TAGAYTAY CITY GOVERNMENT EMPL OYEE MULTI-PURPOSE

COOPERATIVE RECORD MANAGEMENT

WITH INFORMATION SYSTEM

A Capstone Project
Presented to the
School of Computer Studies
City College of Tagaytay

In partial fulfillment
of the requirements for the degree
Bachelor of Science in Information Technology

Cuadra, Margielyn
Hemor, Justine
Gomez, Renniel
Banario ,Angel Jade

March 2022
 Chapter I

INTRODUCTION

Automation is very popular now a day because of its potential to do things much

faster, accurate and reliable to every human being or businesses that is using it. Any

kinds of businesses, organizations or anything that is dealing with manual system can

possibly be helped by a computer because of a powerful software that can process

information from inputting data to the computer and process it to become a useful

output for their clients or their beneficiaries. Financial Management is one of many

systems that is being used by some system developers who manage to do an

automated system for helping businesses that offers financial services like savings,

loans, insurance and others. One example of an organization that offers savings and

loans services is a Cooperative.

Multi-purpose cooperatives have faced problems when it comes to processing

papers. The most problem with this organization is the slow process of paperwork. This

organization still uses old fashioned methods of processing paperwork. Finding the

records of members one by one is one of the most causes of their problem it is also

time consuming.

Doing work in office and keeping and dealing with the Cooperative’s service

became a time consuming task and also keeping track of the record became difficult to

organize and the information that needs to be stored grows larger too and harder to

keep track also it not just hard to manage but it also consumes paper though the
Cooperative can supply forms to the members and other paperwork it is still faster and

more efficient if information can be inputted to the computer directly. Tagaytay City

Government Employees Multi- Purpose Cooperative can supply an application form to

create their own profile in order for the members to be able to monitor their accounts the

application shall be accompanied by a membership fee of One Hundred Pesos and the

applicants shall be subscribe at least two hundred share shall be paid upon submission

of the application for membership, but you are only a qualified member when your share

becomes Five Hundred Share. The membership and subscription agreement shall

provide the terms of payment on the unpaid subscriptions. See Appendix 1.

Due to the processes of the Cooperative like applications for membership and

loan application physical space is consumed and can be misplaced, burn or rot. Another

problem is the computation of some processes is done by manually inputting data to the

computer which is could be improved if it is automated. Also members who want to

check update to their account sometimes go to the office to ask questions about it and it

will be more easier if members would be able to see the information about their own

account.

Due to the stated facts, the proponents were motivated to come up with an idea

of developing a system entitled “Tagaytay City Government Employee Multi-Purpose

Cooperative Record Management with Information System” which provides the needed

storage of data in a faster and more convenient way. This will lessen paper works,
produce accurate information and even computations in all transaction of payments and

loan which also organize the data and record files of the cooperative members.

Background of the Study

Tagaytay City Government Employees Multi- Purpose Cooperative is one of

many organizations that offers financial related and mutual funding services like loans

and savings. The Cooperative offered different types of loan as well as Salary Loan,

Emergency Loan, Calamity Loan, Educational Loan, Business Loan, Appliance Loan,

Tricycle Loan, Sari - Sari Store Loan, Grocery Loan. The Cooperative guaranteed also

that each member has provided information and resources to fully understand before

committing such loan. See Appendix 6.

A Web-Based Tagaytay City Government Employees Multi- Purpose Cooperative

Record Management with Information System enables the processing of loan from

submission to final confirmation more efficient and timelier outcome. Using this system,

the administrator can easily find members details without using large volume of papers

and reducing the workload. It is very helpful for the organization who takes in charge of

loan management; the system provides a facility to generate reports easily at a click of

a mouse.

A loan is a form of debt incurred by an individual. The lender usually a

corporation, financial institution, or government advances a sum of money to the

member. In return, the member agrees to a certain set of terms including any finance

charges, interest, repayment date, and other conditions. In some cases, the lender may

require collateral to secure the loan and ensure repayment. The objective of developing

this system in achieving efficient and effective loan process using technology to give the

organization a competitive advantage suggests having a computerized Loan

Management System. Therefore, there is a great need to computerize the procedure in

processing the loan as much as possible. See Appendix 4.

Objectives (General and Specific)

The general objective of the study is to develop a Web-Based Tagaytay City

Government Employees Multi-Purpose Cooperative Record Management with

Information System that will provide quality services to its members.

Specially, the study aims to:

1. Identify all the procedures and requirements needed for the Tagaytay City

Government Employees Multi- Purpose Cooperative Record Management and

Information System (TCGEMPC-RMIS) through data gathering;

2. Analyzed the gathered data through the use of different tools and instruments

such as data flow diagram and context diagram to represent the flow of the

system design;

3. Design and develop a Web-Based Tagaytay City Government Employees Multi-

Purpose Cooperative Record Management with Information System (TCGEMPC-

RMIS) that will:

 a. Allow to add new Members;

b. Generate user accounts;

c. Reduce the time spent in processing employees loan application;

d. Allow the management to view members accounts, rate of loan and loan

types;

e. Calculate EMI (Equated Monthly Installment) details;

4. Test and evaluate the performance of the proposed system through unit testing,

integration, acceptance testing.

5. Implement the system in the organization.

Scope and Limitation of the study

The study focuses on the “Tagaytay City Government Employees Multi- Purpose

Cooperative Record Management with Information System (TCGEMPC-RMIS)” that

monitor the records and the cash flow of each member on the daily, weekly, and

monthly fees. This study is intended for five (4) levels of access namely; System

Administrator, Managers, Secretary and the users such as Members.

System Administrator, person who set up accounts; Monitor performance and

maintain system according to its requirements; upgrade systems and ensuring security,

efficiency through access control, responsible in monitoring the record of every

transaction being catered from time to time and can import excel file for payments of

loans and shares.

 Managers, person responsible in approving the financial loans of every qualified

borrower and edit loan amount.

Secretary, person responsible for adding new Cooperative members and

collecting the membership fee.

Users (Tagaytay City Government Employee Members), comprise the users

of the system. The users would be the mainly beneficiary of the system since the

system is Web-based the record history of their Loans, deduction and shares is updated

timely.

The System Administrator, Managers, Secretary and Users of the cooperative

will be the end user of the system. In membership process, a member will be given a

username and password to manage and view their account. The Employee number

given by the Human Resource Department will serve as their user ID while their

password will be depending on their choice. This system will lessen the use of paper-

based forms by recording or monitoring the transactions into a database.

This study will be beneficial to the organization it can provide easy access

system, reliable and faster business transactions in handling task simultaneously during

the process with accurate output and can give comfort to the management. The system

easy to track the member’s details. Members will not worry about losing their pay slip,

transactions with the Web-based City Government Employees Multi- Purpose

Cooperative Record Management with Information System (TCGEMPC-RMIS) will be

accurate and stored in a safe database storage.

 However, the study is limited in the Cooperative only. The member can ask for

printed receipt of their accounts, but it is not allowed to edit it. It is not an online-based

system.

Significance of the Study

The study entitles to “Tagaytay City Government Employees Multi-Purpose

Cooperative Record Management and Information System (TCGEMPC-RMIS)” would

be designed to computer generated and automated accounting system that provides

user friendly that benefits and convenience of the users. The proponents intend to

develop a system that loan process it will record the profile, payments, generate report,

loan records and type of loan availed by the members.

It is intended to help the Tagaytay City Government Employees Multi-

Purpose Cooperative for the automation of their records.

The System Administrator, Managers, Secretary and Users will benefit a lot

in this system, having a Web-Based system members can view updates for their

records and monitor their loans and shares.

 The Proponents will benefit from the study because it gain more knowledge and

experience in conducting such research. A great achievement for the students, improve

their skills terms of programming, presentation and pre documentation as well.

Future Researchers, this will be their basis for their research if ever will develop

another, or same system related to this study.

Theoretical Framework
 The Theoretical Framework introduces and describe the structure that can

support the theory of a research study.

Figure 1. Theoretical framework of Tagaytay City Government Employee Multi-

Purpose Cooperative Record Management with Information System

Figure 1. shows the different modules of the Tagaytay City Government Employee

Multi-Purpose Cooperative Record Management with Information System 

The system is composed of four modules; Account Management Module, Loan

Management Module, Report Management Module, and Share Management Module.

 Account Management Module In this module, the system administrator is

responsible for the maintenance of the system. In this module the system administrator

can create user account and initialize the user level, add user, departments and

positions. This module allow the system administrator to search for existing user to view

and edit the user information in case it needs to be updated. In this module the system

administrator can archive accounts and reactivate accounts. In this account

management module the secretary is responsible for adding new members of the

cooperative.

Loan Management Module In this module, the System Administrator is allow to

create a loan request which will have pending status until the manager approves it and

view & edit the loan details of the members. System administrator is capable of adding

loan types, and renewing loans. The system administrator can also accept or decline

the loan request. The system administrator is the person that will manage the payment

of active and renewed loans. In this loan management module the member can make

loan request which will be send to the manager as pending a request and needs to wait

until approval, also the member is allow to accept or decline a co-maker request and

receive notification about the loan request.

Share Management Module In this module, the System Administrator is

responsible for managing the shares of the members. The system administrator can

also add shares and withdraw the share once of the member decides to retire or leave

the Cooperative. In this share management module the secretary is responsible for

collecting the initial share and membership fee.

 Report Management Module In this module, the System Administrator is

responsible for generating and printing the reports. In this module the members can

evaluate all their data.

Conceptual Model of the Study

On the basis of the foregoing concepts, theories, and findings of related

literature, studies presented, and insights taken from those, a conceptual model is

developed as shown below.

Figure 2. Conceptual Model of Tagaytay City Government Employee Multi-

Purpose Cooperative Record Management with Information System

The conceptual model, as illustrated in Figure 2, shows the different stages of the

processes involved in order to achieve the objectives of the study.

Input Stage. The input stage consisted of the knowledge requirements, software

requirements, and hardware requirements in relation to the development of the study.

The Knowledge Requirements describe the step-by-step procedure in satisfying the

Record Management with Information System. The Software Requirements of the

system supports the following platform of Open Source Bootstrap Framework HTML5,

PHP Programming, javaScript and MySql.

Process Stage. The process stage is composed of Agile methodology that

allows backward tracking and enables the development team to build a broader features

set in time-boxed cycles. The system design compromises the different stages that will
used in creating and development the system these are Data gathering, design,

Construction of the codes. Finally, system testing and revision will have comprised of

initial testing to find bugs and identify system flaws and make the necessary feedbacks.

Output Stage. consists of the deliverable that the proponents develop, The Web-

Based Tagaytay City Government Employee Multi-Purpose Cooperative Record

Management with Information System. The conceptual framework provides a feedback

mechanism to improve the entire process. The feedback derived from the output box

enters as another input in the input box and process.

Evaluation Stage. will be the fourth stage and conducted to ensure the system’s

software characteristics in terms of functionality, usability, content and design. The

researchers will proceed to the evaluation phase. This will include the final checking or

assessment of the overall performance of the system in terms of functionality reliability,

usability, efficiency, maintainability, portability. (Gonzaga et. al.,2016)

Chapter II

REVIEW OF RELATED STUDIES AND LITERATURE

 This chapter presents the review of related literature and studies underlying the

framework of the study. It includes the conceptual model of the study and the

operational definition of terms.

RELATED LITERATURE

Borrower: Conceptually, a person or organization that’s take a loan from a bank

under an agreement to pay it back later, typically with interest.

Loan. Conceptually, it is an arrangement in which a lender gives money or

property to a borrower and the borrower agrees to return the property or repay the

money, usually along with interest, at some future point in time .

Transaction. Conceptually, it is an agreement between a buyer and a seller to

exchange goods, services or financial instruments.

Bookkeeper. Conceptually, it is usually employed by a small to mid-size

organization to record its transactions such as sales, purchases, payroll, collection of

accounts receivable, payment of bills

EMI (Equated Monthly Instalment). Conceptually, it is a fixed payment amount

made by a borrower to a lender at a specified date each calendar month. Equated

monthly instalments are used to pay off both interest and principal each month, so that

over a specified number of years, the loan is paid off in full.

Lender. Conceptually, a private, public or institutional entity which makes funds

available to others to borrow. Lenders work under governmental financial regulatory

bodies, which provide various regulatory guidelines to guide the operations of the

institutions. Every institution, however, follows its own internal guidelines in line with the

regulatory guidelines imposed by the government or its agencies. Loan guidelines

include eligibility rules, type of loans to be provided, conditions on loans, loan security,

and procedures.

Not everyone is eligible for a loan unless they meet the lending criteria provided

by the specific lending institution. When conducting a loan analysis on a potential client,

lending institutions analyze the financial statements of the client to determine their

financial capability and their ability to honor the loan obligations without strain.

Lenders can offer either long-term or short-term loans. Long-term loans come

with a longer repayment period, and borrowers are required to repay the loan within a

period exceeding one year. Short-term loans offer a shorter repayment duration than

long-term loans, and borrowers should repay the loan within a few months to under one

year.

The lending guidelines are specific to a lending institution and can be based on

the maximum and minimum loan offers extended by the lender, associated fees, late-

payment penalties, schedules, interest rates payable, and amount of loan based on

the collateral provided. The guidelines also outline loan security measures and

procedures laid out by the institution. Loan procedures may include disbursement steps,

loan application guidelines, loan collection guidelines, loan supervision, loan approval,

and review procedures.

 Data flow Diagram: Is a graphical representation of the flow of the data

through an information system,modeling its process aspects.(September 2021)

Theoretical framework: is the structure that can hold or support a theory of a

research study. The theoretical framework introduces and describes the theory that

explain why the research problem under the study exist.(September 2021)

Context Diagram: is a diagram that defines the boundary between the system,

or part of the system and its environment , showing the entities that interact with.

(September 2021)

Loan Application and Loan Analysis(Yhip, T. Alagheband, Bijan 2020)

According to Yhip, Terence M., Alagheband, Bijan 2020loan application is an

entire process starting from the negotiation of terms until the loan is reviewed and

approved for disbursement. A loan application form is first provided to the client, and the

client is required to fill it out correctly before the application form proceeds to the review

stage. The client must provide truthful information, including their personal details,

physical address, financial statements, evidence of asset ownership, etc. The

information should be verifiable, and the credit officer should verify the accuracy and

truthfulness of the information provided in the application document.

Providing accurate and correct information helps the company in tracking the

loan repayments through elaborate measures provided for loan security. The

information is used in the initial loan analysis and assessment to determine the risk

involved, adequacy of the collateral provided, and the borrower’s ability to make
repayments in time. In case of default, the lender uses the information provided to make

follow-up and force repayment.

 Multi-Purpose Cooperative Society (T.A. Masuku, M.B. Masuku, J.P.B. Mutangira

2017)

Whenever a cooperative society is established to attain multi-purpose objectives

is called multi-purpose cooperative society. It is an organization which is owned and

operated by a group of individuals for their mutual benefit. This cooperative attempts to

gain various objectives whereas other cooperative objectives are limited. Whenever any

cooperative society establishes to attain various goals such as production, purchasing,

selling, credits sanction and so on this cooperative is called multi-purpose cooperative

society. As the name indicates its responsibility for a different purpose for which it has

been set up. It can work for arranging credit, improved seeds, agricultural implements,

fertilizers, sanitation, health, etc. The functions depend upon the interest and the object

of the members. If the members are anxious to do more things, the multi-purpose co-

operative societies can take to other function also.

The multipurpose co-operative society has a huge number of functions to

expulsion. Cooperatives have an enormously optimistic impact on society at large and

the communities they provide and are owned by. A cooperative society is moderately

similar to any other company. It is just using the shared property of the supportive
members for the advantage of all members. As the name indicates its liability for a

dissimilar reason for which it has been set up. It can work for arranging credit, improved

seeds, farming equipment, fertilizers, hygiene, health, etc. for its members.

Usually, it discharges the subsequent functions –

1. Assembly collection for Credit

The major charge of these co-operative societies is to assemble for short term credit

for its members in order to support them to develop their farming and other job and

business.

2. Encouraging the enhanced technique of Agriculture

These societies organize provider of to the members’ seeds, fertilizers, farming

equipment, etc. They also assemble for irrigation facilities so that the members might be

capable to have superior farming yields.

3. Marketing and Business

These societies help them with the marketing of goods. Through such facilities,

they acquire suitable value for the agricultural harvest and other goods produced by

its members.

4. Set up of additional trade and small level Industries

 These societies facilitate their members to set up other trades and industries related

to their agriculture or related business. Though the economic situation of the members

is better and they are able to develop their usual of living.

5. Encouraging the Member for Saving

Cooperative societies operate as saving agencies and support their members to

save a component of their income for their prospect needs. Through these savings, the

members of such supportive societies are able to get loans and also resolve their

problems. They also carry out the health program, schooling, and communal education.

They make preparations for healthiness and financial facilities, teaching, and

amusement for their members.

The main advantage is different types of activities are accomplished under this

cooperative society. That’s why all kinds of demands are fulfilled in the same place with

same condition. Its activities are so scattered. Coordination and orderly control is the

main problem of this organization.

Records Management System

Records Management system (RMS) is the management of records for an

organization throughout the records-life cycle. The activities in this management include

the systematic and efficient control of the creation, maintenance, and destruction of the

records along with the business transactions associated with them. Considered a key
component of operational efficiency, record management adds more value to

organization’s information assets.

Information System

Information System (IS) refers to a collection of multiple pieces of equipment

involved in the collection, processing, storage, and dissemination of information.

Hardware, software, computer system connections and information, information system

users, and the system’s housing are all part of an IS. Personal computers,

smartphones, databases, and networks are just some examples of information systems.

Enterprises and corporations use information systems to interact with their suppliers

and customer base, perform their operations, manage their organization, and carry out

their marketing campaigns. They can be used for a broad variety of purposes, from

managing supply chains to interacting with digital marketplaces. Individuals also rely on

ISs to interact with peers and friends through social networks, carrying out everyday

activities such as banking and shopping, or simply looking for knowledge and

information.

PHP: Hypertext Preprocessor

PHP stands for Hypertext Preprocessor (no, the acronym doesn't follow the

name). It's an open source, server-side, scripting language used for the development of

web applications. By scripting language, we mean a program that is script-based (lines

of code) written for the automation of tasks. PHP scripts can be used on most of the

well-known operating systems like Linux, Unix, Solaris, Microsoft Windows, MAC OS

and many others. It also supports most web servers including Apache and IIS. Using
PHP affords web developers the freedom to choose their operating system and web

server.

My Structured Query Language (MySQL)

MySQL is an open source relational database management system based on

SQL. It was designed and optimized for web applications and can run on any platform.

As new and different requirements emerged with the internet, MySQL became the

platform of choice for web developers and web-based applications. Because it’s

designed to process millions of queries and thousands of transactions, MySQL is a

popular choice for ecommerce businesses that need to manage multiple money

transfers. On-demand flexibility is the primary feature of MySQL.

HTML (Hypertext Markup Language)

HTML (Hypertext Markup Language) is a text-based approach to describing how

content contained within an HTML file is structured. This markup tells a web browser

how to display text, images and other forms of multimedia on a webpage. HTML is a

formal recommendation by the World Wide Web Consortium (W3C) and is generally

adhered to by all major web browsers, including both desktop and mobile web

browsers. HTML5 is the latest version of the specification.

CSS (Cascading Style Sheets)

 CSS stands for Cascading Style Sheets with an emphasis placed on “Style.”

While HTML is used to structure a web document (defining things like headlines and

paragraphs, and allowing you to embed images, video, and other media), CSS comes

through and specifies your document’s style—page layouts, colors, and fonts are all

determined with CSS.

JavaScript

JavaScript is a scripting or programming language that allows you to implement

complex features on web pages — every time a web page does more than just sit there

and display static information for you to look at — displaying timely content updates,

interactive maps, animated 2D/3D graphics, scrolling video jukeboxes, etc. — you can

bet that JavaScript is probably involved. It is the third layer of the layer cake of standard

web technologies, two of which (HTML and CSS) we have covered in much more detail

in other parts of the Learning Area.

Bootstrap

Bootstrap is a free and open source front end development framework for the

creation of websites and web apps. The Bootstrap framework is built on HTML, CSS,

and JavaScript (JS) to facilitate the development of responsive, mobile-first sites and

apps.
RDBMS

A relational database management system (RDBMS) refers to a collection of

programs and capabilities that is designed to enable the user to create, update, and

administer a relational database, which is characterized by its structuring of data into

logically independent tables.

Retention and Disposition

Proper records retention and disposition are key to an effective records

management program. It ensures that records are present when needed for litigation,

audits, day-to-day business purposes, or historical research, but that unneeded records

do not take up costly storage space. This is done with the help of controlled and

scheduled handling of archiving, holds and destruction using configurable rules and

automated processing; configuration of different retention and archive policies based on

type and file plan; and use of export for long term archival.

Management and Control

This is crucial to the Record Management system and is done by automated

classification and scheduling of records based on a pre-existing plan and standardized

structures; Auto-Numbering, Type-based Metadata, Lifecycle Management,

configuration of the system with pre-defined reports to search and screen records

allowing for the easy identification and resolution of exceptions; and a simple to use

search across full-text content, file plan structures, records management categories and

record types.
Storage and Maintenance

One sure sign that an organization has an effective records management

program in place is that it stores and maintains its records securely and efficiently. Cost-

effective, secure storage systems that provide quick and rapid retrieval will help ensure

the ready availability of records in case of litigation and audits, as well as for future

reference use.

Access and Retrieval

Organizations create, retain, and preserve records so that they can be used. If a

user cannot locate a document, it might as well not exist. As such, an effective records

management program should have in place systems manual or automated that can

locate and retrieve records in a reliable and timely fashion to meet the needs of users.

Related Studies

Local Studies

Postbank of the Philippines Loan Management System (Bhagwatsaran 2015)

According to Bhagwatsaran (2015). Postbank’s Loan Management

System. Riding on the successful delivery of the loan Management System, Postbank

has taken the next step in modernizing the experience for deposit processes. With 25
branches located nationwide and a long-distance legacy of bringing banking services

closer to the homes of Filipino families in rural areas, Postbank has certainly made a

mark in the lives of many., it is also their commitment to this level of trust, focus and

efficiency that makes them a perfect complement to Postbank as proven with the

delivery of the Loan Management System earlier this year which has led to the

cementing of the partnership with the awarding of the Deposit Management System.

EverFirst Online Loan Pre-Qualification Web App (C.Asis Jr.,E.Perez 2020)

According to Cesar Asis Jr. and Erickson Perez (2020) on collaborated to

propose a project which aims to provide an easier loan application for clients. EverFirst

Online Loan Pre-Qualification is a user-friendly web application accessible to anyone

who has internet. The client only needs to fill up the application and it will be sent

already to the respective branch. Afterwards, a branch personnel will contact the client

to further assist him and to offer house visit. To make sure that all applications will be

accommodated, each district will have a representative to be appointed as Online Loan

Consultants or OLC who will be in charge in monitoring these applications.

The target of this app is not limited to existing clients but also to new prospect

clients and return clients. This online app will also greatly help the company during the

pandemic as some areas prohibit senior citizens from going outside of their homes.

Automated Loan Lending Management System ( Santos 2021)

According to Santos (2021). Lending is the principal business activity for most

commercial banks. The loan portfolio is typically the largest asset and the predominate
source of revenue. As such, it is one of the greatest sources of risk to a bank’s safety

and soundness. Whether due to lax credit standards, poor portfolio risk management, or

weakness in the economy, loan portfolio problems have historically been the major

cause of bank losses and failures. Effective management of the loan portfolio and the

credit function is fundamental to a bank’s safety and soundness. Loan portfolio

management (LPM) is the process by which risks that are inherent in the credit process

are managed and controlled. Because review of the LPM process is so important, it is a

primary supervisory activity. Assessing LPM involves evaluating the steps bank

management takes to identify and control risk throughout the credit process. The

assessment focuses on what management does to identify issues before they become

problems. This booklet, written for the benefit of both examiners and bankers, discusses

the elements of an effective LPM process. It emphasizes that the identification and

management of risk among groups of loans may be at least as important as the risk

inherent in individual loans. For decades, good loan portfolio managers have

concentrated most of their effort on prudently approving loans and carefully monitoring

loan performance. Although these activities continue to be mainstays of loan portfolio

management, analysis of past credit problems, such as those associated with oil and

gas lending, agricultural lending, and commercial real estate lending in the 1980s, has

made it clear that portfolio managers should do more. Traditional practices rely too

much on trailing indicators of credit quality such as delinquency, non-accrual, and risk

rating trends. Banks have found that these indicators do not provide sufficient lead time

for corrective action when there is a systemic increase in risk. credit risk profile and with

more tools to analyze and control the risk.

Computerized Record Management System of one National High School in the

Philippines (K.Dnalog, E.Rebujio, P.De Guzman, K.Arrieta,B,D Carranza 2017)

According to Kurt Phillip P. Danlog, Elinita C. Rebujio, Punnybhel A. De Guzman,

Krelyssa Irish S. Arrieta, Baden and Darwin Carranza (2017) on Computerized Record

Management System as designed to provide efficient and accurate recording of

records, to maintain and secure the student's records and easy retrieval of student

records, to lessen the workload of the staffs. In this study, entitled: “Computerized

Record Management System " was developed. To handles the storage, maintenance

and retrieval of information of students. The processes involved in the current student

Record Management of Quetegan National High School include the following:

Registration process, Sectioning and Grade Generation. The problems encountered in

the current Record Management include the following: Unorganized and difficulty in

searching and Updating Records and Unsecured Files. The features of the proposed

Computerized Record Management System are Registration, Computerized filling of

Records and Automated Report Generation. The Security measures would be

appropriate in the proposed Computerized Record Management System would be

password security for the server and client iin accessing the system. Processes

involved in the current Record Management of QNHS are still manual and paper-based

system. Features that would be appropriate for the proposed Computerized Record

Management System Registration, Computerized filling of Records and Automated

Report Generation. Security measures appropriate in the proposed Computerized

Record Management System would be restriction for access and physical security of

computers.

Ever First Loan Corporation Loan Management System (Cerquit 2013)

According to Cerquit Loans Developer (2013). Application of loans, managing

receivables, financial assistance, collections, and creating reports. It aims to promote

productivity, efficiency and convenience to not just collection officers, but to the

managers, executives and business owners. Ever first has been providing short term

pension loans to SSS pensioners in the Philippines, and in this short span of time, they

have grown to thirty-five branches with more than one-hundred service-oriented

employees. We are inspired by their mission to provide financial assistance to our fellow

Filipinos with such integrity and dedication.

Record Management with Billing System for Central Luzon Drug Rehabilitation

Center (T. Baker 2015)

According to Tina Baker (2015) it is essential that you keep your records current

and organized. Effectively and maintaining and retaining your records through good

records management is essential to meeting legal requirements for your company. Not

only is it important to comply with legal requirements, there are numerous other reasons

why having excellent record management practices will help you and your company be

more productive and efficient.

SOCIO ECONOMIC IMPACT OF MULTIPURPOSE COOPERATIVE ON WOMEN (Paudyal

2011)

According to Paudyal 2011Co-operative is the most significant vehicle for

mobilization the scattered saving and putting them in productive use for the benefit of

the poorer section of the society. The role of co-operative organization can be regarded

as a most significant for socioeconomic betterment of the majority of the people and

their and their socio and economics justice. This, co-operative is undoubtedly a key

variable in terms of socioeconomic development of the country .

The Enhancement of the Accounting System OF San Benito Multi-Purpose

Cooperative in Victoria, Laguna (M.Putungan, P. Añonuevo, O. Llanes (2011)

According to Menard M. Putungan | Pauline Michelle E. Añonuevo | Olyca D.

Llanes (2011)the study aimed to compare the existing system of San Benito Multi-

Purpose Cooperative with the prescribed accounting system of the Cooperative

Development Authority. The study also intended to reduce the gap in the two entity’s

systems by improving the former’s with the help of other related accounting

standards.The study adopted the descriptive method to gather relevant data. The close-

ended survey questionnaires answered by the employees of San Benito Multi-Purpose

Cooperative and a structured interview guide were the tools used. Additional interviews

were also conducted to confirm the gathered data from the survey questionnaires.
 To fully understand the existing accounting system, it was divided into four

transaction cycles - revenue cycle, expenditure cycle, financial cycle, and conversion

cycle. The accounting policies and procedures of each transaction cycle were analyzed

together with the participation of the employees in every transaction. The procedures

practiced by the cooperative from the source documents up to the balances presented

in the financial reports were examined to test whether the applied procedures result to

the fair presentation of financial statements.

Results revealed that the present accounting system of San Benito Multi-Purpose
cooperative should be enhanced specifically in the procedures and source documents.
Some existing policies should also be altered. It was found out that the duties and
responsibilities of the employees in the current system are indefinite and inconsistent
because of lack of strict implementation of tasks. The additional procedures and policies
were not labor-extensive because the cooperative has only minimal transactions. In
relation, this study recommended policies and procedures tailored-fit to the existing
resources of the cooperative. These recommendations will also improve the internal
control of the cooperative because it will define more the segregation of duties,
document control, and physical safeguard of resources.

Enhancement of Accounting System of IRRI Employees’ Credit and Development

Cooperative (L. Navarra, C. Progoso ,A. Villa (2011)

According to Laarne Jaone G. Navarra | Charvemaine O. Progoso | Anna Rose

R. Villa (2011) This study aimed to evaluate IRRI-ECDC’s current accounting system to
enhance its cooperative account transactions and be able to produce reliable and timely
reports. To achieve this, the cooperative’s current accounting procedures and control
practices were evaluated; the specific problems and accounting loopholes of the
existing accounting system of the cooperative were identified; and the findings revealed
in the study were analyzed. The study also suggested enhancements to give the
company a better, if not the best, accounting system tailored-fit for the cooperative
business operations.

To gather data necessary in evaluating the cooperative’s existing accounting

system, interviews and questionnaires were used. Furthermore, the accounting
procedures and controls assumed by IRRI-ECDC were observed to validate the
information gathered, and the overall condition of the current accounting system of the
cooperative was assessed by evaluating and comparing it to the set criteria tailored-fit
by the study for IRRI-ECDC.

The study identified accounting loopholes in the system primarily in issues

concerning segregation of duties and lack of forms and controls in cash transactions that

affect data information and preparation of the financial reports used for decision-making.

  The study, therefore, recommended the establishment of a written accounting

policy manual to promote consistent performance, set up additional forms for payment

over the counter, strict enforcement of monitoring functions of the committee, use ATM

as part of its technology advancement, and promote convenience to the members in

transacting loans with the cooperative.

Social and Economic Development Benefits of BFI Employees’ Multi-Purpose

Cooperative in Don Carlos Bukidnon (B. Flores,P. Teruel 2012)

According to Bienvenido M. Flores | Paul Gerald G. Teruel (2012) This study

determined the social and economic development benefits received by the members of

the BFI Employees’ Multi-Purpose Cooperative in Don Carlos Bukidnon. Specifically, it

focused on the profile of the respondents in terms of age, gender, educational

attainment, occupation, family monthly income, and length of years in the cooperative,

the degree of development benefits of BFI Employees’ Multi-Purpose Cooperative in

terms social development and economic development benefits, the significant difference

in the perception of the respondents in the degree of development benefits before and

after joining the cooperative, and the perception of the respondents in the degree of

development benefits of the cooperative when grouped according to profile. Using the

descriptive method of research, a total of 64 regular members of the BFI Employees’

Multi- Purpose Cooperative were taken as respondents. A standardized questionnaire

which was adopted from E.J. Lozano (2008) was used as the main tool in gathering the

data. The data were tallied, and statistically tested, analyzed and interpreted using

frequency counts and percentage distribution, weighted mean, t-test, and analysis of

variance (ANOVA). The study found that majority of the respondents were 51-60 years

of age and were females and housewives who were mostly high school level and with

monthly income within the bracket of P5,001-10,000, and they have been in the

cooperative for 11-15 years. The degree of development benefits and the social and

economic benefits of the respondents before and after joining the BFI Employees’ Multi-
Purpose Cooperative showed an increase from a moderately high level to a very high

level. The test of difference in the level of social and economic benefits of the

respondents before and after joining cooperative was significant showing that all

indicators showed an increase in the degree of development benefits. When grouped

according to profile, there was a significant difference between the social and economic

benefits of the respondents in terms of occupation only. From the findings of the study,

it can be said that the Bukidnon Farms Inc. Employees’ Multi-Purpose Cooperative has

helped the members in the community to meet their basic and emergency needs, to

provide capital for small businesses and productive projects, to get college education

and vocational trainings, to acquire houses and lots, to buy essential commodities at

reasonable prices, and most important of all, to develop human values. Hence, the

cooperative has provided both social and economic benefits among its the members.

Integrated Information System of First Bukidnon Electric Cooperative, Inc.

(FIBECO) (J. Galarrita ,R. Pallasigue, G. Baslot, L.Perocho2011)

According to John Jeffree V. Galarrita | Richard John L. Pallasigue | Gil L.

Baslot | Laurence Perocho (2011) the First Bukidnon Electric Cooperative, Inc.

(FIBECO) in Anahawon ,Maramag ,Bukidnon. These transactions included employee

monitoring, supply management, and budget monitoring. The system also integrated a

computerized payroll system that helps prevent delays in the preparation of employee

salaries. The system focused on creating a secure database where every information

and transaction involving the agency is stored, ensuring the availability of specific
employee information and the fast tracking of all transactions, thus avoiding employee

complaints. The system used the Visual Basic program with a user-friendly interface

that makes it easy for the user to understand and operate.

Web-Based Records Management and Monitoring Application for a Tutorial

Company (K. Dacanay,Y. Marimon, J. Sabaricos , W. Golan-go2013)

According to Katherine F. Dacanay | Yvonnie B. Marimon | James Leo U.

Sabaricos | Wilson T. Golan-go (2013)this study provides a medium for managing and

monitoring records of an online English tutorial which is specifically the bIELTP. The

application shall be web-based and shall be utilized by the administrators and

authorized employees of the company. It is the aim of the proponents to come up with

an application that has features which are fit for certain daily business processes done

with IELTP. It is their aim to provide a means of organizing profiles and other essential

details regarding the company’s employed tutors as well as their clients who are

basically the students. Another aim of the web application would be making data

retrieval, student endorsement and report management more convenient. It should also

be able to provide a central data storage for all records that is within the scope of the

study. Before his study, there was no means of being able to integrate record and data

within IELTP. They had computerized means of keeping and managing records but it

was not easy to monitor and generate certain reports since there was no central storage

of their data. To make the development of this web application possible, certain tools

were used by the proponents. The programming language used was Coldfusion MX 7.

The database management system used for the centralized data storage was Microsoft
SQL Server 2000. Other web development tools such as JavaScript and Cascading

Style Sheet or CSS were also used. The web application was coded in the

Dreamweaver MX7.

Hayuma Multi-Purpose Cooperative: A Case Study of Mutual-Help Management

System and Its Impact on the Community (R. Ladisla (2015)

According to Ria Dg Ladisla (2015) this study described the Mutual-Help

Management System (MHMS) Hayuma Multi-Purpose Cooperative (HMPC) and its

impact on the community. Specifically, it looked into the components of MHMS and its

management processes, analyzed how the MHMS contributes to the operations and

financial performance of the cooperative, and determined its impact to the community.

The case study design using methodological triangulation (quantitative and

qualitative approaches) was adopted in this study.

The components of the MHMS are sharing of human resources, available

market, financial management, supervision, accountability and commitment, seed fund

for TA-REAP, avenue for community outreach, and aid to ease unemployment problems

in community, among others. MHMS was found to have a positive effect on the quantity

of projects/services generated and a negative effect on the prompt delivery of services.

The program provided additional source of income, served its target market, and gave

financial aid to the TA-REAP. Interventions, such as the development of strategic and

training plans, were recommended.

Related Studies

Foreign Studies

Enhancing Cooperative Loan Scheme Through Automated Loan

Management System. (M,B.C.E and Igboji 2013)

According to the study of Mbam B.C.E. and Igboji (2013), The advent of

computer technology has salvaged mankind from the dark ages imposed by non-

availability of technological know-how and requisite skills for undertaking tasks. Today,

technological dynamics can be applied in virtually all facet of human endeavor to beat

down complexities with relative ease and achieve maximum productivity even faster.

According to Mbam[1], the application of computers to the various facets of human

endeavors has improved those professions by reducing the time needed to accomplish

a given task and hence maximizing productivity and throughput therein. Hence, the

need for an automated system that is competent to harness and manage the operation

of any cooperative society with same or similar features. [1] Mbam B.C.E. and Igboji,

Kingsley O. (March 2013). West African Journal of Industrial & Academic Research

Vol.6 No.1. Department Of Computer Science , Ebonyi State University – Abakaliki.

Retrieve from

Hayuma Multi-Purpose Cooperative: A Case Study of Mutual-Help Management

System and Its Impact on the Community (Ladisla 2015)

 According to the study of Ladisla (2015). This study described the Mutual-Help

Management System (MHMS) Hayuma Multi-Purpose Cooperative (HMPC) and its

impact on the community. Specifically, it looked into the components of MHMS and its

management processes, analyzed how the MHMS contributes to the operations and

financial performance of the cooperative, and determined its impact to the community.

This case study design using methodological triangulation (quantitative and qualitative

approaches) was adopted in this study. The components of the MHMS are sharing of

human resources, available market, financial management, supervision, accountability

and commitment, seed fund for TA-REAP, avenue for community outreach, and aid to

ease unemployment problems in community, among others. MHMS was found to have

a positive effect on the quantity of projects/services generated and a negative effect on

the prompt delivery of services. The program provided additional source of income,

served its target market, and gave financial aid to the TA-REAP. Interventions, such as

the development of strategic and training plans, were recommended.

A Computerized Loan Scheme Information Management System for Higher

Education Students Financing Board (Peter 2019)

According to Peter (2019). The Computerized Loan Scheme Information

Management System Project was designed and implemented in order to study the

existing system, identifying the problem, and improving it for more proficiency. With

much data but without experience in managing this loan, the system information is

confusing and unorganized. The existing system is still operating in manual system;

therefore, the computerized system should be implemented to enhance the efficiency to

become a more the systematic system. The project covers the system analysis and

design of getting loan detail process, settling process, and receiving payment process.

The existing system presents the problems occurring from manual operations. This

project is arranged to overcome many problems such as data redundancy, data

incorrectness, time consuming, miscommunications and very many others. The new

computerized system will reduce errors while providing a better control over the process

and better management information in a timely manner for implementation strategies.

The study of this project begins with the requirement definitions and analysis of

the

existing system. After studying, it shows the inefficiency in loan document collection;

therefore, the management agrees that Loan Scheme Information Management System

should be changed from manual to the computerized system. The results of the system

study are proposed in various forms such as data flow diagrams, relational tables

among others, which are demonstrated in the process of the existing system.

Study of Loan Management System for Dhanshri Multi-State Co-operative

Societies Bank Ltd.

This project attempts to identify and know about loan sanctioning work and

lending procedure. It also attempts to develop at least first approach to these areas, to

think through policies, principles and practices to accomplish the new task. By this

practical training it able to equip understanding, the thinking, the knowledge, and the

skill for today, and also for tomorrow’s credit managerial work in financial institutions.
 Initially it was having the bookish knowledge about all lending system, practices

and functions, but after doing this project, it got most of the practical knowledge. It has

come to know, what actually happens in the department of credit in banking industry.

This study, complex as it is, has acquired new dimensions with dynamic social

and technological changes of the past two decades. Changing trends, cultural diversity,

more educated work force and awareness of rights and privileges have a prompted a

new look at the entire organizational structure and systems.

After the study and analysis of various aspects about the system of loan

management It has come to the various of findings and observation regarding the actual

data analysis which have led me to the suggestions and recommendation which will

help bank to improve its position by reducing non- performing assets and lend money to

increase profit position and status of the bank.

Loan Management System

CloudBankIN “Loan Management System” (2021) software is geared to enhance

operational productivity and deliver an exemplary customer servicing experience to

financial institutions. Our robust and scalable solution is designed with the aim to

provide a seamless and high impact technology infrastructure for your business to

spread across different geographies.

CloudBankIN Loan Management System simplifies the challenges your business

will face as it grows. The system efficiently streamlines the process by offering easily-

configurable modules for all types of loans. The system helps enhance the productivity
enabling you to manage your customers in multiple locations through a single platform.

CloudBankIN also simplifies the decision making and loan management processes.

Cooperative Performance (Chamaru 2012)

According to (Chamaru, 2012), profitability and management efficiency indicators

mostly used among those net profit, return on assets (ROA), return on investment

(ROI), and earning per share (EPS) are some common examples of the profitability

indicators. Effective use of capital, management stability and efficiency of operations

are other most popular measurements. Moreover, as (Divandari et al., 2010) identified

four types of performance measures: Key result indicators (KRIs) tell you how you have

done in a perspective or critical success factor; Result indicators (RIs) tell you what you

have done; Performance indicators (PIs) tell you what to do to increase performance

dramatically.

A Study on Financial Performance Of Multi-Purpose Cooperative Unions Of

Tigrayegion,Ethopia (Yuvaraj and Biruk 2013 )

According to Yuvaraj and Biruk (2013), t the liquidity position of Gohe

cooperatives saving and credit union indicated that unhealthy condition. According to

WOCCU proposed standards the union may fail to satisfy the deposit withdrawal

request due to the fact that the union has no liquid reserve funds to come across the

request; deteriorating liquidity position provides members with unsafe place to deposit

their money. Solvency or protection of Gohe cooperatives saving and credit union for
delinquent loan is greater than 12 months and 1-12 months. There is 100% protection of

delinquent loans outstanding that enables the union is survive in a safe status on

protection in the study period and the solvency position also comply with the WOCCU

model. However, Gohe cooperatives saving and credit union has not followed the

specified policy for loan loss provision, bad debt written of and no delinquency report

due to the fact that the credit policy followed in the union is stringent and they make

loan recovery for any loan delinquent from the balance of defaulters or from the

accounts of guarantors which enables to have hundred percent solvency or protection

to cover the possible loan losses from doubtful loans.

Black Cat Loan Management System. (P.International 2012)

According to Panther International (2012).LLC is an award-winning software and

Services Company specializing in the transportation industry, Black Cat Loan

Management System is an innovative, web-based solution designed and developed by

Panther International, LLC to manage the entire cycle of loan. They use Loan

Management System to centralized the full-featured system facilities, the loan

origination, underwriting, servicing, compliance, collections, document management and

closeout. As Mrs. Rublequoted my experienced and management skill with the help of

this loan Management System will greatly benefit the clients we serve.

Mortech Loan Management System (L.Nebrasca 2011)

According to Lincoln, Nebrasca (2011). Mortech launches all-inclusive front-end

loan management system by using bull’s eye solution a mortgage technology software
company which offers full automated underwriting system and credit and document

management platforms to speed entire loan closing cycle. They use Mortech Loan

Management System to allow their loan officer the freedom to price scenarios with

instant result in an easy to use interface. Also it allows the freedom to customize down

to a very detailed level thus allowing administrators a great deal of flexibility in terms

what will price and the associated margins.

Record Management System (A. Haritz 2014)

According to Professor Angelika Menne-Haritz, director of the archive school in

Marburg,Germany, electronic office systems enable us to see clearer. It is no longer the

fear of being in undated by enormous amounts of paper, but awareness that nothing

was left for appraisal, if we do not formulate fundamental principles, which make us

think about a theory to guide everyday decisions. He continues to say that experience

with electronic records sharpens our perception. According ARMA International, a not

for profit professional association and authority on managing records and information,

records management system are important because Records are information assets

and hold value for the organization. Organizations have a duty to all stakeholders to

manage them effectively in order to maximize profit, control cost, and ensure the vitality

of the organization. Effective records management ensures that information needed

isretrievable, authentic and accurate 2014.

Electronic Patient Record Management System (EPRMS) (Z. Nasralla 2013)

 According to the recent research conducted by Zaid Nasralla (2013) from

the University of Leeds, the use of new and emerging technologies in fields of

telecommunication has been widely used in healthcare sectors. The Electronic Patient

Record Management System (EPRMS) is a system which had a centralized database

that contains the patient records including the basic personal information, department

lies-in, physician, doctors, tours, treatment and Lab results. It is created and

implemented using PHP and Mysql combination. EPRMS is a complete and full feature

CMMS package. It is designed to provide semi-conductor producers the tools and

functionality that is needed to have a better management and improves the reliability,

performance and availability of the capital equipment and assets. EPRMS offers an

intelligent closed-loop solution in to solve the problem regarding to all unscheduled and

unscheduled maintenance events and calibration requirements

Automated Students' Results Management Information System (SRMIS)

(B.S.B.N.Z 2016)

According to Bijoy, Sanjay, Bhibak, Nishal and Zarmit (2016), PHP is object-

oriented, platform independent and portable on Microsoft Windows, Apple Macintosh,

Linux etc. Based on such computerized systems, duplicity and loss of data is minimized

as is found in manual procedures. This proposed system for the Centre of Computers

and Communication Technology Chisopani, Sikkim, India can help faculties and

students to track the top 10 students in the institute. Efficient systems focus on some

key goals. For instance, after due analysis, Duan and Zhang(2010) outlined some

systems performance goals including usability, sophistication, integrity and security.

Hence mass introduction of data via fileuploads facilitates this measure; scheduling of

data processing and data enquiries are functional means of achieving this

According to a research article by Walia and Gill(2014), the objectives of creating

a web-based framework for results processing are to abate the time needed to access

students’ record and provide a more secure platform. Over time, this has proven to be a

more effective way of university administration

Loan Management System for HESFB (K.Dagba 2014)

According to K.Dagba, 2014 developed a loan management system whose

architecture comprised of three tier layers: The Client-side interface layer, Server-side

application layer and Database layer which were built using html, java and bootstraps,

however it was very possible to use php instead of java as expressed in this system. All

these languages are mothered by C language which then upgraded to C++ and php

inherits its basics from html. The system operates in respect of the organizational

strategic levels and it employs a top down model. This is done to ensure a clearly

defined information flow from the strategic managers to the operational managers

(scheme secretaries) and finally to the users who are the students.
 Chapter III

Methodology

In this chapter the proponents will show the project design, project

methodology, phases of Agile model, operation and testing procedure and also

evaluation procedure

Project Design

The study entitled “Tagaytay City Government Employee Multi-Purpose

Cooperative Record Management with Information System” used HTML5 open-source

Bootstrap Framework, Javascript, Php as programming language and MySql as a

backend

Figure 3. Context Diagram of Tagaytay City Government Employee Multi-Purpose

Cooperative Record Management with Information System

This figure 3 shows how the members will use the system and how the secretary

will manage their accounts information through the system. The developed system

acquires information from the Administrator and the members particularly their account.
The System Administrator will be the one to give the Administrator’s account and the

Administrator would give the member’s account. The System Administrator creates the

account for the members. Then after the member’s access the accounts, the system will

allow to view the account details and display the information needed, and the Manager

are the one who have the access to approve the loan.
Data Flow Diagram

Data flow diagram shows how data enter and leaves the system, what changes

the information, and where data is stored. It can identify the information provided by

and output to certain entity or sub-process within a specific system/process scope, the

kind and form of information needed in order to complete the process .

 Figure 1. Data Flow Diagram (System Administrator)

The system administrator is the person with the most functions in the system the

system administrator can add department and positions  and create user account that
can be seen on the membership form and also view and edit all users information in

case some user information needs to be edited also system administrator can archive

accounts and reactivate accounts. The system administrator can also add loan types

that can be seen on the loan application form. The system administrator can also make

loan request or renew loan by searching a member and filling up the form also the sys-

tem administrator can accept or decline loan request and co-maker request and man-

age the payment of the active and renewed loans. The system administrator can also

upload excel files of payments of loan and shares to the system. The system adminis-

trator can also add, withdraw share, print member shares and payments.
 Figure 2. Data Flow Diagram (Manager)

The manager is the person that is task to approve the loan request like other

users the process starts from log-in and the manager like other user can also change

the password and can also request and renew personal loan and the main process of

the manager is accepting loan request the manager is provided info about loans and af-

ter loan is accepted or declined the system will send notification to the member the

manager can also restructure loan request by changing loan amount and payment term

and also like other users can accept or decline comaker request . The system also pro-

vides the secretarie's personal share and the members loan and payment information.
Figure 3. Data Flow Diagram (Secretary)
 The secretary’s job is to add member’s to the Cooperative like other user’s it

starts with log-in and the password is changeable. The main process of the secretary is

to add new members to the cooperative the system will provide a form for the secretary

to fill up after that the system will generate user account for the member. The system

also provides activate and deactivation of user accounts. The secretary can also re-

quest and renew personal and other members loan before renewing a loan the system

checks if the member is 50% payed of the existing loan. The secretary can also change

members information if incase it is needed to be updated and also the secretary can

view loan, share, and payments of the members.

Figure 4. Data Flow Diagram (Member)
 The member can view the information about their account like the amount of

shares, and details about their loan like their EMI also the member can make loan re -

quest which will be send to the manager as pending a request and needs to wait until

approval also if  a member is listed as a co-maker to a loan request the member has the

option to accept or decline if the member don’t want to be a co-maker also if the mem-

ber’s loan is accepted or decline the system will send notification to the member.The

system also provides the user's personal informations about share,loan and payments.

Project Methodology
 Agile focuses on delivering a working product or portion of a system frequently

rather than rolling out all features at once. This enables effective communication

between the development and business teams to fully understand the system

requirements and iterate on improvements throughout the development process.

Figure 5. Agile Methodology (Arie Van Bennekum 2000)

Requirements
 In this phase, the process and requirements documentation of the proponents

discuss with the client and prioritizing the needs of clients based on the existing process

and the goals of the cooperative.

Plan

In this planning phase, Teams are formed, appropriate funding is designated,

and initial requirements are discussed and formulated. There are only initial

requirements, which are likely to change as the process evolves.

Design

In design phase, Development teams work to deliver software based on

requirements and feedback and make the system prototype and constructing the data

flow diagram. We used Gantt chart for scheduling the activities needed to achieve the

target goal. The system has a log in page where the admin should provide his/her

username and password. Then it will direct to the dashboard where you will able to see

the menus in which you can select your desired directories.

Development

When the team defines the requirements, the work begins. Designers and

developers start working on their project, which aims to deploy a working product. The

product will undergo various stages of improvement, so it includes simple, minimal

functionality.

Testing
 In this phase, Teams continue to create, troubleshoot, and support the software

production as it progresses.

Deployment

In this phase, the develop system is delivered to customers for them to use.

Customer notifications and migrations are considered, along with end-of-life activities.

Track and Monitor

After releasing the product, the last step is feedback. In this, the team receives

feedback about the product and works through the feedback.

Operation and Testing Procedures

Operation Procedures

Member
1. Edit account password.
2. View personal information.
3. View personal loan list and details.
4. Request personal loan.
5. Renew personal loan.
6. Calculate requested loan’s EMI.
7. Confirm co-maker request.
8. View personal share details.
Manager
1. Edit account password.
2. View personal information.
3. View personal loan list and details.
4. Request personal loan.
5. Renew personal loan.
6. Calculate requested loan’s EMI.
7. Confirm co-maker request.
 8. View personal share details.
9. View loan list.
10. View member’s loan information.
11. View member’s loan payment history.
12. Edit member’s requested loan amount, payment term and approve/decline mem-
ber’s request.
Secretary
1. Edit account password.
2. View personal information.
3. View personal loan list and details.
4. Request personal loan.
5. Renew personal loan.
6. Calculate requested loan’s EMI.
7. Confirm co-maker request.
8. View personal share details.
9. Add new and existing member.
10. Edit member’s personal information.
11. Archive member.
12. View loan list.
13. View member’s loan information.
14. View member’s loan payment history.
15. Request and renew member’s loan.
16. Calculate member’s requested loan EMI.
17. View member’s share.
18. Filter member’s share table.
System Administrator
1. Edit account password.
2. View personal information.
3. View personal loan list and details.
4. Request personal loan.
5. Renew personal loan.
6. Calculate requested loan’s EMI.
7. Confirm co-maker request.
8. View personal share details.
9. Add new and existing member.
10. Edit member’s personal information.
11. Generate member’s password.
12. Archive member.
13. View loan list.
14. View member’s loan information.
 15. View member’s loan payment history
16. Edit member’s requested loan amount, payment term and approve/decline mem-
ber’s request.
17. Request and renew member’s loan.
18. Calculate member’s requested loan EMI.
19. View member’s share.
20. Filter member’s share table.
21. View inactive members table.
22. Reactivate member’s status.
23. View department’s list.
24. Add new department.
25. Edit department.
26. Archive department.
27. View inactive department list.
28. Reactivate department.
29. View position’s list.
30. Add new position.
31. Edit position.
32. Archive position.
33. View inactive position list.
34. Reactivate position.
35. View loan type’s list.
36. Add new loan type.
37. Edit loan type.
38. Archive loan type.
39. View inactive loan type list.
40. Reactivate loan type.
41. View payment list.
42. Add member’s payment.
43. Print payment list.
44. Commit member’s payment.
45. Sort member’s shares.
46. Print membe’s shares.
47. Import member’s share excel file.
48. Add member’s share.
49. Edit member’s share.

Feedback
 After releasing the product, the last step is feedback. In this, the team receives

feedback about the product and works through the feedback.

User’s Acceptance Survey

The development system will undergo user acceptance testing by the users of the

system: management or the administration of the company which include Finance,

Administrative, and Maintenance Department.

Operational Feasibility

Based on the proponents research the TCGEMPC-RMIS is currently using old method

that is manual process in their loans and the office staff, which is the admin who encodes all the

information that their clients have filled up in the form. The proposed system will help to reduce

the paper work of the admin/office staff.

Program Environment

Front End

In this study, the proponents used Bootstrap is a free and open source front end

development framework for the creation of websites and web apps, HTML for required

validation, JavaScript for the functions, JQuery for animation.

Back End

In this study, the proponents used MySQL known as the world’s popular open source

database with its proven performance, reliability and ease of use. And PHP a widely
used open-source general purpose scripting language that is especially suited for web

development

 Schedule of Activities (Activities and Timelines)

Activity M1 M2 M3 M4 M5 M6

1. Data Gathering and Analysis

2. Designing of the System

3. Testing and Improvement

4. Evaluation

5. Documentation

Testing Procedures

Unit Testing. The proponents conducted this test on the individual units of

source code assigned areas to verify the functionality of a specific section of code,

usually at the function level. Its goal will isolate each part of the program and show that

individual parts are correct in terms of requirements and functionality.

Integration Testing. The proponents will test each combined parts of

application to determine if modules/units functioned correctly and checked if they

coordinate with each other.

 Performance Testing. The proponents determine the process of speed,

responsiveness, and stability of a computer, software program or device under a

network.

Acceptance Testing is a level of software testing where a system is test for

acceptability. The purpose of this test is to evaluate the system’s compliance with the

business requirements and assess whether it is acceptable for delivery.

Evaluation Procedure

In the preliminary evaluation, the proponents will review all the necessary

things/factors that will need in the completion of the system based on the system.

Results will be analyzed to determine if the desire output is met through the given

input. For the final evaluation sheet will be given to respondents. The comments,

suggestions, and recommendation use to improve and enhance the system. The study

used the Evaluation Criteria for software.

Table 1. System Evaluation Sheet Numerical and Descriptive Scale

NUMERICAL RATING INTERPRETATION DEFINITION

4.21- 5.00 Excellent The system fully meets and far exceeds the most

expectations.

3.41- 4.20 Very Good The system fully meets all and exceeds several

expectations.

2.61- 3.40 Good The system fully meets all expectations.

1.81- 2.60 Fair The system does not fully meet all expectations.

1.00- 1.80 Poor The system fails to meet expectation to a

significant degree in several areas.

The gathered data will be computed by using Mean Range Formula to

conclude if the developed system will meet the System Factors Standard for

Acceptance.
 Chapter IV

Results and Discussion

This chapter presents the Project Description, Project Structure, and Screen Hierarchy

of the system.

Project Description

Tagaytay City Government Employee Multi-Purpose Cooperative Record

Mnagement with Information System is a web-based system, which developed for the

Employee of City Government of Tagaytay. The purpose of the developed study is to

replace the manual process from paper and pen to an automated process.

The proponents use system methodology, which is the agile model in the whole

study. The method consists six (7) phase, which are requirements, plan, design,

development, testing, deployment, track and monitoring

The first phase is the process and requirements documentation of the

proponents discuss with the client and prioritizing the needs of clients based on the

existing process and the goals of the cooperative .

The second phase is the plan, Teams are formed, appropriate funding is

designated, and initial requirements are discussed and formulated. There are only initial

requirements, which are likely to change as the process evolves.

 The third phase is the design, Development teams work to deliver software

based on requirements and feedback and make the system prototype and constructing

the data flow diagram. We used Gantt chart for scheduling the activities needed to

achieve the target goal. The system has a log in page where the admin should provide

his/her username and password. Then it will direct to the dashboard where you will able

to see the menus in which you can select your desired directories.

The fourth phase is the development, When the team defines the

requirements, the work begins. Designers and developers start working on their project,

which aims to deploy a working product. The product will undergo various stages of

improvement, so it includes simple, minimal functionality.

The fifth phase is testing, Teams continue to create, troubleshoot, and support

the software production as it progresses.

The sixth phase is the deployment, the develop system is delivered to customers

for them to use. Customer notifications and migrations are considered, along with end-

of-life activities.

Lastly, the track and monitor, After releasing the product, the last step is

feedback. In this, the team receives feedback about the product and works through the

feedback.

Project Structure
 The developed study holds the system administrator data, managers data,

secretary data and users data, usernames and passwords, report or results. The

system has six users namely: the system administrator, managers, secretary and the

users. The system administrator is assign to person who set up accounts; Monitor

performance and maintain system according to its requirements; upgrade systems and

ensuring security and efficiency through access control. administrator, person

responsible in monitoring the record of every transaction being catered from time to

time, managers, person responsible in approving the financial loans of every qualified

borrower. secretary, person responsible for adding new Cooperative members and

collecting the membership fee, Users, comprise the users of the system. The users

would be the mainly beneficiary of the system since the system is Web-based the

record history of their Loans, deduction and shares is updated timely.

Screen Hierarchy:

Figure 3. Log-in Form

 Figure 3 shows the login form for the TCGEMPC-RMIS. The input box is where

the username and password will be inputted. The login button will send the data to be

authenticated and the system will send page depending on the user level of the

account.

User (Member) Account

Figure 4. User Dashboard

Figure 4 shows the dashboard for the user it shows the status for co-maker

request to know if the to track if the co-maker accepted the request to be a co-maker it

also contains status about loan request and active loans it and the amount of the user
share. Clicking the button on each card will redirect the page for more details about the

card the user click

Figure 5. Notification Bell

Figure 5 shows nofication for the user if the member has loan request, comaker

request got accepted or decline the notification bell will have a red dot as a sign that

there’s a notification and the red dot will dissapear after the user click the link

If the member clicks a link about comaker request it will redirect the member to the

comaker confirmation page if the member click a link about loan it will redirect the user

to the personal loan history page.

Figure 6. Session Menu

Figure 6 shows session menu it is shows shortcut menu from the profile menu on

dashboard it has 3 choices personal info, change pass and also log-out button.
 Figure 7. Personal Information Page

Figure 7 shows personal information of the member and the personal information

page can be located on the sidebar under the profile accordion.

 Figure 8. Change Password Page

Figure 8 shows change password page the first inputbox is for inputting the old

password the next one is for new password and to make sure that there’s no

typographical errors on new password the user need to input it again and the submit

button will save the new password.

 Figure 9. Personal Loan History Page

Figure 9 Shows record of loan history of the user with different status from

completed, pending, cancelled, declined, and renewed loans and can view more details

about the loan if the buttons on the view column is clicked there’s also the request loan

button that will redirect the user to the loan request page.
 Figure 10. Loan Request Page

Figure 10 shows loan request page the inputbox are for information of the loan

like loan type, loan amount , payment method, payment term and the name of the

comaker. The calculate button will calculate the total interest, total payable amount, and

monthly payable amount the submit button will save the request to the loan history with

pending status and wait for the comaker and manager if the comaker request is turned

down the user needs to find another one.

 Figure 11. Loan Information Page

Figure 11 shows loan information of active loan and pending request the user

can change comaker and also cancel the the loan request.
 Figure 12. Cancel Loan Modal

Figure 12 shows modal which pops up when cancel loan request is click if the confirm

button is clicked the status of the loan will change from for approval to cancelled
 Figure 13. Your share history page

Figure 13 shows list of share everytime system adminstrator adds share to

member’s account. The list provides the amount of share addded and date the share

was added the page also provides search bar to search specific log and dropdown

menu to select how many rows of share to list.

Manager Account

Figure 14. Manager Dashboard

Figure 14 show the dashboard that provides different status of loan from completed,

active, pending, and declined application clicking the button on each card will redirect to

a page for more details .

 Figure 15. Loan List Page

Figure 16. Loan List Page

Figure 15 and 16 shows all loans of members with different status the dropdown on the

left of the table is used to select how many entries to load on the page and there’s also
search bar to search specific rows of data. The view button will redirect the user on the

loan information page and the payments button will redirect to the loan payment history

and the edit button will redirect to the update loan status page.

Figure 17. Member’s Loan Information

Figure 17 shows the loan information page of a member it shows details about

the loan of any status.

 Figure 18. Loan Payment History Page

Figure 18 shows loan payment history page. The table shows list of payment of a

member and contains details about principal amount, interest, payment amount and

payment date.

Figure 19. Update Loan Status Page

Figure 19 shows update loan status page it contains details about the loan. The

manager can accept or decline the loan request and will automatically send notification

to the member. The edit loan button will make the edit loan modal pop up
 Figure 20. Edit Loan Modal

Figure 20 show edit loan modal it allows the manager to change the loan amount

and payment term of a member. The calculate button will show details about the loan

and the save will commit the change.

 Figure 21. Loan Request Page

Figure 21 shows loan request page the inputbox is for adding the information of

the loan the and the calculate button is for displaying the loan details and the will show

the submit button to save the request.

 Figure 22. Loan Renew Page

Figure 22 shows loan renew page the page is for adding new loan and the only

qualified members are the members with 50% or more paid existing loan.
Secretary Account

Figure 23. Secretary Dashboard

Figure 23 shows dashboard of secretary that shows the details about active

members, active loan, pending request and the total shares of members.
 Figure 24. Member List Page

Figure 24 shows member list page it shows all users of the system

and the edit button will redirect the user to Update Member’s Information

Page and the archive button is for deactivating user account and will pop

up archive member pop up. The page also has add member button that will

pop up add member modal.

 Figure 25. Add Member Modal

Figure 25 show add member modal and it has 2 choices new member and existing

member for reactivating archived accounts.

Figure 26. and 27. Add Member Page
 Figure 26 and 27 shows add member page the inputbox is for inputting members

personal information and the next button will pop up a modal.

Figure 28. Pledge Modal

Figure 28 shows pledge modal the first inputbox is for membership fee and the

monthly share that will be calculated and show on the share capital textbox.
 Figure 29. Update Members Information

Figure 29 shows the update members information page the page is for updating

the members information.

 Figure 30. Loan List

Figure 30 shows loan list page it shows all users of the system and the view

button will redirect the user to Loan Information Page and the payments button will

redirect the user to Loan Payment History. The page also has request loan button and

renew loan button that will pop up both request loan and renew loan modal.
 Figure 31. Request Loan Modal

Figure 31 shows request loan modal it allows the secretary to add the members

loan request. The calculate button will show details about the loan and then add to input

data.
 Figures 32. Members Loan Renew

Figure 32 shows the loan renew page, the page is for adding new loan and the

only qualified members are the members with 50% or more paid existing loan.
 Figure 33. Members Shares

Figure 33 shows the members shares page, the page is for viewing members

shares and the secretary can filter the data by selecting the range date.
 Figure 34. Share History Page

Figure 34 shows share history page, the table shows list of share amount of a

member and the date.

System Administrator Account

Figure 35. System Administrator Dashboard

Figure 35 shows System Administrator Dashboard show the dashboard that

provides different status of loan from completed, active, pending, and declined

application clicking the button on each card will redirect to a page for more details. Then

it will show graph of payments for the last 6 months and also shows members gender

chart.
 Figure 36. Members List Page

Figure 36 shows member list page wherein the system administrator can add

member ,and it shows all active and inactive users of the system. After pressing the

activate button a modal will pop up.

 Figure 37. Department List Page

Figure 37 shows department list page wherein the system administrator can add

department. And it shows active and inactive departments

Figure 38. Department List

 Figure 38 shows request department list modal it allows the system

administrator to add department, and it will be added as an option to the add

department page . The calculate button will show details about the loan and then press

add.

Figure 39. Position List

Figure 39 shows position list page and all active and inactive position, the system

adminitstrator can add positon and modal will pop up.

 Figure 40. Position List

Figure 40 shows member list page wherein the system administrator can add

member,and it shows all active and inactive users of the system. After pressing the

activate button a modal will pop up.

.
 Figure 41, 42 and 43. Loan Types

Figure 41 shows the loan types and all active & inactive loan type. The page

also has add loan type button. Then in Figure 42 shows edit loan type modal it allows

the system administrator to change loan types and the save will commit the change.
And in Figure 43 the page also has add loan type button that will pop up add loan type

modal.

Figure 44. Payments

Figure 44 shows unpaid loans of every members with an active loan. It contains

principal amount, interest amount and payment amount. And the system administrator is

capable of viewing payment tabs.

Figure 45. and 46. Payments
 Figure 45 shows payments list page wherein the system administrator can add

payment. And in Figure 46 has print button that will print contents of the table.

Figure 47. Members Shares

Figure 47 shows all the members shares information it contains sort button, print

button, importing file button and add record button. Also the system administrator can

filter data by selectring the range date.

 Figure 48, 49 and 50

Figure 48 shows the members share page wherein the system

administrator can print the contents of the table. In Figure 49 shows the
import file modal where the system administrator can import excel file. In

Figure 50 shows the Edit Record modal where the system administrator

can edit record.

Project Evaluation

The researchers evaluated the developed systems based on ISO 9126. It

consists six (6) categories namely: functionality where the capability of the software

product to provide functions meets stated and implied needs. Reliability where is the

capability of the software product to maintain a specified level of performance. Usability

where is the capability of the software product to be understood, learned, used and

attractive to the users. Efficiency where is the capability of the software product to

provide appropriate performance, relative to the amount of resources used.

Maintainability where is the capability of the software product to be modified.

Modifications may include corrections, improvements or adaptation of the software to

the changes in the environment, an in requirements and fundamental specifications;

and portability is the ability of the software to run with little or no modification.

Breakdown of the Respondents

The proponents conducted a survey about a Capstone Project entitled “Tagaytay

City Government Employee Multi-Purpose Cooperative Record Management with

Information Sytem”. Assuming there were 4340 Students and 27 Faculty Members/IT

Professionals of School of Computer Studies (SCS) of City College of Tagaytay; at least

how many of these students and faculty members/IT professionals would the
proponents need to answer the survey if the proponents want to conduct the study with

a 5% margin of error?

The proponents used the sample size calculator by Raosoft, Inc. to identify the

sample size using a 5% margin of error, 85% confidence level and a 50% response

distribution. The population size for the student is 4340 and 27 is the population size of

the faculty member/IT professionals.

The figure 47 illustrates the computation of the sample size of the faculty

member/IT proffesionals that resulted to 24 total of respondents. The proponents would

need 24 out of 27 Faculty Members/IT Professional to answer the survey so that they

can confidently conduct it with a 5% margin of error.

 Figure 48. Raosoft Sample size Calculator for Students
of City College of Tagaytay

Figure 48 illustrates the computation of the sample size of the students that

resulted to 198 total of respondents. The proponents would need 198 out of 4340

students to answer the survey so that they can confidently conduct it with a 5% margin

of error.

Table 2 shows the breakdown of the respondents Twenty-four (24) Faculty

Members/IT Professionals, and one hundred ninety-eight (198) Students evaluated the

system with the use of evaluation instrument questionnaires based on ISO 9126

standard. The number of respondents who evaluated the system shown at Table 2.

Table 2. Breakdown of the Respondents

CLASSIFICATION NUMBER PERCENTAGE (%)

Students 198 89.19 %

IT Professional 24 10.81 %

Total 222 100%

Respondents’ Assessment of the Functionality

Table 3 shows the respondents assessment of the functionality of the system.

The system was evaluated and obtained the mean average of 4.34 which interpreted as

“Excellent”. This shows that the system fully meets and far exceeds the most

expectations.

Table 3. Respondents Assessment of the Functionality

INDICATORS MEAN INTERPRETATION

Suitability 4.33 Excellent
Accuracy 4.40 Excellent
Interoperability 4.37 Excellent
Compliance 4.88 Excellent
Security 4.32 Excellent

MEAN AVERAGE 4.34 Excellent

Scale:

4.21 – 5.00 Excellent

3.41 – 4.20 Very Good
2.61 – 3.40 Good
1.81 – 2.60 Fair
1.00 – 1.80 Poor

Respondents’ Assessment of the Reliability

Table 4 shows the respondents assessment of the reliability of the system. The

system was evaluated and obtained the mean average of 4.26 which interpreted as

“Excellent”. This shows that the system fully meets and far exceeds the most

expectations.

Table 4. Respondents’ Assessment of the Reliability

INDICATORS MEAN INTERPRETATION

Maturity 4.30 Excellent
Fault Tolerance 4.23 Very Good
Recoverability 4.25 Very Good
MEAN AVERAGE 4.26 Excellent

Scale:

4.21 – 5.00 Excellent

3.41 – 4.20 Very Good
2.61 – 3.40 Good
1.81 – 2.60 Fair
1.00 – 1.80 Poor

Respondents’ Assessment of the Usability

Table 5 shows the respondents assessment of the usability of the system. The

system was evaluated and obtained the mean average of 4.45 which interpreted as

“Excellent”. This shows that the system fully meets and far exceeds the most

expectations. This also demonstrates that the the system is capable to be understood,

learned, used and attract the user.

Table 5. Respondents’ Assessment of the Usability

INDICATORS MEAN INTERPRETATION

Understandability 4.52 Excellent
Learnability 4.49 Excellent
Operability 4.48 Excellent
Attractiveness 4.30 Excellent
MEAN AVERAGE 4.45 Excellent
Scale:

4.21 – 5.00 Excellent

3.41 – 4.20 Very Good
2.61 – 3.40 Good
1.81 – 2.60 Fair
1.00 – 1.80 Poor

Respondents’ Assessment of the Efficiency

Table 6 shows the respondents assessment of the efficiency of the system. The

system was evaluated and obtained the mean average of 4.44 which interpreted as

“Excellent”. This shows that the system fully meets and far exceeds the most

expectations. This also demonstrates that the system system fully meets and far

exceeds the most expectations.

Table 6. Respondents’ Assessment of the Efficiency

INDICATORS MEAN INTERPRETATION

Time Behavior 4.42 Excellent
Resource Behavior 4.46 Excellent
MEAN AVERAGE 4.44 Excellent

Scale:
4.21 – 5.00 Excellent
3.41 – 4.20 Very Good
2.61 – 3.40 Good
1.81 – 2.60 Fair
1.00 – 1.80 Poor

Respondents’ Assessment of the Maintainability

Table 7 shows the respondents assessment of the maintainability of the system.

The system was evaluated and obtained the mean average of 4.37 which interpreted as

“Excellent”. This shows that the system fully meets and far exceeds the most

expectations.

Table 7. Respondents’ Assessment of the Maintainability

INDICATORS MEAN INTERPRETATION

Analyzability 4.33 Excellent
Changeability 4.34 Excellent
Stability 4.40 Excellent
Testability 4.41 Excellent
MEAN AVERAGE 4.37 Excellent

Scale:
4.21 – 5.00 Excellent
3.41 – 4.20 Very Good
2.61 – 3.40 Good
1.81 – 2.60 Fair
1.00 – 1.80 Poor

Respondents’ Assessment of the Portability

Table 8 shows the respondents assessment of the portability of the system. The

system was evaluated and obtained the mean average of 4.43 which interpreted as

“Excellent”. This shows that the system fully meets and far exceeds the most

expectations.

Table 8. Respondents’ Assessment of the Portability

INDICATORS MEAN INTERPRETATION

Adaptability 4.46 Excellent
Instability 4.45 Excellent
Conformity 4.36 Excellent
Replaceability 4.45 Excellent
MEAN AVERAGE 4.43 Excellent

Scale:

4.21 – 5.00 Excellent

3.41 – 4.20 Very Good
2.61 – 3.40 Good
1.81 – 2.60 Fair
1.00 – 1.80 Poor

Respondents Overall Assessment

Table 9 summarizes the result of the system evaluation. The evaluators rated the

Usability Criteria with the mean average of 4.45 as the highest criteria that concludes

that the systems are able to be understood, learned, used and attract user. On the other

hand, IT Professionals, Client and Faculty rated the over-all mean performance of the

Tagaytay City Government Employee Multi – Purpose Cooperative Record

Management with Information System as 4.44 and students, which is 4.32 with the

mean average of 4.38.

Table 9. Summary of Evaluation

Software Evaluation Mean Interpretation

Functionality 4.34 Excellent
Reliability 4.26 Excellent
Usability 4.45 Excellent
Efficiency 4.44 Excellent
Maintainability 4.37 Excellent
Portability 4.43 Excellent
Mean Average 4.38 Excellent

Scale:

4.21 – 5.00 Excellent

3.41 – 4.20 Very Good
2.61 – 3.40 Good
1.81 – 2.60 Fair
1.00 – 1.80 Poor
 Chapter V

SUMMARY, CONCLUSIONS AND RECOMMENDATIONS

Summary of Findings

The proponents designed and developed a “Tagaytay City Government

Employee Multi-Purpose Cooperative Record Management with Information System”

using PHP and MySQL wherein it can be accessible through local area network. The

purpose of this system is to replace the manual process of giving automation in a faster

and easier way.

In Tagaytay City Government Employee Multi - Purpose Cooperative Record

Management with Information System, the managers will approve each loan for the

qualified member’s and edit loan amount, the secretary is for adding new members and

collecting membership fee, the users will see every details of the transaction that make,

and can view what happening in their account, the system administrator set up the

account and can monitor and maintain performance, upgrade the system through

access control, responsible monitoring every details and records of each

member’s.They can create a daily backup of its database.

 The proponents used survey questionnaires as the key instrument in collecting

data and level of the system performance. The study was composed of 222

respondents: (a) 24 respondents were Faculty Members/IT Professionals; and (b) 198

respondents were Students from School of Computer Studies of City College of

Tagaytay. The questionnaire contained the following categories: (a) functionality which

has descriptive scale rating of “Excellent” this means that the system suites the

functional requirement; (b) reliability with a descriptive scale rating of “Excellent” which

means that the system is stable, consistent and can recover from any failure; (c)

usability with descriptive scale rating of “Excellent” this means that the system meets

the objectives with effectiveness, efficiency and satisfaction of the users; (d) efficiency

got descriptive scale rating of “Excellent” which means that the system can perform task

without waste in time and materials; (e) maintainability with descriptive scale rating of

“Excellent” and (f) portability with descriptive scale rating of “Excellent” which means

that the system is portable in a way that it can be used in the same software with

different environment.

The overall rating for the system obtained the total mean average of 4.38 with

descriptive scale rating of “Excellent” which means that the system fully meets all need

and excels several expectations.

Conclusions

The Tagaytay City Government Employee Multi-Purpose Cooperative Record

Management with Information System was designed such that;

a. It provides form were administrator or secretary can fill applicant information

details and also give member id to each member

b. It provides user accounts that will be used to login on the system with different

user levels

c. It will reduce processing loan by filling some of loan details and also sending loan

request right away after the loan form is filled up without the need for paper

application forms that takes physical

d. It provides information about members and their loan and shares without the

need to locate the paper loan forms physically and record members loan and

share history

e. It provides calculation of EMI to the members who want to borrow loan that will

be shown to members when they borrow

According to the gathered data, the developed study would be very useful

and beneficial for all users. The developed study would replace the process of

turning the manual process from paper and pen into modern way of automation

that suite the needs of the users for the organization as a whole. It saves a lot of

time as it allows number of users to view the account and displays the results as
 the transaction gets over, so no need to wait for the results. The server would au-

tomatically generate it.

The developed system would solve the associated problems with the traditional

methods. Tagaytay City Government Employee Muti-Purpose Cooperative Record

Management with Information System, it is possible to space the period of process

without compromising quality and integrity. The system has the potentials to reduce and

avoid waste of time.

The developed system has the advantage of being easy to administer, ability to

offer users instant results, easy verification, avoid bulk of paper works, which in most

cases are prone to errors and misplacement of some records.

Recommendations

Based on the findings of the study, the following are recommended for the future

enhancement of the Development of Web-Based Tagaytay City Government Employee

Multi-Purpose Cooperative Record Management with Information System.

1. Profile picture uploader

2. Using the system online

3. System Dynamics in the member addition part

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https://ejournals.ph/article.php?id=198

https://ejournals.ph/article.php?id=197

https://ejournals.ph/article.php?id=5558

https://ejournals.ph/article.php?id=5518

https://ejournals.ph/article.php?id=6108

https://ejournals.ph/article.php?id=6781

https://corporatefinanceinstitute.com/resources/knowledge/credit/loan-analysis/

http://www.investopedia.com/terems/t/transaction.asp
Appendices
 Appendix 1
Application form
 Appendix 2
Membership and Subscription Agreement
 Appendix 3
Loan Application Form
Appendix 4
Agreement for Payment

Appendix 5
Remittance Report
Appendix 6
Loan Policy
Appendix 7
Amortization

Appendix 8
Borrowers Evaluation Sheet
Appendix A. Summary of Evaluation

Indicators IT Professionals Student Mean Average Descriptive Rating

FUNCTIONALITY        
Suitability 4.33 4.33 4.33 Excellent
Accuracy 4.42 4.38 4.40 Excellent
Interoperability 4.42 4.32 4.37 Excellent
Compliance 4.25 4.31 4.28 Excellent
Security 4.29 4.34 3.32 Excellent
Average:     4.34 Excellent
RELIABILITY        
Maturity 4.29 4.31 4.30 Excellent
Fault Tolerance 4.21 4.25 4.23 Very Good
Recoverability 4.21 4.29 4.25 Very Good
Average:     4.26 Excellent
USABILITY        
Understandability 4.71 4.34 4.52 Excellent
Learnability 4.63 4.36 4.49 Excellent
Operability 4.58 4.37 4.28 Excellent
Attractiveness 4.33 4.26 4.30 Excellent
Average:     4.45 Excellent 
EFFICIENCY        
Time Behavior 4.50 4.35 4.42 Excellent
Resource Behavior 4.54 4.38 4.46 Excellent
Average:     4.44 Excellent 
MAINTAINABILITY        
Analyzability 4.38 4.29 4.33 Excellent
Changeability 4.38 4.30 4.34 Excellent
Stability 4.50 4.31 4.40 Excellent
Testability 4.46 4.35 4.41 Excellent
Average:     4.37 Excellent
PORTABILITY        
Adaptability 4.54 4.38 4.46 Excellent
Instability 4.63 4.28 4.45 Excellent
Conformity 4.46 4.25 4.36 Excellent
Replaceability 4.58 4.32 4.45 Excellent
Average:     4.43 Excellent
 OVERALL MEAN
AVERAGE 4.44 4.32 4.38 Excellent

Appendix B: Sample Evaluation Sheet

Republic of the Philippines

City of Tagaytay
Akle St., Kaybagal South, Tagaytay City 4120
Tel. Nos. (046) 483-0470 / (046) 483 -0672

SCHOOL OF COMPUTER STUDIES

Title: Tagaytay City Government Employee Multi – Purpose Cooperative Record
Management with Information System

Proponents: Justine Hemor, Margielyn Cuadra, Renniel Gomez, Angel Jade Banario

Evaluator Name: _____________________________________________________________

Type of Evaluator: IT Professional Client/Instructor Student

Instruction: Please kindly evaluate the software material by using the given scale and placing a
checkmark (√) under the corresponding numerical rating.
NUMERICAL INTERPRETATION DEFINITION
RATING
5 Excellent The system fully meets and far exceeds the most
expectations.
4 Very Good The system fully meets all and exceeds several
expectations.
3 Good The system fully meets all expectations.
2 Fair The system does not fully meet all expectations.
1 Poor The system fails to meet expectation to a
significant degree in several areas.

INDICATORS 5 4 3 2 1
A. FUNCTIONALITY (capability of the software product to provide
functions which meet stated and implied needs).
1. Suitability (appropriateness to specifications of the function of the soft-
ware).
2. Accuracy (correctness of the functions).
3. Interoperability (ability of the software to interact with other compo-
nents or system).
4. Compliance (compliant capability of software in terms of laws and
guidelines).
5. Security (this relates to unauthorized access to the software).

6. Security (this relates to unauthorized access to the software).

B. RELIABILITY (capability of the software product to maintain a specified level of
performance).
1. Maturity (this concern with the frequency of failure of the sys-
tem).
2. Fault-tolerance (ability of the software to with stand and recov-
ery from component or environmental failure).
3. Recoverability (ability to bring back the failed system to full
operation including data needed).
C. USABILITY (capability of the software product to be understood, learned, used and
attractive to the user).
1. Understandability (determines the ease of which the system
functions can be understood).
2. Learnability (learning effort for different users).
3. Operability (ability of the software to be easily operated by a
given users in a given environment).
4. Attractiveness (attribute of software that has the capability of
the software product to be attractive to the user).
D. EFFICIENCY (capability of the software product to provide appropriate performance,
relative to the amount of resources used).
1. Time behavior (characterized response times for a given
throughput).
2. Resource behavior (characterizes resources used).
E. MAINTABILITY (capability of the software product to be modified. Modifications may
include corrections, improvements or adaptation of the software to changes in environment,
and in requirements and functional specifications)
1. Analyzability (ability to identify the root cause of a failure
within the software).
2. Changeability (amount of effort to change a system).
3. Stability (sensitivity to change of a given system).
4. Testability (effort needed to verify/test a system change).
F. PORTABILITY
1. Adaptability (ability of the system to change new specification
or operating environments).
2. Instability (the effort required to install the software).
3. Conformity (relates to portability of database used).
 4. Replaceability (plug and play aspects of software components).
 Based on ISO 9126

Findings:
1. _____________________________________________________________________
Recommendations:
1. _____________________________________________________________________

_____________________
Signature

Appendix C: Operations Manual / User’s Guide

(For the System Administrator)

 A

C D E F

Administrator Dashboard

a. Notification tab- allow the member to view the notifications.

b. Session menu tab- allow the member to select shortcut menu.

c. Co-maker request tab- allow the member to view co-maker requests.

d. Active loans tab- allow the member to view active loans.

e. Pending request tab- allow the member to view the pending requests.

f. Share tab- allow the member to view shares

 A

Profile Information

a. Profile menu- where the member can view personal information.

 A
B

D
C
E

Change Password

a.Minimize button- when button is clicked, the screen will minimize.

b. Full screen button- when button is clicked, the screen will maximize.

c. Show password button- when button is clicked, the password will be visible.

d. old password text field- text field where member will enter the old password.

e. new password text field- where the member will input the new password.
f. confirm password text field- where the member will confirm the new password.

g. change password menu- where the member can manage the password.

G B
F
C

F
E D
Personal Loan History

a.Request loan button- when button is clicked the member can request a loan.

b. info button- when button is clicked the member can view loan info.
c. payments button- when button is clicked the the member can view the loan

payments.

d. next button- by clicking the button, the member will allow the member to go the next

pages.

e. previous button- by clicking the button, the member will allow the member to go the

previous pages.

f. loan history menu- where the member can view the loan history.

g. search bar – where the member will type the name of subject to be searched.
 B
C
A

H F E D
G

Loan Request

a.Renew loan button- when button is clicked the member can request loan.

b. Loan amount text field- where the member will input loan amount.

c. Loan type combo box- allows the member to select loan type.

d. Co-maker combo box- allows the member to select co-maker.

e. Payment term combo box- allows the member to select payment term.

f. Payment method combo box- allows the member to select payment method.

g. Calculate button- when the button is clicked, it will display EMI.

h. Request loan menu- where the member can view request loan.
 A
B

Loan Renew

a.Select loan combo box- allow the member to select loan details.

b. exit button- when the button is clicked the screen will close.
 A

Transactions

a.Co-maker Confirmation menu- where the member can view the co-maker requests.

A
C

D
 Your Share

a.Select range date button- when button is clicked the member can set date range.

b. Cancel button- when button is clicked it will cancel the process.

c. Filter button- when button is clicked the data will filter.

d. Your Share menu- where the member can view share history.

(For the Secretary)

 A B C D

Secretary Dashboard

a.Active members tab- allow the secretary to view active members.

b. Active loans tab- allow the secretary to view active loans.

c. Pending request tab- allow the secretart to view pending requests.

d. Share tab- allow the secretart to view shares.

 A
B

Member List

a.Add Member button- when the button is clicked, the secretary can add member.

b. Update button- when the button is clicked, the secretary can update the members

information

c. Archive button- when the button is clicked, the secretary can archive the members

informatiom.
d. Members list menu- where the secretary can manage members list.
 Q P M H
R
A
K I
B

Y N C
S J
D
T
E
U
F
V

W
O L
X

Update Member Information

G

a.Address text field- where the secretary will enter the adress.

b. Position combo box- allow the secretary to select position.

c. Other source of income text field- where the secretary will enter the source of income

text field.

d. civil status text field- where the secretary will enter the civil status.

e. occupations text field- where the secretary the occupations.

f. relation text field- where the secretary will enter relations.

g. Save button- when the button clicked the data will save.

h. middlname text field- where the secretary will enter the middle name.
i. salary text field- where the secretary will enter the salary.

j. tin text field- where the secretary will enter the tin.

l. user type combo box- allow the secretary to select user type

m. first name text field- where the secretary will enter first name.

n. religion text field- where the secretary will enter religion.

o. member number text field- where the secretary will enter member number

p. date of birth text field- where the secretary will enter the date of birth.

q. last name text field- where the secretary will enter the last name.

r. gender text field- where the secretary will enter gender.

s. department text field- where the secretary will enter department.

t. place of birth text field- where the secretary will enter place of birth

u. annual income text field- where the secretary will enter the annual income.

v. spouse name text field- where the secretary will enter spouse name.

w. benefiecary text field- where the secretary will enter benificiary.

x. no of dependents text field- where the secretary will enter the no of dependents

y. member list menu- where the secretary can manage the member list menu.
A
B
 Member List Form

a.New Member button- when button is clicked the secretary will add new member.

b. Existing member button- when button is clicked the secretary will add existing

member.
 A
B

Loan List

a.Renew loan button- when the button clicked the secretary will go to renew loan page.

b. Request loan button- when the button clicked the secretary will go to request loan

page.

c. View button- when the button clicked

d. loan list menu- where the secretary can manage the loan list.
 A B

F
C D E

Members loan request form

a.Members name combo box- allow the secretary to select members name

b. loan type combo box- allow the secretary to select loan type
c. loan amount text field- where the secretary will input the loan amount

d. payment term combox box- allow the secretary to select payment term

e.co-maker combo box- allow the secretary to select co-maker

f. payment method combo box- allow the secretary to select payment method.

Members Share

a.Remmitance menu- where the secretary can view members shares.

 (For the Manager)

A B C D

Managers Dashboard

a.completed loans tab- allow the manager to view completed loans.

b. active loans tab- allow the manager to view active loans.

c. pending request tab- allow the manager to view pending request

d. deactivated application tab- allow the manage to view deactivated applications.

 (For the System Administrator)

A B C D

System Administrator Dashboard

a.Active members tab- allow the system administrator to view active members.

b. Active loans tab- allow the system administrator to view active loans.

c. Pending Request tab- allow the system administrator to view pending requests.

d.Total share tab- allow to view total shares.

 A
B

Department List

a.Active departments tab- allow the system administrator to view the active

departments.

b. Inactive departments tab- allow the system administrator to view the inactive

departments.
c. Add Department button- when button clicked the system administrator will add

department.
 A
B

New Department Form

a. Department text field- where the system administrator to input department.

b. department acronym text field- where the system administrator will input acronym of

department.
 A B
C

Position List

a.Active positions tab- allow the system administrator to view the active postions.

b. Inactive positions tab- allow the system administrator to view the inactive positions

c. Add position button- when button is clicked the system administrator will add position.
 A B

C D

Position List Form

a. Position list text field- text field where the system administrator will input the position.

b. Department combo box- when the system administrator to select departments.

c. Monthly salary text field- where the system administrator will input the month salary.

d. Add button- when the button is clicked the system administrator will add position.
 A B
C

Loan Types

a.Active loan type tab- allow the system administrator to view all active loan type

b. Inactive loan type tab- allow the administrator to view all inactive loan type

c. Add loan type button- when the button is clicked the system administrator will add

loan type.

d. Loan type menu- where the system administrator can manage loan types.
 A B

New Loan Type Form

a. Loan name text field- text field where the system administrator will input the loan

name.
b. Loan interest text field- text field where the system administrator will input the loan

interest.

c. Description text field- text field where the system administrator will input the

descriptions.
 A B C
D

Payments

a.End of month tab- allow the system administrator to view the end of month.

b. Half of month tab- allow the system administrator to view half of month.

c. Accounting Confirmation tab- allow the system administrator view accounting

confirmation.

d. Add payments button- when the button is clicked the system administrator can add

payments.

e. Print payments button- when the button is clicked the system administrator can print

payments table.
f. Remove button- when the button is clicked the system administrator can remove the

data selected.

g. Payments menu- where the system administrator can manage payments.

B C
 Add New Payment Form

a. Members name combo box- allow the system administrator to select members name

b. payment amount text field- text field where the system administrator will input

payment amount

c. Add payment button- when the button is clicked the system administrator can add

payments.
 D

B C E

Members Shares

a. Sort button- when the button is clicked the system administrator can sort the data

selected.

b. Individual member button- when the button is clicked the system administrator can

select the members information individually.

c. Print button- when the button is clicked the system administrator can print the content

of the tables.

d. Import file button- when the button is clicked the system administrator can import

excel file.

e. Add record button- when the button is clicked the system administrator can add

record
f. Remittance menu- where the system administrator can manage remittance menu.

Upload excel file form

a. Import file button- when the button is clicked the system administrator can select file

to import.

b. Import button- when the button is clicked the system administrator can import the file.
 A B

D E

Edit record form

a.Members name combo box- allow the system administrator to select members name.

b. Remittance text field- text field where the system administrator will input remittance.

c. Retention text field- text field where the system administrator will input retention.

d. OR text field- text field where the system administrator will input OR.

e. Withdrawal text field- text field where the system administrator will input withdrawal.

f. Save button- when the button is clicked the system administrator can save the data.
Appendix C. Test Results
 Unit Testing
System Administrator
Module Findings Solution Status Date
Account
Management        
Module
No validation Added Working 01/29/2022
Login error message

Change No show/hide icon

Added Working 01/29/2022
Password for input field
Duplication/Accepts Added Form
Add Department Working 01/29/2022
Blank Input Field Validation
Duplication/Accepts Added Form
Add Position Working 01/29/2022
Blank Input Field Validation
Create User
None None Working 01/29/2022
Account
View User
None None Working 01/29/2022
Information
Update User
None None Working 01/29/2022
Information
Disable/Enable
None None Working 01/29/2022
Account
Loan
Management        
Module
 None None Working 01/29/2022
Add Loan Types

Request/ Renew
None None Working 01/29/2022
Loan
Accept/Decline
None None Working 01/29/2022
Loan Request
Accept/Decline
Comaker None None Working 01/29/2022
Request
Calculate EMI None None Working 01/29/2022

Add Payment None None Working 01/29/2022

Share
Management        
Module
None None Working 01/29/2022
Add Share

Calculate Share
None None Working 01/29/2022
Capital
Upload Excel File None None Working 01/29/2022

Withdraw Share None None Working 01/29/2022

Report
Management        
Module
None None Working 01/29/2022
View Share
Information
None None Working 01/29/2022
View Share
History
None None Working 01/29/2022
View Loan
Information
 None None Working 01/29/2022
View Loan
History

Print All Member

None None Working 01/29/2022
Shares
Print Payments None None Working 01/29/2022
   

Manager
Module Findings Solution Status Date
Account
Management        
Module
No validation Added Working 01/29/2022
error message
Login

Change No show/hide icon

Added Working 01/29/2022
Password for input field
Loan
Management        
Module
None None Working 01/29/2022
Add Loan Types

Request/ Renew
None None Working 01/29/2022
Loan
Accept/Decline
None None Working 01/29/2022
Loan Request
Accept/Decline
Comaker None None Working 01/29/2022
Request
Calculate EMI None None Working 01/29/2022

Add Payment None None Working 01/29/2022

 Report
Management        
Module
None None Working 01/29/2022
View Loan
Information
None None Working 01/29/2022
View Loan
History

View Share
None None Working 01/29/2022
History
   
Secretary
Module Findings Solution Status Date
Account
Management        
Module
No validation Added Working 01/29/2022
error message
Login

Change No show/hide icon

Added Working 01/29/2022
Password for input field
Create User
None None Working 01/29/2022
Account
View User
None None Working 01/29/2022
Information
Update User
None None Working 01/29/2022
Information
Disable/Enable
None None Working 01/29/2022
Account
Loan
Management        
Module
Request/ Renew
None None Working 01/29/2022
Loan
Calculate EMI None None Working 01/29/2022
Accept/Decline
None None Working 01/29/2022
Comaker
 Request
Report
Management        
Module
None None Working 01/29/2022
View Share
Information
None None Working 01/29/2022
View Share
History
None None Working 01/29/2022
View Loan
Information
None None Working 01/29/2022
View Loan
History

Member
Module Findings Solution Status Date
Account
Management        
Module
No validation Added Working 01/29/2022
error message
Login

Change No show/hide icon

Added Working 01/29/2022
Password for input field
Loan
Management        
Module
Request/ Renew
None None Working 01/29/2022
Loan
Accept/Decline
Comaker None None Working 01/29/2022
Request
Calculate EMI None None Working 01/29/2022

Report
Management        
Module
None None Working 01/29/2022
View Share
Information
None None Working 01/29/2022
View Share
History
None None Working 01/29/2022
View Loan
Information
None None Working 01/29/2022
View Loan
History
 Browser Findings Date

January10,2022

Internet Explorer The system works very smooth.

It does not slow or lag.

Microsoft Edge The system works very smooth. January10,2022

Google Chrome The system works very well January10,2022

Mozilla Firefox The system works very well January10,2022

Opera Mini The system works very well January10,2022

Safari The system works very smooth. January10,2022

It does not slow or lag.

 Routing Slip
Republic of the Philippines
City of Tagaytay
CITY COLLEGE OF TAGAYTAY
Akle St., Kaybagal South, Tagaytay City 4120
Tel. Nos. (046) 483-0470 / (046) 483 -0672

SCHOOL OF COMPUTER STUDIES

ROUTING SLIP FOR THESIS / CAPSTONE PROJECT

Name : Cuadra, Margielyn

Hemor, Justine
Gomez, Renniel
Banario, Angel Jade

Title of Study: Tagaytay City Government Employee Multi-Purpose Cooperative Record Management
with Information System
Please Check: √ Outline Final Manuscript

Date
Designation: Name of Faculty Concerned Remarks
Received Released
Adviser: ANGELITO M. CARAAN
1
2
3
Unit Research Coordinator:
1
2
3
IT Coordinator:
1
2
3
English Critic:
1
2
3
Dean: Michael Jeffrey Anonuevo
1
2
3

ANGELITO M. CARAAN _______ _______

Adviser Date Unit Research Coordinator Date

Approval Sheet
Republic of the Philippines
City of Tagaytay
CITY COLLEGE OF TAGAYTAY
SCHOOL OF COMPUTER STUDIES
 Department of Information Technology

APPROVAL SHEET
Capstone Project

This capstone project proposal entitled DEVELOPMENT OF WEB-BASED TAGAYTAY

CITY GOVERNMENT EMPLOYEE MULTI-PURPOSE COOPERATIVE RECORD
MANAGEMENT WITH INFORMATION SYSTEM , prepared and submitted by MARGUIELYN
CUADRA,JUSTINE HEMOR,RENNIEL GOMEZ AND ANGEL JADE BANARIO in partial
fulfillment of the requirements for the degree Bachelor of Science in Information Technology, is
recommended for ORAL DEFENSE.

Date of Oral Defense:March----