JOB DESCRIPTION

Job Title: Country Finance Manager

Department: Finance

Reports To: Country Director

Direct Reports: Financial Accountant, Field Accountant, Accounts Officer - Maputo

Organisational Background:

Malaria Consortium (MC) is one of the world's leading non-profit organisations dedicated to the
comprehensive control of malaria and other communicable diseases in Africa and Southeast Asia.
Malaria Consortium works with communities, government and non-government agencies, academic
institutions and local and international organisations, to ensure good evidence supports delivery of
effective services, providing technical support for monitoring and evaluation of programmes and
activities for evidence-based decision-making and strategic planning. The organisation works to
improve not only the health of the individual, but also the capacity of national health systems, which
helps relieve poverty and support improved economic prosperity.

Country Background:

The MC office in Maputo, Mozambique is the centre for the programmes in Mozambique. Currently
the Mozambique office runs five programmes and has a projected income of approximately $4m for
the 2014 financial year.

Job Purpose:

To provide a proactive, efficient, timely and relevant finance service to the technical and operations
departments including project reports at a level of detail necessary to manage budgets effectively,
ensuring proper books of account are maintained in compliance with local law and MC Finance
Management Policies and Procedures and timely management and financial accounting reports are
provided to regional and head office staff as laid down in the reporting timetable and to be part of
the Senior Management Team of the country team.

Job Function:

The Country Finance Manager (CFM) is responsible for running the finances of the Mozambique
programme overseeing donor reporting, budget preparation and all financial and management
accounting. The team, including the CFM, consists of six people. The CFM will manage the
Mozambique Finance team reporting to the Mozambique Country Director but will interact with the
Regional Finance Manager (RFM), Financial Controller (FC) and Chief Finance Officer (CFO) to meet
the global reporting needs of MC. The CFM is expected to be an integral part of the senior
management team in country and work closely with the management, technical and operations
team in country.
Key Accountabilities:

Financial Accounting
 Ensure monthly transactions are entered in the General Ledger accurately and on a timely
basis
 Act as cheque signatory taking primary responsibility for checking the validity and account
coding of payments
 Approve advances for field activity and staff travel, ensuring proper process for
disbursement of funds, correct documentation and the settlement of advances in a timely
manner.
 Maintaining the integrity of the balance sheet by checking and validating:
a) monthly bank reconciliations, following up outstanding items
b) purchase ledger reconciliations
c) staff advances and other debtors
d) sundry creditors and all other creditors
e) check the fixed assets register is up to date monthly
 Approve the monthly payroll, ensuring direct transfer to staff salary accounts and remitting
the payroll deductions to the correct government authorities
 Work with the Regional Finance Manager to improve financial systems in the Country office,
recommending change as part of the global MC improvement to provide timely and
appropriate financial information to MC’s Budget Holders and donors
 Submit the monthly report to the regional office in line with Malaria Consortium monthly
reporting checklist and timetable

Management Accounting
 Ensure project financial reports for donor and partners are prepared according to donor
requirements; submit reports to regional office for review prior to submitting to the donor.
 Ensure monthly management accounts are reviewed and variances are acted on by budget
holders; report to the CFO on the variances and the corrective action that will be taken.
 Ensure in-country monthly donor grant variance reports are prepared and reviewed on a
monthly basis and any correction are posted in a timely and accurate manner
 Prepare annual budgets and monthly cash flow projections for the country office
 Make regular visits to the field offices, project sites and partners to ensure quality in all
aspects of finance management

Legal, security and Risk Management

 Coordinate with the auditors to complete required statutory audits
 Conduct spot checks in the Maputo and field offices to ensure internal control are working
 Regularly review all legal contracts to ensure MC’s financial commitments are met
 Ensure, in conjunction with Country Director and Regional Finance Manager, compliance
with all local legal requirements, including tax, pensions and insurance
 Identify and assess risks facing the Mozambique programme and develop mitigation
strategies along with the Country Director & Africa Operations Manager

Human Resources
 Set the objectives for Finance staff in coordination with the Country Director and carry out
performance appraisals at regular intervals and at least annually.
 Actively support and motivate the local finance and technical teams
 Agree with the Regional Finance Manager on adequate capacity and human resource in the
Mozambique Finance and admin team

Last updated 18/12/2013 2

  Coordinate the absence of finance staff to ensure all gaps are covered and handovers
completed prior to any leave

PERSON SPECIFICATION
QUALIFICATIONS, EXPERIENCE AND SKILLS:

Essential:
 Extensive experience in a finance team, to include experience in a managerial position
 Good verbal and written English
 Excellent interpersonal and communication skills
 Experience in training and developing finance staff
 Good analytical and reporting skills
 Strong ability to be able to manage and prioritise multiple tasks
 Excellent computer skills with high proficiency in Microsoft excel

Desirable:
 Knowledge of NGO donors and their financial reporting requirements
 Qualified ACA, ACCA or CPA Accountant
 Working knowledge of accounting software
 Working knowledge of Portuguese

OTHER INFORMATION:

Location: The position is based in the Maputo office in Mozambique

Travel: Some travel will be required to field offices and programme sites (<10%)

Last updated 18/12/2013 3