Balmer Lawrie & Co. Ltd.

Temperature Controlled Warehouse, [Rai, Haryana ]

Tender No BL/LI/TCW-RAI/18-19/011

LOGISTICS INFRASTRUCTURE
Temperature Controlled Warehouse
Plot No. 1924, 1924-A,
Rai Industrial Area, HSIIDC
Haryana
Mobile No 9866400155,
E-mail: [email protected]

TENDER NO: BL/LI/TCW-RAI/18-19/011 Dated 28/04/2018

TECHNICAL / COMMERCIAL BID

Tender Document for

[SUPPLY OF STRETCH FILMS ]

DUE DATE & TIME: [12/05/2018 at 15.00 PM

]s]

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Balmer Lawrie & Co. Ltd. Temperature Controlled Warehouse, [Rai, Haryana ]
Tender No BL/LI/TCW-RAI/18-19/011

INDEX

S. NO. PARTICULARS PAGE NO.

1 Index 2
2 NIT including Special Instructions to Bidders and other terms 3

3 General and Special Conditions of Contract 7

4 Declaration 11
5 Particulars of the Bidder’s organization (Annexure-1) 12
6 Price Bid (Annexure-2) 13

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 Balmer Lawrie & Co. Ltd. Temperature Controlled Warehouse, [Rai, Haryana ]
Tender No BL/LI/TCW-RAI/18-19/011

NOTICE INVITING TENDER

On Line bids (Single Stage) are invited from manufacturers or suppliers, experienced vendors who fulfill
the eligibility criteria mentioned elsewhere in the tender document under the heading “General Terms
and Conditions”, for undertaking the subject contract for Supply of stretch films as per the BOQ
mentioned in Annexure -2.

Tenderers are advised to download Notice Inviting Tender along with other tender documents from
www.balmerlawrie.com.and the procurement website https://balmerlawrie.eproc.in.
The tender has to be submitted online.

The signed copies of the required documents in support of bidder’s credentials are to be uploaded /
sent along with the tender documents.

S. No Description Details
1 Name of Work Supply of Stretch Films
2 Tender No BL/LI/TCW-RAI/18-19/011
3 Validity Of Offer 120 days from the date of opening of
Technical bid.
4 Tender Fee Nil

5 EMD (interest-free) Rs.7000 /-

6 Downloading / Submission of Tender :
a. Starts on 28/04/2018 15.00 hrs
b. Closes on 12/05/2018 15.00 hrs
7 Opening of Technical Bid 12/05/2018 15.30 hrs

SPECIAL INSTRUCTION TO BIDDERS

A. LIST OF DOCUMENTS TO BESUBMITTED

The signed and stamped copies of following documents should be sent as part of the
technical/commercial bid submission,

a. Power of Attorney authorizing the person who has signed the tender document to act
and sign on behalf of the company.
b. Certificate of registration/incorporation in the case of Pvt Ltd/Public Ltd Company
/certified copy of / partnership deed in the case of LLP/Partnership firm/ any document
under the relevant rules/laws if the firm is a proprietorship firm.
c. Copy of PAN Card.
d. GST Registration number.
e. Sign and Stamp on all the pages of the tender document (NIT).

B. VERIFICATION OF DOCUMENTS / SUBMISSION OF BIDS / CANCELLATION OF BIDS

a. If Balmer Lawrie wants to verify all the submitted documents, then the bidder should
bring all original documents.

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 Balmer Lawrie & Co. Ltd. Temperature Controlled Warehouse, [Rai, Haryana ]
Tender No BL/LI/TCW-RAI/18-19/011
b. Failure on part of the tenderer to report on specified date and time for paper
verification may result in rejection of the tender submitted by them without further
communication.
c. Tenderer should be in a position to produce all the original documents and/or any other
information on dates as intimated or as and when required by Balmer Lawrie.
d. Incomplete Tenders are liable for rejection without any reference to the renderer and
decision of Balmer Lawrie in this respect will be final.
e. If at any stage it transpires that any party submitted false or forged documents may be
Blacklisted and the EMD would be forfeited, contract could be cancelled, criminal
prosecution or any other action as deemed fit may be initiated.
f. Balmer Lawrie reserves the right to reject any or all tenders without assigning any
reasons whatsoever.
g. Bids of any tenderer may be rejected if a conflict of interest between the bidder and
Company (Balmer Lawrie) is detected at any stage.
h. All the bids will be evaluated based on the criteria as mentioned in this NIT. Tenders of
those bidders who are not meeting the criteria as specified in the NIT, may not be
considered for commercial evaluation.
i. Tenders, if submitted through e-mail or fax, shall be summarily rejected.
m Tender inviting authority/Owner reserves the right to accept or reject any or every
tender without assigning any reason whatsoever / or to negotiate with the bidder(s) in
the manner the Owner considers suitable.

SPECIAL INSTRUCTIONS TO THE BIDDER FOR PARTICIPATING IN E-TENDER

Tenderers are advised to download Notice Inviting Tender along with other tender documents from the e-
tendering portal https://balmerlawrie.eproc.inInterested parties have to pay an interest free EMD of Rs
7000.00/- (Rupees seven thousand only) by Demand Draft/Pay Order at our above address. The DD/PO for
Tender Fee and EMD should be drawn in favour of BALMER LAWRIE & CO LTD on any Scheduled Bank, payable
at [Mumbai]. Copies of the instruments (DD/PO) evidencing payment of EMD should be scanned & uploaded
before bidding. However, payment EMD is exempted for Small Scale Units registered with National Small
Industries Corporation (NSIC) & Micro Small and Medium Enterprises (MSME) on submission of valid copy of
registration certificate. SCT/ST Category having MSMED/NSIC certificates should specifically mention .
MSME Vendor should declare UAM number on CPPP( Central Public Procurement Portal) failing which such
bidder will not be able to enjoy benefits as per PP Policy for MSMEs order 2012.
The physical original instruments/drafts should reach our above address prior to due date and time. In case
the Bidders intend to submit any additional supporting documents, the same can be submitted in physical
form at our above address. Documents of only those bidders shall be entertained who are bidding on-line.
UNDER NO CIRCUMSTANCES PRICE BID SHALL BE SUBMITTED IN PHYSICAL FORM.

Balmer Lawrie & Co. Ltd. has developed a secured and user friendly system which enables Vendors/ Bidders to
Search, View, Download tenders directly and also, enables them to participate & submit Online Bids on the e-
tendering site https://balmerlawrie.eproc.in in a secure and transparent manner which maintains
confidentially and security throughout the tender evaluation process.

1. Procedure to submit On-line Bids

For this purpose, Vendors/Bidders are advised to read the instructions available in the homepage of the portal
https://balmerlawrie.eproc.inwhere detailed procedure for submission of bids is available under the option /
link “Bidding Manual”.

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 Balmer Lawrie & Co. Ltd. Temperature Controlled Warehouse, [Rai, Haryana ]
Tender No BL/LI/TCW-RAI/18-19/011
1.1 Registration with e-procurement platform

For registration and online bid submission bidders may contact HELP DESK of C1India Pvt., Ltd. details of
which is available at our web-site mentioned above or they can register themselves online by logging in to
the website through https://balmerlawrie.eproc.in

1.2 Bidders may contact the following resource persons for any assistance required in this regard.

HELPDESK NOS ARE OPEN BETWEEN 1000 HRS to 1830 HRS IST

(MONDAY TO FRIDAY (Exclusions: Balmer Lawrie HOLIDAYS)

Please email your issues before your call helpdesk. This will help us serving you better.
Contact Nos. and email IDs for Balmer Lawrie helpdesk officers
Name E-mail Phone Numbers
Tirtha Das [email protected] +91-9163254290
Ravi Gaiwal [email protected] 022-66865611
Tuhin Ghosh [email protected] +91-8981165071
Ujjal Mitra [email protected] +91-77026 69806

1.3 Digital Certificate authentication

The bidder shall authenticate the bid with his Digital Certificate for submitting the bid electronically on e-
procurement platform and the bids not authenticated by digital certificate of the bidder will not be accepted
on the e-procurement platform.

1.4 All the bidders who do not have digital certificates need to obtain Digital Certificate. They may contact help
desk of C1 India Pvt. Ltd.

2. Special Note

2.1 Bids can only be submitted before the last date and time of submission as per the date and time mentioned in
the e-tender. Resubmission (if required) of bid should be completed within the stipulated date and time. The
system time (IST) that will be displayed on e-tendering web page shall be the time and no other time shall be
taken into cognizance.
2.2 Bidders are advised in their own interest to ensure that bids are uploaded and submitted successfully in e-
tendering system well before the closing date and time of bid.
2.3 No Printed or posted Bids / offers shall be accepted.
2.4 Balmer Lawrie does not take any responsibility in case bidder fails to upload the documents within specified
time of tender submission.
2.5 Balmer Lawrie will not be responsible for any delay under any circumstances for non-receipt of Tenders/
submission of filled in tender documents by due date & time.
2.6 Bidders are requested to provide correct “e-Mail address” and “Mobile No.” for receiving updates related to
e-tender from time to time.
2.7 The bidder has to keep track of any changes by viewing the Addendum/Corrigendum issued by the Tender
Inviting Authority on time-to-time basis in the e-Procurement platform. The Company calling for tenders shall
not be responsible for any claims/problems arising out of this.

3. Filling of Tender Documents

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 Balmer Lawrie & Co. Ltd. Temperature Controlled Warehouse, [Rai, Haryana ]
Tender No BL/LI/TCW-RAI/18-19/011
3.1 The tenderers are requested to carefully study all the tender documents and tender conditions before
quoting their rates.
3.2 The tender must be strictly in accordance with the terms and conditions and specifications laid out in the
tender.
3.3 Any terms and conditions given by the tenderer in their offers will not be binding on Balmer Lawrie.
3.4 The sole proprietor or authorised representative shall sign all documents that need to be uploaded. When the
person signing the documents is not the sole proprietor / authorised representative of the company, the
Power of Attorney authorizing such person to act and sign on behalf of the company must be scanned and
uploaded and produced later on for verification by Balmer Lawrie.

3.5 The hardcopies as explained above should reach the office of Balmer Lawrie at the following
address.

Kind Attention –Mr.Koli

Executive,
Balmer Lawrie & Co Ltd,
Container Freight Station,
Plot No. 1, Sector 7,
Dronagiri Node, Opp JNPT ,
Navi Mumbai -400707, Maharashtra.
Mobile : 9892384603

3.6 Bidder should take print out of price bid, fill the relevant details and upload the same after sign and
stamp.
1. SCOPE OFWORK

A. The scope of work shall be to supply of Stretch film Roll as per technical specifications mentioned
in clause no. 24 of tender documents. The rate should be inclusive of transporting to our facility at
Rai in Sonepat district, Haryana.

B. PRODUCT TECHNICAL SPECIFICATIONS

Product LLDPE Stretch Wrap Film

Design Flat Film wound to 75 mm paper tube/core in
continuous length
Thickness 23 microns +/- 5 microns
Width 600 mm +/- 3 mm
Length 450 to 500 meters in each reel
Weight of each reel 5.5 to 6.5 kg each reel
Core weight 0.500 grams
Gross weight 6 to 7 kg
Stretch Percentage 150-200%
Application Wrapping of bundles, boxes etc.
Food contact status Suitable for direct contact applications
Environmental Status Post-consumer waste is 100% recyclable
Gloss Excellent Clarity and gloss

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 Balmer Lawrie & Co. Ltd. Temperature Controlled Warehouse, [Rai, Haryana ]
Tender No BL/LI/TCW-RAI/18-19/011

C.TEST REPORTS

The supply of the materials shall be accompanied with test reports as per the technical details
mentioned in tender documents.

.
3.GENERAL TERMS AND CONDITIONS

The tenderers shall fulfill the following eligibility criteria:

3.1 The bidder should provide registration certificates of their factory or if the bidder is dealer then
authorized dealership document is to be submitted.
3.2 Average annual turnover of the bidder shall be minimum of INR 4.00 Lacs during the last three
st
financial years ending 31 March, 2017
3.3 Bidder shall enclose self-attested copy of GST Registration
3.4 Bidder shall sign and stamp on all pages of the NIT including Declaration, Annexure -1 and
Annexure-2 denoting the acceptance of the terms of NIT, scope of work and technical
specifications.
3.5 Bidder shall submit interest-free EMD of INR 7000 /- (Rupees Seven thousand only).

3.6 Bidder shall attach Copy of Company’s Permanent Account Number (PAN) duly signed &
stamped.
3.7 The bidder should not be blacklisted from any government institutions. A self-declaration in that
regard is to be submitted by the bidder.
3.8 Bidder should be register vendor of any unit of Balmer Lawrie & Co.Ltd

Please note that bidders not fulfilling the qualification criteria will not be considered for further
evaluation.

4.Submission Of Bids
The bids should be submitted in single bid process.
For Price Bid, only the rates are to be submitted as per given format.
The entire bid is to have digital signature of the person having Power of Attorney/Power of Authority to sign
on behalf of the Bidder for online quoting.

5.Tender Opening
Unprice and price bid will be opened as per tender calendar.

6.Acceptance of offers
-a) Balmer Lawrie reserves the right to accept any tender in whole or in part or reject any tender or all tenders
or place order for any quantity, less than or more than the tendered quantity, without assigning any reason
thereof.

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 Balmer Lawrie & Co. Ltd. Temperature Controlled Warehouse, [Rai, Haryana ]
Tender No BL/LI/TCW-RAI/18-19/011
b)The tenderer shall quote the rate as per the format in Price Bid. In case the rate is found having quoted
abnormally HIGH or LOW by any tenderer, the same will not be considered and the offer of the tenderer
quoting such a high or low rate will be cancelled.

c.).Bids of any tenderer may be rejected if a conflict of interest is detected between the bidders and Balmer
Lawrie at any stage.

d)Balmer Lawrie is not bound to accept the lowest rate for any tender. Balmer Lawrie also reserves its right to
allow Public Enterprises (Central / State) price / purchase / contract / service preference as admissible under
the existing Government policy. The decision of Balmer Lawrie in this connection will be final.
e.Incomplete tenders, conditional tenders, tenders received late or tender not conforming to the terms and
conditions mentioned in the Tender documents or not accompanied by the requisite Earnest Money Deposit
(unless exempted under the terms of this Tender) will be rejected.

7.Negotiations
7.1 Balmer Lawrie reserves the right to negotiate with the Tenderer. Tenderer will have to attend the concerned
office of Balmer Lawrie for negotiations/clarifications required from them, in respect of their quotations,
without any commitment on the part of Balmer Lawrie.
7.2 In case of negotiation, the Tenderer should send the confirmation of outcome of such negotiation in writing
so as to reach the concerned office of Balmer Lawrie within 3 days from the date of negotiation/ the time
stipulated. If the Tenderer fails to comply with this requirement Balmer Lawrie reserves its right to ignore
their quotation at its discretion with the attendant remedies available to them.

8. Price & Validity of offer

The price should be firm and irrevocable and not subject to any change whatsoever even due to increase in
cost of materials, components etc. till the validity of the contract period.

Bidders should quote rate/prices as per the price bid format, rate should be inclusive of
Transportation charges

Tendered shall keep their offer valid for acceptance for a period of 120 days from the date of
submission of tender

9.Notification Of Award
Prior to the expiration of the period of Bid validity, BL will place purchase order or letter of intent on the
successful bidder(s).

10.Contract Period
The contract period shall be for a period of 12 Months starting from the date of receipt of PO or the
intimation for the supply intimated by BL official whichever is earlier. The above may be extended for
another 12 months on mutual agreement

11.EARNEST MONEYDEPOSIT

An interest-free Earnest Money Deposit Amount of Rs. 7000/- Seven Thousand Only ) to be
submitted in the form of Pay order / Demand Draft in Favour of Balmer Lawrie & Co. Ltd, payable at
Mumbai / Navi Mumbai.

The Demand Draft/Pay order has to be made from a Scheduled Indian Bank. Cheque / Cash
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 Balmer Lawrie & Co. Ltd. Temperature Controlled Warehouse, [Rai, Haryana ]
Tender No BL/LI/TCW-RAI/18-19/011
payment is not acceptable towards EMD.

MSME and NSIC certified bidders are exempted from paying the EMD amount, however, the
supporting documents w.r.t. to the category registered in NSIC/MSME is required to be submitted
in support of the claim. Offer received without EMD will be rejected

12.Security Deposit / EMD

The Earnest Money Deposit of Rs. 7,000.00 of the successful bidders will be converted into Non-interest
bearing Security Deposit (SD) and shall be retained till completion of the contract period. In the event of non-
performance of the contract, the security deposit will be forfeited and the contractor will be blacklisted for
future tenderers. EMD of unsuccessful bidders will be returned after finalization of the contract.

13.TERMS OFPAYMENT

Payment shall be made after receipt of materials. The payment shall be released within 30 days from the
date of receipt of certified invoice for quality cleared material

14.SELECTIONCRITERIA

The final selection would be based on L1 Criteria only, however the Company reserves the right for price
negotiation with L1 depending on the circumstance

15.PATENTS AND ROYALTIES

Manufacturer or supplier, if licensed under any patent covering, Equipment, Machinery, Materials
or compositions of matter to be used or supplied or methods and process to be practiced or
employed in the performance of this Contract, agrees to pay all royalties and license fees which
may be due with respect thereto.

16..Sub-letting of Work:

No part of the contract or any share or interest therein shall in any manner or degree be transferred, assigned
or sublet by the contractor directly or indirectly to any person, firm or corporation without the consent in
writing from Balmer Lawrie. In the event of contractor contravening the conditions, Balmer Lawrie shall be
entitled to get the work done from other firm at the ‘Risk & Cost’ of the contract.

17. Indemnity:
The Contractor will be required to indemnify and keep indemnified the Company against all losses and claims
for injury and damage to any person or any property whatsoever which may arise out of or in consequence of
the work and against all claims, demands proceedings damages, cost charges and expenses whatsoever. The
company may forward the bidder any such claim demand or complaint made by any other person against the
company. In such event, the contractor shall solely be liable for the disposal of the said complaint.

The contractor will be required to Indemnify and absolve the Company of all responsibilities related to
employment condition of their employees and should adequately safeguard Company against any possible IR
problems including those related to employment. The bidder should adhere to all State and Central
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 Balmer Lawrie & Co. Ltd. Temperature Controlled Warehouse, [Rai, Haryana ]
Tender No BL/LI/TCW-RAI/18-19/011
Enactments related to employment such as Minimum Wages Act, Workmen Compensation Act, Provident
Fund Act, Employees State Insurance Act, Gratuity Act, Bonus Act, Contract Labour [Regulations and
Abolition] Act etc. Further, Company will not have any liability towards employment, remuneration or
compensation in whatever manner made to the employee of the bidder. Such demand shall be settled by the
bidder directly.

18. Termination
The contract can be terminated by either party by giving 3 clear months notice in writing. However in case of
serious breach of contract by the Contractor the Company reserves the right to terminate the contract without
notice.

19. Arbitration
Any dispute or difference arising under this Contract shall be referred for adjudication at Kolkata to a Sole
Arbitrator appointed mutually under the provisions of Arbitration and Conciliation Act, 1996 including any
statutory modifications or enactment thereof shall apply to the Arbitration proceedings. The fees of the
Arbitrator, if any, shall be shared equally by both the parties.

20.LOCATION OF SUPPLY/ CONTACT PERSON

The facility is located in Rai Industrial Area, HSIIDCHaryanawhere the materials are required to be
delivered. The complete address is as under:

Temperature Controlled Warehouse

Plot No. 1924, 1924-A,
Rai Industrial Area, HSIIDC
Haryana

Contact Person:- Prem Gautam

Unit Head,
+ 91 8377922852.
Email ID: - [email protected]

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 Balmer Lawrie & Co. Ltd. Temperature Controlled Warehouse, [Rai, Haryana ]
Tender No BL/LI/TCW-RAI/18-19/011

DECLARATION

Having examined the tender documents, we have understood the terms & conditions indicated in
the Tender No: BL/LI/TCW-RAI/18-19/011 DT. 28.04.2018 and hereby confirm our acceptance of
the same.

Place: Signature ofTenderer

Date: Name & Address

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 Balmer Lawrie & Co. Ltd. Temperature Controlled Warehouse, [Rai, Haryana ]
Tender No BL/LI/TCW-RAI/18-19/011

ANNEXURE – 1

PARTICULARS OF THE BIDDER’S ORGANISATION

S. No Description Tenderers Details

1 Name of the Tenderer
2 Address of the Registered Office
3 Address of the branch / office quoting
against the Tender
4. Name, designation, mobile number, e-mail, Fax no.
and any other details of the Contact Person
5 Year of commencement of business
6 Whether Sole Trader/ Partnership / Private
Limited Co., or Public Limited Co. / LLP
7 Registration No. (Under companies Act )
8 Copy of Incorporation /Registration
certificate from ROC(Registrar of
9 Income Tax PAN no.
10 Whether copy of PAN enclosed
11 Whether copy of latest Income Tax Return enclosed
12 GST Registration. No. enclosed
13 Complete Details of the Banker, Name, Address, IFSC Code,
Bank Code, Account No and Type of Account
Name of Bank
Bank Branch Address
IFSC Codes
Bank Branch Code
Account No.
Type of Account
15 Whether registered under NSIC / MSME
16 In case registered under NSIC / MSME, provide
registration number and copy of registration

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Seal & Signature of the Bidder

 Balmer Lawrie & Co. Ltd. Temperature Controlled Warehouse, [Rai, Haryana ]
Tender No BL/LI/TCW-RAI/18-19/011

ANNEXURE-2
BOQ / PRICE BID-to be submitted online only

Tender for Supply of Stretch Films for Temperature Controlled Warehouse at Rai Haryana

Sr. Descriptions Qty. Uni Rat Basic GST % GST Total

No. t e Amount Amoun Amount
(IN (Rs.) t (Including
R) (Rs.) GST )
1 Supply of Stretch Films as 10000 Kg
per Technical
Specifications.

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