Legacy System Migration

Workbench [LSMW]
Customer Master Data (Centrally)

Processed by
Rana Waleed Mehmood
Table of Contents
1. Create a Project, Sub Project and Object........................................................................................ 2
2. Create Recordings ........................................................................................................................... 5
3. LSMW Process Steps ..................................................................................................................... 24
3.1 Maintain Object Attributes ................................................................................................... 24
3.2 Maintain Source Structures .................................................................................................. 26
3.3 Maintain Source Fields .......................................................................................................... 28
3.4 Maintain Structure Relations ................................................................................................ 34
3.5 Maintain Field Mapping and Conversion Rules .................................................................... 35
3.6 Maintain Fixed Values, Translations, User-Defined Routines ............................................... 41
3.7 Specify Files ........................................................................................................................... 42
3.8 Assign Files ............................................................................................................................ 54
3.9 Read Data .............................................................................................................................. 55
3.10 Display Read Data ................................................................................................................. 57
3.11 Convert Data ......................................................................................................................... 60
3.12 Display converted data ......................................................................................................... 61
3.13 Create Batch input session.................................................................................................... 64
3.14 Run Batch input session ........................................................................................................ 66
4. Customer List ................................................................................................................................ 83
REFERENCES .......................................................................................................................................... 87
BIBLIOGRAPHY ...................................................................................................................................... 88

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1. Create a Project, Sub Project and Object

Enter

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Choose Continue

Click on to create the new project

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Choose Continue

Choose Continue

Choose Continue

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2. Create Recordings

Now we will proceed to Recordings since we want to record a transaction (Create Customer
Master data)
Important:
Please note that before you start the recording you should first actually perform this
transaction manually and plan what data you want to capture for upload purpose. This is
required so that you avoid doing mistakes while recording.
While recording you should not press enter in between, you should only press enter after you
have completed entering all the details on that screen.

Click on Go to → Recordings from the top menu:

Click on to create Recording

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Choose Continue

Choose Continue

Enter

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Enter

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Fill the relevant information about your Company’s data and Click to go to the next
screen

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Fill the relevant information and Click to go to the next screen

Click to go to the next screen

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Click to go to the next screen

Click to go to the next screen

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Click to go to the next screen

Assign the Reconciliation Account and Click to go to the next screen

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Choose the Payment Terms and Payment Methods and Click to go to the next screen

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Choose the Dunning Procedure and Click to go to the next screen

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Fill the relevant information and Click to go to the next screen

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Click to go to the next screen

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Click to go to the next screen

Click to go to the next screen

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Click to go to the next screen and you will have the following screen:

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Click to update the field name

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Make a note of these fields since they will be required later on.

You can export these fields to an excel sheet as follows:

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Select the with the radio button

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Choose Continue

Click to change the directory location where you want to save the Spreadsheet

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Click

Click

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If you have the above dialogue box, then choose and the file will be saved. The
file will be checked later.

Choose to save the Recording and click to go back

Click again to go back

Execute

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3. LSMW Process Steps
There are 14 process steps included in the execution of LSMW which are as follows:

3.1 Maintain Object Attributes

Here we maintain the attributes of the Object ‘Customers’. We link the recording created to
the Object ‘Customers’.

Execute

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Click

Select radio button and Click on drop down button to

look for the Recording.

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Save

Go back

3.2 Maintain Source Structures

Notice that the radio button has automatically moved to the next step Maintain source
structures. Each time you perform a transaction the radio button moves to the next step
automatically. Also notice on the extreme right hand side under the column Last action (date,
time, and user). This is updated with information each time the transaction is performed.
Here we maintain the source structure for the LSMW.

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Execute

Click on .

Click on to create Source Structure

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Mention the following details:

Choose Continue

Save

Go back

3.3 Maintain Source Fields

Here we maintain the source fields which are to be updated with the data.

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Execute

Click on .

Select the node with the cursor

And Click on

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Now we need to update the fields which you have captured in the recording. In step 1
recording we had downloaded a file with the fields. Let us open that file in excel.

Double Click

Click on

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Next, you can insert a new worksheet and copy all the fields shown in Column ‘J’ along with
Field type ‘C’ which represents Character and the ‘Length’ of the field ‘100’.

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Now the field names, their type and length need to be mapped in LSMW screen, you can
copy all the data and paste it into the LSMW screen:

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Note: No field should be mapped twice. If this is the case, then the system can give error and
the mapping should be done again without the repetition of the field name.

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Save

Go back

Save

Go back

3.4 Maintain Structure Relations

We actually don’t do anything except click on change button and click on save button.

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Execute

Click

Save

Go back

3.5 Maintain Field Mapping and Conversion Rules

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Here we create a link between the system fields and the source fields maintained in the earlier
step.

Execute

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Click

From the top menu, choose Extras → Auto-Field Mapping

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38
Choose Continue

Choose and you will proceed to the proposal for the next field:

Similarly keep choosing for all the fields until you get this message:

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Continue

Save

Click

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Go back

3.6 Maintain Fixed Values, Translations, User-Defined Routines

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Skip this Step and select the radio button manually to go to the next one.

3.7 Specify Files

Here you attach the text file for upload.

Execute

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Before we attach the file for upload, we must create this file. Use the file already downloaded
for creating upload file.

Copy column K till the end of the data and insert on a new worksheet. Right click and select.

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Check ‘Transpose’ and Click

Delete the blank columns in between the data

Now update the data for Customers to be uploaded into the system.

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Save this file as an excel template for upload of Customer master data.

Next, you have to copy the data without the header row and paste that into the new
worksheet:

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Now click on File → Save as

Click

Click

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Click

Check the text file and make sure that it should not have single or double quotes, commas etc.
Open the text file from the location where it is saved.

There can be some single or double quotes in the file, we need to remove this:

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Click

Click

Click

Save the file and Close it.

Now the file is ready for upload. Go to the LSMW screen in SAP

Click

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Double Click on

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Take a drop down in the field file:

Double Click on the file or click

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Update the name and choose the radio button for ‘Tabulator’ option:

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Continue

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Save

Go back

3.8 Assign Files

We just click on change button and save the assignment.

Execute

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Change

Save

3.9 Read Data

By executing this step the system actually reads the data from the upload file.

Execute

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Execute

Choose

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It shows the number of transactions read, written and not written.

Go back twice

3.10 Display Read Data

This step is very important. Here you come to know whether there are any errors. Whether
the data passed on from the file is mapped to correct field. So you should see a few records to
see whether it is correct.

Execute

Continue

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Double Click

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Go back twice

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3.11 Convert Data
In this step the read data is converted.

Execute

Execute

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Go back twice

3.12 Display converted data

In this step we display the converted data. Again you should see one or 2 records to see that
they are converted correctly.

Execute

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Continue

Double Click

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Go back twice

3.13 Create Batch input session

In this step we create the Batch input session for the upload data. The data is not updated
when you create Batch input session.

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Execute

Execute

Continue

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3.14 Run Batch input session
In this step, we execute the Batch input session. Data is actually updated here. We should
first execute the Batch input session for a few records in foreground. After testing that the
data is getting uploaded correctly, then you can execute this session in the background.

Execute

Highlight

Click

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Check ‘Extended log’ and ‘Expert mode’ and Uncheck ‘Dynpro standard size’.

Run the first record in foreground.

Click

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Click

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Click

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Click

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Click

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Click

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Click

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Click

Click

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Click

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Click

Click

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Click

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Click

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Click

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Click

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Click

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Click

Click

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Click

Similarly, you can migrate all the Customer Master data by keep clicking until you get
this information:

Click and with this, the execution of LSMW process of migrating Customer
Master Data comes to an end.

4. Customer List
You can confirm the creation of Customer master data by using the following menu path:

Easy Access: Accounting → Financial Accounting→ Accounts Receivable → Information

System → Master Data → S_ALR_87012179 – Customer List

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Double Click

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Choose the Company Code and Execute

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The Customer master data created with the LSMW process can be seen in the above list.

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REFERENCES

1. TFIN50 (Financial Accounting Part 1 of 2: mySAP ERP Financials

2. LSMW (Legacy System Migration Workbench) Published by Team of SAP Consultants

at SAPTOPJOBS

3. http://help.sap.com/saphelp_40b/helpdata/en/c7/a88b2743dd11d182b30000e829fbfe

/content.htm (Accessed Feb 15, 2013)

4. http://help.sap.com/saphelp_46c/helpdata/en/c7/a88b9c43dd11d182b30000e829fbfe/

content.htm [Accessed May 29, 2013]

5. http://help.sap.com/saphelp_470/helpdata/en/c7/a88ba943dd11d182b30000e829fbfe/

content.htm [Accessed May 29, 2013]

6. http://www.allinterview.com/showanswers/4116.html [Accessed May 29, 2013]

7. http://help.sap.com/saphelp_46c/helpdata/en/96/8b3ee943ce11d189ee0000e81ddfac/

content.htm [Accessed Jun 08, 2013]

8. http://help.sap.com/saphelp_46c/helpdata/en/01/a9bb94455711d182b40000e829fbfe/

content.htm [Accessed Jun 10, 2013]

9. http://help.sap.com/saphelp_46c/helpdata/en/01/a9bba1455711d182b40000e829fbfe/

content.htm [Accessed Jun 10, 2013]

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BIBLIOGRAPHY

1. TFIN50 (Financial Accounting Part 1 of 2: mySAP ERP Financials

2. help.sap.com

3. http://scn.sap.com

4. http://www.sapebooks.com

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