GMEF ORGANIZATIONAL

ASSESSMENT QUESTIONNAIRE-
ENABLING MECHANISMS
The Enabling Mechanisms questionnaire consists of 23 questions that assess the
progress of an organization’s efforts in ensuring that mechanisms to mainstream the GAD
perspective are established and fully functional.

³ At the Foundation Formation level, the organization has established or

reconstituted its GAD Focal Point System (GFPS) as a catalyst for gender
mainstreaming. It is also at this level where the organization has conducted
exploratory engagements with PCW and other GAD-related institutions and
experts;

³ At the Installation of Strategic Mechanisms level, other GAD mechanisms that

will address the needs of the organization’s internal and external clients are
established, and there is a marked increase in the utilization of the GAD Budget.

³ At the GAD Application level, the organization judiciously utilizes more than the
minimum 5% GAD budget allocation while boasting of a fully functioning M&E
System and has set-up a Knowledge Management System.

³ At the Commitment Enhancement and Institutionalization level, the

organization’s enabling mechanisms can now track desired gender-related
impacts and are able to produce GAD-related knowledge products; and

³ At the Replication and Innovation level, the enabling mechanisms are

recognized as models by other organizations and the whole budget of the
organization is fully gender-responsive.

A Toolkit on the Enhanced Gender Mainstreaming Evaluation Framework

© Copyright 2016 - Philippine Commission on Women
1145 J.P. Laurel St., San Miguel Manila 1005 Philippines
Telephone: +632.7365249 or +632.7367712
Fax Number: +632.7364449
 GUIDE FOR ANSWERING THE GMEF ORGANIZATIONAL
ASSESSMENT QUESTIONNAIRES

1. Each item is marked with specific scores representing (1) YES; (2) PARTLY YES;
and (3) NO. Indicate a score in the appropriate column to signify the degree to
which your organization has complied with the GAD element required.
2. Under the MOV/Remarks column, indicate/attach the means of verification
required or provide an explanation in support of your response. Failure to provide
the appropriate MOVs could disregard/invalidate the “partly yes” or “fully yes”
scores of the organization.
3. Transfer all the scores per questionnaire to the GMEF Score Sheet.

GMEF SCORESHEET

Name of the Organization Assessed: Date Administered:

Inclusive Period of Assessment:

Key Areas Score

Policy
1. Issuance of initial policies on GAD
2. Issuance of policies to mainstream GAD in the organization
3. Integration of GAD in the Organization’s Policies
4. Updating and Continuous Enhancement of GAD Policies
5. Model GAD Policy
Sub-Total:
Level for Policy:

People
1. On Establishing GFPS & GAD Champions/Advocates
2. On GAD Initiatives & Capacity Development Activities
3. GAD Sponsorship & Related Programs
4. GAD Champions as Program Implementers
5. GAD Experts
Sub-Total:

2 GMEF Organizational Assessment Questionnaire-Enabling Mechanisms

4. To get the total score per entry point, add the sub-total scores per questionnaire
and refer to the following legend of scores to determine the organization’s level of
GAD mainstreaming efforts:
RANGES LEVEL DESCRIPTION
0-7.99 points 1: Foundation Formation
8-14.99 points 2: Installation of Strategic
Level Mechanisms
Per Entry
15-19.99 points 3: GAD Application
Point
20-23.99 points 4: Commitment Enhancement and
Institutionalization
24-25 points 5: Replication and Innovation

5. To get the overall level of the GAD mainstreaming efforts of the organization, add
all the scores per entry point and refer to the following legend of scores to
interpret the ratings:
RANGES LEVEL DESCRIPTION
0-30.99 points 1: Foundation Formation
31-60.99 points 2: Installation of Strategic
Over-all Mechanisms
Level 61-80.99 points 3: GAD Application
81-95.99 points 4: Commitment Enhancement and
Institutionalization
96-100 points 5: Replication and Innovation

6. Organizations should take note of questions/descriptors with “NO” and “PARTLY

YES” responses and design programs or undertake activities to improve their
score.
7. The organization may re-administer the GMEF Organizational Assessment
Questionnaires after a specified period of time (e.g. every 3 years) to keep track
of its GAD mainstreaming efforts.

GMEF Organizational Assessment Questionnaire-Enabling Mechanisms 3

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GMEF Organizational Assessment Questionnaire-Enabling

GMEF ORGANIZATIONAL ASSESSMENT QUESTIONNAIRE - ENABLING MECHANISMS

DESCRIPTORS SCORE Score per Means of Verification/Remarks

NO PARTLY YES item
1. Setting up of Essential GAD Mechanisms (max score: 5; for each item or question, 1.67)
1.1 Has the GFPS not created/ GFPS or similar GFPS or similar Attach the directory of the newly-created/recon-
organization created/ reconstituted in GAD mechanism GAD mechanism stituted GFPS of the organization, including its
reconstituted its GAD accordance with created/ created/ regional and attached offices as applicable*
Focal Point System MCW IRR Sec reconstituted in the reconstituted in the
(GFPS) in accordance 37-C and pertinent central office and/ central office and all
with Magna Carta of policies issued by or selected regional regional offices and
Women Implementing concerned oversight and/or attached attached agencies
Rules and Regulations agencies agencies/offices only
(MCW IRR) Sec. 37-C
and other pertinent *Agencies with created/reconstituted GFPS or similar GAD
policies issued by mechanisms in accordance with mentioned pertinent guide-
lines with no regional and attached offices will be awarded
oversight agencies? 1.67 points equivalent to a “yes” answer
(possible scores are 0,
0.83, and 1.67)
1.2 Has the No exploratory Organization Organization If yes, list down the exploratory activities initiated
organization initiated activities initiated at conducted initiated exploratory by the organization (e.g. meeting with PCW for
exploratory activities all initial meetings/ activity/activities with the identification of necessary capacity develop-
with the Philippine consultations with PCW, organizations ment activities for GFPS and staff members) to
Commission on PCW, organizations and/or individuals facilitate gender mainstreaming
Women (PCW) or and/or individuals to facilitate gender
other agencies/LGUs, to facilitate gender mainstreaming
institutions and/or mainstreaming List of Exploratory Remarks
individuals to facilitate Organizations/ Activities
gender mainstreaming? Individuals Conducted
(possible scores are 0,
0.83 and 1.67)
 1.3 Has the No information Data and Intake forms Attach intake forms such as attendance sheets,
organization collected collected information collected developed and profile forms, etc., with separate columns for
information towards the but are not yet used to collect sex- sex, used by the organization to gather sex-
establishment of sex- disaggregated by disaggregated data disaggregated data. Include list of information
disaggregated database sex or gender statistics that can be disaggregated by sex (e.g. list of
and enhancement of its client beneficiaries, service providers, partners,
M&E system? (possible etc.)
scores are 0, 0.83, and
1.67)

Sub-total GMEF Score

(Level 1 Enabling Mechanisms)

2. Functional GAD Mechanisms (max score: 5; for each item or question, 1)

2.1 Does the No functional GFPS performing GFPS members If GFPS is performing limited functions, explain
GMEF Organizational Assessment Questionnaire-Enabling

organization have a GFPS based on the limited functions actively performing the challenges faced by the GFPS of the
functional GAD Focal provisions of the based on the all the functions organization in mainstreaming GAD.
Point System based guidelines issued by provisions of the based on the
on the provisions of relevant oversight guidelines issued by provisions of
the guidelines issued agencies relevant oversight guidelines issued by
by relevant oversight agencies relevant oversight
agencies? (e.g. PCW agencies
MC 2011-01 for NGAs,
JMC 2013-01 for LGUs
and CHED MO 2015-
01 for SUCs) (possible
scores are 0, 0. 5 and
1)
5
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GMEF Organizational Assessment Questionnaire-Enabling

2.2 Has the No other GAD 1 other GAD 2 or more other Enumerate other GAD mechanisms established
organization mechanism mechanism GAD mechanisms [e.g. Committee on Decorum and Investigation
established other GAD established established established (CODI), Violence against Women and their
mechanisms? (possible Children (VAWC) Referral System, Barangay
scores are 0, 0. 5 and Violence against Women (VAW) Desk, Women’s
1) Economic Empowerment (WEE) Desk, etc.]
*Other GAD Mechanisms
refer to those in addition Other GAD Function/s Members Date
to the GFPS and the GAD Mechanism/s Established
Database Established

2.3. Has the No GAD budget Organization utilized Organization utilized Attach the GAD Plan and Budget (GPB) and
organization utilized at utilized less than 5% of total 5% or more of total GAD Accomplishment Report (GAD AR) of the
least 5% of its budget* budget to implement budget to implement organization for the same fiscal year (e.g. 2013
to implement GAD GAD PAPs GAD PAPs GPB and GAD AR)
PAPs? (possible scores
are 0, 0. 5 and 1) If no, explain why budget allocated for the imple-
mentation of GAD PAPs is less than 5%?
*refers to the total GAA of
NGAs and LGUs or COB
for GOCCs
 2.4. Has engagement Organization has Organization Organization has List down consultations with organizations/
with organizations not engaged with has sporadic established working individuals regarding the conduct of GAD-related
such as PCW, LGUs agencies/LGUs, engagement with engagement with PAPs of the organization (e.g. conduct of a
and/or other agencies, institutions and/or agencies/LGUs, agencies/LGUs, series of capacity development activities and
and individuals been individuals towards institutions and/or institutions and/or technical assistance for the preparation of GPB,
established towards the conduct of GAD- individuals towards individuals towards etc.):
the conduct of GAD- related PAPs the conduct of GAD- the conduct of GAD-
related PAPs for the related PAPs related PAPs
organization? (possible List of Purpose of Results of
scores are 0, 0. 5 and Organizations/ Engagement Engagement
1) Individuals (e.g., request
Engaged for review of
GAD PB etc.)
GMEF Organizational Assessment Questionnaire-Enabling

2.5. Is the organization No effort from the Organization is Organization If yes, enumerate types of SDD and/or gender
able to collect or organization yet to in the process collecting and statistics collected or generated (e.g., sex-
generate sex- collect or generate of collecting or generating SDD disaggregated profile of employees, client
disaggregated data SDD and/or gender generating and/or gender beneficiaries, cases of VAW, etc.).
(SDD) and/or gender statistics SDD and/or statistics
statistics*? (possible gender
scores are 0, 0. 5 and statistics
1)
If applicable, list down installed gender-
responsive data collection system/s of the
organization (e.g. National Violence Against
Women (NVAW) referral system, gender-
responsive Community-Based Monitoring
System (CBMS) etc.)

Sub-total GMEF Score

(Level 2 Enabling Mechanisms)
7
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GMEF Organizational Assessment Questionnaire-Enabling

3. Integration of GAD in the Organization’s Mechanisms (max score: 5; for each item or question, 1)
3.1 Do the Other GAD Other GAD Other GAD Attach status/progress report of the other GAD
organization’s other mechanisms mechanisms mechanisms mechanisms established by the organization,
GAD mechanisms established but not coordinate and coordinate, monitor including analysis of its functions and
coordinate, monitor and functional monitor progress and generate status/ recommendations.
report the progress of of implementation progress report of
the implementation of but do not generate implementation
its functions? (possible status/progress
scores are 0, 0.5 and 1) report

3.2 Has the Organization utilized Organization utilized Organization utilized Attach the GPB and GAD AR from the same
organization utilized 5% or less of total 6-29% of total 30% or more of total fiscal year (e.g. 2013 GPB and 2013 GAD AR)
30% or more of its total budget to implement budget to implement budget to implement
budget* to implement GAD PAPs GAD PAPs GAD PAPs
GAD PAPs? (possible
scores are 0, 0.5 and 1)

*refers to the total GAA of

NGAs and LGUs or COB for
GOCCs
 3.3 Has the With AOM indicating With AOM indicating With AOM Attach a copy of the Audit Observation
organization judiciously non-utilization non-utilization of commending the Memo (AOM) or Notice of Suspension
utilized its GAD budget of at least 5% at least 5% of its judicious use of and Disallowances (NDs) received from
to implement GAD of its budget for budget for GAD GAD funds or no the Commission on Audit (COA) and the
activities based on its GAD or Notice with acceptable AOM from COA organization’s justification, if applicable.
GPB? (possible scores of Disallowance justification from the indicating non-
are 0, 0.5 and 1) from COA with no organization utilization of at least
justification from the 5% of its budget for
organization GAD

3.4 Has the Has not partnered Partnered with Partnered with 2 or List the partnership/s or joint program/s towards
organization partnered with other 1 organization more organizations the strategic implementation of the organization’s
with agencies/ organizations towards the strategic towards the strategic GAD PAPs (e.g. partnership for the conduct of a
LGUs, institutions towards the strategic implementation of implementation of GAD-related program)
and/or individuals implementation of GAD PAPs GAD PAPs
GMEF Organizational Assessment Questionnaire-Enabling

towards the strategic GAD PAPs Name of GAD Type of Inclusive

implementation of its Partner Effort Engagement Dates
GAD PAPs? (possible Agency/ Implemented
scores are 0, 0.5 and 1) Institution/
Individual

If applicable, attach copies of Memorandum

of Agreement (MOA), Memorandum of
Understanding (MOU), Terms of Reference
(TORs), Partnership Agreement, etc.
9
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GMEF Organizational Assessment Questionnaire-Enabling

3.5 Is the organization No SDD or gender SDD and/or gender SDD and/or gender List GAD-related data and indicators used in the
utilizing sex- statistics utilized in statistics utilized statistics utilized development planning cycle.
disaggregated the development in 1-2 stages of in all stages of
data and/or gender planning cycle the development the development Development Data Utilized Output Indicators
statistics in the planning cycle planning cycle Planning Used to
development planning Cycle Stage Measure
cycle (planning, Gender-
implementation Related
Impacts of
and management PAPs
and monitoring and
evaluation)? (possible
scores are 0, 0.5 and 1)

Sub-total GMEF Score

(Level 3 Enabling Mechanisms)

4. Advanced GAD Mechanisms (max score: 5; for each item or question, 1)

4.1 Are the Other GAD Other GAD Other GAD Attach status/progress report, client satisfaction
organization’s other mechanisms are mechanisms are mechanisms are survey, results of gender impact assessment,
GAD mechanisms able fully functional fully functional fully functional and documented testimonies, etc.
to contribute towards but still has to and contributing to resulted in desired
the attainment of its contribute to the the attainment of impact/s
desired impact/s? attainment of desired impact/s
(possible scores are 0, desired impact/s
0.5 and 1)
 4.2 Has the Organization utilized Organization utilized Organization utilized Attach the GPB and GAD AR of the organization
organization utilized 30% or less of total 31-69% of total 70% or more of total for the same fiscal year (e.g. 2013 GPB and
70% or more of its total budget to implement budget to implement budget to implement 2013 GAD AR).
budget* to implement GAD PAPs GAD PAPs GAD PAPs
GAD PAPs? (possible
scores are 0, 0.5 and 1)
*refers to the total GAA of
NGAs and LGUs or COB for
GOCCs

4.3 Is the organization’s Database has no Database with Database with Enumerate sector-specific KPs developed from
database with sex- SDD and/or gender SDD and/or gender SDD and/or gender database with SDD and/or gender statistics (e.g.
disaggregated data statistics and is not statistics generated statistics generated caselets, case studies, briefers, fact sheets,
and/or gender statistics able to generate 1-2 sector-specific 3 or more sector- etc.).
able to generate sector- sector-specific KPs KPs on GAD specific KPs on GAD
GMEF Organizational Assessment Questionnaire-Enabling

specific knowledge on GAD

products (KPs) on Title of Sector Content of the Utilization of
GAD? (possible scores Specific Knowledge the
are 0, 0.5 and 1) Knowledge Products Knowledge
Products Products
1
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GMEF Organizational Assessment Questionnaire-Enabling

4.4 Is the organization’s M&E system is not M&E system able M&E system able Attach copies of M&E reports reflecting gen-
M&E system able able to track gender- to track gender- to track gender- der-related impacts of the organization’s GAD
to track the desired related impacts related impacts of related impacts of PAPs on its internal and external clients, such
gender-related impacts of GAD PAPs on GAD PAPs on either GAD PAPs on both as:
of its GAD PAPs on clients (internal and internal or external internal and external
clients (internal and external) clients clients 1. NGAs: Gender Impact Assessment (GIA);
external)? (possible Annual Audit Reports (AARs); Audit
scores are 0, 0.5 and 1) Financial Reports (AFRs); Special Audit
Reports (SARs); Socio-Economic Reports
(SERs), Philippine Development Plan
(PDP) Reports, program/project reports,
accomplishment reports and other related
knowledge products (KPs);

2. LGUs: End of term reports; Annual

Audit Reports (AARs); administrative/
accomplishment reports; State of the
Municipal Address (SOMA); State of
the Province Address (SOPA), Socio-
Economic Reports (SERs), Regional
Project Monitoring & Evaluation System
(RPMES) Reports, program/project
reports, and other related knowledge
products

Identify indicators that measure gender-related

impacts of the organization’s GAD PAPs.
 4.5 Does the KM system does not KM system has KM system has Explain how the organization’s KM system
organization have have GAD-related GAD-related KPs GAD-related KPs facilitates the sharing of GAD-related KPs to its
a Knowledge KPs accessed and accessed and clients (internal and/or external).
Management (KM) utilized by either utilized by both
System with GAD- internal or internal and external
related knowledge external clients clients
products (KPs)?
(possible scores are 0,
0.5 and 1) Attach the list of KPs produced and shared
through the KM system as well as the KM Plan/
framework or link of the KM system, if applicable.

Sub-total GMEF Score

(Level 4 Enabling Mechanisms)
GMEF Organizational Assessment Questionnaire-Enabling

5. Model GAD Structures and Systems (max score: 5; for each item or question:1)
5.1 Has the GFPS not yet GFPS nominated, GFPS awarded List awards/citations/documented testimonies
organization’s GAD recognized as model shortlisted or as model GAD received.
Focal Point System GAD mechanism cited as model mechanism
been recognized or by reputable GAD mechanism by reputable
Awarding Local/ Award/ Year
awarded as a model organizations by reputable organizations Institutions National/ Citations
GAD mechanism on gender organizations on gender International Received
by reputable mainstreaming on gender mainstreaming
local, national, mainstreaming
and international
organizations on
gender mainstreaming?
(possible scores are 0,
0.5 and 1)
1
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GMEF Organizational Assessment Questionnaire-Enabling

5.2 Has the Other GAD Other GAD Other GAD List awards/citations/documented testimonies
organization’s other mechanisms not yet mechanisms mechanisms received.
GAD mechanisms been recognized by other recognized as recognized as
recognized as models organizations as models by 1-2 models by 3 or more Awarding Local/ Award/ Year
by other organizations? models organizations organizations Institutions National/ Citations
(possible scores are 0, International Received
0.5 and 1)

5.3 Has the Organization utilized Organization utilized Organization utilized Attach the GPB and GAD AR of the organization
organization utilized 70% or less of its 71-99% or less of 100% of its total for the same fiscal year (e.g. 2013 GPB and
100% of its total total budget to its total budget to budget to implement 2013 GAD AR)
budget* to implement implement GAD implement GAD GAD PAPs
GAD PAPs? (possible PAPs PAPs
scores are 0, 0.5 and
1)
*refers to the total GAA of
NGAs and LGUs or COB for
GOCCs
 5.4 Has the Database with Database with Database with Please provide link of database with SDD.
organization SDD and/or gender SDD and/or gender SDD and/or gender
established a statistics established statistics established statistics established If the data is not uploaded in a website, list the
centralized database but accessible only and accessible to and accessible to information/data that are accessible to regional
with sex-disaggregated to the central office the central office, the central office, offices, attached agencies, external clients and
data and/or gender regional offices and regional offices partner organizations.
statistics accessible attached agencies and attached
to its regional offices agencies, as well
and attached agencies, as to external
as well as external clients and partner
clients and partner organizations
organizations?
(possible scores are 0,
0.5 and 1)
5.5 Is the Knowledge KM system of the KM system of KM system of Explain how GAD is integrated in the KM
GMEF Organizational Assessment Questionnaire-Enabling

Management (KM) organization not the organization the organization system of the organization and list down other
system of the integrated with GAD integrated with GAD integrated with organizations that replicated the KM system.
organization integrated and not replicated by and replicated by GAD and replicated
with GAD and replicated other organizations 1-2 organizations by 3 or more
by other organizations? organizations
(possible scores are 0,
0.5 and 1)

Sub-total GMEF Score

(Level 5 Enabling Mechanisms)

TOTAL GMEF SCORE

(Enabling Mechanisms)
1