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Why Is Project Scheduling Important

Project scheduling involves (1) detailing the tasks to complete a project, (2) ordering which tasks must be completed, and (3) estimating resources needed. Accurate scheduling is important because it enables precise resource planning, efficiency identification, and contingency planning. Time spent developing a thorough schedule is not wasted, as reliable scheduling increases success likelihood and ease of management.

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257 views2 pages

Why Is Project Scheduling Important

Project scheduling involves (1) detailing the tasks to complete a project, (2) ordering which tasks must be completed, and (3) estimating resources needed. Accurate scheduling is important because it enables precise resource planning, efficiency identification, and contingency planning. Time spent developing a thorough schedule is not wasted, as reliable scheduling increases success likelihood and ease of management.

Uploaded by

RCC NPCC
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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WHY IS PROJECT SCHEDULING

IMPORTANT?
As you may or may not be aware, there are a wide range of general processes that are required for
successful project management. However, in this blog we will discuss the importance of project
scheduling and how doing it right can deliver a clear and effective plan, whilst rushing it or getting it wrong
can cause major issues when your project gets underway.

WHAT IS PROJECT SCHEDULING?


Project scheduling contains the following:

1. Details of the tasks required to complete a project.


2. The order in which they must be carried out.
3. The resources thought necessary to complete them.

To understand more, please read our other blog What is Project Scheduling?

WHY IS PROJECT SCHEDULING IMPORTANT?


Clear tasks and accurate pre-requisites are critical to a reliable schedule. Well setup tasks and pre-
requisites can deliver a reliable and robust project plan which can then be properly resourced. However, if
corners are cut or steps are missed, then inefficiencies can begin to creep into the project and these can
quickly spiral if not properly controlled, especially on more complex projects.

Everything comes from the project schedule. An accurate project schedule will enable the project
management team to precisely plan resource requirements and look for resource efficiencies within the
project. For example, getting the same team to complete 2 tasks simultaneously or plotting alternative
routes through the project schedule if there are delays with one task in order to maximise resource use
and reduce delays. However, with a badly plotted project schedule, this type of work becomes virtually
impossible. A project that has been baselined against a badly worked out schedule is almost certain to
run over-budget and over time. 

Accurate project scheduling is half the battle. It can therefore be seen that accurate project
scheduling is half of the challenge of project management. Putting lots of time into getting the tasks
clearly laid out and the schedule well thought through and well developed will increase the chances of
success further down the line. Equally, it will help the management team understand the relationship
between various tasks and how any potential issues within the project can be dealt with and addressed
once the project is underway. Identifying the critical path is always a crucial part of project management
theory, but taking this further to understand the ‘rainy day’ tasks or aspects of a project can also be
hugely important in delivering efficient and reliable project management because it enables resources to
be maximised rather than going to waste.

Time spent on setting up the project is NEVER WASTED!

It can therefore be seen that time spent working on the project schedule and getting it as accurate,
detailed and then streamlined as possible is the best way to ensure successful project management. A
well-structured schedule provides a clear map for the project to be delivered and enables managers to get
a clear view on how best to use resources in the event of issues or delays occurring. A poor project
schedule will often underestimate the time required to complete tasks, will not accurately plot pre-
requisites, making resource planning and procurement an unreliable and risky affair.
In short, the better the project schedule, the more chance of success the project has and the easier it will
be to manage!

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