PE and Health

Quarter 2 – Module 8:
Organized Fitness and Dance
Event for a Target Health Issue
and Concern

Prepared by:

PAMELA L. ABIANG

Content Validated and Quality Assured by:

LILIBETH A. DAUS
EPS – MAPEH -SPA/SPS
 What I Need to Know

This module was designed and written with you in mind. It is here to help you
master the skills in an Organized Fitness or Dance Event for a Target Health
Issue and Concern. The scope of this module permits it to be used in many
different learning situations. The language used recognizes the diverse vocabulary
level of students. The lessons are arranged to follow the standard sequence of the
course. But the order in which you read them can be changed to correspond with
the textbook you are now using.
The human body is the most essential in doing different physical activities. God
created this to be used for acquiring skill, for the purpose of glorifying Him through
doing things to make this healthy. Our body is beautifully created that it should be
developed wholly in mind body and soul. Physical education is here to develop the
wholeness of the person. Through this field of learning we may create and
accomplish something wholesome in a real life experience. And you as an
individual is capable of influencing others and that includes your family to be
healthy as you are given the opportunity to display relevant competencies at your
level knowledge and skills.

After going through this module, you are expected to:

1. Determine the stages in organizing fitness/dance activities in the community
2. Organize fitness and dance event for a target health issues or concern
3. Participate in an organized event that addresses health/fitness and concerns
 What I Know

I. Matching Type: Match Column A with Column B. Write the correct

letters on a sheet of paper.

COLUMN A COLUMN B

1. This may be in the form of a text, A. A. Set Your Goals for the Event
email, or push notification

2. Ask for feedback after every event B. Determine Your Budget

3. This should include everything you C. Choose the Location 

need to carry out before, during, and
after the event
4. It is the sum of money allocated for D. Make a Checklist 
a particular purpose and the summary
of intended expenditures along with
proposals for how to meet them
5.It also consider parking arrangements, E. Set a Realistic Timeline
check-in, or registration on the day, and
make sure your studio is large enough
to handle the number of people
6. First step in an organizing event F. Plan Marketing Strategies 

7. It is the representation of important G. Manage Logistics 

events in the order in which they
occurred
8. It is the place where H. Tickets and Invitations
something happens or is situated
9. It plays a significant role in spreading I. Send a Reminder 
the word and getting people through the
door.
10. It is how you will invite guests and if J. Enjoy and Have Fun
it is free for all to come or paid event is.

II. Multiple Choice. Choose the letter of the best answer. Write the chosen letter on
a separate sheet of paper.
1. It is a state of health and well-being and, more specifically, the ability to perform
aspects of sports, occupations and daily activities.

A.Physical Fitness B. Physical Activity C. Workshop D. Management

2. It is defined as any bodily movement produced by skeletal a muscle that requires
energy expenditure and It includes exercise and incidental activity integrated into
daily activity.

A.Physical Fitness B. Physical Activity C. Workshop D. Management

3.It is a period of discussion or practical work on a particular subject in which a

group of people share their knowledge or experience.

A.Physical Fitness B. Physical Activity C. Workshop/Seminar D. Management

4.It is the administration of an organization, whether it is a business, a not-for-

profit organization, or government body.

A. Management B. Physical Fitness C. Seminars D. Organization

5. It is a  group of people who work together in an organized way for

a shared purpose
A. Management B. Physical Fitness C. Seminars D. Organization
Lesson Organized Fitness/Dance Event

8
for a Target Health Issue and
Concern

What’s In

Activity 1.1: Inside the box, lists down five (5) different events that you can join
thru online. Write the importance of each event.

Online Events
 What’s New

There’s nothing like a little friendly competition to bring everyone together in

the name of a good cause — whether it’s charity, team bonding, or simply the
competition itself. But for planners, organizing a fitness or dance event is a whole
different ball game, full of unique considerations and tricky logistics that can get a
little out of hand if you let them.
Success in organizing fitness events/ activities depends on good
management and functional organization. Management ascends the plans and
objectives to the members and partners that will lead them in cooperative and
harmonious order. It entails much thought, research and precise planning in order
for the fitness events/ activities to be implemented successfully. It includes
financial, legal, safety and resources, life, personal and facility.

What is It

Fitness/dance events can be the boost your business needs to

engage members. Gym events are fun and emphasize health, fitness, and wellness.
Even with the most state-of-the-art facilities, you can still experience dwindling
membership rates. Most marketers believe that event marketing is the single most-
effective marketing channel. Fitness events are an effective way to add value and drive
engagement. Here are some factors you need to consider in putting up a fitness or
dance event.
Are Fitness Events Effective? Fitness events can bring people together and
inspire them to make changes. Events allow gyms, studios, and health clubs to
think of creative ways to engage with members and the local community. Whether
the aim is to boost membership sales, increase the sense of community, or engage
current members, events can help you to meet your goal.
Events or experiences offer more than just a workout; they bring something
new which members can’t usually get. If your fitness brand isn’t branching out
with events and unique experiences yet, you could be missing out on an excellent
marketing opportunity.
Fitness Event and Experience Ideas. A large chunk of event attendees end
up turning into paying customers. With the potential to boost sales and
engagement, fitness events are a no-brainer. Events can take on a ton of different
formats. Depending on your budget and objective, you can organize an event that
your members will love.
 Challenges and Competitions Challenges and competitions are a great way
to build a sense of community. Perfect for boosting retention, fitness challenges can
motivate your members to get moving and hit their goals. It’s a good idea to have
different categories that are suitable for multiple fitness levels. Ideas for fitness
challenges include total calories burned, most club visits, healthy eating
challenges, and overall weight loss.
Workshops, Seminars, and Courses Educational events and experiences
allow you to position your brand as a health and fitness expert. You have the
option to host a workshop in-house, in a different location, or produce online
educational courses. Host seminars to encourage your local community to drop by
like healthy family cooking or stress management. Make sure to get all attendees’
information so you can market to them after.

Furthermore, it makes sense that a successful event takes time and

planning. When organizing a fitness event, multiple factors need to be considered
from invitations and budget to logistics and location. Event planning is a task in
itself. Here’s a breakdown of the steps you need to take to plan and organize a
fitness event.
Steps to Plan and Organize a Fitness/Dance Event

 Set Your Goals for the Event

Before you start organizing the event, set your goals. The function can have
more than one focal point, but you should have goals in mind that you want to
achieve. This will help navigate the planning process. Consider both objectives for
your members as well as business goals. So, you may want to increase membership
sales but also educate the community on things like fitness and nutrition.
Start by speaking to your members. You want to plan an event that will land
well with the community and be a success. Ask questions to find out the type of
events they would most like to see from you. If they struggle to eat healthily out of
the gym, then a cooking event that teaches a few healthy recipes would be very
beneficial for your members. At the same time, these sorts of experiences and
events can do wonders for engagement and retention.

 Determine Your Budget

Your budget is a pretty big factor in the event planning process. After all, it
dictates what you can and can’t afford to do. You will need to cover any extra time
your employees need to take to organize and attend the event. Think about event
marketing, and any freebies you want to give away to attendees. Whether it’s a
branded t-shirt or class passes, you need to think about event funding.
If it’s a paid event, do the ticket sales result in a profit? You don’t want to be
losing money. Think about sponsorship from local businesses that complement the
event. You may want to team up with a local smoothie bar. The event provides the
partnering business with advertising and foot traffic while your attendees get to
enjoy smoothies. If you’re holding a fitness event in-house like a fitness challenge,
the costs are meagre in comparison to say a fitness retreat.
  Choose the Location
When it comes to location, you have various options. You can decide to host the
event in-house, which is ideal for things like challenges, competitions, and
seminars if you have space. If you want to take the event outside, you can use local
parks for events like an outdoor obstacle course or group picnic. The location you
choose is dependent on the type of event you’re planning. Of course, if you want to
organize a fitness retreat, you will have to find a location that accommodates this
and provides everything you need.

 Make a Checklist
Once you’ve chosen the type of event, determined your budget and location, you
now need to pull the whole thing together. Gather your events team and make a
thorough checklist. This should include everything you need to carry out before,
during, and after the event. The list will also include items that you need to get
from gifts for attendees to marketing collateral.
Although this may sound like an obvious part of event planning, it’s easy to get
excited and get ahead of yourself. Your checklist should navigate your planning
process and keep you on track. Lists help to keep you accountable and know
precisely where you are with event planning. Share the checklist with your team
and make sure it’s updated regularly.

 Set a Realistic Timeline

Your timeline will be dependent on the type of event you’re hosting. While
something like a weight loss challenge may take less time to prepare than a fitness
workshop, you still need to set a realistic timeline no matter the event. Your
marketing strategy and budget will be tied to a timeline which you will need to stick
to.
If you can, give yourself at least three months to prepare for an event. If you’re
collaborating with other businesses, everyone involved needs enough time to bring
everything together. When you’re strapped for time, you often rush into things and
make snap decisions. This can really affect how successful an event will be.

 Plan Marketing Strategies

Your event marketing strategy will play a significant role in spreading the word
and getting people through the door. It doesn’t matter if you’re throwing a massive
launch event or a monthly fitness competition, you should still create a marketing
strategy.
You need to inform your community and people outside of your gym that your
event is taking place. Tell them why they should go to your event. Think about
using Facebook ads, word-of-mouth marketing, email, and push notifications to
share the news.

 Event Insurance Coverage

Make sure to check your insurance coverage for events. If you’re holding a
seminar out of your usual opening hours with 30+ guests, are you still covered by
your insurance? This is something you need to check early on as it could dictate
the type of event you can throw on your premises.
 Whether you’re holding an event in-house or at another location, check if you
need extra insurance to cover you. Think about public liability insurance for your
event. If your event involves physical activity, you need to be covered for any
accidents or injuries that may occur.

 Manage Logistics
There’s a lot going on before, during, and after an event that needs to be taken
care of. Manage the logistics so that there are no issues on the day. Consider
parking arrangements, check-in, or registration on the day, and make sure your
studio is large enough to handle the number of people. If you have a large number
of people attending, think about the plan for entry and exit to avoid any chaos on-
site during the day.
Remember to arrange social media coverage during the event. Facebook Live
and Instagram Stories are a great place to start to showcase your live event
coverage. Your event social media strategy will be apart of your marketing strategy.

 Tickets and Invitations

How will you invite guests? Is it a paid event or free for all to come? These are
elements you will have to consider when organizing your event. If it’s a members-
only event, you can send out personalized invitations via email to all guests.
Give your guests plenty of notice so that they can make arrangements ahead of
time. If you’re holding an open-day style event and trying to encourage new
member sign-ups, you’re more reliant on your marketing reaching the right people.
Set up open Facebook events so you can get an idea of the number of guests
attending.

 Send a Reminder
You probably sent out tickets and invitations a month or so before the event.
Send out a reminder to all guests so that your event is fresh in their minds. You
may want to send a friendly reminder a week or so before then again the day
before. This may be in the form of a text, email, or push notification.
Remember to include any special instructions, parking, or directions in the
reminder email the day before the event. This will help reduce any confusion on the
day and hopefully result in a very successful and organized event.

 Enjoy and Have Fun!

Don’t forget to enjoy yourself and have fun. Event planning can be time-
consuming and laborious work, but it doesn’t come without its rewards. Events are
ideal for boosting engagement, retention, and acquisition. Not to mention the
benefits it can give to your members. A weight-loss challenge could be just what
your members need to hit their fitness goals.

It’s a good idea to ask for feedback after every event. No matter how successful
they are, you can always learn and evolve. Try sending out quick feedback forms to
all guests the day after. You want to find out if guests enjoyed their time if they
would come again, and what would make them love it more.
 What’s More

Fitness events can be marketing magnets. These days, experience is everything.

People are looking for more engagement, community, and interaction. With the
right planning and organization, you can host an event that your members and
community will love.

Activity 1.2 The following activities below are the fitness activities. Classify the
following fitness activities according to Aerobic Activities, Flexibility Activities
and Muscular Strengthening Activities. Write your answer inside the box.

Walking Stretching Yoga Dancing

Bicycle riding Tai Chi or Qi Gong Pilates Bending

Lifting weights Push-ups Swimming Sit-ups

Heavy gardening

Aerobic Activities Flexibility Activities Muscle Strengthening -

Activities
1. 1. 1.
2. 2. 2.
3. 3. 3.
4. 4. 4.
5, 5. 5.

Activity 1.3. Arrange the following Steps to Plan and Organize a Fitness Event.
Write your answer on a sheet of pad paper.
• Determine Your Budget
• Choose the Location
• Set a Realistic Timeline
• Enjoy and Have Fun!
• Set Your Goals for the Event
• Plan Marketing Strategies
• Manage Logistics
 • Event Insurance Coverage
• Tickets and Invitations
• Send a Reminder
• Make a Checklist

What I Have Learned

Complete the following statement: Copy the statement in your log and answer. Pass
to your teacher.
1. I can say that . . . . . .
2. I realized that . . . . . . .
3. I observed that . . . . . .

What I Can Do

Plan a fitness activity/event guided by instruction below. You may use extra
sheet of pad paper if necessary.

INSTRUCTION:
1. In a bond paper make your own Fitness/Dance Activity Event Title
2. Write the target date and venue
3. Who are involved in this event or target participants?
5. Working committee Team that is involved.
6. What are your objectives, preparations, planning?
7. How are you going to implement your activity thru online.
8. Set your budget and promotion for the said event
9. Ask for feedback after the event
Assessment
 I. Identify the following steps in organizing fitness events. Choose your
answers inside the box. You can use an extra sheet if necessary

Set Your Goals for the Event Determine Your Budget Choose the Location 

Make a Checklist  Set a Realistic Timeline  Plan Marketing Strategies 

Manage Logistics  Tickets and Invitations

Send a Reminder  Enjoy and Have Fun

1. It is the sum of money allocated for a particular purpose and the summary

of intended expenditures along with proposals for how to meet them
________________________________________________________________
2. This may be in the form of a text, email, or push notification. 
________________________________________________________________

3. This should include everything you need carry out before, during, and after
the event. ____________________________________________________________

4. First step in an organizing event.

__________________________________________________________________________

5. It also consider parking arrangements, check-in, or registration on the day,

and make sure studio is large enough to handle the number of people.
__________________________________________________________________________________

6. It is the representation of important events in the order in which they

occurred.
__________________________________________________________________________________

7. It is the place where something happens or is situated.

_________________________________________________________________________________

8. It play a significant role in spreading the word and getting people through
the door.
__________________________________________________________________________________
9. It is how will you invite guests and if it is free for all to come or paid event is.

_________________________________________________________________________________

10.Ask for feedback after every event

__________________________________________________________________________

II. Matching type. Match column A with column B. Write only the
correct letters on the space provided for.

Column A Column B
_______1. It is a state of health and well-being and,
more specifically, the ability to perform A. Physical Fitness
 aspects of sports, occupations and
daily activities.

_______2. It is defined as any bodily movement B. Physical Activity

produced by skeletal muscles that requires
energy expenditure

_______3. It is a period of discussion or practical work C. Management

on a particular subject in which a group of
people share their knowledge or experience. D. Workshop/Seminar

_______4. It is the administration of an organization, E. Retreat

whether it is a business, a not-for-profit 
organization, or government body. F. Organization

_______5. It is a group of people who work together in an
 organized way for a shared purpose

Answer Key
 Assessment
1. Determine Your
Budget
2. Send a Reminder
3. Make a Checklist  What's More
4. Set your Goals for 1. AEROBIC
the Event Walking
5. Manage Logistics Dancing
6. Set a Realistic Bicycle Riding
Timeline  Swimming
7. Choose the Jogging & Running
Location 2. FLEXIBILTY
8. Plan Marketing Stretching
Bending
Strategies 
Yoga
9. Ticketing and Tai Chi
Invitation Pilates
10. Enjoy and Have 3. Muscular-
Fun Strengthening
1. Physical Fitness Heavy gardening
2. Physical Activity Lifting weights
3. Workshop/Seminar Push-up
4. Management Sit-up
5. Organization Working with
resistance bands

What I Know
1. I
2. J
3. D
4. B
5. G
6. A
7. E
8. C
9. F
10.H
1. A
2. B
3. C
4. A
5. D

References:

Books:
Gialogo and Gialogo, Fit for Life, Phoenix Publishing,2016

Urbiztondo,Mangubat, Tolitol,Vergara Health Optimizing Physical Education, Vibal

Publishing , 2016

INTERNET SOURCES

https://www.glofox.com/blog/how-to-organize-a-fitness-event/

https://www.socialtables.com/blog/event-planning/sports-event-management/

https://en.wikipedia.org/wiki/Physical_fitness
https://www.collinsdictionary.com/dictionary/english/workshop
https://en.wikipedia.org/wiki/Management