Document Code : NIA-SDS IMO-DM-001

National Irrigation Administration Revision : 001

Surigao del Sur Irrigation Management Office Issue Date : AUGUST 15, 2022
DESK MANUAL Page(s) : 1 of 111

2. ENGINEERING AND OPERATION SECTION PROFILE

Engineering and Operation Section is one of the 2 sections in the ASDI Irrigation
Management Office, with 23 monthly positions under the approved Rat Plan.

2.1 Functional Description

Engineering Unit

 Development and formulation of short and long-range plans and programs for the
development of feasible irrigation and related water resources projects,
construction/rehabilitation of irrigation projects/systems, O&M of systems and utilization
and repair of available equipment.

 Undertake investigation and study all available and possible water resources in the
province primarily for irrigation purposes.

 To plan, design. Construct and/or improve all types of irrigation projects and appurtenant
structures.

 Undertake the construction and rehabilitation of irrigation projects/systems.

QUALITY OBJECTIVES

 Enhance project identification;

 Strengthening of planning unit in preparation and/or review of feasibility
studies and program of works in Caraga Region;
 Develop engineering section personnel capabilities through trainings and
seminars;
 Enhance the design and implementation of irrigation and multi-purpose
projects to be resilient to climate change
 Capacitate engineering personnel to adapt climate change application in all
phases of project implementation.
 Ensure compliance to the basic construction methods to attain good
workmanship and quality of work;
 Strengthen project monitoring in Caraga Region;
 Document Code : NIA-SDS IMO-DM-001
National Irrigation Administration Revision : 001
Surigao del Sur Irrigation Management Office Issue Date : AUGUST 15, 2022
DESK MANUAL Page(s) : 2 of 111

Operation & Maintenance Unit

 Undertake the O&M, repair and improvement of irrigation system.

 Implement plans and programs, guidelines and instructions on improved water

management and distribution in the system to increase production, irrigated areas and
cropping intensity in the service area.

 Prepare and implement the cropping pattern of the system in consultation with farmers
and other agencies.

 Implement plans and programs to close the gap between the irrigated and service areas
and increase crop production.

 Implement strategies in irrigation service fees (ISF) collection and other income of the
system.

 Undertake the organization, development and sustenance of farmers-irrigators group.

 Prepare reports on O&M, actual water requirements delivery, irrigated/planted/harvested

areas/collection and expenses.

 Establish tie-up and coordination with National Food Authority (NFA) and other agencies
engaged in food production.

 Prepare and submit periodic reports as required.

 Document Code : NIA-SDS IMO-DM-001
National Irrigation Administration Revision : 001
Surigao del Sur Irrigation Management Office Issue Date : AUGUST 15, 2022
DESK MANUAL Page(s) : 3 of 111

2.2Engineering Unit Flow Processes

Fig. 2-1: Project Planning for Existing Irrigation Systems (with Request from
External)
Responsible
Office/
Timeline/
Key Activities Position
Duration
Title/
Designation
Start

1 Received request from farmers, IAs, LGU resolutions IMO

or communication from RO for the construction or
5 minutes
improvement of irrigation facilities

2 1 working
Direct planning unit to conduct Field Investigation/ IMO Manager day/ project
Validation and submit validated report

1-3 working
Passed 3 Planning Unit days/ project
Major requirements
w/ source of water? No For future
Area to be irrigated? consideration
Farmer/beneficiaries?

Yes
3 Planning Unit 1-2 working
days/ project
Submit report with recommendation to I.M.O.
Manager

4 IMO Manager 1 working

Submit report with recommendation to R.O. day

5
IMO include in the list of proposed projects IMO/Planning 1 working
under Ten-Year Irrigation Development Master Unit day
Plan
6 IMO/ 1 working
Furnish R.O. copy of Ten-Year Irrigation Planning Unit day
Development Plan

End
 Document Code : NIA-SDS IMO-DM-001
National Irrigation Administration Revision : 001
Surigao del Sur Irrigation Management Office Issue Date : AUGUST 15, 2022
DESK MANUAL Page(s) : 4 of 111

Fig. 2-2: Project Planning/Investigation Process for Small Irrigation

Project/Extension Projects

Responsible
Office/ Timeline/
Key Activities
Position/ Duration
Designation
Start
Division Manager, Chief
Eng’g., Planning Unit, 5 days
N
Design Unit, Survey Team,
Projects Identification
1 o IDU
Not Recommended

Conduct coordination meeting with Division Manager, Chief

Eng’g, Planning Unit, Design 1 working
LGU
2 Unit, Survey Team Leader, day
IDU

Prepare Program of Work for

3 Feasibility Study Planning Unit 1 Day

Check, Approve Program of Work for

4 Feasibility Study
Chief Eng’g. Operation 2 Days
Section, Division Manager

Submit Approved Program of Work

for Feasibility Study to Regional Receiving Personnel/ Division 1 Day
5 Office Manager

END
 Document Code : NIA-SDS IMO-DM-001
National Irrigation Administration Revision : 001
Surigao del Sur Irrigation Management Office Issue Date : AUGUST 15, 2022
DESK MANUAL Page(s) : 5 of 111

Fig. 2-3: Conduct Feasibility Study

Key Activities Responsible

Office/ Timeline/
Position/ Duration
Designation
Start
Feasibility Study Team, 30 working
Survey Team days
1 Gather Data for Hydrologic Survey, Agro-Economic Survey,
Soil Survey and analysis. Conduct Topographic Survey of
Service area.

2
Draftsman, Survey 30 working
Drafting & Plotting of Topographic
Survey Data Team Leader days

Planning Unit, IDU 15 working

days
3 Prepare Feasibility Study Report

Check / Submit Final Feasibility Study Chief Engineering 2 working days

4 (Form 1-3a) to Regional Office for Review Section, Division
and Approval. Manager

END

Fig. 2-4: Project Detailed Engineering Process:

 Document Code : NIA-SDS IMO-DM-001
National Irrigation Administration Revision : 001
Surigao del Sur Irrigation Management Office Issue Date : AUGUST 15, 2022
DESK MANUAL Page(s) : 6 of 111

Responsible
Office/ Timeline/
Key Activities
Position/ Duration
Designation
1 Start Design Unit, 30 Working
Planning Unit days
Survey Team
Conduct Detailed Engineering Survey & Data Gathering

2
Drafting & Plotting of Detailed Engineering Data Draftsman, 30 working
Survey Team days
Leader

Chief 2 working
Submit complete Engineering & days
Is the YES design data to
3 Operation
project regional office for
design Section,
under SRIP
Division
NO Manager

4 Chief 1 working day

Engineering
Submit complete design data for DAM
Assign & direct design engineer Section,
to regional office for design to facilitate draft detail design
and plan preparation. Design Unit

30 working
Design days
5 Prepare Detailed Engineer
Design and Plan
B1

Chief 5 working
6 Check Designed Plans Engineering days
Section,
A
 Document Code : NIA-SDS IMO-DM-001
National Irrigation Administration Revision : 001
Surigao del Sur Irrigation Management Office Issue Date : AUGUST 15, 2022
DESK MANUAL Page(s) : 7 of 111

YES
B1

NO

7
Submit designed plans to the regional office for approval
Division 1 working day
Manager,
DM’s Staff

Fig. 2-5: POW Preparation Process:

 Document Code : NIA-SDS IMO-DM-001
National Irrigation Administration Revision : 001
Surigao del Sur Irrigation Management Office Issue Date : AUGUST 15, 2022
DESK MANUAL Page(s) : 8 of 111

Responsible
Office/ Timeline/
Key Activities
Position/ Duration
Designation
1
Start
Planning Unit, 10 working
Project In- days
Prepare Quantity estimates, Master list of
Charge,
work items

2 Planning Unit 3 working

Prepare Program of Works days

3
Chief 1 working day
Check prepared Program of Works
Engineering
Section

YES
With
Corrections?

NO

4
Division
Approve POW if within IMO Manager
Authority.
1 working day

5 Furnish approved POW to Regional Office/ DM’s Staff, 1 working day

Submit POW to Regional Office for approval. Division Manager

END

Fig. 2-6: Project Construction Process

 Document Code : NIA-SDS IMO-DM-001
National Irrigation Administration Revision : 001
Surigao del Sur Irrigation Management Office Issue Date : AUGUST 15, 2022
DESK MANUAL Page(s) : 9 of 111

Responsible
Office/ Timeline/
Key Activities
Position/ Duration
Designation

Start
DM’s Staff,
Division
Received Approved Program of Works Manager 5 minutes
1 Notice to Proceed

Division Manager,
Cons. Head, 1 working day
Conduct LEVEL off Meeting Regarding
Project In-charge,
2 Pre-Construction Conference.
Survey Team,
Chief Eng’g.
Section, IDS

IDO, PIC
Set LGU/ IA Coordination Meeting/
3 Courtesy Call 1 working day

4 PIC, IDO, Survey

Team Leader, 1 working day
Conduct Pre – Construction Conference- Const. Head, Chief
Project Presentation Engineering, DM

5 Conduct Joint/ as stake survey PIC, IDO, 10 working

Survey Team, days

Plotting of Plan, Profile and cross- section

6 (as stake survey data)
Draftsman, 5 working
Survey team days
Leader,

A
 Document Code : NIA-SDS IMO-DM-001
National Irrigation Administration Revision : 001
Surigao del Sur Irrigation Management Office Issue Date : AUGUST 15, 2022
DESK MANUAL Page(s) : 10 of 111

Responsible
Office/ Timeline/
Key Activities
Position/ Duration
Designation
7
A
Chief 2 working
Engineering days
Section
Check Plan, Profile and cross- section

a. Construction and Supervision of Diversion works, PIC, Chief

Canals & Appurtenants Structures, Roads and other Engineering,
Irrigation Facilities Const. Head,
8 Chief O&M, 3-10 Months
b. Monitoring and evaluation Prepared, Checked, DM, IDO and
Monthly Const. Meeting/ Accounting
Unit
c. Presentations of project Status and Submit Monthly
Progress report RIO

Process on
Variation
Order
YES YES
B* With Variation
Order
A*
With Suspension/ *
Time Extension/
Resumption?

9
NO YES

10
Conduct Pre – Final Inspection SUBMIT TO RIO FOR
APPROVAL
PIC, MONITORING
ENGR., CONST.
HEAD, DESIGN 2 working
UNIT, SURVEY days
TEAM, PIT
B

* - Figure 2-7: Processing of Contract Time Extension/ Suspension & resumption Order
**- Figure 2-8: Processing of Variation /Change Orders
 Document Code : NIA-SDS IMO-DM-001
National Irrigation Administration Revision : 001
Surigao del Sur Irrigation Management Office Issue Date : AUGUST 15, 2022
DESK MANUAL Page(s) : 11 of 111

Responsible
Office/ Timeline/
Key Activities
Position/ Duration
Designation
B PIT
1 working day

Prepare
11
Punch List

Is there any NO
B
deficiency?
12

YES

Rectify Deficiencies Project In-Charge, 7 working days

C
13 Chief
Engineering,
Const. Head

Final Inspection PIT, PIC, 1 working day

14 Const. Head,
Survey Team

15 Test Run
PIC, Division 1 working day
Manager, Const.
Head, Eng’g.
Head, IDO
C
 Document Code : NIA-SDS IMO-DM-001
National Irrigation Administration Revision : 001
Surigao del Sur Irrigation Management Office Issue Date : AUGUST 15, 2022
DESK MANUAL Page(s) : 12 of 111

Responsible
Office/ Timeline/
Key Activities
Position/ Duration
Designation
C

16

YES
Is there
any C
deficiency

NO

17 PIC, Chief 1 Working Day

Recommended for final acceptance of Engineering,
project B Const. Head` and
Division Manager

END
18
 Document Code : NIA-SDS IMO-DM-001
National Irrigation Administration Revision : 001
Surigao del Sur Irrigation Management Office Issue Date : AUGUST 15, 2022
DESK MANUAL Page(s) : 13 of 111

Fig.2-6: Processing of Contract Time Extension / Suspension and Resumption

Order
Responsible
Office/ Timeline/
Key Activities
Position/ Duration
Designation

1 START

Received Request for Work

2 Suspension HR / CPB 5 minutes

3
Project In-Charge, 2 working
Evaluate attachment of Work Const. Head, days
A
Suspension / Approval Contract Mgt.
Unit, Chief Eng’g.,
Division Manager,
EOD, Regional
Manager

4 Project In-Charge,
Checked Processed Time extension / Const. Head,
Resume Order 1 working day
Contract Mgt.
Unit, Chief Eng’g.,
Division Manager,
EOD, Regional
Manager
5
YES
With
Comments /
Corrections A

NO

6 Project In-Charge,
Const. Head,
Submit Processed / Suspension/ Resume order/
Contract Mgt. Unit, 1 working day
Time Extension to Regional Office
Chief Eng’g.,
Division Manager,
EOD, Regional
Manager
7 END
 Document Code : NIA-SDS IMO-DM-001
National Irrigation Administration Revision : 001
Surigao del Sur Irrigation Management Office Issue Date : AUGUST 15, 2022
DESK MANUAL Page(s) : 14 of 111

Fig.2-7: Processing of Variation Orders/Change Orders

Responsible
Office/ Timeline/
Key Activities
Position/ Duration
Designation

Received request for Variation HR / CPB 5 minutes

2 Order/Change Order

3 Project In-Charge,
Const. Head,
Evaluate Master list vs. Actual Constructed
Contract Mgt. Unit,
15-20 working
Facilities Verify and Prepare requested
A Chief Eng’g., days
Variation Work/Change Order
Division Manager

4
Checked Processed Chief Engineer, 1 working day
Variation/Change Order PIC, Division
Manager

With YES
Comments /
Corrections A

NO

6
Submit Processed Variation
HR / Division 1 working day
Work/Change Order to Regional office
Manager A

7 END

Fig.2-8: Processing of Project Completion Report

 Document Code : NIA-SDS IMO-DM-001
National Irrigation Administration Revision : 001
Surigao del Sur Irrigation Management Office Issue Date : AUGUST 15, 2022
DESK MANUAL Page(s) : 15 of 111

Responsible
Office/ Timeline/
Key Activities
Position/ Duration
Designation

START Engineering 20 working

Unit, days
1 Institutional
Unit,
Accounting
Preparation of Project Completion Unit
Documents

Collection of Project Completion Engineering 1 working day

2 Documents Unit

3
Engineering Unit 1 working day
Preparation/ Book Binding of
Project Completion Report

4
Chief Engineering 3 working
Check & Sign Project Completion Section, IDU
Report Head, Division
days
Manager

5
DM’s Staff, 1 working day
Submit Project Completion Report Division Manager
to Regional Office for approval

END

Fig.2-9: Processing of Parcellary Map

 Document Code : NIA-SDS IMO-DM-001
National Irrigation Administration Revision : 001
Surigao del Sur Irrigation Management Office Issue Date : AUGUST 15, 2022
DESK MANUAL Page(s) : 16 of 111

Responsible
Office/ Timeline/
Key Activities
Position/ Duration
Designation

START

Received Approved Program of DM’s Staff, 5 minutes

1 Works Division
Manager

2 PIC, IDU, O&M

Unit, Design Unit,
Chief Engineering
1 working day
Level Off Meeting for the Conduct of
Section, Survey
Parcellary Survey Team Leader,
Division Manager,

3
Gathering of documents/Conduct PIC, IDU , Design 20 working
Parcellary Survey Unit, Survey Team days

4
Plotting and Drafting of Parcellary Draftsman, 20 working
Map Survey Team days
Leader

5
Check and Sign Chief Engineering 2 working day
Parcellary Map Section, Division
Manager

6
Submit Parcellary Map to Regional DM’s Staff,
Office for approval
1 working day
Division Manager

END