Introduction to SAP

Online Training

Daniel Mateo
SAP S/4HANA Lead Consultant

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 Introduction to SAP

Self Introduction
• SAP S/4HANA Lead Consultant / Project
Manager - International projects
• Over 14 years of experience in SAP
implementations at multiple branches around
Europe, America and Asia.
• Specialist in Financials, Controlling and Logistics
modules.
Daniel Mateo
• Professional certifications: SAP Activate Project
Manager, SAP S/4HANA Financial Accounting, SAP S/4HANA Lead Consultant
Project Manager Professional (PMP), ITIL…

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 Introduction to SAP

Content
• Definition and history of SAP.
• Main characteristics.
• Sectors in which SAP is used.
• SAP modules.
• Specific terminology.
• SAP Financials and Logistics Foundation.
• Basic Financials and Logistics processes.
• Navigation in SAP.
• Main Sources of information

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 Introduction to SAP

What is SAP?
• SAP is a software that manages efficiently the resources of most of the
main companies  Finance, Logistics, HR, Controlling…
• Developed by the company SAP AG (Systems, Applications and Products). It
is the second biggest enterprise software supplier of the world, after
Microsoft.
• Headquarters are placed in Waldorf, Germany.

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 Introduction to SAP

History of SAP
• Software founded in 1972 at Mannheim (Germany) by five employees from
IBM.
• SAP R/3 was successfully implemented in the 90’s having an exponential
growth in medium and big companies.
• Now it has around 110,000 employees and it has over 120 foreign
subsidiaries. It is the German company with the highest value in the stock-
market.
• Around 70-80% of the big companies use its products.
• The trend of the next years is to improve the connectivity with mobile
devices, having the information in cloud servers, and getting the data as
fast as possible with an user-friendly environment.

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 Introduction to SAP

Evolution of SAP

SAP SAP S/4

SAP R/1 SAP R/2 SAP R/3 HANA
ERP HANA

1973 1979 1992 2004 2011 2015

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 Introduction to SAP

Main characteristics
• It manages in an integrated way all the areas of the company. In the same
database it is available the information related to human resources,
finances, logistics, management control...
• Information in real time, without the need to wait for update processes.
• Great traceability in all documents, being able to identify the origin of the
invoice, payment status...
• Consolidated information for subsidiaries in different countries and
multiple currencies valuation.
• High implementation costs, affordable for medium-large companies.

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 Introduction to SAP

SAP Industries
• SAP products are intended for different industries, from private to public
sectors. Some of the industries, it supports are:
• Services.
• Utilities (gas, water, electricity).
• Production (pharmaceutical, chemical, metallurgical, textile, paper...)
• Farming and Mining.
• Banking and Insurances.
• Public sector.
• Computer consulting.
• Distribution and supermarkets.
• Education.
• Health.

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 Introduction to SAP

SAP Modules

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 Introduction to SAP

Specific Terminology I
• ABAP (Advanced Business Application Programming): Programming language used in
SAP solutions.
• ALV (ABAP List Viewer): Specific list of SAP that shows the data with the possibility of
sorting, making subtotals, exporting to Excel...
• Transacción: Mnemonic code that executes a program in SAP. For example FB01  post
financial document.
• SAP Fiori: Design system that enables you to create business apps with a consumer-
grade user experience, turning casual users into SAP experts with simple screens that
run on any device.
• BAPI (Business Application Programming Interface): Function that performs a specific
operation in SAP (post document, create purchase order...). It is used in custom
developed programs.
• Client: System with own master data and table content.

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 Introduction to SAP

Specific Terminology II
• Debugging: Identify and correct programming errors.
• Dynpro: Screen of a SAP program.
• User-Exit: Tool to customize SAP standard code.
• Smartform: Printing form with the desired layout for invoices, orders,
payment letters…
• Matchcode: Search help to find the required values of a given field.

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 Introduction to SAP

SAP FICO - Overview

• SAP FI: One of the main modules of SAP. Allows the generation and supervision of
financial statements, mainly for external reporting purposes.
• SAP CO: Enables effective planning and decision making mainly for internal needs at
the controlling level. of a SAP program.

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 Introduction to SAP

SAP FI
• One of the main modules of SAP.
• It covers all the financial and accounting processes of an organization.
• Integration with other modules such as MM (materials management), SD
(sales and distribution), PS (Project Management), HCM (human
resources)...

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 Introduction to SAP

SAP FI Structures I

• In S/4HANA instead of using Business Areas, it is recommended Segments.

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 Introduction to SAP

SAP FI Structures II
• Chart of Accounts: Operational and local.

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 Introduction to SAP

FI Document
• It is unique by company, document number and fiscal year.
• Header  Document characteristic data: Company, accounting date,
reference, currency, exchange rate...
• Items  Detail of accounting entry: Amount, accounting account, creditor,
debtor...

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 Introduction to SAP

SAP Logistics
• It includes the materials management (MM) and sales-distribution (SD)
modules.
• It integrates both the purchasing flow (from contact with the supplier to
invoice posting) and the sales flow (budget to customer to invoice issuance).
• Improved stock management and product quality.

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 Introduction to SAP

SAP MM Structures

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 Introduction to SAP

SAP SD Structures

Sales Organization

Distribution Channel

Sector

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 Introduction to SAP

Purchasing flow

Purchase Inbound Logistic

Order Delivery Invoice

Finantial Finantial Payment

Document Invoice

Create Goods Post Release Post

Order movem Invoice Invoice Payment

ME21N MIGO MIRO MRBR F110

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 Introduction to SAP

Selling flow
Collection

Sales Outbund Logistic

Delivery
Post
Order Invoice
Collection
Finantial Finantial
Document Invoice F110

Create Post Billing

Delivery
Order Delivery Pool
Collection
Claim
VA01 VL01N VL02N VF04

F150

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 Introduction to SAP

Navigation I
Transaction

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 Introduction to SAP

Navigation II
Toolbar

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 Introduction to SAP

Navigation III
Common buttons

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 Introduction to SAP

Navigation IV
Buttons in reports

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 Introduction to SAP

Sources of Information
• https://blogs.sap.com/ -> Possible to filter by tags and areas. For instance
Finance, Logistics, SAP S/4HANA…
• https://help.sap.com/ -> Find relevant information for any SAP solution.
• https://open.sap.com/ -> Free courses for the most trendy SAP areas.
• https://training.sap.com/ -> Official courses and certifications in SAP
software.

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 Introduction to SAP

SAP FICO - Blogs

• https://blogs.sap.com/

• https://s4ptribe.com/blog-saptribe/

• https://people.sap.com/marssel.vilaa2

• https://people.sap.com/stephane.neufcourt

• https://people.sap.com/nitin.gupta10

• https://www.linkedin.com/in/rfaleiros/

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 Introduction to SAP

Thank you so much for your participation

Daniel Mateo
SAP S/4HANA Lead Consultant
E-mail: [email protected]

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