Work Order

Ref No. W.O/DTC/GARCHA/2019/006(H.O.) May 19th, 2019

SANON SEN & ASSOCIATES

E-mail:- [email protected]
Phone: +91-33-22264579
Phone: +91-33-22172505

PAN: AAMFS1843D
GST NO:- 19AAMFS1843D1Z4

Sub: Work Order for offering Architectural Consultancy Services for the development of Garcha
Property

Kind Attention : MR. HARSH SANON

Dear Sir,

We, M/s. DTC PROJECTS Pvt. Ltd., hereinafter referred to as “Owner” are pleased to place this work order with you, MR.
HARSH SANON, as follows for the aforesaid works.
The Scope of work, Schedule of Work, rates, Mode of payment, terms and conditions are mentioned here under:

 Scope of Work (Consultancy service):

 Architectural Master Planning of the site on the basis of requirement & inputs received from the Client
 Architectural Design of the building(s) and Services Blocks, Boundary wall and site development along with the Co-
ordination for Site development and Boundary wall with landscape consultant.
 External façade and finishing.
 Plans, Sections, Elevations, Skin Sections for façade etc., as required to represent the various Architectural spaces
completely, including colour scheme and selection of materials for all common and public areas.
 The intent of the Architect must be to design and create a seamless and cohesive Architectural Design which is
aesthetically as well as functionally unified.
 Coordination along with the clients office, approval and integration of services drawings from other consultants, to be
appointed separately by the Owner or appointed under Architect for :
a) Structural Design of the building
b) High side Electrical Works design including DG sets
c) Quality Survey & Cost Management and project management
Quality Survey - Quality assurance scheme giving details of equipment and tests to be carried out with their frequency
keeping IS Codes in view
d) Low side Electrical and UPS systems.
e) Air-conditioning and ancillary air-conditioning design in indoor and outdoor unit.
f) Access control systems including turnstile, barrier, scrutiny gates.
g) Fire detection, suppression and alarm
h) CCTV, security alarms, sensors, networking, telephone & BMS.
i) Design of Public Health, Plumbing, Sanitary, drainage, water supply and sewerage works
j) Lifts / elevators
k) Landscape & other consultants as may be required for a Residential project.
 The respective consultants shall make out their drawings and a consolidated set of MEP drawings shall be provided to you
for incorporation into your construction drawings.
 Architect shall advise the Owner with respect to any changes in instructions / laws / regulations in the Municipal Laws and
incorporate the same in the drawings as required till the stage closure has not been achieved. After that it will be mutually
discussed.
 Architect shall amend, revise or modify any designs, drawings, specification or other documents due the change in
Owner’s instructions or resulting from a revision of the Building by-laws and regulations as required.

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 Architect shall assist the Client to settle any disputes arising between the Owner and the contractor, sub-contractor or
supplier. In the event of litigation or arbitration, the Architect shall render assistance to the Client, supplying all necessary
drawings, reports and other documents connected with the project.
 Architect shall exercise all reasonable skill, care and diligence in the discharge of his duties and shall exercise such
general superintendence and inspection as may necessary to ensure that works are being executed in accordance with
the Conditions of Contract.
 Architect shall be responsible for advice and integration of the other consultants work. The specialized consultants,
however shall be fully responsible for the calculations, the detailed design and periodic inspection and evaluation of the
work entrusted to them.
 Assist in making replies to private notice questions, parliamentary questions audit queries, attend the Public Accounts
Committee, Arbitration and any other court proceedings on the project whenever required
 The Architect shall be fully responsible to ensure, that all design and specifications for the Project comply with all
applicable regulations and requirements of the authorities / bodies and in a manner that the requisite approvals /
permission are granted by authorities / bodies.
 The Architect shall be aware of RERA / HIRA & other local statutes & shall co-relate these stipulations in their deliverables
 The Architect shall have no other responsibility than to exercise reasonable skill, care and diligence in the performance of
his obligations under the Contract. He will provide and employ adequate personnel and other resources to perform and
complete the Services in compliance with agreed programs. He will provide and employ only such persons as are properly
qualified, competent and experienced in order to carry out their respective responsibilities in connection with the Services.
In all respects, he will comply with all technical standards, building, construction, health, safety and environmental laws
applicable to the Services, and will ensure that the Services provided taken into full consideration of the following :-
(i) The safe, efficient and economical construction, operation and maintenance of all the Services.
(ii) That the Project is free from any unreasonable or avoidable risks of pollution, nuisance or hazard.
 Preparation of statutory drawings for various clearance - The Architect shall prepare base drawings necessary for
statutory approvals and ensure compliance with codes, standards and legislation, as applicable and assist the client in
obtaining all statutory approvals like local municipal authority, fire department, CESC, Pollution Control Board etc.,
whatever required.
 The Architect shall assist the Owner in negotiations related to applications and approvals under building acts, regulations
or other statutory requirements.
 The Architect shall furnish detailed area statement for the project for all spaces.
 Scope of work includes discussions with Third Party vetting agencies appointed by Owner for technical review of
submitted Designs, Drawings & making changes, if any, as directed by Owner, without any financial implications.
 Scope of work includes providing 6(six) copies of drawings / documents in hard copies in required size along with soft
copies in Autocad, Word, Excel, other softwares as required. Individual drawings to be prepared against every structure
coming
 Scope of work includes Architectural Consultancy Services for Various ancillary structures – Stores, Labour Colony, Security
Rooms, QA/QC Laboratory, Project office, weighbridge etc as applicable without any financial implications.
 Scope of work includes making changes under Rule 25 / 26 of KMC which shall be remunerated @ Lump Sum Rupees one
lac per submission. Autocad drawings in metric and in the correct format shall be provided to us by you as per interior layout
obtained from the buyers.
 Making periodic visits to site as and when required to sort out design related construction issues.

 Date of Commencement & Completion: The date of physical commencement of work for the contract purpose shall be
considered as the date when the advance cheque was given to you. The duration of the contract shall be 4 years. Beyond
which there will be an escalation as per mutual discussion and consent

 Submission of Deliverables List & Bar Chart - The Consultant shall submit a Phasewise List of Deliverables & Bar
Chart for the entire job as per our Planning Department (subject to be approved by DTC), to have a clear view whether
your progress of work is satisfactory as per the scheduled time frame.
 Time Extension - You shall complete the entire job within a period of stipulated time from the date of
commencement of work.

The area for fees remuneration shall be calculated when the project is sanctioned, and the final areas are achieved.
All Built Up areas designed by you shall be considered in your remuneration, including villa areas, parking areas and
service areas.

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 MILESTONES FOR BUNGALOW
3 Bungalows of B+G+3
Superstructure >> 58,533 sft x 60.00 = Rs 35,11,980
Total approximate Contract value = Rs 35,11,980/-
The total value shall be determined after confirming areas post KMC sanction.

A :: ADVANCE INR 2,00,000 /-

FOR BALANCE CONTRACT

B :: SANCTION STAGE 40% of BALANCE CONTRACT : INR 13,24,792 /-

C :: CONSTRUCTION STAGE
including TENDERING, 60% of BALANCE CONTRACT : INR 19,87,188 /-
WORKING DRAWING & SITE (Equal EMI for 24 months)
SUPERVISION

 The Architect shall prepare a full set of tender drawings, including finishing schedules and detailed drawings as required to
analyze the project cost and construction procedure.
 The Architect shall incorporate drawings of other consultants, wherever applicable in the Architectural layout to ensure
proper service coordination for the project.
 If required, Owner may hire BIM Consultant separately, then Architect shall furnish all relevant drawing and details to
complete the BIM modelling.
 The Architect shall provide necessary information to all co-consultants to perform their specialized work. Coordinate the
design, engineering works and preparation of tender drawings and drawings with other consultants.
 The Architect shall attend pre-tender meetings, if requested by the Owner and answer queries and advise client and
tenderers on technical and procedural matters during tender.
 Advise on Conditions of Contract, Forms of Bid and Documents, on matters necessary for placing a Contract for the
Construction of the Engineering Works, on acceptance or otherwise of any bid and on prices and estimates where
competitive bids are not obtained.
 Advise on any aspect that can influence costs and measures that can be taken in order to ensure that the budget for the
project is not exceeded.
 Form part or provide assistance to the Client's negotiation team, if required.
 Advise the Owner to the necessity for model tests, laboratory tests, in-situ tests, analysis and/or other investigations as
are required to determine on the basis of technical and economic criteria the appropriate measures to attain the objectives
stated above.
 The Architect shall also assist in the evaluation of bids and preparation of the Bid Evaluation Report.
 Assist in the award of procurement contracts and signature of contracts.
 Preparation of "Good for Construction" stage plans for all levels.
 The Architect shall visit the site of work, at intervals mutually agreed upon, to inspect and evaluate the Construction Works
and where necessary clarify any decision, offer interpretation of the drawings / specifications, attend conferences and
meetings to ensure that the project proceeds generally in accordance with the conditions of contract and keep the client
informed and render advice on actions, if required.
 The Architect shall approve samples of various elements and components & Mockups (wherever applicable).
 The Architect shall check and approve shop drawings submitted by the contractors / vendors (wherever applicable).

 Submission of Deliverables List & Bar Chart : The Architect shall submit a Phasewise List of Deliverables & Bar Chart
for the entire job as per our Planning Department (subject to be approved by DTC), to have a clear view whether your
progress of work is satisfactory as per the scheduled time frame.

 Escalation of Rates : There will be no escalation of rates within the entire period of work. For works extending beyond
stipulated time, escalation in rates to be mutually discussed and finalized, for balance works.

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 Patents & Royalties : The Architect shall, subject to the limitations contained in this article, at all times indemnify and hold
harmless the Owner from all costs, expenses and damages and expenses arising out of any claim, action or suit brought
against the Owner in respect of any infringement of any patent or registered design or any similar rights resulting from the
use of any technical information, data or process or design belonging to Architect and/or furnished to the Owner and
utilized by the Architect in this project.

 Confidentiality : The Architect shall maintain strict confidentiality of all documents – drawings, designs, and other
technical information supplied to them by the owner or prepared by them in respect of the works under this contract and
shall not pass on any information to any other agencies / organizations without the written approval of the Owner.

 Ownership Of Documents & Copy Rights : The copyright of Interim Reports, Design Reports, Tender Documents,
Costs Estimates, Bill of Quantities, Calculation sheets, drawings etc. and all other similar documents (both interim and
final) provided by the Architect in connection with project/work shall remain vested in DTC Projects Pvt Ltd. All written
material, originated and prepared for DTC Projects Pvt Ltd under the assigned agreement shall belong to DTC Projects
Pvt Ltd. The Architect shall not publish, share, divulge, disclose, part with any of such papers or information without the
written consent of employer or use for purpose other than those for this work, the articles, designs calculations and
drawings.

 Force Majeure : The right of the Architect to proceed with the Work shall not be terminated because of any delay, subject
to the time limits set forth in this clause, in the execution of the Work due to unforeseeable causes beyond the control and
without the fault or negligence of the Architect, defined under force majeure, as Acts of God or that of the public enemy,
restraints of governing states, fires and floods. The following events are explicitly excluded from Force Majeure and are
solely the responsibilities of the non-performing party: a) any strike, work-to-rule action, go-slow or similar labour difficulty
(b) late delivery of equipment or material (unless caused by Force Majeure event), (c) economic hardship and (d) changes
in applicable laws.

 Termination of the Contract : Architect can be terminated at any point of time for unsatisfactory work and remaining
work may be completed on his Risk And Cost and DTC will not give any explanation to the Architect. The above
expression “Risk And Cost” shall include and cover the direct cost incurred in getting such work done through other
agency and does not cover the consequential losses or damages, if any suffered by the Owner.

The Architect, in case the work remains suspended for a continuous period of more than six (6) months by or at the
instance of the Owner or on account of any court orders not arising out of any misconduct of the Architect, or because of
any force-majeure causes, the Architect shall be entitled to terminate this contract by serving one month’s notice in writing
and thereupon to have the accounts settled with the Owner.

 Arbitration : All disputes and differences of any kind whatsoever arising out of or in connection with this contract as also
with regard to the implementation, meaning, interpretation or implications of the various clauses of the contract and those
of the contract documents or in respect of any other matter or thing arising out of or relating to the development and
construction of the project whether during the progress of the work or after their completion shall be communicated by the
contractor in writing to the project manager and all possible efforts would be made by the parties to sort out and resolve all
such matters of controversy, disputes and differences, amicably with due dispatch and effective priority. In case, the
contractor and the developer representative/ project manager were unable to resolve such issues amicably latest within 10
working days from the date of receipt of such communication by the project manager, in such eventuality the developer/
project manager shall take their decision thereon without any undue delay and preferably within next 14working days and
there upon they shall notify in writing such decision to the contractor within next 7 working days. Decisions, directions and
clarifications pertaining to measurements, drawings and certificates taken by the ‘DTC Projects Pvt. Ltd.’ shall be final and
binding on the Parties.
The jurisdiction and arbitration venue shall be at Kolkata. The procedure for the arbitration shall be determined by the
Arbitrator. Costs of such arbitration shall be equally shared between the developer and the contractor. The parties
undertake to abide and remain bound by the award of the Arbitrator so rendered.

 Billing & Payment : The Architect shall prepare measured bills based on Phase-wise achievement of Milestones and will
submit the bills at our Head Office in soft and hard copies.
Payment will be made within 7 days after receiving the certified bill.

 Outstation Visits & Re-imbursements : All visits to attend meetings / discussions / workshops / visit for inspections at
Manufacturer’s place etc beyond the routine visits for supervision of construction activities shall be re-imbursed

 Withholding of Payment : The Owner may withhold payment or, on account of subsequently discovered evidence, nullify
the whole or a part of any payment certificate to such extent as may be necessary to protect the Developer from loss on
account of including but not limited to the following:
•Failure of the Architect to meet or keep-up with the approved Construction Program.

 Taxes : The rates are exclusive of all existing applicable taxes such as SGST and CGST etc. Statutory deduction if any
applicable shall be deducted from the bills and deposited with the concerned authorities as per GOI rules on date.


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You are requested to please sign and return the duplicate copy of this order as an acceptance of the same with all the terms,
conditions, rate, mode of payment etc. from your end.

Thanking you,

Yours faithfully

For DTC PROJECTS PVT LTD.

AUTHORISED SIGNATORY.

We accept the above order without reservations:

Checked By-
……………………………………………………………………………...
For SANON SEN & ASSOCIATES