Digital Presentation Class 9 Notes

A digital presentation is a process of expressing your ideas to audience

using digital tools.
A Presentation includes :
 Regular text
 Lists items
 Table
 Graphics elements
 Sound and Video
 Animation
Presentation can be used :
1. To present the project proposal in business organisations.
2. In teaching and training.
3. Machine parts and operation of various machines can be
easily shown.
What is Impress?
Impress is one of the important components of LibreOffice suite. It is
free, open source. The presentation created in LibreOffice Impress can be
opened in other presentation software like MS PowerPoint.
Examples of Presentation Software : MS-Office 365 PowerPoint, Google
Presentation or Microsoft SkyDrive PowerPoint.
Characteristics of a good quality presentation :
1. Number of lines: On one page or slide try to include 5 to 8
lines.
2. Font-size : We should select an appropriate font-size
depending upon the room size, distance between the screen
and the audience.
3. Correct use of grammar and language: We should present the
contents error free in terms of grammar, spellings of
language by reading the slides carefully.
4. Inserting images, drawings, tables or graphs: We should try
to avoid inserting more than two graphics (images, drawings,
tables or charts) in any slide.
5. Use of colours: We should try to use dark colours, bold letters
with different fonts to highlight certain points.
 6. Animation and videos: We should not include more than one
animation or video in one slide.
7. Pay attention to target group: We should focus on the
contents, sequence of the topics in such a way that it makes a
flow to attract the attention of the audience.
Starting LibreOffice Impress :
To start LibreOffice Impress in Windows, double click its shortcut icon on
the desktop. Or click on the Start or Windows button, select LibreOffice
→ LibreOffice Impress from application window.
In Ubuntu Linux, open the LibreOffice Impress by any of the following
options.
1. Find the LibreOffice Impress icon on the application launcher,
and click it to start the application.
2. Find the LibreOffice Impress icon through “Show
Applications” icon on the launcher.

Digital Presentation Class 9 Notes

Various parts/components of the Impress application window :

A. Title bar: It contains the name of presentation file with extension
(.odp) and presentation application as LibreOffice Impress. It is always of
the top of the LibreOffice Impress title bar window.
B. Menu Bar: It contains the menus with logically grouped commands.
The various menus are as under:
1. File
2. Edit
3. View
4. Insert
5. Format
6. Slide
7. Slideshow etc.
C. Toolbars: There are various toolbar to manage GUI of Impress.
1. Standard toolbar
 2. Slide pane
3. Workspace
4. Slides
5. Task pane
6. Master Pages
7. Layout etc.
Closing LibreOffice Impress :
To close the Impress application directly, select the manipulation button
Close (×), or select the File Menu→Exit command or use the keyboard
shortcut Alt+F4 or Ctrl+Q.
Creating a presentation using template :
1. To create a new blank presentation, select the File
Menu→New or click on the icon New or use the combination
of keys Ctrl+N.
2. A window ‘Select a Template’ will appear. Choose a template
as per your choice.
3. Prepare your presentation using template. The selected
template appears in the form of title slide layout.
4. You can also select a slide layout by using menu, Slide → Slide
Layout → Title slide.
5. Adding text: To add text to a slide that,contains a text frame,
click on Click to add text in the text frame and then type your
text.

Digital Presentation Class 9 Notes

Saving a presentation:
Select the File Menu ¨Save, or, use the shortcut key combination Ctrl+S,
or click on the Save button on the Standard Toolbar. This will open the
Save dialog box which allows to select the location on the disk and assign
the name to save the presentation.
Saving a presentation with different name :
To save the presentation with a different name, select File→ Save As or,
use the shortcut key combination Shift+Ctrl+S. In Save As dialog box, a
new file name can be entered and finally click on save button.
Saving with a different format:
By default the presentation is saved with .odp extension. To save a
presentation as another file type, select File→Save As. In the Save As
dialog box, click on the All Formats drop-down menu and select the
choice from the offered programs.
Saving a presentation as HTML:
To publish the presentation on the web, save it in HTML format, which
could be opened in any web browser. To save the presentation as html:
1. Click on File → Export
2. Select the directory in which you want to save the file
3. Enter a file name
4. Click Save
Save a file in PDF format:
A Portable Document Format (PDF) of the presentation can be created by
saving a file in the PDF format. To save a file in the PDF format:
1. Click on File → Export as PDF
2. Select the directory in which you wish to save the file
3. Enter a file name
4. Click Save
Closing a presentation :
To close a presentation, select File Menu→ Close or use the keyboard
shortcut keys Ctrl+W.
Open a presentation :
To open a presentation, select File→Open command, or, use the keyboard
shortcut keys Ctrl+O. It will open the Open dialog box. Specify the
location of the file that is to be opened and click on Open button.
Running a slide show :
To run the slide show, click Slide Show→Start from First Slide on the main
menu bar or
Click the Slide Show icon on the Presentation toolbar or the Slide Sorter
toolbar or Press F5 from the keyboard.

Digital Presentation Class 9 Notes

 Working with slides :
Inserting a duplicate slide :
Inserting a duplicate slide will insert the copy of the existing or current
slide into the presentation. Steps to insert a duplicate slides are :
Select the slide you want to duplicate from the Slides Pane and choose
any one of the following :
 Select from menu bar Slide → Duplicate Slide.
 Or, right-click on the slide and select Duplicate Slide from the
menu.
 Or, right-click on a slide in Workspace and select Slide →
Duplicate Slide from the menu.
 Or, click the Duplicate Slide icon in the Presentation toolbar.
Inserting new slides :
To insert a new slide, use any of the following way.
1. Select from menu bar Slide → New Slide.
2. Or, right-click on a slide and select New Slide from the
context menu.
3. Or, right-click in an empty space in the Workspace and select
Slide → New Slide from the context menu.
4. Or, click the New Slide icon in the Presentation toolbar.
5. Or, use the keyboard shortcut Ctrl+M
Copying and moving slides :
The slides once created can be reused within the presentation or in
another presentation. To move the
slide to another location use cut and paste process. To copy the slide, use
the process of copy and paste. Cut, Copy and Paste operations can also be
performed by the combination of keys:
(i) Cut – Ctrl + X (ii) Copy – Ctrl + C (iii) Paste – Ctrl + V
Deleting slides : Steps to delete slides are :
1. Select the slide(s) by marking them in the Slide Pane.
2. Right click the mouse button and click on delete.
OR
Select the slide and press the Delete button from the keyboard.
Renaming a slide : The slides are named as slide1, slide2,… by default. To
rename a slide:
1. Select the slide.
2. Right click and select the rename slide option in the context
menu.
 3. A Rename Slide dialog box will appear where you can assign
the new name to the slide.

Digital Presentation Class 9 Notes

Copying, moving and deleting content :

To copy or move some text or an object in the presentation to another
location, it is necessary to first select the text. Steps are :
1. Select the text.
2. Right click and select the Copy option from the context menu
for copying or Cut option to cut.
3. Position the cursor on the location and right click and select
the Paste option.
Deleting the text :
The delete and backspace button on keyboard is used to delete the text.
The delete key deletes the character on the right of the cursor, and the
backspace button deletes the character on the left of the cursor. To
delete the line or paragraph of text, first select the text and then press
the delete key.
Undo and redo the changes :
When we execute a command on some text, for example delete the text,
we are able to reverse what we have
done. This is known as the undo function. It is also possible after having
undone the change, get it back. This is called the redo function. Shortcut
keys Ctrl + Z is used for Undo and Ctrl + Y is used for Redo.
Workspace view :
The various workspace views are in the drop-down list of the View menu.
These views are Normal, Outline, Notes, Slide Sorter, Slide Master, Notes
Master, Handout Master.
1. Normal view: It is the main view for working with individual slides. This
view is used to format and design and to add text, graphics, and
animation effects.