status_id The code that identifies the status of the victim.
occupation_id The code that identifies the occupation or job of the victim.
civilstatus_id The code that identifies the marital status of the victim.
education_id The code that identifies the educational attainment of the victim.
sector_id The code that identifies the sector where person was connected.
ethnicgroup_id The code that identifies the ethnic group where suspect belongs.
The place or government agency is where the victim is under
placeofcustody custody.
lastdateseen The date when victim was last seen.
lasttimeseen The time when victim was last seen.
placelastseen The place or location where victim was last seen.
withmedicolegal The logical field that identifies whether victim has a medico legal.
findings The findings or result of the conducted medico legal.
The name of the person who takes care of the particular person in
guardian_name
the absence of its parents.
The location where the guardian of victim may be found or
guardian_address reached.
guardian_telephone The contact number of the victim’s guardian.
Logical field that identifies whether victim is a member of the PNP
pnpafp
or AFP.
The code that identifies the rank of the victim who is a member of
rank_id
the PNP or AFP
unit The PNP or AFP unit where victim was assigned.
position Position of victim if public
relationtosuspect The relation of the victim to the suspect.
date_created The date and time when data was encoded.
last_modified The date and time when data was last updated or modified.
created_by The code that identifies the user who encoded the data.
modified_by The code that identifies the user who modified or updated the data.
ego_position_id The code that indicates if the victim is an elected government
official and what position in the government the victim is holding
ego_class_id The code that indicates the classification of government position
the victim is holding
group_affiliation_id The code that indicates the group affiliation of the victim as
referred to in a reference table
age_group The code that indicates the age group of the victim

tourist The code that indicates if the victim is a tourist

DIRECTORATE FOR INVESTIGATION AND DETECTIVE MANAGEMENT 12

ofw_balikbayan The code that indicates if the victim is a balik-bayan

passport_id The field where the passport id of the victim in entered (required
only if victim is a tourist of balik-bayan)

Database Name: pnp_cirs_reference

Table Name: ref_admincase
Description: This table contains the list of reported crime incident.

FIELD NAME DESCRIPTION

System generated number that serves as index or identifier of
id
particular offense.
description The blotter number of the reported crime incident.
date_created The date when data was encoded.
last_modified The date when data was last updated or changed.
created_by The code that identifies the system user who encoded the data.
modified_by The code that identifies the user who modified the data.

Database Name: pnp_cirs_reference

Table Name: ref_barangay
Description: The table that contains list of barangays.

FIELD NAME DESCRIPTION

id The code that serves as index or identifier of particular barangay.
The code that identifies the region where particular barangay is
region_id under.
The code that identifies the province where particular barangay is
province_id under.
The code that identifies the city or municipality where particular
citymunicipality_id
barangay is under.
description The name of the barangay.
rural_urban The code that identifies whether barangay in rural or urban area.
municipal_code The code that identifies a particular city or municipality.
date_created The date and time when data was encoded.
last_modified The date and time when data was last updated or modified.
created_by The code that identifies the user who encoded the data.
modified_by The code that identifies the user who modified or updated the data.

Database Name: pnp_cirs_reference

Table Name: ref_citymuniciplaity
Description: This table contains the list of cities and/or municipalities.

FIELD NAME DESCRIPTION

DIRECTORATE FOR INVESTIGATION AND DETECTIVE MANAGEMENT 13

The code that serves as index or identifier of particular city or

id
municipality.
The code that identifies the region where particular city or
region_id
municipality is under.
province_id The code that identifies the province where particular city or
municipality is under.
description The name of the city or municipality.
citymunicipality The field that identifies whether place/location is city or
municipality.
incomeclass The classification of city or municipality based on their income.
cityclass
ruralurban The field that identifies whether city or municipality is an urban or
rural area.
district LGU political subdivision in which the city or municipality belongs.
nrofbarangays The field that identifies the how many barangay are there in a
particular city or municipality.
propercase The name of city or municipality in proper case (first letter only was
capitalized).
pop
municipal_code The code that identifies a particular city or municipality.
date_created The date and time when data was encoded.
last_modified The date and time when data was last updated or modified.
created_by The code that identifies the user who encoded the data.
modified_by The code that identifies the user who modified or updated the data.

Database Name: pnp_cirs_reference

Table Name: ref_citymunps
Description: The table that contains list of city or municipal police stations.

FIELD NAME DESCRIPTION

The code that serves as index or identifier of particular city or
id
municipality police station.
pro_id The code that identifies the police regional office.
ppo_id The code that identifies the police provincial office.
description The name of the city or municipal police sations.
municipalcode The code that identifies a particular city or municipality.
date_created The date and time when data was encoded.
last_modified The date and time when data was last updated or modified.
created_by The code that identifies the user who encoded the data.
modified_by The code that identifies the user who modified or updated the data.

Database Name: pnp_cirs_reference

Table Name: ref_crime_versus
Description: The table that contains offense category.

DIRECTORATE FOR INVESTIGATION AND DETECTIVE MANAGEMENT 14

FIELD NAME DESCRIPTION

id The code that serves as index or identifier of offense category.
description The name of the offense category.
date_created The date and time when data was encoded.
last_modified The date and time when data was last updated or modified.
created_by The code that identifies the user who encoded the data.
modified_by The code that identifies the user who modified or updated the data.

Database Name: pnp_cirs_reference

Table Name: ref_degreepart
Description: The table that contains the degree of participation of person in a
particular crime.

FIELD NAME DESCRIPTION

The code that serves as index or identifier of the degree of
id
participation on the crime committed.
description The degree of participation (e.g. principal, accessory, accomplice).
date_created The date and time when data was encoded.
last_modified The date and time when data was last updated or modified.
created_by The code that identifies the user who encoded the data.
modified_by The code that identifies the user who modified or updated the data.

Database Name: pnp_cirs_reference

Table Name: ref_drugs
Description: The table that contains type/classification of drugs.

FIELD NAME DESCRIPTION

id The code that serves as index or identifier of the types of drugs.
description The drug classification or type (e.g. shabu, opium).
date_created The date and time when data was encoded.
last_modified The date and time when data was last updated or modified.
created_by The code that identifies the user who encoded the data.
modified_by The code that identifies the user who modified or updated the data.

Database Name: pnp_cirs_reference

Table Name: ref_incident
Description: This table contains the list of type of incidents.

FIELD NAME DESCRIPTION

Id The code that serves as index or identifier of incident type.
Description The type of incident (e.g. robbery, shooting, extortion, etc.).
date_created The date and time when data was encoded.
last_modified The date and time when data was last updated or modified.

DIRECTORATE FOR INVESTIGATION AND DETECTIVE MANAGEMENT 15

created_by The code that identifies the user who encoded the data.
modified_by The code that identifies the user who modified or updated the data.

Database Name: pnp_cirs_reference

Table Name: ref_infoobtained
Description: The table that contains communications means in obtaining the
information.

FIELD NAME DESCRIPTION

The code that serves as index or identifier of means of
id communication.
The means of communication to obtain the information (e.g. phone,
description
e-mail, personal, etc.).
date_created The date and time when data was encoded.
last_modified The date and time when data was last updated or modified.
created_by The code that identifies the user who encoded the data.
modified_by The code that identifies the user who modified or updated the data.

Database Name: pnp_cirs_reference

Table Name: ref_master_code
Description: The table that stores the reference items.

FIELD NAME DESCRIPTION

id The code that serves as index or identifier of reference item.
type The group where a reference item belongs.
description The name of the reference item.
order_number Sort order of reference items.
date_created The date and time when data was encoded.
last_modified The date and time when data was last updated or modified.
created_by The code that identifies the user who encoded the data.
modified_by The code that identifies the user who modified or updated the data.

Database Name: pnp_cirs_reference

Table Name: ref_master_type
Description: The table that classifies the reference items.

FIELD NAME DESCRIPTION

The code that serves as index or identifier of the reference item
id
grouping.
description The name of the group of reference items.
date_created The date and time when data was encoded.
last_modified The date and time when data was last updated or modified.
created_by The code that identifies the user who encoded the data.
modified_by The code that identifies the user who modified or updated the data.

DIRECTORATE FOR INVESTIGATION AND DETECTIVE MANAGEMENT 16

Database Name: pnp_cirs_reference

Table Name: ref_modus
Description: The table that contains the modus operandi operated in commission of
the crime.

FIELD NAME DESCRIPTION

The code that serves as index or identifier of different modus
id
operandi.
type The different categories of modus operandi
description The name of the modus operandi (IpitKotse, salisi, etc.).
date_created The date and time when data was encoded.
last_modified The date and time when data was last updated or modified.
created_by The code that identifies the user who encoded the data.
modified_by The code that identifies the user who modified or updated the data.

Database Name: pnp_cirs_reference

Table Name: ref_nsunational
Description: The table that contains list of PNP Directorates and National Support
Units(NSUs) that are investigative arm of the PNP.

FIELD NAME DESCRIPTION

The code that serves as index or identifier of PNP Directorates and
id
NSUs that serves as investigative arm of the PNP.
description The acronym of Directorate of National Support Unit.
cat The field that identifies the access privilege of the office.
date_created The date and time when data was encoded.
last_modified The date and time when data was last updated or modified.
created_by The code that identifies the user who encoded the data.
modified_by The code that identifies the user who modified or updated the data.

Database Name: pnp_cirs_reference

Table Name: ref_nsuregional
Description: The table that contains list of Regional counter parts of the PNP
office/unit that are investigative arm of the PNP.

FIELD NAME DESCRIPTION

The code that serves as index or identifier of the regional counter
id parts of the PNP National office/unit that are considered as
investigative arm of PNP.
national_id Indicates the NHQ of each regional NSU
description The acronym of regional units.
date_created The date and time when data was encoded.
last_modified The date and time when data was last updated or modified.

DIRECTORATE FOR INVESTIGATION AND DETECTIVE MANAGEMENT 17

created_by The code that identifies the user who encoded the data.
modified_by The code that identifies the user who modified or updated the data.

Database Name: pnp_cirs_reference

Table Name: ref_offense
Description: This table contains the list of offense based in parameters of the old
UCPER, UCPER Alpha.

FIELD NAME DESCRIPTION

id The code that serves as index or identifier of offenses.
type The code that identifies the type or classification of crime
committed.
description The name of the offense (murder, homicide, etc.).
counted_as Indicates where the offense will be counted as during crime
statistics.
non_index_crime The field that identifies whether crime is indexed or non-indexed.
date_created The date and time when data was encoded.
last_modified The date and time when data was last updated or modified.
created_by The code that identifies the user who encoded the data.
modified_by The code that identifies the user who modified or updated the data.

Database Name: pnp_cirs_reference

Table Name: ref_offense_bravo
Description: This table contains the list of offense based on parameters of UCPER
Bravo.

FIELD NAME DESCRIPTION

id The code that serves as index or identifier of offenses.
type The code that identifies the type or classification of crime
committed.
description The name of the offense (murder, homicide, etc.).
lawnr The law number of the offense (RA 9165)
counted_as Indicates where the offense will be counted as during crime
statistics.
poi_psi The code that indicates if the offense is under Peace and Order
Index (POI) or Public Safety Index (PSI)
non_index_crime The field that identifies whether crime is indexed or non-indexed.
date_created The date and time when data was encoded.
last_modified The date and time when data was last updated or modified.
created_by The code that identifies the user who encoded the data.
modified_by The code that identifies the user who modified or updated the data.
cidms_offensecode The code that indicates the corresponding offense in the CIDMS
table, added for preparation for the integration.
short_desc A short description of the offense used for reporting purposes as a
work-around to display offenses properly in reports where offenses
with very long names are truncated.

DIRECTORATE FOR INVESTIGATION AND DETECTIVE MANAGEMENT 18

Database Name: pnp_cirs_reference

Table Name: ref_offense_type
Description: This table contains the list of classification or type of crime committed
based on the parameters of the old UCPER, UCPER Alpha.

FIELD NAME DESCRIPTION

The code that identifies the type or classification of offense
id
committed
description The classification or type of crime (e.g. person, property).
date_created The date and time when data was encoded.
last_modified The date and time when data was last updated or modified.
created_by The code that identifies the user who encoded the data.
modified_by The code that identifies the user who modified or updated the data.

Database Name: pnp_cirs_reference

Table Name: ref_offense_type_bravo
Description: This table contains the list of classification or type of crime committed
based on the parameters of the new UCPER, UCPER Bravo.

FIELD NAME DESCRIPTION

The code that identifies the type or classification of offense
id
committed
description The classification or type of crime based on UCPER Bravo.
date_created The date and time when data was encoded.
last_modified The date and time when data was last updated or modified.
created_by The code that identifies the user who encoded the data.
modified_by The code that identifies the user who modified or updated the data.

Database Name: pnp_cirs_reference

Table Name: ref_illegal_gambling
Description: This table contains the list of types of illegal gambling practices and it is
used in a dropdown textbox.

FIELD NAME DESCRIPTION

id The unique ID of the record within this table
description The name of a type of illegal gambling.
date_created The date and time when data was encoded.
last_modified The date and time when data was last updated or modified.
created_by The code that identifies the user who encoded the data.
modified_by The code that identifies the user who modified or updated the data.

Database Name: pnp_cirs_reference

Table Name: ref_suspect_classification
Description: This table contains the list of types of illegal gambling involvement type
applicable only for suspect of illegal gambling.

DIRECTORATE FOR INVESTIGATION AND DETECTIVE MANAGEMENT 19

FIELD NAME DESCRIPTION

id The unique ID of the record within this table
The code that indicates to what offense this involvement belongs
offense_id
to.
description The name of a type of illegal gambling involvement.
date_created The date and time when data was encoded.
last_modified The date and time when data was last updated or modified.
created_by The code that identifies the user who encoded the data.
modified_by The code that identifies the user who modified or updated the data.

Database Name: pnp_cirs_reference

Table Name: ref_suspect_motive
Description: This table contains the list of possible suspect motives with regards to a
specific criminal offense.

FIELD NAME DESCRIPTION

id The unique ID of the record within this table
offense_id The code that indicates to what offense this motive type belongs to.
description The name of a motive.
date_created The date and time when data was encoded.
last_modified The date and time when data was last updated or modified.
created_by The code that identifies the user who encoded the data.
modified_by The code that identifies the user who modified or updated the data.

Database Name: pnp_cirs_reference

Table Name: ref_suspect_submotive
Description: This table contains the list of possible suspect additional or sub-motives
with regards to a specific criminal offense and a specific suspect motive.

FIELD NAME DESCRIPTION

id The unique ID of the record within this table.
offense_id The code that indicates to what offense this motive type belongs to.
The code that indicates what suspect motive this sub-motive
motive_id
belongs to.
description The name of a motive.
date_created The date and time when data was encoded.
last_modified The date and time when data was last updated or modified.
created_by The code that identifies the user who encoded the data.
modified_by The code that identifies the user who modified or updated the data.

Database Name: pnp_cirs_reference

Table Name: ref_other_offices
Description: This table contains the list of other offices who investigates a case.

DIRECTORATE FOR INVESTIGATION AND DETECTIVE MANAGEMENT 20

FIELD NAME DESCRIPTION

id The unique ID of the record within this table
description The name of the PNP office/unit or other agencies.
date_created The date and time when data was encoded.
last_modified The date and time when data was last updated or modified.
created_by The code that identifies the user who encoded the data.
modified_by The code that identifies the user who modified or updated the data.

Database Name:pnp_cirs_reference
Table Name: ref_pcp
Description: The table that contains the police community precincts.

FIELD NAME DESCRIPTION

id The code that serves as index or identifier of police precincts.
pro_id The code that identifies the police regional office.
ppo_id The code that identifies the police provincial office.
cmps_id The code that identifies the city or municipal police station.
description The name of the police precinct.
date_created The date and time when data was encoded.
last_modified The date and time when data was last updated or modified.
created_by The code that identifies the user who encoded the data.
modified_by The code that identifies the user who modified or updated the data.

Database Name: pnp_cirs_reference

Table Name: ref_pnpstatus
Description: The table that contains list of case status and

FIELD NAME DESCRIPTION

id The code that serves as index or identifier of the cases status.
description The status of the case and decision of cases the PNP. (e.g.
dropped and closed, reprimand, demoted, etc.)
date_created The date and time when data was encoded.
last_modified The date and time when data was last updated or modified.
created_by The code that identifies the user who encoded the data.
modified_by The code that identifies the user who modified or updated the data.

Database Name: pnp_cirs_reference

Table Name: ref_position
Description: The table that stores the position a person.

FIELD NAME DESCRIPTION

The code that serves as index or identifier of the person’s political
id
or government position.
description The person’s political or government position.
date_created The date and time when data was encoded.

DIRECTORATE FOR INVESTIGATION AND DETECTIVE MANAGEMENT 21

Database Name: pnp_cirs_reference

Table Name: ref_ppos
Description: The table that stores the police provincial offices.

FIELD NAME DESCRIPTION

id The code that identifies the police provincial office.
pro_id The code that identifies the police regional office.
description The name of the police provincial office.
date_created The date and time when data was encoded.
last_modified The date and time when data was last updated or modified.
created_by The code that identifies the user who encoded the data.
modified_by The code that identifies the user who modified or updated the data.

Database Name: pnp_cirs_reference

Table Name: ref_pros
Description: This table contains the list of police regional offices.

FIELD NAME DESCRIPTION

id The code that identifies the police regional office.
description The name of the police regional office.
date_created The date and time when data was encoded.
last_modified The date and time when data was last updated or modified.
created_by The code that identifies the user who encoded the data.
modified_by The code that identifies the user who modified or updated the data.

Database Name:pnp_cirs_reference
Table Name: ref_province
Description: This table contains the list of provinces.

FIELD NAME DESCRIPTION

id The code that identifies the provinces.
The code that identifies the region where particular province is
region_id
under.
description The name of the province.
capitalcity The code that identifies the capital city of the province.
nrofcity Number of city in a province.
nrofmunicipality Number of municipality in a province.
nrofcitydistrict Number of city or district in a province.
nrofbrgys The total number of barangays in a province.
propercase The name of province in proper case format.

DIRECTORATE FOR INVESTIGATION AND DETECTIVE MANAGEMENT 22

date_created The date and time when data was encoded.

Database Name: pnp_cirs_reference

Table Name: ref_region
Description: This table contains the list of regions.

FIELD NAME DESCRIPTION

id The code that identifies the region.
abbrev The short name of the region or the region number.
description The name of the region.
longdescription The complete name of the region.
nrofprovinces Number of provinces in a region.
nrofcities Number of cities in a region.
nrofmunicipalities Number of municipalities in a region.
nrofbarangays Total number of barangays in a region.
pro The police regional office name/number.
date_created The date and time when data was encoded.
last_modified The date and time when data was last updated or modified.
created_by The code that identifies the user who encoded the data.
modified_by The code that identifies the user who modified or updated the data.

Database Name: pnp_cirs_reference

Table Name: ref_report
Description: This table contains the list of incident statistical reports.

FIELD NAME DESCRIPTION

Id The code that identifies the statistical reports.
Description The description of the statistical reports.
reportprogram The name of module used to generate the report.
Reporttitle The title of the statistical report.
statisticalreport The number of the report generated.
Unittype The type of report generated, whether office level or detailed.
date_created The date and time when data was encoded.
last_modified The date and time when data was last updated or modified.
created_by The code that identifies the user who encoded the data.
modified_by The code that identifies the user who modified or updated the data.

Database Name: pnp_cirs_reference

Table Name: ref_sector
Description: The table that identifies the sector where the person belongs.

DIRECTORATE FOR INVESTIGATION AND DETECTIVE MANAGEMENT 23

FIELD NAME DESCRIPTION

id The code that identifies or serves as index of the sector.
The name of the sector where person belongs (e.g. PNP, Media,
description
Politician, etc.).
date_created The date and time when data was encoded.
last_modified The date and time when data was last updated or modified.
created_by The code that identifies the user who encoded the data.
modified_by The code that identifies the user who modified or updated the data.

Database Name: pnp_cirs_reference

Table Name: ref_street
Description: The table that contains streets of the Philippines.

FIELD NAME DESCRIPTION

id The code that identifies or serves as index of the streets.
region_id The code that identifies a particular region.
province_id The code that identifies a particular province.
citymunicipality_id The code that identifies a particular city or municipality.
barangay_id The code that identifies a particular barangay.
description The name of the street.
Longitude / vertical coordinates where particular barangay is
longitude
located.
Latitude / horizontal coordinates where particular barangay is
latitude
located.
date_created The date and time when data was encoded.
last_modified The date and time when data was last updated or modified.
created_by The code that identifies the user who encoded the data.
modified_by The code that identifies the user who modified or updated the data.

Database Name: pnp_cirs_reference

Table Name: ref_traffic
Description: The table that contains list of name or type of human trafficking.

FIELD NAME DESCRIPTION

The code that identifies or serves as index of the types of Human
id
Trafficking.
category The category where the type of Human Trafficking falls under.
description The name of the type of Human Trafficking.
date_created The date and time when data was encoded.
last_modified The date and time when data was last updated or modified.
created_by The code that identifies the user who encoded the data.
modified_by The code that identifies the user who modified or updated the data.

DIRECTORATE FOR INVESTIGATION AND DETECTIVE MANAGEMENT 24

Database Name: pnp_cirs_users

Table Name: registration
Description: The table that stores registered users to the system.

FIELD NAME DESCRIPTION

id The code that serves as index to registered users of the system.
rank_id The code that identifies the rank of the user.
first_name The given name of the system user.
middle_name The middle name of the system user.
last_name The surname if the system user.
The code that identifies the office or unit of the PNP where user is
office_id
assigned.
office_level The code that identifies the office access level whether NSU’s,
PPO’s, PRO’s, etc.
The code that identifies whether user is assigned at the Women
wcpc
and Children Protection Center.
The electronic mailing address of the user that would serve as the
email
user log-in name.
date_registered The date when user was registered to the system.
ip_address The I.P. address of the computer the user will be using.
user_agent The internet browser that was used to register the user.
date_approved The date and time when user registration was approved.
approved_by The code that identifies the system user who approved the
registration request.
date_deleted The date and time when user access was deleted.
deleted_by The code that identifies the system user who deleted the user
access.

Database Name:pnp_cirs_users
Table Name:settings
Description: The table that stores the settings of the system.

FIELD NAME DESCRIPTION

name Name of feature that must be set.
value Value assigned to feature.
description Description of the feature.
last_modified The date and time when data was last updated or modified
modified_by The code that identifies the user who modified or updated the data.

Database Name: pnp_cirs_users

Table Name: user_account
Description: The table that stores the user account of the system users.

DIRECTORATE FOR INVESTIGATION AND DETECTIVE MANAGEMENT 25

FIELD NAME DESCRIPTION

id The code that identifies the user account.
type The type or access level of the user.
office_id The code that identifies the office/unit of the user.
The user access level to the system as per office or unit
office_level assignment.
email The e-mail address of the user.
username The name of the system user.
password The secret code set by user that is required to log-in to the system.
fname User’s First Name
mname User’s Middle Name
lname User’s Last Name
status The field that identifies whether the status of user is active or not.
deactivated The field that stores the number of deactivated users.
verification The field that identifies whether user account was verified.
date_verified The date when account was verified.
options Options that can be assigned by the system to the user.
date_created The date and time when data was encoded.
last_modified The date and time when data was last updated or modified.
created_by The code that identifies the user who encoded the data.
modified_by The code that identifies the user who modified or updated the data.

Database Name: pnp_cirs_users

Table Name: user_account_role
Description: The table that stores the access level of user to the system.

FIELD NAME DESCRIPTION

id The code that serves as index to registered users of the system.
user_account_id Assigned user account id for reference in user_account table.
role_id The code that identifies the user access level to the system.
date_created The date and time when data was encoded.
last_modified The date and time when data was last updated or modified.
created_by The code that identifies the user who encoded the data.
modified_by The code that identifies the user who modified or updated the data.

Database Name: pnp_cirs_users

Table Name: user_activity
Description: The table that stores the user activities while using the system.

FIELD NAME DESCRIPTION

id The code that serves as index to registered users of the system.
user_account_id Assigned user account id for reference in User_account table.
activity The field that stores the activities performed by system user.

DIRECTORATE FOR INVESTIGATION AND DETECTIVE MANAGEMENT 26

The date when such activities or changes was made using the
date system.

Database Name: pnp_cirs_users

Table Name: user_buttons
Description: table that stores the available buttons in the system.

FIELD NAME DESCRIPTION

id The code that serves as index to available buttons in the system
details Name of the button

Database Name: pnp_cirs_users

Table Name: user_email
Description: The table that stores the electronic mailing to the system users.

FIELD NAME DESCRIPTION

id The code that serves as index to email generated by the system.
type Type of email generated
status Status of email generated
token Valid token generated by the email
email Email address of recipient
content Content of the email sent
date_sent Date the email was sent
date_replied Date the email was replied upon.

Database Name: pnp_cirs_users

Table Name: user_menu
Description: The table that stores the available menus in the system.

FIELD NAME DESCRIPTION

Id The code that serves as index to available menus in the system
Details Name of the menu

Database Name: pnp_cirs_users

Table Name: user_resources
Description: The table that stores the available user resources in the system.

FIELD NAME DESCRIPTION

id The code that serves as index to the module in the system.
controller Name of the module
action The name of available functions/actions in a module
description Description of the function/action

DIRECTORATE FOR INVESTIGATION AND DETECTIVE MANAGEMENT 27

Database Name: pnp_cirs_users

Table Name: user_roles
Description: The table that stores the user access levels to the system.

FIELD NAME DESCRIPTION

id The code that serves as index to the access level of system users.
The access level of the system users (encoder, administrator,
title etc…)
description The brief description of the user access levels.
date_created The date and time when data was encoded.
last_modified The date and time when data was last updated or modified.
created_by The code that identifies the user who encoded the data.
modified_by The code that identifies the user who modified or updated the data.

Database Name: pnp_cirs_users

Table Name: user_roles_resources
Description: table that stores the resources assigned to each user access levels.

FIELD NAME DESCRIPTION

The code that serves as index to an instance of resource
id assignment.
role_id The access level of the system users.
resource_id The resource assigned to the concerned access level.
date_created The date and time when data was encoded.
created_by The date and time when data was last updated or modified.

Database Name: pnp_cirs_users

Table Name: user_sessions
Description: The table that stores user session details.

FIELD NAME DESCRIPTION

id The code that serves as index to user sessions.
hashed_id Hashed session id for user access validation.
user_account_id Account id of the logged-in user.
ip_address The I.P. address of the computer used by the system user.
user_agent The browser that the user used to access the system.
logout_type The type of logout performed. (e.g. force, timeout, button).
The date and time of user log-in or the date and time when user
date_login
accessed the system.
The date and time of user log-out or date and time when user left
date_logout
the system.

DIRECTORATE FOR INVESTIGATION AND DETECTIVE MANAGEMENT 28

III. IS Functions

The PNP CIRAS is the enhanced version of the existing e-Blotter System
that will provide field commanders and decision makers comprehensive and timely
crime data through the enhanced features for Crime Mapping and crime clock
generation.It is a web-based system that is being utilized by police stations
nationwide.

IV. IS Features
The CIRAS will serve as a scientific management tool for efficient and effective
implementation of police interventions, specifically to:

a. Serve as the modern central database system of crime incidents;

b. Provide crime trend analysis, statistical report and crime hot spots
along with other trends and patterns;
c. Overlay other data sets - localities, AORs, critical facilities and
structures, troop deployment and movement, etc.;
d. Provide status and disposition of criminal cases; and
e. Provide online crime data accessible to all levels in the PNP
organization.

DIRECTORATE FOR INVESTIGATION AND DETECTIVE MANAGEMENT 29

V. System Flow
The enhanced e-Blotter or Crime Information and Analysis System (CIRAS)
were interfaced with Geographic Information System (GIS) to evolve into a
Qualitative Crime Analysis Management Tool. These modifications of the e-
Blotter system will enhance the ability of the field commanders to conduct
qualitative crime analysis more efficiently and more accurately. The core
objective of CIRAS is to serve as a scientific management for crime analysis
for efficient and effective prescription of police intervention.

A. Opening the CIRAS Website

1. In the address line type pnpciras.com

or go to DIDM website at didm.pnp.gov.ph and then click e-Blotter site

in the left corner

This will prompt into the registration and login page.

DIRECTORATE FOR INVESTIGATION AND DETECTIVE MANAGEMENT 30

B. Registering into the System

Open registration page by clicking Register here link on the log- in

page.

This will prompt you to this screen.

Select rank from the dropdown.

➢ Input first name, middle name and last name.
➢ Input e-mail. Sample format: [email protected].
➢ If you are from PRO, select from dropdown the PRO only
➢ If from PPO, select from PRO and PPO only

DIRECTORATE FOR INVESTIGATION AND DETECTIVE MANAGEMENT 31

➢ If from City or Municipality, select from the dropdown the PRO,

PPO and City Municipality PS only
➢ If from PCP, select from the dropdown of PRO, PPO, City
Municipality PS and PCP.
➢ Click Yes you are assigned at WCPC; No if assigned in other
investigative unit/police station
➢ If you are from NSU, click NSU to provide the selection from
NSU dropdown menu
➢ If you are from National NSU, select from dropdown the National
only
➢ If from Regional NSU, select from National and Regional NSU
only
➢ If from Provincial NSU, select from Regional NSU and
Provincial NSU only
➢ Input validation code (CAPTCHA) on the text box found below it
(sample above – shama)
➢ And then click Register
➢ After seeing the “Registration successful”, contact the Information
Technology Division at (02) 7216454, (02) 7230401 local 3479 or
email at [email protected] for the approval of registration.

DIRECTORATE FOR INVESTIGATION AND DETECTIVE MANAGEMENT 32

Note: Approval of ITD depends on the endorsement of the concerned

RIDMD to DIDM thru ITD on the duly authorized user. No
Endorsement, No Account Approval.

Note to the User:

CAPTCHA is a computer-
based challenge
response test to
determine whether the
user is human. If the
given CAPTCHA
(example “shama”) is not
readable, click Not
Readable and Change
Text found under the
CAPTCHA.

Sample Matrix for the Endorsement of Authorized User

Rank Name Designation Unit Accessibility Email Address

Assignment Rights

DIRECTORATE FOR INVESTIGATION AND DETECTIVE MANAGEMENT 33

PCINSP JUAN Chief, RIDMD, Viewer [email protected]

CASTOR RIDMD PRO 7
DELA
CRUZ
PCpl Francisco Investigator Putatan PS Investigator/ [email protected]
A Santos Encoder
Pat Ricardo Investigator CIDG NCR Investigator/ [email protected]
S Encoder
Sanchez

Accessibility Limitations

Accessibility Rights Designation Accessibility/Limitations

Encoder Investigator 1. Has access on all the encoded incidents within
his unit/station only
Crime 2. Can edit the data in his respective PCP
Registrar 3. Can view and print report in their respective
units/stations
4. Can update the records
5. Can print specific incident in his/her respective
station/PPO/PRO
6. Can search victim, suspect, offense, vehicles
involved & firearms involved nationwide

Accessibility Rights Designation Accessibility/Limitations

Viewer Chief of Offices, 1. Can view the encoded incidents/crime
member of within his/her respective AOR;
Investigation 2. Can view the statistics of his/unit and their
Family respective PCPs;
3. Can print specific incident under his/her
AOR;
4. Can search victim, suspect, offense,
vehicles involved & firearms involved
nationwide

Note: If upon the coordination with ITD-DIDM, account was been approved, you can
now log-in thru your account.

C. REGISTRATION AFTER APPROVAL

DIRECTORATE FOR INVESTIGATION AND DETECTIVE MANAGEMENT 34

➢ Input registered e-mail (e.g. [email protected]) and use the

default password 1234567890.
➢ Type the CAPTCHA (“v5uAEyaC”)
➢ Click Log-in.
➢ This will prompt you to this screen

➢ To change password, type 1234567890 in the current password and

input new password then repeat new password and then click save.
Minimum of 10 characters in length for new password. (Password
maybe combination of numbers and letters)

DIRECTORATE FOR INVESTIGATION AND DETECTIVE MANAGEMENT 35

➢ After changing the password, this will prompt to the above screen. If
you have the information on your office including the name of the Chief
of Police (COP), update information.

DIRECTORATE FOR INVESTIGATION AND DETECTIVE MANAGEMENT 36

D. ENCODING INCIDENTS

Click +Add Record button to encode incidents.

This screen will prompt up. In the Add Record, Input blotter entry number.
The No. 690000-202003- is generated by the system. This cannot be
changed and is given to specific PCP/Station/PPO/PRO/NSU you belong.
You just need to input on the space provided in the right. For this screen
0101. In case you will see a message in adding record that you currently
have an unfinished record. You can click here to continue editing in the
previous unfinished blotter entry no. or continue with the next blotter entry
no. by clicking Next.

DIRECTORATE FOR INVESTIGATION AND DETECTIVE MANAGEMENT 37

After clicking the next button, a warning message will appear that “By
clicking add, you understand that the blotter entry cannot be changed
afterwards” so make sure that the blotter entry no. is correct. If the blotter
entry is different, click previous, input the correct blotter entry number and
then click Next.

If you are sure that the blotter entry is correct, Click “Add” to confirm.

1. COMPLAINANT

To add complainant. Click Add Complainant button

DIRECTORATE FOR INVESTIGATION AND DETECTIVE MANAGEMENT 38

➢ Fill in Reporting Person information/details.

➢ Click Add Complainant to add another Reporting Person. And then fill-in
information details also.
➢ When reporting person of complaint is also the victim, tick on the check
box.

Required fields
● First Name
● Last Name
● Gender
● Info was Obtained

➢ Fill in victim additional information.

➢ If there is another complainant, just click Add Complainant. And then
provide details by putting additional information in the field.
➢ It must be fill up the required field before proceeding to the next tab.
➢ Click Next to proceed to suspect tab.

Just click the

“x” button to
remove the Add
another victim
in case you
erroneously
clicked the Add
Victim.

DIRECTORATE FOR INVESTIGATION AND DETECTIVE MANAGEMENT 39

2. SUSPECTS

Click Add Suspect button.

➢ Fill in suspects information/details.

➢ Click Add Suspect to add another suspect. And then fill-in information
details also.
➢ In cases that suspect is unidentified, let it be the First Name as
Unidentified as shown in the screen.
➢ It must be fill up the required field before proceeding to the next tab.
➢ And then click next to go to Case Details.

In case that you

had clicked the
Add suspect but
you don’t need
to, just click the
“x” button to
remove the Add
another suspect.

DIRECTORATE FOR INVESTIGATION AND DETECTIVE MANAGEMENT 40

3. CASE DETAILS
➢ Fill in all available case information/details. Choose from the drop down
list.
➢ It must be fill up the required field before proceeding to the next tab.
➢ The narrative of the incident should answer the 5 Ws and 1H in
narrative form.

• If an incident is a crime, click yes

on is it a crime?
• You can also click yes if the
incident reported was referred
by barangay
• If in case an incident is reported
to the police and is a barangay
concern click yes to the question
is it referred to brgy.
• You can also click yes if the
incident reported to the police
was referred by OLEA (other law
enforcement agency)

NOTE:
If you click Yes on “Is it a crime” and you refer the case to the brgy, you will
click YES to the question Is it referred to brgy. You will notice that the question
Is it a crime the shaded answer will automatically be No even if you choose
YES. This is in order to avoid double counting of crimes.

Important information to be checked:

1. These should be remembered in cases that the incident happened in two

or more dates, the recent date should be used but this will be narrated
in the narrative of incidents.
2. The system provided the blotter entry no., the place of commission,
region, district and city/municipality because reporting of crime should
be in its respective AOR.
3. If in case the crime is committed in other station, you refer the case to
the station concern and let them encode the said case in the system.

➢ And then click next to go to Offenses Details.

DIRECTORATE FOR INVESTIGATION AND DETECTIVE MANAGEMENT 41

4. OFFENSE

➢ Fill in details of offense.

➢ Click Add Offense button to add another offense. Also fill in details of
other offense added.
➢ And then click next to go to important additional information in drugs tab,
Illegal Gambling, Type of Robbery, FAs Involved, Trafficking in Persons,
Vehicle Involved, Other Items and Progress Report.
➢ It must be fill up the required field before you can save the encoded crime
incident in CIRAS.

➢ If there is another offense just click Add Offense.

DIRECTORATE FOR INVESTIGATION AND DETECTIVE MANAGEMENT 42

5. DRUGS
➢ Click Drugs Tab if there are available details on drugs.
➢ Fill in details of recovered drug evidence including the quantity, if in case
drugs were recovered from operation conducted, the place of operation,
the value of drugs, etc and the custodian of the recovered drugs.
➢ Click the button Add for another drug evidence.
➢ Click x to delete drug evidence if no confiscated drugs.
➢ It must be fill up the required field before you can save the encoded crime
incident in CIRAS.

Note: Drug Type is required (mandatory) field.

DIRECTORATE FOR INVESTIGATION AND DETECTIVE MANAGEMENT 43

6. ILLEGAL GAMBLING

➢ Click Illegal Gambling tab if the offense is Illegal Gambling or there is

an Illegal Gambling operation conducted by the PNP unit/station.
➢ Choose from the drop down list the kind of Illegal Gambling was
committed. Also input the estimated amount carted.
➢ Click button Add for another Illegal Gambling.
➢ Click x to delete Illegal Gambling field.

7. TYPE OF ROBBERY

➢ Click Type of Robbery tab if Robbery made were in establishments

such as grocery store, gasoline store, bank, etc.
➢ Choose from the drop down list the establishment type and input name
of establishment. Also input the amount carted if the data is available.
➢ Click button Add for another Type of Robbery.
➢ Click x to delete Type of Robbery.

Note: The following are required (mandatory) fields:

➢ Type of or Place of Robbery
➢ Name of Place or Location/Estabishment Name

DIRECTORATE FOR INVESTIGATION AND DETECTIVE MANAGEMENT 44

8. FIREARMS INVOLVED
➢ Click Firearms Involved tab.
➢ Fill-in firearm Evidence details as shown below.
➢ Click button Add for another firearm evidence.
➢ Click x to delete encoded firearm details.

Note: The following are required (mandatory) fields:

➢ Kind- Firearms
➢ Firearm Status
➢ Caliber

DIRECTORATE FOR INVESTIGATION AND DETECTIVE MANAGEMENT 45

9. TRAFFICKING IN PERSONS
➢ Click Trafficking in Persons tab.
➢ Fill-in trafficking in persons details.
➢ Click button to add another trafficking in persons details.
➢ Click x to delete encoded trafficking details.

Note: The following are required (mandatory) fields:

➢ Violated RA 9208
➢ Type of Exploitation

DIRECTORATE FOR INVESTIGATION AND DETECTIVE MANAGEMENT 46

10. VEHICLES INVOLVED

➢ Click Vehicles Involved tab.
➢ Fill-in details of vehicles used in the incident.
➢ Click button to add another vehicle evidence details.
➢ Click x to delete encoded vehicle details.

Note:

• Kind - LTO is required (mandatory) field

• Type of Registration

DIRECTORATE FOR INVESTIGATION AND DETECTIVE MANAGEMENT 47

11. OTHER ITEMS

➢ Click Other Items tab.

➢ Fill-in other items of evidences details.
➢ Click button to add another evidence details.
➢ Click x to delete encoded evidence details.

Note: Item Description/Serial Number is required (mandatory) field

DIRECTORATE FOR INVESTIGATION AND DETECTIVE MANAGEMENT 48

11. PROGRESS REPORT

➢ Click Progress Report tab.
➢ Fill-in progress report details.
➢ Click button to add more recent progress report details.
➢ Click x to delete encoded evidence details.
➢ Click the tab again to go back in encoding details.

Note: Content is required (mandatory) field

E. SAVING THE ENCODED INCIDENT

After filling-up all the information in the Complainant, Suspect, Case Detail
and Offense, you will see a marked green and red numbers beside each item.
The one in green are the no. of encoded in each category such as 1
Complainant, 1 Suspect, and 1 Offense. If there is in red are those with required
fields that were not supplied by information. If the fields were already been
filled-up and there are no red marks on it, you can start the crime mapping by
clicking the Plot button below or Save to save the file. Click IRF button to
preview the IRF output of the encoded crime incident. It can readily print or
download the IRF.

DIRECTORATE FOR INVESTIGATION AND DETECTIVE MANAGEMENT 49

F. Crime Mapping

Once you see the screen below, you will see a location marker in red.
Since there are streets available, you can now drag it to the specific location
where the incident really happened.

For a more clearer view of the exact location of the incident you can click the
Satellite button.

And then click Save.

If you save the file without plotting for crime maps, you will see the message

DIRECTORATE FOR INVESTIGATION AND DETECTIVE MANAGEMENT 50

IRF successfully saved with Blotter No. ___________________

If you save the file including the plotting for crime maps, you will see the
message IRF successfully saved and plotted with Blotter No.
___________________

DIRECTORATE FOR INVESTIGATION AND DETECTIVE MANAGEMENT 51

To see the records of all encoded data within your AOR, click on Record on the
dashboard and it can be filtered by date committed or by date reported:

Records
List Tab

To see the contents of the dashboard, click Dashboard. This will prompt you to
this screen.

Depending on the filter you made, this is the contents of the dashboard

DIRECTORATE FOR INVESTIGATION AND DETECTIVE MANAGEMENT 52

G. REPORT GENERATION

Click Reports from the Main Menu and click the Bravo Option. Here are some
data you can generate in CIRAS:

For detailed report of cases within a given period, click the Detailed Report and
just input date and time from the date you want to start the details and the date
and time until when do you want end the details and then choose from the drop
down if you want until City/Municipals PS until the PCP. Then click Submit

After clicking the said data, an excel file of the details of the report will
appear as shown.

DIRECTORATE FOR INVESTIGATION AND DETECTIVE MANAGEMENT 53

For statistics of cases within a given period, just input date and time from
the date you want to start the details and the date and time until when do you
want end the details and then choose from the drop down if you want until
City/Municipals PS or PCP. And then click Submit.

This is the sample generated statistics from the system.

DIRECTORATE FOR INVESTIGATION AND DETECTIVE MANAGEMENT 54

For charts and graphs report, just choose from the drop down list the category
(crimes against), stages of felony, offense and modus, the date and time of
commission and the place of commission and then click Submit.

For crime clock report, just click clock button and then click Submit.

DIRECTORATE FOR INVESTIGATION AND DETECTIVE MANAGEMENT 55

H. CRIME MAPPING

For crime mapping, you also have to choose from the drop down list the
category (crimes against), stages of felony, offense and modus, date and time
of commission, to include the place of commission and then click submit.

DIRECTORATE FOR INVESTIGATION AND DETECTIVE MANAGEMENT 56

This is the Blank IRF which is also can generated thru CIRAS on Records
Button

I. UPDATING YOUR PROFILE

If you need to change your profile and password again, just click the icon in red.
To be specific, if you need to change your Profile, click My Profile. You will be
prompted similar to what is shown on the screen.

DIRECTORATE FOR INVESTIGATION AND DETECTIVE MANAGEMENT 57

Just update information you need to change for instance Address click update:

And then type the updated address. Then click Save.

For changing the password again, just click Change Password from the icon
below or from the My Profile.

This will prompt you again to the change password, input current password and
then input the new password and repeat the new password and then click Save.

DIRECTORATE FOR INVESTIGATION AND DETECTIVE MANAGEMENT 58

J. LOGGING OUT IN THE SYSTEM

Click the icon above and

then click log-out

DIRECTORATE FOR INVESTIGATION AND DETECTIVE MANAGEMENT 59

I. Frequently Asked Questions:

1. What is CIRAS?

PNP CIRAS is a modern central database system of crime incidents capable

of generating periodic reports, crime trends, statistical analysis, crime clock
and crime map that will help commanders in making fast and sound
decisions on the ground. It will allow full functionality of a real-time crime
incident reporting and mapping out the incidents to the online map across
police stations nationwide for quick, fast and reliable information for the
decision makers at all levels in the organization.

2. Can all the PNP personnel access the CIRAS?

No. Crime Registrars, Investigators, COPs, members of the PNP

Investigation Service and NOSUs Investigation Divisions/Sections duly
endorsed by R7 and Head of Office, NOSUs were the only allowed to
register in the CIRAS. After registration, the registered personnel need to
confirm from ITD the approval of the registration via email address and/or
office telephone number:

ITD email address: [email protected]

ITD office telephone number: (02) 87230401 local 3479

After the approval, registered users can now log-in in the system using the
default password 1234567890. And then they can now change the
password.

3. Does the station have the access to the account of their PCPs?

Yes, the account of the station is for encoding of their own cases handle
and to view and edit the account of their PCPs.

4. Is the crime mapping included in the new e-blotter system?

Yes, users can plot the specific location of the place of commission of the
incident.

5. Can we have the copy of the classification of crimes?

Yes, it is listed in the Manual on e-blotter System.

6. What if the registered user in the PCP was reassigned to other PCP or to
the station or vice versa? Is the registration account used will just be given
to the new assigned personnel in the PCP or another account will be given
to them?
In this case, inform the Information Technology Division (ITD), DIDM of the
reassignment. The account of the transferred personnel will be deactivated

DIRECTORATE FOR INVESTIGATION AND DETECTIVE MANAGEMENT 60

and the new personnel will need to register to have an account. But this
should be endorsed by respective PROs.

7. If there are new additional streets with their AOR that should be included in
the list of streets per barangay in the e-blotter system, what should be done?

There is a need to contact ITD –DIDM for the adding of streets but there is
a need for a formal communication on this matter.

8. If we encode crime data, why is it that sometimes encoded data was not
been captured by the system?

One probable cause is the slow internet connection. Second, if the computer
hanged or has no activity for a long time and you suddenly encoded without
refreshing the page, the encoded incident will not be inputted in the system.
Third, primary offense should be selected Yes and referred to barangay was
selected No.

9. Can I add additional data in dropdown menu in CIRAS?

No, you can inform the Technical Personnel of ITD via email for the
additional data in CIRAS.

10. For other concerns regarding CIRAS, what is the contact details of the
concerned office?

Information Technology Division Technical Team

Directorate for Investigation and Detective Management
Email Add: [email protected] or [email protected]
Trunkline No. (02) 87230401 loc 3479

DIRECTORATE FOR INVESTIGATION AND DETECTIVE MANAGEMENT 61

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